GFC MOE Issue 01 Rev 00 Final SEP23

Issue no : 01
Issue date : SEP-2023

Revision no : 00
Revision date :
Doc. Ref. No : GFC/MOE/2023/01
Office Address : The Gujarat Flying Club,

Hanger No.1, Civil Aerodrome,
Harni Road, Vadodara-390 022
Mobile : +91-9879140390
Email : president@gujaratflyingclub.in
Web : www.gujaratflyingclub.in
Doc. Ref. No. GFC/MOE/2023/01
THE GUJARAT FLYING CLUB PART 00
ISSUE 01
MAINTENANCE ORGANISATION EXPOSITION REVISION 00
DATE SEP-2023
0.1 FORWARD
(i). All rights reserved. No part of this document may be reproduced or transmitted in any form or by any
means, electronic, or mechanical, for any purposes, without the express written permission of M/s The
Gujarat Flying Club.
(ii). The Gujarat Flying Club having AMO and CAMO based at Civil Aerodrome, Harni Road, Vadodara,
Gujarat for continuing airworthiness and maintenance of two CESSNA 172R/S and one CESSNA FA 152
aircraft.
(iii). This Maintenance Organisation Exposition (MOE) has been prepared to comply with the requirements
of the company to hold maintenance approval in accordance with latest CAR 145. This MOE has been
prepared based on Indian Aircraft Rules, CA Section-2, CAR 145 and aircraft & powerplant
manufacturer’s recommendation.
(iv). MOE follows the format as suggested in CAR 145 and to meet the requirements as spelt out in CAR
145.A.70 to seek approval.
(v). Company’s mission is to provide safe, reliable and affordable services with consistent profitability and
being the best employer in terms of growth and satisfaction. Any member of staff may suggest changes
and improvement to the exposition and any supporting technical procedures, where these are seen to
be desirable or necessary and are encouraged to do so to ensure the safety and quality policy.
(vi). The Gujarat Flying Club utilizes its aircraft in flying training.
0.1.1 INTRODUCTION
(i). The Gujarat Flying Club has been established to provide maintenance services and support to own
aircraft fleet and General Aviation aircraft and is committed to maintain the highest standards of
aviation maintenance and safety with regards to General Aviation.
(ii). This MOE is prepared and issued by the Quality Manager in consultation with the nominated post
holders, and the Accountable Manger. It is approved by DGCA(WR). This manual shall be supported by
the Associated Procedure Manual which shall detail the procedures followed by GFC’s engineering and
maintenance personnel.
(iii). This MOE is dynamic document and shall be kept continuously updated as and when there are changes
to manufacturer’s requirements, applicable Rules, Civil Aviation Requirements and any instruction
issued by DGCA from time to time. The LEP of the MOE shall be approved and stamped by DGCA. The
MOE shall be distributed as per distribution list. No pages of this manual shall be
removed/deleted/altered without the specific approval of DGCA
(iv). This MOE will not override the requirements of Indian Aircraft Rules, relevant CAR and rules. Master
copy of this manual shall be retained I quality office and shall be available for inspection by DGCA
officers.
(v). Associated Procedure Manual shall be reviewed and approved by the Quality Manger.
******
Prepared and Checked By Digitally Approved By
QUALITY MANAGER O/o DDG, Mumbai

Page 1 of 20
ISSUE 01
DATE SEP-2023
0.2 TABLE OF CONTENTS

PART SUBJECT PAGE NO
NO
PART-0 GENERAL ORGANISATIONS 1 - 20
0.1 Forward 1
0.2 Table of Contents 2-5
0.3 List of Effective Page 6 - 11
0.4 Record of Revisions 12
0.5 Description of Revisions 13 - 14
0.6 Distribution List 15
0.7 Abbreviations Used 16
0.8 Definitions 17 - 20
PART-1 MANAGEMENT 1 - 34
1.0 Table of Content 1
1.1 Corporate commitment by the Accountable Manager. 2
1.2 Safety and quality policy. 3-5
1.3 Management personnel. 6-9
1.4 Duties and responsibilities of the management personnel. 10 - 18
1.5 Management organization chart. 19 - 20
1.6 List of Certifying Staff and Support Staffs 21 - 22
1.7 Manpower resources 23 – 26
1.8 General description of the facilities approved. 27 – 28
1.9 Scope of work. 29 – 30
1.10 Notification procedure to DGCA regarding changes to the organization’s activities 31 – 32
/approval /location /personnel
1.11 Exposition amendment procedures. 33 - 34
PART-2 MAINTENANCE PROCEDURES 1 - 88
2.1 Supplier evaluation and subcontract control procedure. 2-5
2.2 Acceptance/inspection of aircraft components and material from outside 6 - 12
contractors
2.3 Storage, tagging and release of aircraft components and material to aircraft 13 - 22
maintenance
2.4 Acceptance of tools and equipment. 23 – 25
2.5 Calibration of tools and equipment. 26 – 27
2.6 Use of tooling and equipment by staffs. 28 – 30
2.7 Cleanliness standards of maintenance facilities. 31 – 32

Page 2 of 20
ISSUE 01
DATE SEP-2023
2.8 Maintenance instructions and relationship to aircraft/aircraft component 33 - 37

manufacturers' instructions including updating and availability to staff.
2.9 Repair and modification procedure. 38 - 41
2.10 Aircraft maintenance programme compliance. 42
2.11 Airworthiness directives procedure. 43
2.12 Optional modification procedure. 44 - 46
2.13 Maintenance documentation in use and its completion. 47 - 51
2.14 Technical record control. 52 – 54
2.15 Rectification of defects arising during base maintenance 55
2.16 Release to service procedure. 56 – 58
2.17 Records for the operator. 59
2.18 Reporting of defects to DGCA/operator/manufacturer. 60 – 64
2.19 Return of defective aircraft components to store. 65
2.20 Defective components to outside contractors. 66
2.21 Control of computer maintenance record systems. 67
2.22 Control of man-hour planning versus scheduled maintenance work. 68 - 69
2.23 Control of critical maintenance tasks and Error-capturing methods. 70 – 72
2.24 Reference to specific maintenance procedures 73 – 78
2.25 Procedures to detect and rectify maintenance errors. 79 – 80
2.26 Shift/task handover procedures 81 – 86
Procedures for notification of maintenance data inaccuracies and ambiguities, to
2.27
the type certificate holder. 87
2.28 Production planning procedure 88
PART-L2 ADDITIONAL LINE MAINTENANCE PROCEDURES 1–8
L2.0 Table of Content 1
L2.1 Line maintenance control of aircraft components, tools & equipment etc. 2
L2.2 Line maintenance procedure related to Servicing / Fueling / De-Icing etc. 3
L2.3 Line maintenance control of defects and repetitive defects. 4
L2.4 Line procedure for completion of technical log. 5
L2.5 Line procedure for pooled parts and loan parts. 6
L2.6 Line procedure for return of defective parts removed from aircraft. 7
L2.7 Line procedure for control of critical tasks as per AMC 145.65.(b)(4) 8
PART-3 QUALITY SYSTEM PROCEDURES 1 – 53
3.1 Quality audit of organization procedures. 2-8
3.2 Quality audit of aircraft. 9 - 10
3.3 Quality audit remedial action procedure 11 - 15
3.4 Certifying staff and support staff qualification and training procedures. 16 - 26
3.5 Certifying staff and support staff records. 27 - 28

Page 3 of 20
ISSUE 01
DATE SEP-2023
3.6 Quality audit personnel. 29 – 30

3.7 Qualifying inspectors. 31
3.8 Qualifying mechanics. 32
3.9 Aircraft or aircraft component maintenance tasks exemption process control. 33
3.10 Concession control for deviation from organization’s procedures. 34
3.11 Qualification procedure for specialized activities such as NDT welding etc. 35 – 36
3.12 Control of manufacturers and other maintenance working teams. 37
3.13 Human factors training procedure 38 – 40
3.14 Competence assessment of personnel. 41 – 42
Training Procedures for On-The Job Training as Per Section 6 Of Appendix-III Of Car
3.15 66 43 – 49
Procedures for the issue of the recommendation to DGCA for the issuance of a CAR
3.16 license in accordance with 66.b.105: 50
3.17 Breath Analyzer Examination of Maintenance Personnels 51 – 53
PART-4 OPERATORS 1-4
4.1 contracted operators 2
4.2 operator’s procedures and paperwork 3
4.3 operator record completion 4
PART-5 APPENDICES 1 - 91
5.0 Table of content 1
5.1 Sample of documents. 2-4
5.2 List of subcontractors as per CAR 145.a.75 (d) 5-6
5.3 List of line maintenance locations as per CAR 145.a.75 (d) 7
5.4 List of CAR 145 organizations as per CAR 145.a.70(a) 8
5.5 List of Company Forms, Tags and stickers 9 - 12
Appendix I Authorized Release Certificate CA Form-1 13
Appendix II Aircraft Certificate of Release to Service 14
Appendix III Release Note 15
Appendix IV Format of Certification Authorization 16 - 17
Appendix V Competency Assessment format 18
Appendix VI Document Evaluation Format 19
Appendix VII CA Form -2(MR)R1 20
Appendix VIII Occurrence Report form 21
Appendix IX Internal Occurrence report 22
Appendix X Internal Audit Plan 23
Appendix XI Internal Audit Checklists 24 - 58
Appendix XII Sub-Contracted Maintenance Organization Audit Checklist 59 - 60
Appendix XIII Aircraft Type Practical Experience and On-The-Job Training L 61 - 68

Page 4 of 20
ISSUE 01
DATE SEP-2023
Appendix XIV Format of OJT booklet 69 - 84

Appendix XV Tools calibration periodicity 85
Appendix XVI Medical examination for alcohol 86
Appendix XVII Breath-Analyzers Examination register for Alcohol 87
Appendix XVIII Expected Man Hour Requirement for Schedule Inspections Aircraft Wise 88
Appendix XIX Defect Report / Investigation Record 89
Appendix XIX Facility layout of hangar and office 90 - 91
PART-6 OPERATOR MAINTENANCE PROCEDURES 1
6.1 RESERVED 1
PART-7 FAA SUPPLEMENTARY PROCEDURES FOR A FAR 145 REPAIR STATION 1
7.1 RESERVED 1
TRANSPORT CANADA CIVIL AVIATION (TCCA) SUPPLEMENTARY PROCEDURES FOR
PART-8 A TCCA AM573 MAINTENANCE ORGANISATION 1
8.1 RESERVED 1
PART-9 EASA 1
9.1 RESERVED 1

Page 5 of 20
ISSUE 01
DATE SEP-2023
0.2 LIST OF EFFECTIVE PAGES:
PAGE ISSUE REVISION DATE PAGE ISSUE REVISION DATE

NO. NO.
PART -0 GENERAL ORGANISATIONS 11 01 00 Sep’2023
01 01 00 Sep’2023 12 01 00 Sep’2023
02 01 00 Sep’2023 13 01 00 Sep’2023
03 01 00 Sep’2023 14 01 00 Sep’2023
04 01 00 Sep’2023 15 01 00 Sep’2023
05 01 00 Sep’2023 16 01 00 Sep’2023
06 01 00 Sep’2023 17 01 00 Sep’2023
07 01 00 Sep’2023 18 01 00 Sep’2023
08 01 00 Sep’2023 19 01 00 Sep’2023
09 01 00 Sep’2023 20 01 00 Sep’2023
10 01 00 Sep’2023 21 01 00 Sep’2023
11 01 00 Sep’2023 22 01 00 Sep’2023
12 01 00 Sep’2023 23 01 00 Sep’2023
13 01 00 Sep’2023 24 01 00 Sep’2023
14 01 00 Sep’2023 25 01 00 Sep’2023
15 01 00 Sep’2023 26 01 00 Sep’2023
16 01 00 Sep’2023 27 01 00 Sep’2023
17 01 00 Sep’2023 28 01 00 Sep’2023
18 01 00 Sep’2023 29 01 00 Sep’2023
19 01 00 Sep’2023 30 01 00 Sep’2023
20 01 00 Sep’2023 31 01 00 Sep’2023
Part -1 MANAGEMENT 32 01 00 Sep’2023
01 01 00 Sep’2023 33 01 00 Sep’2023
02 01 00 Sep’2023 34 01 00 Sep’2023
03 01 00 Sep’2023 PART -2 MAINTENANCE PROCEDURES
04 01 00 Sep’2023 01 01 00 Sep’2023
05 01 00 Sep’2023 02 01 00 Sep’2023
06 01 00 Sep’2023 03 01 00 Sep’2023
07 01 00 Sep’2023 04 01 00 Sep’2023
08 01 00 Sep’2023 05 01 00 Sep’2023
09 01 00 Sep’2023 06 01 00 Sep’2023
10 01 00 Sep’2023 07 01 00 Sep’2023

Page 6 of 20
ISSUE 01
DATE SEP-2023

NO. NO.
08 01 00 Sep’2023 40 01 00 Sep’2023
09 01 00 Sep’2023 41 01 00 Sep’2023
10 01 00 Sep’2023 42 01 00 Sep’2023
11 01 00 Sep’2023 43 01 00 Sep’2023
12 01 00 Sep’2023 44 01 00 Sep’2023
13 01 00 Sep’2023 45 01 00 Sep’2023
14 01 00 Sep’2023 46 01 00 Sep’2023
15 01 00 Sep’2023 47 01 00 Sep’2023
16 01 00 Sep’2023 48 01 00 Sep’2023
17 01 00 Sep’2023 49 01 00 Sep’2023
18 01 00 Sep’2023 50 01 00 Sep’2023
19 01 00 Sep’2023 51 01 00 Sep’2023
20 01 00 Sep’2023 52 01 00 Sep’2023
21 01 00 Sep’2023 53 01 00 Sep’2023
22 01 00 Sep’2023 54 01 00 Sep’2023
23 01 00 Sep’2023 55 01 00 Sep’2023
24 01 00 Sep’2023 56 01 00 Sep’2023
25 01 00 Sep’2023 57 01 00 Sep’2023
26 01 00 Sep’2023 58 01 00 Sep’2023
27 01 00 Sep’2023 59 01 00 Sep’2023
28 01 00 Sep’2023 60 01 00 Sep’2023
29 01 00 Sep’2023 61 01 00 Sep’2023
30 01 00 Sep’2023 62 01 00 Sep’2023
31 01 00 Sep’2023 63 01 00 Sep’2023
32 01 00 Sep’2023 64 01 00 Sep’2023
33 01 00 Sep’2023 65 01 00 Sep’2023
34 01 00 Sep’2023 66 01 00 Sep’2023
35 01 00 Sep’2023 67 01 00 Sep’2023
36 01 00 Sep’2023 68 01 00 Sep’2023
37 01 00 Sep’2023 69 01 00 Sep’2023
38 01 00 Sep’2023 70 01 00 Sep’2023
39 01 00 Sep’2023 71 01 00 Sep’2023

Page 7 of 20
ISSUE 01
DATE SEP-2023

NO. NO.
72 01 00 Sep’2023 05 01 00 Sep’2023
73 01 00 Sep’2023 06 01 00 Sep’2023
74 01 00 Sep’2023 07 01 00 Sep’2023
75 01 00 Sep’2023 08 01 00 Sep’2023
76 01 00 Sep’2023 09 01 00 Sep’2023
77 01 00 Sep’2023 10 01 00 Sep’2023
78 01 00 Sep’2023 11 01 00 Sep’2023
79 01 00 Sep’2023 12 01 00 Sep’2023
80 01 00 Sep’2023 13 01 00 Sep’2023
81 01 00 Sep’2023 14 01 00 Sep’2023
82 01 00 Sep’2023 15 01 00 Sep’2023
83 01 00 Sep’2023 16 01 00 Sep’2023
84 01 00 Sep’2023 17 01 00 Sep’2023
85 01 00 Sep’2023 18 01 00 Sep’2023
86 01 00 Sep’2023 19 01 00 Sep’2023
87 01 00 Sep’2023 20 01 00 Sep’2023
88 01 00 Sep’2023 21 01 00 Sep’2023
PART-L2 ADDITIONAL LINE MAINTENANCE 22 01 00 Sep’2023
PROCEDURES 23 01 00 Sep’2023
01 01 00 Sep’2023 01 00 Sep’2023
24
02 01 00 Sep’2023 01 00 Sep’2023
25
03 01 00 Sep’2023 01 00 Sep’2023
26
04 01 00 Sep’2023 01 00 Sep’2023
27
05 01 00 Sep’2023 01 00 Sep’2023
28
06 01 00 Sep’2023 01 00 Sep’2023
29
07 01 00 Sep’2023 01 00 Sep’2023
30
08 01 00 Sep’2023 01 00 Sep’2023
31
PART -3 QUALITY SYSTEM PROCEDURES 01 00 Sep’2023
32
01 01 00 Sep’2023 01 00 Sep’2023
33
02 01 00 Sep’2023 01 00 Sep’2023
34
03 01 00 Sep’2023 01 00 Sep’2023
35
04 01 00 Sep’2023 01 00 Sep’2023
36

Page 8 of 20
ISSUE 01
DATE SEP-2023

NO. NO.
37 01 00 Sep’2023 10 01 00 Sep’2023
38 01 00 Sep’2023 11 01 00 Sep’2023
39 01 00 Sep’2023 12 01 00 Sep’2023
40 01 00 Sep’2023 13 01 00 Sep’2023
41 01 00 Sep’2023 14 01 00 Sep’2023
42 01 00 Sep’2023 15 01 00 Sep’2023
43 01 00 Sep’2023 16 01 00 Sep’2023
44 01 00 Sep’2023 17 01 00 Sep’2023
45 01 00 Sep’2023 18 01 00 Sep’2023
46 01 00 Sep’2023 19 01 00 Sep’2023
47 01 00 Sep’2023 20 01 00 Sep’2023
48 01 00 Sep’2023 21 01 00 Sep’2023
49 01 00 Sep’2023 22 01 00 Sep’2023
50 01 00 Sep’2023 23 01 00 Sep’2023
51 01 00 Sep’2023 24 01 00 Sep’2023
52 01 00 Sep’2023 25 01 00 Sep’2023
53 01 00 Sep’2023 26 01 00 Sep’2023
PART – 4 OPERATORS 27 01 00 Sep’2023
01 01 00 Sep’2023 28 01 00 Sep’2023
02 01 00 Sep’2023 29 01 00 Sep’2023
03 01 00 Sep’2023 30 01 00 Sep’2023
04 01 00 Sep’2023 31 01 00 Sep’2023
PART-5 APPENDICES 32 01 00 Sep’2023
01 01 00 Sep’2023 33 01 00 Sep’2023
02 01 00 Sep’2023 34 01 00 Sep’2023
03 01 00 Sep’2023 35 01 00 Sep’2023
04 01 00 Sep’2023 36 01 00 Sep’2023
05 01 00 Sep’2023 37 01 00 Sep’2023
06 01 00 Sep’2023 38 01 00 Sep’2023
07 01 00 Sep’2023 39 01 00 Sep’2023
08 01 00 Sep’2023 40 01 00 Sep’2023
09 01 00 Sep’2023 41 01 00 Sep’2023

Page 9 of 20
ISSUE 01
DATE SEP-2023

NO. NO.
42 01 00 Sep’2023 73 01 00 Sep’2023
43 01 00 Sep’2023 74 01 00 Sep’2023
44 01 00 Sep’2023 75 01 00 Sep’2023
45 01 00 Sep’2023 76 01 00 Sep’2023
46 01 00 Sep’2023 77 01 00 Sep’2023
47 01 00 Sep’2023 78 01 00 Sep’2023
48 01 00 Sep’2023 79 01 00 Sep’2023
49 01 00 Sep’2023 80 01 00 Sep’2023
50 01 00 Sep’2023 81 01 00 Sep’2023
51 01 00 Sep’2023 82 01 00 Sep’2023
52 01 00 Sep’2023 83 01 00 Sep’2023
53 01 00 Sep’2023 84 01 00 Sep’2023
54 01 00 Sep’2023 85 01 00 Sep’2023
55 01 00 Sep’2023 86 01 00 Sep’2023
01 00 Sep’2023 87 01 00 Sep’2023
56
88 01 00 Sep’2023
57 01 00 Sep’2023
89 01 00 Sep’2023
58 01 00 Sep’2023
90 01 00 Sep’2023
59 01 00 Sep’2023
91 01 00 Sep’2023
60 01 00 Sep’2023
PART-6 OPERATORS MAINTENANCE
61 01 00 Sep’2023 PROCEDURES
62 01 00 Sep’2023 01 01 00 Sep’2023
63 01 00 Sep’2023 PART -7 FAA SUPPLEMENTARY PROCEDURES
64 01 00 Sep’2023 FOR A FAR 145 REPAIR STATION
65 01 00 Sep’2023 01 01 00 Sep’2023
00 PART -8 TRANSPORT CANADA CIVIL AVIATION
66 01 Sep’2023
(TCCA) SUPPLEMENTARY PROCEDURES FOR A
67 01 00 Sep’2023
TCCA AM573 MAINTENANCE ORGANISATION
68 01 00 Sep’2023
01 01 00 Sep’2023
69 01 00 Sep’2023
PART -9 EASA
70 01 00 Sep’2023
01 01 00 Sep’2023
71 01 00 Sep’2023
72 01 00 Sep’2023

Page 10 of 20
ISSUE 01
DATE SEP-2023
Intentionally Blank

Page 11 of 20
ISSUE 01
DATE SEP-2023
0.4 RECORD OF REVISIONS

ISSUE/REVISION ISSUE/REVISION REVISED PAGES INSERTED BY
NO. DATE
Issue 01/Rev. 00 Sep’2023 All Pages Quality Manager
******

Page 12 of 20
ISSUE 01
DATE SEP-2023
0.5 DISCRIPTION OF REVISIONS

Initial Issue (Revision 00): Sep’2023
This MOE has been prepared according to the CAR 145 as per latest Issue 02, Rev. 05 Dated
15th June 2021.

Page 13 of 20
ISSUE 01
DATE SEP-2023
Intentionally Blank

Page 14 of 20
ISSUE 01
DATE SEP-2023
0.6 DISTRIBUTION LIST

S/N Name and Address of the Holder No. of Copies Controlled No.
The Deputy Director General (WR)
1 O/o the DGCA, Mumbai Soft copy GFC/MOE/001
2 Accountable Manager Soft copy GFC /MOE/002
3 Maintenance Manager Soft copy GFC /MOE/003
4 Quality Manager- Master copy Hard copy GFC /MOE/004
5 Technical Library Hard copy GFC /MOE/005

Page 15 of 20
ISSUE 01
DATE SEP-2023
0.7 ABBREVIATIONS USED
GFC The Gujarat Flying Club

AD Airworthiness Directive
AMO Approved Maintenance Organization
AMP Approved Maintenance Program
AMC Acceptable Means of Compliance
AOC Air Operators Certificate
ARC Airworthiness Review Certificate
CAR Civil Aviation requirements.
CAME Continuing Airworthiness Management Exposition
CDL Configuration Deviation List
CVR Cockpit Voice Recorder
C of A Certificate of Airworthiness
CRS Certificate of Release to Service
DAW Director Airworthiness Office
DGCA Directorate General of Civil Aviation
ECI Emergency Conformity Information
FDR Flight Data Recorder
LMP Line Maintenance Procedure
MEL Minimum Equipment List
MOE Maintenance Organisation Exposition
MPD Maintenance Planning Document
OEM Original Equipment Manufacturer
SB Service Bulletin
SIL Service Instruction Letter
SMI Scheduled Maintenance Inspection

Page 16 of 20
ISSUE 01
DATE SEP-2023
0.8 DEFINITIONS
1. Accountable Manager is the manager who has corporate authority for ensuring
that all tasks as per the scope of approval of the approved organization can be financed
and carried out to the standard required by DGCA.
2. Aircraft Goods mean aircraft components or materials, including paints, dopes,

thinners, fuels lubricants and special petroleum products, intended for use in civil
aircraft and which are required to be produced and certified in conformity with an
approved specification, drawing or process.
3. Aircraft Maintenance Programme: A document prepared by the CAR M Sub

Part G operator / maintenance organisation based on the maintenance programme
information made available by the state of design or by the organisation responsible for
the type design describing the Airworthiness limitation, specific scheduled maintenance
tasks and their frequency (in terms of flying hours, cycles, landings or elapsed period or
combination of two or more elements of inspection criteria) and related procedures,
necessary for the safe operation of those aircraft to which it applies.
4. Aircraft means any machine that can derive support in the atmosphere from the
reactions of the air other than reactions of the air against the earth's surface;
5. Certificate of Release to Service: A certificate issued in respect of an aircraft or

aircraft system or component or equipment by appropriately licensed AME, authorized
or approved person, certifying that the same has been maintained, inspected and tested
as per maintenance data and is airworthy in all respect and fit for release to service.
6. Certifying staff means personnel responsible for the release of an aircraft or a

component after maintenance;
7. Component means any engine, propeller, part or appliance;
8. Continuing Airworthiness Management Organization (CAMO) means an

organization appropriately approved by DGCA (SUB DAW) in accordance with CAR M
section 2, M.A. Subpart G, for the management of the continuing airworthiness of the
aircraft it operates.
9. A Complex Motor-Powered Aircraft:
(1) An aeroplane:

Page 17 of 20
ISSUE 01
DATE SEP-2023
(i) Above 5700 Kg MTOM, or

(ii) Certificated for more than 19 seated passengers, or
(iii) Certificated for operation with at least 2 pilots, or
(iv) Equipped with turbojet engine(s) or more than 1 turboprop
engine.
(2) A helicopter:
(i). Above 3175 Kg MTOM, or
(ii) Certificated for more than 9 seated passengers, or
(iii) Certificated for operation with at least 2 pilots, or
(3) A tilt rotor aircraft.
10. Continuing airworthiness means all of the processes ensuring that, at any time in
its operating life, the aircraft complies with the airworthiness requirements in force and is
in a condition for safe operation;
11. Large aircraft means an aircraft, classified as an aeroplane with a maximum take-
off mass of more than 5700 kg, or a multi-engine helicopter;
12. Light aircraft means an aircraft with AUW below 5700 kg
13. Maintenance data is any of the following:

i. Any applicable requirement, procedure, operational directive or information
issued by DGCA.
ii. Any applicable airworthiness directive issued by DGCA.
iii. Instructions for continuing airworthiness, issued by type certificate holders,
supplementary type certificate holders and any other organization required
to publish such data by CAR 21 and in the case of aircraft or components
from outside countries the airworthiness data mandated by DGCA.
iv. Any applicable standard, such as but not limited to, maintenance standard
practices recognized by DGCA as a good standard for maintenance.
v. Any applicable data issued in accordance with CAR 145.A.45 (d).
14. Maintenance means any one or combination of overhaul, repair, inspection,

replacement, modification or defect rectification of an aircraft or component, with the
exception of pre-flight inspection;

Page 18 of 20
ISSUE 01
DATE SEP-2023
15. Organization means a natural person, a legal person or part of a legal person. Such
an organization may hold more than one CAR 145 approval.
16. Pre-flight inspection means the inspection carried out before flight to ensure that
the aircraft is fit for the intended flight. This inspection must be carried out by the pilot or
another qualified person.
17. Small organisation is an organisation managing with a maximum of 10 personnel

actively engaged in maintenance.
18. Service life of a component is its expected lifetime (Maintenance-free operating

period).
19. Shelf life is the recommended time that products can be stored, during which the
defined quality remains acceptable under expected (or specified) conditions of storage.
20. Special / Unscheduled Maintenance: Are checks performed on aircraft/ engines

after abnormal flights or flights conditions viz. overweight landing, lighting strike, through
turbulence manoeuvring, over speed, high drag load, bird strike and propeller strike.
21. Repetitive Defects are those defects in an aircraft (including its components and
systems) which re-occurs, in spite of rectification attempt, on the same aircraft.
22. Repair. A design change to an aeronautical product intended to restore it to an

airworthy condition and to ensure that the aircraft continues to comply with the design
aspects of the airworthiness requirements used for the issuance of a Type Certificate for
that aircraft type after it has been damaged or subjected to wear.
23. Major repair. Any repair of an aeronautical product that might appreciably affect
the structural strength, performance, power plant, operation flight characteristics or other
qualities affecting airworthiness or environmental characteristics, or that will be embodied
in the product using non-standard practices.’
24. Minor repair. A repair other than a major repair.
25. Modification. A modification to an aeronautical product means a change to the type

design which is not a repair.

Page 19 of 20
ISSUE 01
DATE SEP-2023
26. Major Modification. A major modification means a type design change not listed in
the aircraft, aircraft engine or propeller specifications that might appreciably affect the
mass and balance limits, structural strength, performance, powerplant operation, flight
characteristics or other qualities affecting airworthiness or environmental characteristics,
or that will be embodied in the product according to non-standard practices.
27. Minor Modification. A modification other than a major modification.
28. Line Maintenance: Line maintenance should be understood as any maintenance
that is carried out before flight to ensure that the aircraft is fit for the intended flight.
Line Maintenance may include:
i Trouble shooting.
ii Defect rectification.
iii Component replacement with use of external test equipment if required. Component
replacement may include components such as engines and propellers.
iv Scheduled maintenance and/or checks including visual inspections that will detect
obvious unsatisfactory conditions/discrepancies but do not require extensive in-
depth inspection. It may also include internal structure, systems and power plant
items which are visible through quick opening access panels/doors.
v Minor repairs and modifications which do not require extensive disassembly and
can be accomplished by simple means.
vi For temporary or occasional cases (AD's, SB's) the Quality Manager may accept base
maintenance tasks to be performed by a line maintenance organization provided all
requirements are fulfilled as defined by DGCA.
29. Base Maintenance: Maintenance tasks falling outside these criteria are considered
to be Base Maintenance
******

Page 20 of 20
ISSUE 01
DATE SEP-2023
PART -1 (MANAGEMENT)
1.0 TABLE OF CONTENTS:
PART 1 MANAGEMENT
1.0 Table of Contents

1.1 Corporate commitment by the Accountable Manager
1.2 Safety and Quality Policy
1.3 Management personnel
1.4 Duties and responsibilities of the management personnel
1.5 Management Organization Chart
1.6 List of Certifying Staff, Supporting Staff and Airworthiness Review Staff
1.7 Manpower resources
1.8 General description of the facilities at approved maintenance base
1.9 Organizations intended scope of work
1.10 Notification procedure to DGCA regarding changes to the
organization's activities/ approval / location / personnel
1.11 Exposition amendment procedures

Page 1 of 34
ISSUE 01
DATE SEP-2023
1.1CORPORATE COMMITMENT BY THE ACCOUNTABLE MANAGER (REF.: CAR 145.A.70.A.1
This exposition and any associated referenced manuals define the organization and procedures
upon which DGCA CAR-145 approval of 'M/s The Gujarat Flying Club' is based as required by
CAR-145. A.70. These procedures are approved by the undersigned and should be complied with,
as applicable; when work orders are being progressed under the terms of the CAR approval.
It is accepted that these procedures do not override the necessity of complying with any new or
amended regulation published by DGCA from time to time where these new or amended regulations
are in conflict with these procedures.
It is understood that DGCA will approve this organization whilst DGCA is satisfied that the
procedures are being followed and work standards maintained. It is further understood that DGCA
reserves the right to suspend, limit or revoke the approval of the organization if DGCA has evidence
that procedures are not followed or standards not upheld.
Signed....... ..................... .
Dated: . ..13/�5-/.23. .....

Palkit Sudani
Accountable Manager
For and on behalf of: The Gujarat Flying Club.
Note:
i. Whenever the Accountable Manager is changes 1 it is important to ensure that the new Accountable
Manager signs the paragraph 9 statement at the earliest opportunity.
ii. When an organisation is approved against any other CAR containing a requirement for an
exposition, a supplement covering the differences will suffice to meet the requirements except that
the supplement should have an index showing where those parts missing from the supplement are
covered.
iii. This statement is a copy of the text given in GM 145.A.70 (a).9. Any modification to the statement
should not alter the intent.
�
QUALITY MANAGER 0/o DOG, Mumbai
Page 2 of 34
ISSUE 01
DATE SEP-2023
1.2 SAFETY AND QUALITY POLICY
Accountable Manager will establish a safety and quality policy for the organization and ensure
that the same is included in the Maintenance Organization Exposition. (CAR 145.A.65.a refers).
Accountable Manager will ensure thru post holders (Maintenance Manager & Quality Manager),
taking in to account the Human Factor and Human performance, that the procedures are
established to comply with applicable regulations and ensure good maintenance practices, so that
aircraft / component may be released to service in accordance with CAR 145 requirements.
1.2.1 ORGANISATION’S GOAL
1. NO ACCIDENTS.
2. NO HARM TO THE PEOPLE.
3. NO DAMAGE TO THE ENVIRONMENT.
1.2.2 SAFETY POLICY
1. All employees of the organization are responsible for ensuring safety at all times. Good
Safety Performance is important to the success of Aviation business.
2. Through our policy of continuous improvement, we will maximize the inherent safety of
our operations by reducing incidents and accidents. We undertake to provide a quality
service which can be used with confidence by our customers.
3. Procedures to be followed for managing the safety are described in Safety Management
System (SMS) Manual.
4. To achieve our Goal of Utmost Safety, we will adopt the following policies;
 Recognize SAFETY as a prime consideration at all times
 Adopt Safety management in the organisation

Page 3 of 34
ef No. G��/MOE/2023 1 1
-�---· · ·--·· THE G UJARAT FLYING CLUB
�:�� .
:ii!J!:�t---------------------+- _ _ ___+-01--------+-�
'\/�;; I S UE
S
'Z..•. --..;;;.;.;.=;;;;;;.,;.;:;:;=--- ·'3' MAINTENANCE ORGANISATION EXPOSITION REVISION 00
-----+-------------!
DATE SEP-2023
❖ Encourage full reporting of all hazards, incidents, occurrences associated with our
maintenance and operation.
❖ Recognize that compliance with laid down procedures, quality standards, safety
standards and regulations is the duty of all personnel.
❖ Recognize the need for all personnel to co-operate with the quality auditors
•!• Consult, listen and respond openly to our staff and customers.
❖ Work with others - our partners, supplier, competitors and regulators -to raise the
safety standards.
❖ Recognize those who contribute to improve safety performance
Signed : A-
Dated:
Palkit Sudani
Accountable Manager
Page 4 of 33
ISSUE 01
DATE SEP-2023
1.2.3 QUALITY POLICY
The quality policy will ensure a quality system that includes
Independent audits or audit by a person with appropriate technical knowledge and proven audit
experience acceptable to DGCA in order to monitor compliance with required aircraft /aircraft
component standards and adequacy of the procedures to ensure that such procedures invoke
good maintenance practices and airworthy aircraft/ aircraft components.
A 'Quality Feedback Reporting System', reporting to the Quality Manager and ultimately to the
Accountable Manager that ensures proper and timely corrective action is taken in response to
reports resulting from the internal audits.
The Quality System of the organization describes the framework of structures and procedures
and the means for implementing the quality objectives and quality policy stipulated by the MOE.
Each key person of the organization is responsible for ensuring that his personnel have an
adequate knowledge of the requirements and other applicable regulations of relevance to his
area and fulfill them meticulously when carrying out their tasks.
THE GUJARAT FLYING CLUB Management is committed to provide total support and adequate
resources to meet Safety/ Quality requirements and its standards and to always assure highest
quality.
Signed:
Dated: 13 / oci / 2-3

Palkit Sudani
Accountable Manager
******
QUALITY MANAGER 0/o DOG, Mumbai

Page 5 of 34
ISSUE 01
DATE SEP-2023
1.3. MANAGEMENT PERSONNEL – POST HOLDERS : (REF : CAR 145.A.30)
a) Following are the management personnel with their name and designations as per the CAR‐
145;
SL. Title CAR-145 Designation Name

No.
1. PRESIDENT ACCOUNTABLE MANAGER Palkit Sudani
2. QUALITY MANAGER QUALITY MANAGER Binod Kumar Gupta
3. MAINTENANCE MANAGER MAINTENANCE MANAGER Bhanu Pratap Singh
b) Accountable Manager, Quality Manager, Maintenance Manager will be stationed at

VADODRA, the head office of the organization.
c) Management for both Line and Base maintenance in the CAR‐145 approved maintenance
organization at Vadodara will be carried out by one person and he is designated as
Maintenance Manager.
d) If the QM is not avialable for less than 30 days, Accountable Manager will lookafter the
duties and responsibilities of QM and if MM is not avialable for less than 30 days,
certifying AME will lookafter the duties of MM. He will discharge only regular tasks and
will not take any policy decision.
e) If the Accountable Manger is not avialable for less than 30 days, The President of the GFC
will lookafter the duties and responsibilities of Accountable Manager.
f) In case of any post holder are absent for more than 30 continuous working days will be
considered as long absence and a suitable replacement will be nominated by the
Accountable Manager.
1.3.1 ACCOUNTABLE MANAGER
a. Managing Director will appoint a suitable person as an Accountable Manager, with

corporate and financial authority for ensuring that all maintenance activities are
carried out to the standard required by the CAR‐145. (CAR 145.A.30a refers).
b. Accountable manager will:
1. Ensure that all necessary resources are available to accomplish
maintenance in accordance with CAR 145.A.65.b to support the
organization approval. (CAR 145.A.30.a.1 refers).
2. Establish and promote the safety and quality policy specified in CAR

Page 6 of 34
ISSUE 01
DATE SEP-2023
145.A.65.a (CAR 145.a.30.a.2 refers).

3. Demonstrate to DGCA, the basic understanding of CAR 145
requirement and familiarity with human factor principles. (CAR
145.A.30.a.3 refers).
c. Accountable manager will ensure that the nominated personnel (post holder’s) have
sufficient background and satisfactory experience related to aircraft / component
maintenance, quality auditing and are able to demonstrate relevant domain
knowledge and also demonstrate the working knowledge of the CAR. (CAR
145.A.30.b.3 refers)
1.3.2. INTIMATION OF NOMINATED PERSONNEL (POST HOLDER’S) TO DGCA : (REF : CAR

145.A.30.B.2)
a) Accountable Manager will nominate a Quality Manager with responsibility for monitoring
the Quality system, including the associated feedback system as required by CAR 145.65.c,
and forward his/her credentials along with DGCA FORM 4 to Regional Airworthiness
Office, Mumbai under confidential cover. (CAR 145.A.30.b.2 refers).
b) Quality Manager will have direct access to the Accountable Manager to ensure that the
Accountable Manager is kept properly informed on Quality and regulation compliance
matters. (CAR 145.A.30.c refers)
c) Accountable Manager will also appoint a Maintenance Manager, with a responsibility for
ensuring that all Maintenance activities (Line, Base, Component, Specialized activities) are
carried out to the standards specified in CAR 145.A.65 and forward his/her credentials
along with DGCA FORM 4 to DGCA (WR) under confidential cover. (CAR 145.A.30.b.2
refers).
d) Whenever there is any change in the Post Holder, such changes will immediately be
intimated to DGCA (WR) and the Accountable Manager will nominate the suitable persons
meeting the qualification requirements given in MOE 1.3.3, for the acceptance of CA FORM
4 by DGCA (WR).

Page 7 of 34
ISSUE 01
DATE SEP-2023
1.3.3 QUALIFICATION, EXPERIENCE AND TRAINING REQUIREMENT OF NOMINATED

POST HOLDERS
1.3.3.1 MAINTENANCE MANAGER
Maintenance Manager should have the following minimum qualifications and experience :
• Practical experience and expertise in the application of aviation safety standards and safe
maintenance practices ;
• comprehensive knowledge of:
a) CAR 145 and any associated requirements and procedures ;
b) The Maintenance Organization Exposition.
• 05 years aviation experience of which at least three years should be practical
maintenance experience ;
• Knowledge of the relevant type(s) of aircraft or components maintained. This knowledge
may be demonstrated by documented evidence or by anassessment carried out by the
DGCA(WR) and his assessment should be recorded.
1.3.3.2 QUALITY MANAGER
Quality Manager should have the following minimum qualifications and experience :
• Three years AME Course and passed BAMEEC or Equivalent modules / Aeronautical Degree
from recognized Board / University as per DGCA requirement.
• 05 years aviation experience out of which a minimum of two years experience in quality
department.
• Practical experience and expertise in the application of aviation safety standards and safe
maintenance practices.
• Comprehensive knowledge of:
a) CAR 145 and any associated requirements and procedures;
b) The maintenance organization exposition.
c) Knowledge of maintenance standards.
d) Understanding of SMS, Human factors and human performance limitation.
• Knowledge of the relevant type(s) of aircraft or components maintained. This knowledge
may be demonstrated by documented evidence or by an assessment carried out by the

Page 8 of 34
ISSUE 01
DATE SEP-2023
DGCA. This assessment should be recorded. This may be replaced by General Familiarisation
on fleet of A/c operated by the organisation equivalent to level 1 of CAR66.
1.3.3.3 TRAINING REQUIREMENTS
a). Post holders nominated by Accountable manager will fulfill the requirement of initial
training during induction (within 30 days of joining) and continuation training at least
once in every 24 months.
b) Post holders having following trainings :
i) CAR 145, SMS and Human Factors Trainings.
ii) Quality Auditor Training required for Quality Manager.
******

Page 9 of 34
ISSUE 01
DATE SEP-2023
1.4. DUTIES & RESPONSIBILITIES OF THE MANAGEMENT PERSONNEL (Ref: CAR 145.A.30 a, b, c, d)
1.4.1. ACCOUNTABLE MANAGER

The duties and responsibilities of the Accountable Manager are listed below:
i. Accountable Manager has corporate authority for ensuring that all maintenance
required by the customer can be financed carried out to the standard required by the
CAR-145.
ii. Accountable Manager ensures that all necessary resources are available to accomplish
maintenance activities in accordance with the scope and extent of approval of ‘The
Gujarat Flying Club’.
iii. Establish and promote the safety and quality policy specified under sub paragraph 1.2.
iv. Shall demonstrate a basic understanding of CAR-145.
v. Nominate the post holders whose responsibilities shall include ensuring that the
organisation complies with CAR. The nominated person(s) shall represent the
maintenance management structure of the organisation and be responsible for all
functions specified in CAR.
vi. Nominate the Quality Manager with the responsibility of monitoring the Quality System
procedure including the associated feedback system. Such person direct responsible to
the Accountable Manager to ensure that the Accountable Manager is kept properly
informed on quality and compliance matters.
vii. Is responsible for ensuring the competence of all personnel including management
personnel has been assessed.
viii. Shall ensure with regular and timely feedback from the Quality Manager that proper
and timely corrective actions are taken in response to reports and observations
resulting from the independent quality audits.
ix. Review and implement preventive/corrective actions for significant deviations from the
maintenance man hour plan as reported by the Quality Manager.
x. He is also ultimately responsible to ensure that proper and timely corrective actions are
taken place in response to independent quality audit reports.
xi. Shall hold regular meetings with management personnel. The intent of these meetings
shall be, but is not limited to the following agendas:
a. Check progress on rectification activities on observations/findings/incidents.
b. Obtain inputs feedbacks and suggest further improvements to maintenance
activities and procedures. Such meetings shall be delegated on a day-to-day

Page 10 of 34
ISSUE 01
DATE SEP-2023
basis to the Quality Manager. The Accountable Manager shall hold meeting once
in a 3 monthly with the nominated post holders / senior management staff to
review the overall performance.
c. The Accountable Manager shall receive a half year summary report on findings
of non-compliance.
In case of the prolonged absence of the Accountable Manager, he shall nominate the senior
most post holder for the period of absence.
1.4.2. MAINTENANCE MANAGER
The Maintenance Manager functionally reports to Accountable Manager and is responsible for
all the Maintenance Activities within the organization’s scope of approval. The detailed roles and
responsibilities are as follows:
NOTE: The Maintenance activities are defined as all maintenance activities Routine maintenance
all maintenance / inspection schedules and major / minor snag rectification, embodiment of
modifications, overhauls, and all other activities which require the aircraft.
The Maintenance Manager will:
i. Ensure that he is aware of all organization’s operating procedures and fully understands
all Quality and Technical reporting systems as per approved MOE.
ii. Ensure that during the work performed on the aircraft due diligence is exercised in respect
to Safety of aircraft and the personnel.
iii. Maintaining effective operation by monitoring all work done as required and within
stipulated time frame.
iv. Ensure that the approved policy and procedures of the Engineering and Maintenance are
maintained and followed.
v. Be responsible for the administration of the company’s policies & procedures affecting
the proper utilization of his subordinates.
vi. Is responsible for the evaluation of the job performance of his immediate subordinates in
order to assist them in improving their performance & in preparing them for their
advancement.

Page 11 of 34
ISSUE 01
DATE SEP-2023
vii. Ensure a post-production meeting is held and minutes after each scheduled input to
correct areas of non-conformance.
viii. Work out the manpower requirements to meet the immediate & long-term objectives of
the maintenance. Ensure that all equipment in his area are in good working conditions &
meet the required safety standards.
ix. Ensure an efficient and effective service during the overhaul /Repair of the aircraft while
complying with airworthiness & statutory requirements.
x. Ensure that all maintenance, Ground Support Equipment are available for the tasks in
hand taking into consideration the operating cost to the organization.
xi. Ensure that the Ground Support Equipment of the maintenance is maintained in
serviceable condition all the time & bring to the notice of his superiors any unserviceable
equipment.
xii. Ensure safety, discipline and quality of work; ensure correct procedures are used for all
activities by all the staff under his control.
xiii. Maintaining a good housekeeping policy in the area under his control.
xiv. Keeping & recording the man-hours used during maintenance checks as may be required
from time to time.
xv. Ensure that all components replaced during maintenance are properly recorded & routed
through stores.
xvi. Carrying out of Major checks on aircraft, clearing of all repetitive/deferred defects and
modifications and service bulletins.
xvii. To liaise with contractors regarding the check work scope requirements.
xviii. Ensuring that all pre-ordering for Cabin Interior and work pack requirements has been
carried out with appropriate lead-time as per specifications laid down.
xix. Establishing and maintaining cabin appearance and aircraft wash program for operator
aircraft.
xx. To liaise with the Planning / Technical Service Department on issues involving Technical
Incidents, AOG’s and Repetitive / Recurring Defects.

Page 12 of 34
ISSUE 01
DATE NOV-2022
xxi. Is responsible for the satisfactory completion and certification of all work required by
contracted operators/customers in accordance with the work specification (Work Order
and approved MOE procedures).
xxii. Is responsible for ensuring the competence of all personnel engaged in maintenance by
establishing a programme of training and continuation training using internal and/or
external sources.
xxiii. Is responsible for ensuring that all sub-contract orders are correctly detailed and that the
requirements of the contract/order are fulfilled in respect of inspection and quality
control.
xxiv. Is responsible for responding to quality deficiencies in the area of activity for which he/she
is responsible, which arise from independent quality audits.
xxv. Is responsible for ensuring, through the workforce under his/her control that the quality
of workmanship in the final product is to a standard acceptable to the organization and
DGCA.
xxvi. Is responsible for the implementation of the safety policy and human factor issues Ensure
that after Pre-induction meeting engineering assist the Planning Department for all the
requirement of spares, consumables, and special equipment for the aircraft in question.
Planning will check for availability with the stores. Items not available to be procured /
resourced by planning department at least 15 days in advance of aircraft input.
a) Establish procedure for notifying to the accountable manager whenever deficiencies
emerge which require his attention in respect of finance and the acceptability of standard.
1.4.3. QUALITY MANAGER

The Quality Manager shall have direct access to the Accountable Manager to ensure that
the Accountable Manager is kept properly informed on quality standards and compliance
with CAR-145. The detailed roles & responsibility of the Quality Manager is mentioned as
follows:
i. Set up the Quality Control department with personnel dedicated for Quality Audit functions
and Quality Compliance functions.

Page 13 of 34
ISSUE 01
DATE SEP-2023
ii. The preparation and necessary amendments time to time in the Maintenance Organisation
Exposition (MOE) and Technical Procedures Manual and ensure that the same are amended
/ updated as per current CAR.
iii. The Quality Manager is responsible for establishing an independent quality audit to monitor
compliance of the Part 145 organization with DGCA / requirements as specified in CAR-145
including the associated feedback system.
iv. Ensuring compliance of the organization’s quality standard Procedures.
v. He/she is responsible for implementing a quality audit programme in which compliance
with all maintenance procedures is reviewed at regular intervals in relation to each type of
aircraft (or component) maintained (including the management and completion of audits
and production of audit reports). He/she should ensure that any observed non-compliances
or poor standards are brought to the attention of the person concerned via his/her
manager.
vi. Ensure that the Accountable Manager is adequately informed on Quality and Audit
compliance matters.
vii. Inform the Accountable Manager for any Significant Deviation from the Maintenance Man
Hour Plan for review.
viii. Monitor and ensure that all certifying staff authorized to release CRS have their AME
licenses / authorizations current and valid.
ix. Monitor and supervise the maintenance staff Continuation / refresher and Human Factors
training programme as per regulatory requirements.
x. Authorize suitably qualified and experienced persons for providing necessary approvals for
Certifying Staff and other personnel within his privileges.
xi. Liaison with DGCA / for all matters concerning quality and safety compliance.
xii. Monitor the work contracted to sub-contractors for compliance of quality standards.
xiii. Ensure that company authorizations issued to Certifying Staff are regularly monitored and
renewed.
xiv. Authorize concessions or deviations from Organisation procedures if within the framework
of CAR 145.A.65.
xv. He / She will arrange Introduction / Technician training as applicable to all technicians or
AME employed, within 30 days from date of joining.

Page 14 of 34
ISSUE 01
DATE SEP-2023
xvi. To ensure compliance of all mandatory modifications / requirements of the Airworthiness

Authorities or the requirements from Aircraft/ engine and equipment manufacturers as
applicable during the course of maintenance.
xvii. She/he shall have direct access to the Accountable Manager on matters concerning the
quality.
xviii. She/he is responsible for follow up and closure of any non-conformances identified.
xix. She/he shall establish regular meetings with the Accountable Manager to appraise the
effectiveness of the quality system. This will include details of any reported discrepancy not
being adequately addressed by the relevant person or in respect of any disagreement
concerning the nature of a discrepancy.
xx. She/he is responsible for preparing standard practices and procedures (MOE, including the
associated procedure(s) for use within the organization and ensuring their adequacy
regarding CAR145 and any amendments to the Regulation.
xxi. She/he is responsible for submission of the MOE and any associated amendments to the
DGCA for approval.
xxii. She/he is responsible for issue /renewal/cancellation of certifying staff authorizations.
xxiii. She/he is responsible for establishing feedback from maintenance incidents/issues and
feeding these back into continuation training programme.
xxiv. She/he is responsible for assessing contractors working under the quality system and
maintaining the expertise necessary to be able to do so, to the satisfaction of DGCA. He/she
is also responsible for assessing external specialist services required to be used by the
organization in the performance of maintenance.
xxv. To ensure compliance of all applicable Civil Aviation Requirements and technical standards
for aircraft maintenance.
1.4.4 STORE (INVENTORY & LOGISTICS) DEPARTMENT:

Qualification & Experience of Store-In-charge:
1. Passed 10+2 examination in Physics, Chemistry and Mathematics from a recognised board
or university or its equivalent.
2. 03 Years AME training from any DGCA approved AME training Institute. Candidate having
BAMEC or passed equivalent modules need not required any additional work experience.
3. For AME trainee 01 year working experience in approved AMO store.
4. SMS and Human Factor trainings.

Page 15 of 34
ISSUE 01
DATE SEP-2023
The Store-In-Charge nominated by the Maintenance Manager and appointed by Accountable

Manager shall report to the Maintenance Manager. He shall have the following roles &
responsibilities:
i. Liaising with maintenance heads to ensure that sufficient stock is available to support the
maintenance programme.
ii. Establishing maximum and minimum stock requirements in conjunction with the
maintenance heads and arranging the purchase and procurement of parts or equipments.
iii. Establishing reliable and cost-effective suppliers and repair agencies for aircraft parts and
ensuring prompt action on AOG material requirements.
iv. Supervising and directing personnel to maintain an accurate record system to enable the
origin, tracking and history of any part held in stock. Ensuring that these records are an
accurate reflection of the physical stock.
v. Establishing and maintaining a system for the control of shelf-life items and ensuring stock
is stored in the correct environment.
vi. Establishing and maintaining a system for controlling spare parts orders and expediting late
deliveries.
vii. Monitor the performance of suppliers/sub-contractors/vendors in consultation with the
Maintenance Manager and develop a long-term relationship with key suppliers / vendors /
sub-contractors.
viii. Negotiate for seeking improved terms of purchasing, warranties, guarantees, technical
support from suppliers.
ix. He is responsible for any corrective action resulting from the quality compliance monitoring
of CAR-145. A.65(c).
x. To ensure life expired items are suitably disposed off and provide logistics support for
calibration of tools, test equipment’s falling due.
In the absence of the Store Inspector the senior most person in the Inventory department
deputize by Maintenance Manager for the additional responsibilities.
1.4.5 Technical Officer (s) in Quality and PLANNING & TECHNICAL SERVICES
DEPARTMENT:
Qualification & Experience of Technical Officer(s) in Planning & Technical Services Department:
1. Passed 10+2 examination in Physics, Chemistry and Mathematics from a recognised board
or university or its equivalent.

Page 16 of 34
ISSUE 01
DATE SEP-2023
2. 03 Years AME training from any DGCA approved AME training Institute. Candidate having
BAMEC or passed equivalent modules need not required any additional work experience.
3. SMS and Human Factor trainings.
The Technical Officer(s) of QC &/or CAMO as well as in the Planning and Technical services reports
to the respective department head (QM &/or CAM for QC/CAMO department and MM for AMO).
The detailed roles & responsibility are mentioned as follows:
i. Manage the Planning and Technical function to ensure compliance with CAR.145. A.47. To
production plan all required work in accordance with Aircraft Maintenance Schedule, AD
and SB etc with human limitations and organizational man power availability plan taken in
to consideration.
ii. He is responsible for availability of spares, tools, equipment and materials prior to
commencement of planned tasks.
iii. Ensure that all maintenance is planned out within the Human Factor framework.
Development of maintenance plans within the constraints of facility and manpower
availability and plan Maintenance, Manpower and Material Planning activities so that work
is performed in compliance with Airworthiness requirements.
iv. He is responsible for notifying to the MM whenever deficiencies emerge which requires his
attention in respect of finance and the acceptability of standards.
v. To ensure documentation and recording of all maintenance work carried out including
subcontractor's release documents and safe up keep of the maintenance records fulfilling
requirements of CAR 145.A.55. She/he is also responsible for supplying the necessary
technical documents for operators and storage of the organization's technical records.
vi. To ensure all necessary technical publications (maintenance data) is up to date and that the
work orders, approved inspection schedules, task cards (wherever applicable) carry the
amendment status of the maintenance data.
vii. Ensure that maintenance data is available to the maintenance staff to carry out work in
accordance with CAR.145. A.45 requirements.
viii. Ensure customer work package(s) / work order(s) received are closed in all aspect, as
specified in work package(s) work order(s) raised by customer's CAM or authorized
personnel.
ix. Ensure monitoring of Airworthiness Directives, Mandatory and Recommended Service
Bulletins and all such other maintenance instructions provided by the manufacturer for
safety and continued airworthiness

Page 17 of 34
ISSUE 01
DATE SEP-2023
x. To ensure allotment of maintenance slot for aircraft induction and ensure that maintenance
forecasting is provided for all contracted operators internally and to the CAM.
The Planning and Technical services are also responsible for any corrective action resulting from
the quality compliance monitoring of CAR 145.A.65(c). In case of a lengthy absence of the Technical
Officer of Planning and Technical services, the QM will authorize the other Technical Officer in the
planning shall take up the responsibilities.
******

Page 18 of 34
ISSUE 01
DATE SEP-2023
1.5 MANAGEMENT ORGANISATION CHART:
PRESIDENT
ACCOUNTABLE
MANAGER
MAINTENANCE
QUALITY MANAGER
MANAGER

Page 19 of 34
ISSUE 01
DATE SEP-2023
1.5.1 MANAGEMENT ORGANISATION CHART:
ACCOUNTABLE
MANAGER
MAINTENANCE
MANAGER
QUALITY
MANAGER
CERTIFYING STORE-IN-CHARGE
STAFF
TECHNICIAN
NOTE:
1. Maintenance Manager, and the Quality Manager are the CA Form-4 nominated post holders as per
CAR 145 requirements.
******

Page 20 of 34
ISSUE 01
DATE SEP-2023
1.6. LIST OF CERTIFYING STAFF AND SUPPORT STAFFS : (Ref. : CAR 145.A.35.j)
1.6.1 GENERAL:
The Accountable Manager ensures that organization has appropriate certifying staff to
commensurate with the maintenance capability of the organisation. The certifying staff shall have
adequate understanding of the relevant aircraft and/or aircraft components to be maintained
together with the organisation procedures before the issue or re-issue of the CAR-145 Certification
Authorization.
1.6.2 LIST OF CERTIFYING STAFF:
A separate document for the list of certifying staffs / supporting staffs must be maintained in
quality department. If any changes in document it shall be the responsibility of quality manager to
update the same and intimate to DGCA (WR) with details of any changes.
1.6.3 CERTIFYING STAFF RECORDS (Ref CAR 145 A.35.j)

A. Quality Department of GFC will maintain a record of all Certifying Staff, support staffs
and Certification Authorization holders, along with their specimen signatures. The
Quality Department will also maintain the record of their initial and recurrent training /
refresher courses undergone.
B. The following minimum information will be kept on record in respect of each person:
1. Name
2. Date of Birth
3. Basic Training
4. Type Training
5. Continuation Training
6. Experience
7. Qualification relevant to the Approval.
8. Evidence of Competency Assessment
9. Details of any AME License held under CAR 66
10. Scope of authorisation issued
11. Date of first issue of authorisation
12. Validity of the authorization
13. Identification Number of the authorisation

Page 21 of 34
ISSUE 01
DATE SEP-2023
C. The records will be kept in a proper format and controlled by the Quality Department.
Access to these records will be maintained at a minimum and only to designated/
authorized persons so that these confidential records cannot be altered or become
accessible to unauthorised persons. However, such records will be available at any time
for DGCA personnel for scrutiny.
D. The records will be maintained at least for a period of three years after the certifying
person has ceased to be in the employment of the organisation or withdrawal of the
authorisation, whichever is earlier. In addition, upon request, the Quality Department
shall furnish certifying staff with a copy of their record on leaving the organisation.
******

Page 22 of 34
ISSUE 01
DATE SEP-2023
1.7 MANPOWER RESOURSES (Ref.: CAR 145 A. 30.d & CAR 145 A.70.a.7)
The Gujarat Flying Club has sufficient staff employed on regular basis to perform maintenance
and quality control in store, hangar, base maintenance and quality department to ensure
organizational stability in accordance with the approval. In future, The GFC may employ staff on
contract basis as per the policy enumerated in para 2.22.
1.7.1 MAN HOUR PLANNING:
The organisation has an adequate number of people dedicated to perform the base
maintenance and quality control jobs. As on date, the number of available resource (in man
hours) involved in maintenance and quality control are shown in the following table:
Total working days in a year =300 days (approx.) Working Hours per day = 8 hrs.
Total working hours in a year = 300 X 8 =2400 hrs.
Details Full time staff Part time staff Total staffs Man‐Hrs. (in a year)
Quality Manager 01 00 01 2,400
MM/ Certifying Staff 01 00 01 2,400
Technicians 05 00 05 12,000
Total 07 00 07 16,800
1.7.2 REVIEW MAN HOUR AVAILABILITY:

The Maintenance Manager shall have a maintenance man‐hour plan showing that the
organization has sufficient staff to plan, perform, supervise, inspect and the Quality Manager
will monitor the same in accordance with the approval. In addition, GFC will have a procedure
to reassess work intended to be carried out when actual staff availability is less than the planned
staffing level for any particular work shift or period.
Organization’s management, planning and control systems, through quarterly management
meetings, discussion and reporting functions, will always ensure that there is enough coverage
of staff to complete a particular job or function safely and to the highest attainable standards.
A review of man hour shall be done at least every three‐month basis and updated whenever
necessary based on the requirements of operations.
1.7.3 COMPANY AUTHORIZATION/CONTRACTED PERSONNEL/MANPOWER:
‘The Gujarat Flying Club’ may take the services of contracted AME and the Quality Manager shall
issue a Company Authorization. Before issuing an authorization, the following requirements need
to be fulfilled:

Page 23 of 34
ISSUE 01
DATE SEP-2023
i.
A separate contract has to be in place between both parties or NOC issued by his
company.
ii. The Contracted person should hold a current and valid DGCA License on the type of AME
License in category B1/B2/B3.
iii. Contracted person should fulfil all the necessary DGCA requirements.
iv. The person shall be assessed by a board comprising of Quality Manager and appropriate
or similar type rated AME/Maintenance Manager/Accountable Manager for his
competency.
v. All the relevant paperwork / forms shall be filled and retained in quality department.
After assessment of such person, QM will issue the certification authorization as per procedure
mentioned in para 3.4.3 and 3.4.4 of MOE Part 03 and Appendix IV, V & VI of Part 05. Record of
all such authorizations issued shall be maintained by Quality Department.
1.7.4 ASSESSMENT FOR THE COMPETENCE OF PERSONNEL:

i. The details of man power resources are maintained in the HR department.
ii. The department heads shall raise the indents for recruitment of manpower and the same
shall be processed by the Human Resources department within a reasonable time.
iii. The department heads shall verify that the person should hold a current and valid AME
License in Category B1/B2/B3 and in case of other technical staff(s), required qualification
as defined in MOE/CAME/CAR 145.
iv. The HR department has comprehensive policies and procedures in place aligned with ‘The
Gujarat Flying Club’s corporate HR policies to ensure adequate, effective, and quick
recruitment.
1.7.5 DUTY TIME LIMITATION (DTL):
Maintenance Manager shall be maintaining the Duty Time Limitations as per guidelines
mentioned in AAC 05 of 2019. The DTL records will be mentioned by the Maintenance
Manager of the organisation. Refer MOE Part ‐2, Para 2.22 for detailed procedures for the
DTLs mentioned by GFC.
1.7.6 INDUCTION TRAINING OF MAN POWER:

All newly appointed manpower in AMO/CAMO/QC department(s) are required to be
undergone three days induction training conducted by Quality Manager within 30 days
after joining as per syllabus given below:

Page 24 of 34
ISSUE 01
DATE SEP-2023
1.7.6.1 SYLLABUS:
Sl. No. Details Hours
DAY -01(General)
1 DGCA regulations: -Brief discussion of followings: 2:00 Hrs
Aircraft Rules, All series comes under CAR Section -2, CAR M, CAR 145, CAR -66, and CAR 147.
2. Brief discussion of circulars issued by DGCA. 1:00 Hr
3. Briefing of Organisation’s structure and policies, staffs notices/circulars issued by company. 1:00 Hr
4. Briefing of CAME, MOE and AMPs. Awareness of First Aid Kit. 1:00 Hr
5. AMM of Cessna FA 152 & 172 R/S aircraft, CMM, SBs, Ads, Misc Mods, etc. 1:00 Hr
DAY-2 (Familiarizations of Cessna 172 R/S & FA152 Aircraft)
7. Details of Aircraft 1:00 Hrs
8. Familiarisation of Aircraft and Its control system 1:00 Hrs
9. Familiarisation of Aircraft Engine and its control system 1:00 Hrs
10. Familiarisation with Aircraft, Engine, Propeller and accessories manual 1:00 Hrs
11. Briefing Of Pre-flight inspection procedure 1:00 Hrs
12. Scheduled and Unscheduled Maintenance 1:00 Hrs
13. Familiarization with Instrument System 1:00 Hrs
Note: In the case of newly appointed Quality Manager as candidate, then the induction training
may be conducted and completed by current Quality Manager or Maintenance Manager in
associated with other post holders (CAM &/or Accountable Manager) and certifying staff and
certificate issued by Accountable Manager.
******

Page 25 of 34
ISSUE 01
DATE SEP-2023
Intentionally Blank

Page 26 of 34
ISSUE 01
DATE SEP-2023
1.8. GENERAL DESCRIPTION OF THE FACILITIES AT APPROVED MAINTENANCE BASE.

(Ref: CAR -145. A.25.)
1.8.1 GENERAL COMPANY’S DESCRIPTION:
i. The function of the GFC is to carry out routine scheduled maintenance, unscheduled maintenance,
inspection, minor repair and modifications (as per AAC 1 of 2017) on aircraft operated by ‘The GFC’.
ii. Unscheduled maintenance, inspection and modifications shall be carried out within the limitation of
the appropriate manuals, tools and equipment available and the scope of company approval.
iii. The function of ‘The GFC’ is to carry out all routine scheduled maintenance on hourly and on calendar
period and any unscheduled minor repairs, replacement and modifications Trouble Shooting, Defect
Rectification and Component replacement on the aircraft within the scope of the approval.
iv. This shall mainly consist of planned maintenance inputs extracted from the applicable Approved
Maintenance Schedule including replacement of equipment, modifications and any specific
inspections, as per the scope of approval approved by DGCA and other aviation authorities.
1.8.2 FACILITY LOCATIONS
1. Appropriate facilities for the storage of tools, equipment and inventory required to support the
aircraft undergoing maintenance are available.
2. GFC’s maintenance facility has:
i. Hangar to support aircraft undergoing maintenance.
ii. Office accommodation for:
a) Separate office for Maintenance Manager.
b) Quality Manager/ CAMO office.
NOTE: Detail of Facility Layout of Hangar and Office are mentioned in Appendix XX of part 05.

Page 27 of 34
ISSUE 01
DATE SEP-2023
Facilities at Base (VADODARA) are provided below;
Facility Address:
The Gujarat Flying Club, Vadodara, Civil Aerodrome, Harni Road, Vadodara
Area is leased by AAI to the organisation. All structure including hanger/Office

Access area is built by the organisation.
Area Vadodara facility has a hangar space area of approximately 9116 Sq. feet. Hanger
is closed from all sides, enabling the maintenance personnel to carry out them
function.
Base Maintenance facility at VADODARA
Day’s room temperature varies from 20 degree to 30 degree Celsius, hence

Temperature environment control of hanger is not necessary.
Dust and airborne contamination are less and the hanger is kept clean by routine
Dust Pollution cleaning of all area in an around hanger.
Noise Pollution Noise pollution is less in the area, where the hanger is situated and hence doesn’t
affect/distract personnel from carrying out intended task.
Four overhead fixed halogen light are available to provide sufficient lightning in
Lighting the hanger. So that any maintenance activity can be carried out in an efficient
manner.
Hanger is equipped with sufficient trestles, ladders, benches, storage racks, 230 V
Equipments power supply & pneumatic air source.
Necessary general tools, special tools, equipment required to carry out
maintenance as per scope of approval granted are available at the hanger.
Environmentally controlled bonded store is located for storing of parts/componen
Stores Etc. Quarantine/repair/scrap store are located in a segregated area.
Storage facilities are minted clean and non-air-conditioned areas are well
ventilated,
Storage racks strong enough to hold large component are provided, so that
component is not distorted during storage.
Office Space Separate office is provided for every department.
******

Page 28 of 34
ISSUE 01
DATE SEP-2023
1.9. ORGANIZATIONS INTENDED SCOPE OF WORK (Ref : AMC-145. A.10 & CAR 145.A.20)
Scope of work, deemed to be constituting approval of DGCA is listed below in Table:
CLASS RATING LIMITATION BASE LINE

Aircraft A2: Aeroplanes/ 1) Cessna FA 152 aircraft fitted with Lycoming-O-235-N2C
Cessna 152 Series Engine: Maintenance and Certification up to and including of
(Lycoming) Airframe, Engine, Propeller, Electrical, Instrument and Radio YES YES
Navigation Systems installed thereon and all inspections - 50,
100 & 200 schedules, Operation inspections from 1 to 24, CAP
Inspections as per the latest Aircraft Service Manual &
Approved AMP.
Aircraft A2: Aeroplanes/ 2) Cessna 172R/S aircraft fitted with Lycoming-IO-360-L2A
Cessna 172 Series Engine: Maintenance and certification up to and including of YES YES
(Lycoming) Airframe, Engine, Propeller, Electrical, Instrument and Radio
Navigation Systems installed thereon and all Operation
inspections from 1 to 51 as per the latest Aircraft Maintenance
Manual, Structural Repair Manual & Approved AMP.
.
This approval schedule is limited to those products and activities specified in the scope of approval
section contained in CAR 145 approved maintenance organisation.
The Gujarat Flying Club has necessary infrastructure in terms of manpower; tools and equipment
(including special equipment); consumables; spares and accommodation etc. for carrying out the
work as per scope of approval.
1.9.1 Privileges of the approved maintenance organisation:

The GFC shall carryout maintenance tasks as per the scope of approval. In the case of any other
maintenance required by the organisation may seek the permission from DGCA to carry out the
required maintenance permitted by DGCA in accordance with this CAR 145 approved MOE. Maintain
aircraft for which it is approved at the location listed in approval certificate and in this MOE. Issue
CRS in respect of work carried out as on completion of maintenance in accordance with CAR
145.A.50.

Page 29 of 34
ISSUE 01
DATE SEP-2023
1.9.2 Limitation of the approved maintenance organisation:

1. The GFC shall maintain aircraft for which it is approved when all necessary facilities,
equipment, tooling, material, maintenance data and certifying staff(s) are available. At time,
a situation may arise that the organisation temporary does not hold all the necessary
equipment, tooling, material, and maintenance data or certifying staff etc. for aircraft
maintenance; In such case, the Accountable Manager shall provide a commitment to acquire
tools equipment etc. before carrying out maintenance. In the meantime, the aircraft
maintenance will be carried out by tacking the necessary items on loan basis from the other
approved organisation. The work performed will be in accordance with procedures,
limitations and controls described in this exposition and other relevant manuals and CAR.
2. Organisation is a DGCA approved AMO capable of carrying out Base and line maintenance.
******

Page 30 of 34
ISSUE 01
DATE SEP-2023
1.10 NOTIFICATION PROCEDURE TO DGCA REGARDING CHANGES TO

ORGANISATION’S ACTIVITIES / APPROVALS / LOCATION / PERSONNEL. (Ref: CAR
145.85.)
a) Quality Manager will notify DGCA of any proposal to carry out any of the following changes
before such changes takes place to enable DGCA to determine continued compliance with
the CAR-145 and to amend, if necessary, the approval certificate, except that in case of
proposed changes in personnel not known to the management beforehand, these changes
will be notified to DGCA at the earliest opportunity.
1. The name of the organization
2. The main location of the organization
3. Additional location of the organization
4. The Accountable Manager
5. Any of the persons nominated under 145.A.30.b
6. The facilities, equipment, tools, material, procedures, work scope or certifying staff
that could affect the approval.
1.10.1. CHANGES TO NAME / MAIN LOCATIONS / ADDITIONAL LOCATIONS
Quality manager will inform to the DGCA (WR) office in writing of a proposed change of the
organization name, main location or additional locations, giving reasons along with an
amendment to the relevant parts of this exposition. This will be carried out in a timely
manner thus allowing the exposition amendment to be considered and accepted/rejected
before the new location is used.
1.10.1.1. ACCOUNTABLE MANAGER
An intended change of the “Accountable Manager” will be carried out under written
proposal to the DGCA (WR) office by the Managing Director. On receipt of acceptance letter
from the DGCA (WR) office, Quality Manager will organize to issue an amendment to Para
1.1 and 1.3 of this exposition. This exposition revision will state the corporate commitment
signed by the new accountable manager.
1.10.1.2. NOMINATED PERSONNEL (MAINTENANCE MANAGER & QUALITY MANAGER)

Page 31 of 34
ISSUE 01
DATE SEP-2023
An intended change of the “MM/QM” will be carried out under written proposal on CA
FORM-4 to the DGCA (WR) office, by the Accountable Manager. Advance information will be
given to the Director of Airworthiness for enabling him to consider the application and
accept / reject the nominee. On receipt of approval from the DGCA (WR) office, Quality
Manager will issue an amendment to Para 1.1 and Para 1.3 of this exposition.
1.10.1.3. CHANGES IN THE COMPANY ACTIVITIES (SCOPE OF APPROVAL, CAPABILITY Etc.…)
a) Quality Manager will intimate to the DGCA (WR) office in writing of changes in the company
activities such as facilities, equipment, tools, materials, procedures, work scope or certifying
staff that could affect the existing approval. QM will intimate to the DGCA (WR) office of the
reduction in the number of personnel when it falls by more than 25 % of the requirement
based on man hour plan Vs organization’s activity.
1.10.4. PROCEDURE FOR ESTBALISHING A NEW SUB-BASE MAINTENANCE FACILITY
a) Quality Manager will send a proposal to the DGCA (WR) office in writing for establishing a
new permanent sub-base maintenance facility to meet the operational / customer
requirements. Quality Manager will ensure that the facility is established as detailed.
******

Page 32 of 34
ISSUE 01
DATE SEP-2023
1.11. EXPOSITION AMENDMENT PROCEDURE (Ref: CAR-145. A.70 (a) (11), GM 145.A.70
(a) Para 6 and 7)
1.11.1. OBJECTIVE:
i. To ensure continued validity of approval subsequent amendments to the MOE shall

have to be approved by the DGCA (WR).
ii. MOE will be prepared & submitted by the Quality Manager to the DGCA (WR)
office on behalf of the Accountable Manager and amended based on revisions to
Aircraft Rules, CAR 145 or based on any other regulatory / procedure requirement.
(CAR 145.A.70.a refers).
1.11.1 PERSON RESPONSIBLE FOR AMENDING THE EXPOSITION
a) Quality Manager will ensure that the exposition is amended as necessary to remain an up-
to-date with the regulatory requirements. MOE issue / amendment will be submitted to the
DGCA (WR) office for approval. (CAR 145.A.70.b refers)
b) Changes to this MOE will be initiated by quality manager. The reasons for revision will be
provided in Revision transmittal sheet. Changes will be issued in the form of amendments to
the applicable sheets. The corresponding amended pages will have a higher revision
number. The changes made in the document will be identified by vertical lines at the left
margin of the affected paragraph. Controlled copy holders, on receipt of amendments will
amend the MOE and enter in the amendment record.
c) Whenever an additional sheet is required to be inserted in between two adjacent pages to

accommodate additional information, the corresponding sheet will be identified with an
alphabet suffixed to the previous page number. The revision status of all the amended
sheets will be indicated on the list of effective pages available in the beginning of this
document.
d) Amendments requiring approval (Refer – MOE 1.11.3) will be forwarded to Regional

Airworthiness Office and implemented only after obtaining approval. Approved
amendments will be issued to all the control copy holders as per distribution list.
e) The quality manager will review this document once every six months for adequacy and

Page 33 of 34
ISSUE 01
DATE SEP-2023
continued suitability and issue required amendments. The record of such revisions will be
documented in the record of revision sheet of this MOE.
1.11.2. SOURCES OF PROPOSED AMENDMENTS WITHIN THE ORGANISATION
a) MOE will be revised whenever necessary as a result of change in Company Policy,

Organization Structure, Scope of approval, address, etc.
b) MOE will also be revised whenever there is a change in CAR-145 requirements, or issue
of airworthiness advisory circulars, which affect the organization’s policy, procedure and
maintenance practices.
c) Generally, it will be reviewed twice a year - in the month of June and December.
d) The quality manager and Maintenance Manager will review the MOE, including
associated procedure manuals in conjunction with other post holders / senior
maintenance personnel and prepare any proposed amendments for submission to the
DGCA (WR) office.
e) On receipt of the approved amendments from the DGCA (WR) office, the quality
manager will ensure distribution of approved revisions to all controlled copy holders.
Manual holders, on receipt of amendments, will incorporate the revisions in their copies
of the manual in accordance with the revision instructions issued. The acknowledgement
slip of accomplishment will be kept in quality department for record.
f) Quality Manager’s MOE copy is designated as Master MOE. All superseded / amended
copies of the Master MOE will be retained by Quality Manager in a separate file for
reference.
g) Any minor changes to the MOE will be issued as Revisions. If changes to the MOE are
more than 50%, then the MOE will be re-issued and the issue number will be identified
on the first page.
h) Any observed errors or omissions must be brought to the attention of the quality
manager.
******

Page 34 of 34
ISSUE 01
DATE SEP-2023
PART-2: MAINTENANCE PROCEDURES

PART 2 MAINTENANCE PROCEDURES

2.0 Table of Content
2.1 Supplier evaluation and subcontract control procedures
Acceptance/inspection of aircraft components and material from
2.2
Outside Contractors
Storage, tagging, and release of aircraft components and material to Aircraft
2.3
Maintenance
2.4 Acceptance of tools and equipment
2.5 Calibration of tools and equipment
2.6 Use of tooling and equipment by staff (including alternate tools)
2.7 Cleanliness standards of maintenance facilities
Maintenance instructions and relationship to aircraft/aircraft component
2.8
manufacturers' instruction including updating and availability to staff
2.9 Repair procedures
2.10 Aircraft maintenance program compliance
2.11 Airworthiness Directives procedure
2.12 Optional modification procedure
2.13 Maintenance documentation in use and completion of same
2.14 Technical record control
2.15 Rectification of defects arising during base maintenance
2.16 Release to service procedure
2.17 Records of the operator
2.18 Reporting of defects to DGCA /Operator/Manufacturer
2.19 Return of defective aircraft components to store
2.20 Return of Defective components to outside contractors
2.21 Control of computer maintenance record systems
2.22 Control of man-hour planning versus scheduled maintenance work
2.23 Control of Critical maintenance task and error capturing methods
2.24 Reference to specific maintenance procedures
2.25 Procedures to detect and rectify maintenance errors
2.26 Shift / task handover procedures
Procedures for notification of maintenance data inaccuracies and ambiguities t
2.27
the type certificate holder.
2.28 Production planning procedures

Page 1 of 88
ISSUE 01
DATE SEP-2023
2.1 SUPPLIER EVALUATION AND SUBCONTRACT CONTROL PROCEDURE (Ref:

CAR 145.A.75.b)
2.1.1 PURPOSE:
Sometimes there may be occasions that certain maintenance tasks are required to be performed
which is beyond the capability of the organization and therefore such maintenance is given to
another organization. This process of awarding the maintenance to another organization is termed
as Sub-contracting.
2.1.2 DEFINITIONS
• Supplier: -A Person or Company that is the source for goods or services.
2.1.3 SUPPLIER EVALUATION
a) All materials used on The Gujarat Flying Club owned or customer aircraft will be obtained
directly or indirectly from the following sources along with proper release documents.
i. Manufacturer of aircraft / engine / components / consumables / raw material (OEM),
ii Manufacturer’s approved sources,
iii Parts distributors approved by aviation authority of the country, where the parts
distributor is located,
iv Parts Manufacturer Approval (PMA) holders, approved by FAA, EASA, Transport Canada
(TC), UK CAA etc.
v. FAA / EASA-145 / approved maintenance organization, with authorized release
certificate / FAA Form 8130-3/EASA Form 1 /UK CAA Form 1 or equivalent form acceptable
to DGCA.
b) All maintenance activities beyond the scope of approval will be outsourced for repair,
overhaul, testing to manufacturer, manufacturer approved / authorized maintenance
agencies, CAR-145 approved maintenance agencies. Such agencies will be enlisted as Company
approved Contractor’s.
c) Any maintenance activities to be outsourced to other than CAR 145 approved agencies will be
carried out only after specific clearance from the DGCA (WR) office.

Page 2 of 88
ISSUE 01
DATE SEP-2023
2.1.4 SUB-CONTRACT CONTROL PROCEDURE
1. There may be occasions that certain maintenance tasks are required to be performed which is
beyond the capability of the organization and therefore such maintenance is given to another
organization, appropriately approved under CAR-145.
2. Again, situation may arise where the organization has to arrange maintenance of any aircraft or
component for which it is approved at another organization that is working under the quality
system of this organization. This refers to work being carried out by an organization not itself
appropriately approved to carry out such maintenance under CAR- 145 and is limited to the
work scope permitted.
3. This work scope shall not include a base maintenance check of an aircraft or a complete
workshop maintenance check or overhaul of an engine or engine module. However, it will
include to carry out certain maintenance such as aircraft line maintenance or minor engine
maintenance or maintenance of other aircraft components or a specialized service under the
quality system of an appropriately approved CAR-145 organization. This method is known as
Sub-contracting.
4. The Sub-Contractor may,
(a) Either be appropriately approved under CAR 145 by DGCA
Or
(b) Not approved in accordance with CAR-145 by DGCA.
2.1.5 FUNDAMENTALS OF SUB-CONTRACTING UNDER CAR-145
The fundamental reasons for allowing an organization approved under CAR-145 to sub-contract
certain maintenance tasks are:
(i) To permit the acceptance of specialized maintenance services, such as, but not limited to,
plating, heat treatment, plasma spray, fabrication of specified parts for minor repairs /
modifications, etc., without the need for direct approval by DGCA in such cases.
(ii) To permit the acceptance of aircraft maintenance up to but not including a base maintenance
check as specified in 145.A.75 (b) by organizations not appropriately approved under CAR-145
when it is unrealistic to expect direct approval by DGCA.
(iii) To permit the acceptance of component maintenance.

Page 3 of 88
ISSUE 01
DATE SEP-2023
(iv) To permit the acceptance of engine maintenance up to but not including a workshop
maintenance check or overhaul of an engine or engine module as specified in 145.A.75 (b) by
organization not appropriately approved under CAR-145 when it is unrealistic to expect direct
approval by DGCA.
The organization, if found necessary, will include several specialist subcontractors to enable it
to be approved to completely certify the release to service of a particular product. Examples
could be specialist welding, electroplating, painting etc.
2.1.6 PROCEDURE FOR THE CONTROL OF SUB-CONTRACTORS NOT APPROVED UNDER CAR-145
Normally, the sub-contract mentioned at 2.1.4. 4(b) will generally be for servicing of a
component or carrying out some special processes like NDT, heat treatment, electroplating, etc.
where the approved CAR-145 organization may not have its own facility to undertake the
specific task due to various reasons in view of limited work or due to economy. However, such
work will be carried out at outside facilities (sub-contractor) where the company may have
adequate infrastructure to undertake the job but may not be in favor of taking CAR-145
approval due to limited aviation activities.
Notwithstanding the above, whenever servicing or special process of a component or other

limited maintenance work is to be carried out at a sub-contractor's facility that does not hold
CAR-145 approval, but possesses the necessary infrastructure to accomplish the work, the
procedure adopted is as follows:
i) A pre-audit procedure will be established whereby the quality system independent audit
personnel will determine whether the services of the sub-contractor that it wishes to use,
meet the intent of CAR-145.
ii) While subcontracting the CAR-145 approved organization may require use of its own
paperwork, approved data and materials/ spares parts but it could permit the use of tools,
equipment and personnel from the sub-contractor as long as such tools, equipment and
personnel meet the requirements of CAR 145. Quality Manager or representative of him/ her
will visit the firm to study the capability like tools, equipment, calibration status, cleanliness,
expertise, etc., of the facility to undertake the job.
iii) When the Quality Manager is satisfied with the capability of the firm, he/she will intimate the
DGCA (WR) office for the same.

Page 4 of 88
ISSUE 01
DATE SEP-2023
iv) The entire work in the sub-contracted firm will be carried out as per the procedures / drawing
/ approved data provided by the approved CAR-145 organization.
v) In the case of sub-contractors who provide specialized services, it may for practical reasons
be necessary to use their specialized services, personnel, approved data and material subject
to acceptance by the organization approved under CAR-145.
vi) Quality Manager / authorization holder who is familiar with the work and also holds approval
to certify the job will associate full time when the repairs / servicing is carried out at the
outside firm.
vii) On completion of work, the certification and documentation will be carried out by the CAR-
145 organization’s representative who has associated with the work and who holds
certification authorization. Quality Manager may issue certification authorization to the
contractor’s staff, in accordance with CAR145. A.30, provided conditions of CAR 145 are met.
The Certificate of Release to Service and the CA Form 1 will always be issued under the
maintenance organization approval reference.
viii) Under no circumstances will the sub-contractor who does not hold the CAR-145 approval,
certify the job undertaken at his facility for the CAR-145 organization.
ix) The subcontract control procedure will need to record audits of the sub-contractor, to have
a corrective action follow up plan and to know when sub-contractor is being used. The
procedure should include a clear revocation process for sub-contractors who do not meet the
CAR-145 approved maintenance organization.
x) The CAR-145 maintenance organization quality staff will carry out routine audit of the
subcontractor on a regular basis till such time the CAR-145 Organization utilizes the services
of the sub-contractor.
All sub-contract work records are to be preserved in Quality Department and are to be made
available to the DGCA (WR) office for inspection as and when required.
******

Page 5 of 88
ISSUE 01
DATE SEP-2023
2.2 ACCEPTANCE/INSPECTION OF AIRCRAFT COMPONENTS AND

MATERIALS FROM OUTSIDE CONTRACTORS (Ref: CAR 145.A.42)
This section details the policy requirements to be met for accepting parts into the stores system. It
defines the policies for carrying out segregation and inspection of the aircraft components and
materials received from;
1. Reputable Suppliers / contractors,
2. Removed from aircraft as Serviceable unit,
3. Received on loan or purchase from other CAR-145 organization, Operator etc.
4. Customer for fitment on their aircraft / component.
2.2.1 PURPOSE:
All incoming aircraft components shall be inspected by the designated Store-In-Charge within the Receipt &
Dispatch section of the Inventory department. The general activities at this part of the Inventory department
are as follows:
a. To check that all the relevant documents are in order
b. To register the incoming component / material for inspection
c. To check the item against the requirements specified on the purchase order as well as the general
condition of the component.
d. Discrepancies shall be brought to the notice of the contractor and if necessary, a discrepancy note
shall be raised and sent to the supplier.
e. Segregation between accepted / rejected / quarantined items and materials.
f. Return rejected and unserviceable components to the vendor.
2.2.2 DEFINITIONS:
AIRCRAFT COMPONENT - means any part, the soundness and correct functioning of which, when
fitted on an aircraft, is essential to the continued airworthiness or safety of the aircraft, or its
occupants.
MAINTENANCE: means any one or combination of overhaul, repair, inspection, replacement,

modification or defect rectification of an aircraft or component, with the exception of pre-flight
inspection.

Page 6 of 88
ISSUE 01
DATE SEP-2023
BONDED STORES: means stores where materials, bearing evidence of having been received from
approved sources, are stocked.
QUARANTINE STORES: means stores where airworthy and serviceable material, awaiting
evidence of having been received from approved sources, are stocked.
DISTRIBUTOR/SUPPLIER - means an organization approved to engage itself in the sale of aircraft

components, spares, materials or goods which have been obtained in bulk, from the
manufacturers or suppliers approved in the country of manufacture, under incoming Release
Notes or equivalent certification documents
RELEASE NOTE: means a document accompanying the sale of aircraft components, spares,
materials and goods and certifying that the same were obtained from an approved source, after
manufacture/repair/overhaul and all the relevant airworthiness requirements of the Director
General of Civil Aviation are satisfied.
REJECTION NOTE - means a document issued by an approved organization for the purpose of
advising details of the rejection of certified aircraft goods, which fail to meet applicable
requirements.
2.2.3 COMPONENT / MATERIAL CLASSIFICATION & SEGREGATION CRITERIA
A. All components will be classified and appropriately segregated into the following categories:
i. Acceptable Components – Components obtained in a satisfactory condition by the

organization, released on CA Form-1 /EASA Form-1 / FAA Form-8130-3/ UK CAA Form 1
or equivalent authorized release certificate, marked in accordance with CAR 21 Subpart
Q, inspected by Store-In-charge for satisfactory condition as per the acceptance criteria
and issued with parts acceptance tag for storage in Bonded stores are called Acceptable
(airworthy) components.
ii. Equivalent- means a release document issued by an organization acceptable to DGCA or
by an organization approved under the terms of a DGCA maintenance bilateral
agreement.

Page 7 of 88
ISSUE 01
DATE SEP-2023
iii. Serviceable Components: Components removed from the aircraft by the support /
certifying staff in airworthy condition and tagged with Serviceable tag, with relevant
details as required are called serviceable components
iv. Unserviceable Components: Components which are declared / doubted to be
unserviceable by the maintenance personnel or found damaged during incoming
inspection by stores personnel are called Unserviceable components.
v. Unsalvageable Components: Components which have reached their certified life limit or
contain a non-repairable defect, or assessed to be beyond economical repair are
classified as Unsalvageable (Scrap) and will not be permitted to re-enter the component
supply system unless the manufacturer has extended the certified service life limits or a
repair solution is found and approved according to CAR 21.
B. The following types of components should typically be classified as unsalvageable:
1. Components with non-repairable defects, whether visible or not to the naked eye.
2. Components that do not meet design specifications, and cannot be brought into
conformity with such specifications.
3. Components subjected to unacceptable modification or rework that is irreversible.
4. Certified life-limited parts that have reached or exceeded their certified life limits, or
have missing or incomplete records.
5. Components that cannot be returned to airworthy condition due to exposure to extreme
forces, heat or adverse environment.
6. Components for which conformity with an applicable airworthiness directive cannot be
accomplished.
7. Components for which maintenance records and/or traceability to the manufacturer
cannot be retrieved.
It is the responsibility of Maintenance Manager to ensure that the unsalvageable components
are disposed-off in a manner that does not allow them to be returned to service
C. Standard Parts used on aircraft, engine, propeller or other aircraft component when specified
in the manufacturer’s /vendor’s illustrated parts catalogue and /or the maintenance data
(Technical publications) and supported by proper release documents such as Certificate of

Page 8 of 88
ISSUE 01
DATE SEP-2023
conformity, Form One / FAA 8130-3 or equivalent. For acceptance of standard parts reference
will be made to CAR M AMC 501(c).
D. Consumable material is any material which is used once, such as lubricants, sealants, thinners,
paints, dyes, etc.
E. Raw Material is any material that requires further work to make it into a component/ part of
the aircraft such as metals, plastics, wood, fabric etc.
Materials both raw and consumable are used in the course of maintenance when it is satisfied
that the material meets the required specification and has appropriate traceability. All material
procured will be accompanied by proper documentation clearly relating to the particular
material and containing a conformity to specification statement plus both the manufacturing
and supplier source.
F. Serviceable Components as explained above will be subjected to acceptance inspection before

keeping them in the bonded stores.
2.2.4 COMPONENT / MATERIAL INSPECTION & ACCEPTANCE CRITERIA

The detail procedure for acceptance and inspection of aircraft components & material is
provided below.
1. All incoming parts (components / material) received from various suppliers / contractors
are held in the quarantine store on receipt and prior to acceptance. They will be inspected
by the Store-In-Charge to check whether it meets the airworthiness and company
requirements.
2. Components / Materials may be received from Suppliers / Contractor’s or removed
serviceable from aircraft or received from other CAR-145 operators on loan / sale basis but
must always be accompanied with proper records.
3. After receiving the parts, Store-In-Charge should check the physical condition of package
i.e., proper packing, proper condition of the part, any transit damage etc. and confirm that
the component has been received in good condition. He will verify the proper Release
Document along with the Part No., Serial No., and Mod status on component identification
plate with the invoice as well as quantity. It shall also be ensured that the description,
quantity, status (new, overhauled, repaired), maintenance work carried out etc. matches
with the purchase (repair) order provided.

Page 9 of 88
ISSUE 01
DATE SEP-2023
4. Availability of Strip report / Investigation report for the prematurely failed components,
which was sent for repair / overhaul / test etc.
5. Material received should have the necessary documents like shipping document, Invoice as
per purchase order as well as approved certification. When the components come back it
must be accompanied with the strip report, test report, repairs detail, modification and
warranty data along with the necessary certification.
6. Material failing to satisfy the criteria for acceptance will be recorded in stores discrepancy
register and should be kept in quarantine area until they can be accepted in stores or they
are returned to the supplier. Rejection Note shall be issued by the GFC to cover the return
of parts, components or material found defective or found not complying with the
requirements back to the supplier of these items as per format mention in Appendix III of
MOE Part 05. Rejection Notes are signed by the authorized Rejection Note Signatory.
7. Store In charge should check the material physically, inspect or ensure serviceability on the
basis of supported documents like (DGCA CA Form-1 / FAA 8130-3 / EASA Form-1 etc.)
specifying the nature of work carried out, modification status, known history, etc. will be
accepted in stores after scrutiny of documents and their conformance to standards, before
releasing the same for use on the aircraft.
8. Upon fulfillment of documentation store in charge will raise Store Acceptance Tag.
9. Those components / material which don’t comply with the requirement will be quarantined
initially and clarification sought from the supplier. If supplier is unable to provide the
required documentation, the item will be rejected and necessary action initiated to return
the materials as Rejected material to the supplier. Components and materials meeting the
requirement will be stored in Bonded Stores.
2.2.5 COMPONENTS REMOVED AS SERVICEABLE FROM AIRCRAFT
a) All aircraft components, which are removed as serviceable from an aircraft, will be attached
with a serviceable tag by the certifying /support staff, who removed the component. Certifying
/ support staff will hand over such parts / components to stores for storing in bonded stores.
Particular component/ part will be issued to other aircraft only after the acceptance inspection
by stores inspector.
b) In some instances when a serviceable component is removed from aircraft to rectify defect in
another aircraft, support / certifying staff who removes the item will issue a Serviceable Tag,

Page 10 of 88
ISSUE 01
DATE SEP-2023
and the certifying staff who is installing it in the other aircraft will issue a CRS post installation.
Support / certifying staff will enter all details such as aircraft from which it is removed /
installed, part no., serial no., hours/ cycles, on the work order raised by the individual and
make necessary entries in history card.
c) When it has been established by certifying staff that the replaced component did not correct
the problem and it has been determined that the trouble was not caused by the changed
component then the corresponding item removed from the aircraft will be returned to store
as serviceable after cleaning, tagging and protecting it by support /certifying staff. Support /
certifying staff will also issue a Serviceable Tag for the Component.
2.2.6 COMPONENTS / MATERIALS RECEIVED FROM ANOTHER CAR-145 APPROVED

ORGANIZATION / OPERATOR.
a) Parts / Components may be received from other CAR-145 organization or Operator, on loan
/sale basis, for installation on aircraft.
b) Such parts /components will be subjected to acceptance inspection as per MOE 2.2.1 by store
in charge, only after which it will be allowed to install on the aircraft.
2.2.7 PROCEDURE FOR RETURNING UNSERVICEABLE /SUPERSEDED PARTS FROM

AIRCRAFT
a) All components considered unserviceable during storage will be identified by the Store-In-
Charge and if found unserviceable, due to defect, during maintenance will be removed with
suitable tag by the Maintenance Manager.
b) Instances may occur where a part has been superseded due to any modification. This will be
identified by details in the work order received by MM with suggesting necessary action
mentioned in work order. Superseded part will be removed, if required, from aircraft by
certifying staff and repairable tag will be issued and returned to the quarantine store.
c) The part should be returned to stores in such a manner that unserviceable / defective
components are handled, packaged and transported in a manner similar to serviceable

Page 11 of 88
ISSUE 01
DATE SEP-2023
components to prevent further deterioration that might increase the cost, or even preclude
repair.
d) The component is properly blanked and protected against transit damage, and drained of fluid
and/or depressurized as necessary. The unserviceable component will be correctly blanked
and packed prior to return to stores. The container used to deliver the serviceable unit will be
used to return the unserviceable component to Stores.
e) Where a component has been drawn from stores for use on an aircraft and was subsequently
found to be damaged or unacceptable for use on the aircraft, it must be rejected and treated
as unserviceable in accordance with this procedure. The part or materiel must be tagged
appropriately and shifted to quarantine stores. The reason of removal will have to be noted
on the tag.
2.2.8 CONTROL OF DEFECTIVE COMPONENTS SENT TO OUTSIDE CONTRACTORS FOR

OVERHAUL etc.
All defective components handed over to the Stores are required to be accompanied with
necessary documents for record and identification. The Store-In-Charge accordingly will send
the items to appropriate agencies after making proper record of the documents received along
with the defective component. Once the part is received after defect rectification, and
servicing, the Bonded Stores before accepting will ensure that proper defect investigation
report is sent by the agency along with the component. The copy of the same report is to be
sent to the Maintenance Manager by the Store In-Charge for necessary record and appropriate
action if any.
******

Page 12 of 88
ISSUE 01
DATE SEP-2023
2.3 STORAGE, TAGGING AND RELEASE OF AIRCRAFT COMPONENTS AND

MATERIALS TO AIRCRAFT MAINTENANCE
The Gujarat Flying Club has ensured:

I. Proper storage facilities for aircraft component, tools and material.
II. Proper storage conditions are in accordance with manufacturer's / DGCA instructions to
prevent deterioration and damage of stored items.
III. Proper segregation for traceability of serviceable aircraft components, equipment and tools.
IV. Access to such storage facilities is restricted only to authorized persons.
V. All stored components, wherever practicable should remain packed in protective
material to minimize damage and corrosion during storage.
Responsibility
1) Stores In-charge is responsible for ensuring all parts are serviceable, free from damage and
properly tagged with all required information correctly entered on the tag.
2) Stores In-charge is responsible for ensuring all parts are received pursuant to procedures.
3) Stores In-charge is responsible for issuing the proper tag on all components.
4) Stores In-charge is responsible for ensuring that the corresponding tag remains with the
respective part under the controlled stores.
Procedure:
I. Store In-charge is responsible for making entries in the concerned register regarding In-Out
transaction.
II. The Gujarat Flying Club will provide adequate space and other facilities for storage of aircraft
items in a clean and temperature-controlled rooms.
III. All components accepted into the stores will be properly tagged which will reflect the status
of the material /component and stored as per manufacturer recommended procedures
before release to aircraft maintenance.
2.3.1 PROCEDURE FOR PROPER HANDLING OF COMPONENTS / MATERIAL

1. General handling instructions provided in the package will be followed during receipt, transfer,
storage or issue of components / materials to avoid damage to material.

Page 13 of 88
ISSUE 01
DATE SEP-2023
2. All components / material will be retained in the original packing or in manufacturer

recommended packing conditions.
2.3.2 TAGGING / LABELLING SYSTEM
1. Store-In-Charge receiving the incoming parts will attach a Store Acceptance Tag after
inspection and acceptance, reflecting the status of the parts such as New, Overhauled,
Repaired, Serviceable (as removed), etc.
2. Store-In-Charge will attach the Unserviceable / Rejected tag, if the item didn’t pass the
incoming inspection and acceptance criteria.
3. Store-In-Charge will ensure that all components / parts / Materials entering or exiting the
stores (Bonded, Quarantine/Repair, Scrap) are accompanied with proper tag providing the
following information;
i. Part Number
ii. Description
iii. Quantity
iv. Serial No.
v. Status of the component (New, Repaired, Overhauled, Serviceable, Unserviceable,
Scrap etc.)
NOTE: Sample of all tags are available in para 5.1 of MOE Part 05 Appendices.
2.3.3 UPDATION OF STORES RECORDS

At the time of entry into the Inventory register / bin card, the following minimum information
will be entered by the stores in-charge;
1. Part Number.
2. Description
3. Quantity
4. Authorized Release Note Number & Date
5. Expiry date or Inspection /servicing due date.
6. Bin No.
7. Remarks.
2.3.4 PROCEDURES FOR MAINTAINING SATISFACTORY STORAGE CONDITIONS

Page 14 of 88
ISSUE 01
DATE SEP-2023
2.3.4.1 Bonded Stores:

1. Bonded Stores is where materials that are bearing evidence of being received from
approved source are stocked. The Bonded Stores situated inside the hangar is fully air-
conditioned with proper ventilation and the temperature is maintained between 50 degree
and 70-degree F and humidity around 65 %. A proper record shall be maintained in the
stores for recording the temperature and humidity readings every day. There will be a bin
card for each item stored in the bonded stores.
2. No aircraft goods shall be held in the bonded store for distribution unless they are received
under the cover of an Incoming Release Note or in the case of imported goods, by an
equivalent certification document issued with the approvals of the Civil Aviation Authority
of the country of origin, certifying that the goods comply with the aircraft specifications,
drawings, or process quoted there in and acceptable to the DGCA.
3. Different consignment of the same articles received under separate release documents
shall be so stocked as to make it possible to identify them later with the related release
documents.
4. Inflammable materials like oil, lubricants, grease etc., shall be stored in a separate room
away from the Bonded Stores meant for storing aircraft goods.
2.3.4.2 Rubber Parts Storage Procedure:
1. Tyres shall be stored vertically in racks so that each tyre is supported at two points on the
tread with major portion of the tire above support. The tires shall be turned to a new
position every three months or so. Tyre shall be suitably marked / labeled preferably with
alphabets A, B, C & D, at four equidistance location on tyre. Periodicity of each alphabet
shall be recorded and displayed on the tyre racks.
2. Aircraft hoses and hose assemblies shall be stored uncoiled horizontal/flat position and
supported so as to release stresses. The hoses shall be blanked at both ends to ensure no
entry of foreign materials into them. Rubber parts shall not be exposed to strong lights
such as direct rays of sun and should be dark as practicable.

Page 15 of 88
ISSUE 01
DATE SEP-2023
2.3.4.3 Tools Store:

1. On the other hand, the Tools Stores has a separate entity and its primary task is to store
general and special tools required for maintenance of the GFC fleet of aircraft. Apart from
this the Tools Stores also keeps all precision measuring tools, testers and equipment that
are tested / calibrated periodically and record of the same is maintained and properly
displayed. The list of special tools shall be as per the list provided by the respective aircraft
manufactures in their Maintenance Manual.
2.3.4.4 Quarantine Stores:

Quarantine Stores will have material, which are airworthy and serviceable but awaiting
evidence of being received from approved sources. Quarantine Store also store parts /
Component which are repairable or due for overhaul / servicing and are awaiting dispatch to
servicing agencies. The room is strictly accessible only to Store-In-Charge.
a. Parts, components or accessories shall be quarantined in the following circumstances: -

i. Imported new or overhauled items found damaged on arrival or not covered with
proper documentation.
ii. Items received from unapproved sources or when the sources are not identified.
iii. Discrepancies regarding part numbers & nomenclature.
iv. Items not modified as required or obsolete items.
v. Items removed from aircraft as unserviceable because of defects, suppression damage
or time expiry. They must be identified by proper tags.
b. When proper documents are received subsequently for any imported (new or overhauled)
items, they shall be transferred from the quarantine stores to the bonded stores.
c. Time expired, defective or repairable items shall be sent to an approved overhaul agency in
India or abroad for rectification and overhaul.
2.3.4.5 POL (Petroleum, Oil and Lubricant) Store:

Outside the hanger a separate store is built for storing Fuel, oil, grease, hydraulic fluid, paints,
thinners etc. There is a method followed for keeping the record of life especially for lubricants,
sealants, and other life limited consumables to ensure that at no point of time any life expired
product is issued to the aircraft.

Page 16 of 88
ISSUE 01
DATE SEP-2023
2.3.4.6 Documentation:
All parts kept in the bonded stores shall have proper supporting documents in the form of
Release Notes, Certificate of Conformity, Certificate of Maintenance / Certificate of Release to
Service (CRS) etc. The Store in Charge shall be ensuring their issue on first come first issue basis.
2.3.5 SYSTEM AND PROCEDURE TO CONTROL SHELF LIFE / LIFE LIMIT

1. Shelf life is the maximum period for which the component / product or items of equipment
of the aircraft can remain in storage. On expiry of the shelf life the components shall be
bench checked, inspected or overhauled. In some cases, the shelf-life expiry may lead to
scrapping also.
2. Shelf life of rubber and synthetic parts is calculated from reference of cure date which is
marked generally on the parts and/or on their associated packages.
3. Storage life of instruments shall be as manufacturer’s guidelines. However, in the absence
of any specific guidance from the Manufacturer / Overhaul agency, the shelf life of
instruments (other than Gyro instruments) should normally not exceed 2 years. Instruments
which require periodic lubrication must be removed from storage and lubricated by
certifying staff/ authorization holders at periods as recommended.
4. System for control of Shelf life will be as follows:
a) Shelf life (expiry date / inspection or servicing due date) is entered by the store-in-
charge at the time of crediting the parts in the shelf-life register for those parts having
shelf life, along with information such as part no. description, batch no., quantity
available etc. and needs to be monitored.
b) Store-in-charge will monitor shelf lives of components on monthly basis and remove/
scrap life expired items from stores. Scrapped items will either be disposed-off as per
company scrap disposal policy.
c) First In – First out system will be followed while issuing shelf-life parts to use on aircraft
for maintenance.
d) Prior to installation of a component, it will be ensured that the particular component is
eligible to be fitted only after confirming that any modification and/ or airworthiness
directive standards is not applicable.

Page 17 of 88
ISSUE 01
DATE SEP-2023
2.3.5.1 PROCEDURE FOR COMPLIANCE OF DGCA MANDATORY MODS & ADs ON

STORED PARTS
1. Manufacturer of a part / component or DGCA may issue Mandatory Modification or
AD to verify the modification standard of stored parts and take necessary action such
as modification/repair / test / up-gradation etc.
2. CAMO after receiving any technical publication (including verification of modification
standard of stored parts) will intimate stores in-charge to take necessary action such
as sending it to repair / overhaul shop for carrying out the modification/AD.
3. Stores In-charge, will intimate the Maintenance Manager, who in turn will initiate
action for incorporating the modification.
2.3.6 ACCEPTANCE OF AIRCRAFT GOODS AND MATERIALS

1. The aircraft goods and material received from a source have to meet the airworthiness
requirements of that country and shall be accompanied by FAA airworthiness approval tag
8130-3 / EASA Form 1 /UK CAA Form 1 or equivalent.
a. Items thus received shall be inspected for transit damage, deterioration, defect and
compliance with the indent order.
b. Any component / material meeting above requirements shall be accepted as certified
serviceable part and shall be stored in bonded stores.
c. Any component / material not meeting the above requirements shall be considered
unserviceable and shall be kept in Quarantine Stores.
2. When the conditions are satisfactory, the items shall be binned and entry in stock register
shall be made containing information such as description, part number/alternate part no.,
serial number (if applicable), quantity received, name of the supplier, release note number
/ invoice number, date of receipt in the stores. Similarly, after issuance of the items entry
in the Stock register shall be made with information such as date of issue, aircraft Regn. no.,
quantity issued and balance. The same shall be entered in the computerized inventory
control system. Inflammable materials shall be separately stored.
3. Store containing inflammable items shall be kept clean and be well ventilated with proper
and adequate firefighting equipment. Different materials like grease, oils, hydraulic fluid
and different chemicals like MEK, Acetone etc. shall be kept separately within clearly
marked compartments.

Page 18 of 88
ISSUE 01
DATE SEP-2023
4. The guidelines on the import of aircraft parts and particulars of certificate issued by various
countries given in DGCA AAC 3 of 2006, AAC 04 of 2006 R2 and AAC 2 of 2016 shall be
followed.
2.3.7 ISSUE OF COMPONENTS TO THE MAINTENANCE PROCESS
1. Components stored in the Bonded Stores shall be required to be issued for utilization on
aircraft. Issue of parts / components to the maintenance process will be carried out based on
parts requisition from the support / certifying staff.
2. Parts requisition form will contain at least the following information;
a. Sign of the support /certifying staff requesting the part,
b. Aircraft registration marks / serial number on which the parts are required to be used,
c. Part number, description and quantity.
3. After issue of component / part, entry will be updated in stock register regarding quantity
issued and balance remained. Once issued the component must not be re-entered in Bonded
Store again.
4. “Life Items” like rubber goods, consumables etc. shall be issued on FIRST IN FIRST OUT basis
and the cure date, shelf life and expiry date shall be taken into consideration for deciding their
issue. All materials stocked in the Bonded Stores shall have a Bin Card. The Bin Card shall
contain component details, i.e. Date of receipt, Release Note Number, Part Number, Serial
Number, Location in Stores, Outgoing date, Bin Balance, etc. The Bin Card may also contain
information on shelf life, storage limit, calibration due date or Bench check due date etc as
applicable.
5. Support / Certifying staff receiving the parts from the stores will ensure that the particular
component / part is eligible to be fitted on the aircraft when different modification and / or
airworthiness directive standards may be applicable for the component. (CAR 145.A.42.b
refers)
2.3.8 UNSALVAGEABLE PRODUCTS:

(Refer: AAC 03 of 2006 R1 dated 03rd Jan 2018)
1. DISPOSAL OF SCRAPPED PARTS: Those responsible for the disposal of scrapped aircraft parts
and materials should consider the possibility of such parts and materials being misrepresented

Page 19 of 88
ISSUE 01
DATE SEP-2023
and sold as serviceable at a later date. Caution should be exercised to ensure that the following
types of parts and materials are disposed of in a controlled manner that does not allow them
to be returned to service:
(a) parts with non-repairable defects, whether visible or not to the naked eye;
(b) parts that are not within the specifications set forth by the approved design, and cannot
be brought into conformity with applicable specifications;
(c) parts and materials for which further processing or rework cannot make them eligible
for certification under an approved system;
(d) parts subjected to unacceptable modifications or rework that is irreversible;
(e) life-limited parts that have reached or exceeded their life limits, or have missing or
incomplete records;
(f) parts that cannot be returned to an airworthy condition due to exposure to extreme
forces or heat (see para 8 of AAC 03 of 2006 R 1); and
(g) Principal structural elements removed from a high-cycle aircraft for which conformity
cannot be accomplished by complying with the mandatory requirements applicable to
aging aircraft.
2. Scrapping of parts and materials may not be appropriate in certain cases when there is an
ongoing evaluation process to determine whether a part or material may be restored to an
airworthy condition. Examples of these cases include the extension of life limits, the re-
establishment of in-service history records, or the approval of new repair methods and
technologies. In these cases, such parts should be segregated from serviceable parts until the
decision has been made as to whether these parts can be restored to an airworthy condition,
or be scrapped.
3. Scrapped of parts should always be segregated from serviceable parts and when eventually
disposed of should be mutilated or clearly and permanently marked. This should be
accomplished in such a manner that the parts become unusable for their original intended use
and unable to be reworked or camouflaged to provide the appearance of being serviceable.
4. When scrapped parts are disposed of for legitimate non-flight uses, such as training and
education aids, research and development, or for non-aviation applications, mutilation is often
not appropriate. In such cases the parts should be permanently marked indicating that they are
not serviceable; alternatively, the original part number or data plate information can be
removed or a record kept of the disposition of the parts.

Page 20 of 88
ISSUE 01
DATE SEP-2023
5. When properly accomplished, the following methods of mutilation may be considered to be

effective ways to prevent unsalvageable parts or materials from being susceptible to
reintroduction into the marketplace as if they were airworthy:
(a) Grinding
(b) Burning
(c) Destructive removal of a major lug or other integral featured
(d) Permanent distortion of parts.
(e) Cutting a hole with a cutting torch or saw
(f) Melting sawing into many small pieces
******

Page 21 of 88
ISSUE 01
DATE SEP-2023
INTENTIONALLY BLANK

Page 22 of 88
ISSUE 01
DATE SEP-2023
2.4 ACCEPTANCE OF TOOLS AND EQUIPMENTS

(Ref.: CAR 145.A.40 and AMC 145.A.40 (a) (b).)
a) The Gujarat Flying Club will provide the necessary tools, equipment and material to perform
the approved scope of work. All such tools and equipment that require to be controlled in terms
of servicing or calibration will be clearly identified and listed in a register and computer. The
availability of tools and equipment that is not needed on a regular basis will be made available
as and when needed.
b) Where the manufacturer specifies a particular tool or equipment, the organization shall use
that tool or equipment, unless the use of alternative tooling or equipment is agreed by DGCA.
Apart from tools and equipment, The Gujarat Flying Club will provide sufficient aircraft access
equipment and inspection platform / ladders, trestles, stands, support equipment, racks etc. so
that the aircraft may be properly inspected.
c) The organization will ensure that the special tools, equipment and test benches as
recommended in the maintenance manual or component maintenance manual or parts
catalogue; will only be used during maintenance / servicing of aircraft / components. For
general work that does not involve special tools or equipment, commercial tools will be used
from reputed agencies for proper maintenance.
d) It is the responsibility of the Maintenance Manager to arrange / provision for tools, equipment,
and materials as per the recommended by AMM List.
2.4.1 PROCESS FOR ACCEPTANCE - (IDENTIFICATION, CERTIFICATION, CONTROL)

INCLUDING ALTERNATE TOOLS
a) General tools and equipment required for maintenance will be purchased from the general
industrial suppliers, based on requisition from maintenance personnel.
b) Special tools and equipment required for maintenance will be purchased from the original
equipment (aircraft, engine or component) manufacturer or from the specialized tool
manufacturers, based on requisition from maintenance personnel.
c) On receipt of tools and equipment, the person in-charge will subject them to condition
inspection and ensure that those tools and equipment requiring periodic calibration are
supplied with production test / calibration certificate. If production test / calibration

Page 23 of 88
ISSUE 01
DATE SEP-2023
certificate is not available, those tools and equipment will be sent for calibration before
putting them for use.
d) Tools & equipment which doesn’t have identification part numbers allotted by its
manufacturer will be provided with a unique traceable part number.
e) On satisfactory condition inspection, person in-charge will identify those tools & equipment
by means of permanent engraving of its part number, if permanent marking of part numbers
is not available.
f) Person in-charge will then enter the details of the tools & equipment such as Part No.
Description, etc. into the Tools and Equipment Master List (Computer / Register).
g) Person in-charge will maintain a separate list of various alternate tools manufactured by the
organization for quick reference of the same.
h) Person in-charge will be responsible for control of tools and equipment receipt, storage,
periodic servicing, calibration and scrapping in case of damage.
2.4.2 PROCEDURE FOR CONTROL OF ALTERNATE TOOLS AND EQUIPMENT

a) Occasions may arise to fabricate tools & equipment to carry out the maintenance of aircraft
due following reasons;
1) Based on drawing provided by manufacturer for fabrication.
2) Based on experience gained in maintenance.
3) Based on sample tool available with the company, so that fabricated copy of the tool
can be made to be used at various locations.
4) Based on sample tool available with another operator.
b) Such requirement for fabrication will be initiated by the Maintenance Manager, with details
such as reason for fabrication, along with the manufacturer provided tool engineering drawing
mentioning the material and dimensional specification.
c) If tool or equipment engineering drawing is not provided by the manufacturer and the tool
required to be fabricated is based on experience gained in maintenance or based on sample
tool, then a tool engineering drawing process will be initiated by the Maintenance Manager.

Page 24 of 88
ISSUE 01
DATE SEP-2023
d) Tool or equipment engineering drawing will be made with the help of general engineering
industry professional and the drawing will be allotted a unique serial number by person in-
charge for traceability.
e) Based on the tool or equipment engineering drawing, fabrication will be initiated.
f) After fabrication, the sample tool or equipment, its drawing and the fabricated tool will be
subjected to verification by Maintenance Manager and approved by Quality Manager.
g) After a tool is approved, it will be allotted a unique part number and serial number, such
as starting with letter A, which identify that the tool is fabricated by the organization and
termed as Alternate tools.
******

Page 25 of 88
ISSUE 01
DATE SEP-2023
2.5 CALIBRATION OF TOOLS AND EQUIPMENT (Ref.: CAR 145.40(a)(b)

a) The Gujarat Flying Club will ensure that tools and test equipment must be controlled and
calibrated to standards acceptable to DGCA or as per manufacturer's instructions at a pre-
determined frequency to ensure serviceability and accuracy.
b) These tools and test equipment will be clearly identified and listed in a controlled register.
c) Further, a clear system of labelling of all tools and test equipment will be ensured to provide
information on when the next inspection or service or calibration is due. The listed register will
also include all precision tool and test equipment together with a record of calibration and
standards used.
d) Precision measuring tools, gauge and equipment shall be tested periodically, inspected,
calibrated and recorded of the same should be maintained by store-in-charge as per the
periodicity mentioned in Appendix XV of MOE Part 05.
e) All the calibration records and verification standards should be kept for a period of three years.
2.5.1 RESPONSIBILITIES -CALIBRATION OF TOOLS AND EQUIPMENT

i. This procedure is to provide well defined system for control, calibration and maintenance
of tools and equipment / gauges / instruments / ground equipment used during
maintenance.
ii. The Store-In-charge is responsible to ensure that only calibrated tools and
equipment/gauges/ instruments are issued from stores for use in maintenance of aircraft
and its components.
iii. The certifying staffs, Store in charge for carrying out the maintenance either in line or major
maintenance are responsible to ensure that only calibrated instruments / gauges /
equipment and tools are used. Maintenance Manager shall also ensure the calibration status
of instruments / gauges / equipment and tools in the stores.
iv. Proper calibration record shall be maintained both in the stores and quality office. Store In-
charge shall ensure that all tools/equipment are calibrated in time.

Page 26 of 88
ISSUE 01
DATE SEP-2023
v. Normally, the periodicity of calibration and the procedure for such calibration are acquired
on the basis of manufacturer's recommendation to ensure that the equipment so tested is
capable of the desired accuracy and precision. Newly acquired measuring and test
equipment or those received after repair, are required to be verified for calibration /
accuracy before use (if not accompanied with a calibration or a conformance certificate).
vi. Proper records are to be maintained for all equipment/items that are calibrated by external
agency. The user shall also check Conformance Certificate / calibration record issued along
with the test equipment to ensure continued validity of calibration.
vii. No test equipment including ground equipment shall be used in case it is found to be
nonconforming to specified requirements. Such test equipment is to be segregated and
identified by unserviceable tag.
viii. The Quality Manager during internal audit, shall check the validity and/or use of appropriate
calibrated test equipment / gauges / tools / instruments during maintenance to ensure
specified Airworthiness standards are followed.
******

Page 27 of 88
ISSUE 01
DATE SEP-2023
2.6 USE OF TOOLS AND EQUIPMENTS BY STAFFS

(Ref.: CAR 145.A.40 (a) and AMC 145.A.40 (a).)
1. The Gujarat Flying Club will maintain a register for all tools and equipment owned by the
organization and required for the specified work scope.
2. To the extent possible, The Gujarat Flying Club will ensure that all manufactures specified
tools and equipment are used in maintenance. In case any alternate equivalent is given, such
tools and equipment will be used with the concurrence of DGCA.
2.6.1 POLICY REGARDING USE OF TOOLS:

1. It is incumbent upon the user to ensure that the particular item is properly used; safety and
precautions adhered to. All maintenance personnel are to ensure that adequate instructions
regarding the use of tooling and equipment are given to the personnel under their control.
2. Tools are issued and controlled by Stores against the user's signature in the “Tools &
Equipment issue register”; all items are checked for condition and completeness before
issue / return to the issue point. Tooling should be inspected on issue/return, for obvious
defects, damages and conformity certificates.
3. Certifying staff will use only those tools as specified in the pertinent approved data or
maintenance instructions and as per procedures given in the Maintenance Manual, Tools
manual or other relevant manuals.
4. Further, it has to be ensured that the tooling and equipment for aircraft and component
maintenance must be properly handled and maintained as per standard procedures / safety
measures.
5. All tool users are responsible for the security and condition of tools issued to them.
6. Tools and equipment must be used in accordance with the manufacturer’s specifications
and tolerances / standard practices or good aircraft engineering practices as applicable to
the tools in use. Due regard must be taken of the design specifications to ensure maximum
working tolerances are not exceeded.
7. All tool users will take note and observe the safety precautions appropriate to the tools and
equipment in use, particularly personal safety, environmental and aircraft protection
considerations.
8. Any item of tooling or equipment found defective or discrepant in any way must not be
used and immediately withdrawn from use.

Page 28 of 88
ISSUE 01
DATE SEP-2023
2.6.2 POLICY REGARDING USE OF ALTERNATE TOOLS
a. Normally the requirement of alternate/ special tools and equipment needed in

maintenance / shop are specified by the manufacturer / vendors in their manuals.
Where special tools / equipment is not specified commercial ones with acceptable grade
and quality are permitted.
b. The Gujarat Flying Club will ensure that only recommended tools and equipment are
used at maintenance.
c. The accuracy of such tools and equipment will also be ensured by periodic calibration.
d. The details of use of alternate tools by personnel are specified below:
1. An alternate tool fabricated will be identified by using (A) as suffix to the part
number assigned to distinguish the alternate tool.
2. An alternate tool fabricated will be inspected / verified once in a year for the
following and the same will be certified by a Maintenance Manager on the tool
history card.
a. Proper Dimensions.
b. No damage or wear and tear
c. Proper functioning.
3. Any tool found not in compliance with the above will be rejected by the Maintenance
Manager and the same will be scrapped by the stores-in-charge after deleting the item
in the ALTERNATE TOOLS REGISTER.
2.6.3 ISSUE AND RETURN OF TOOLS & EQUIPMET –
a) General tools of good standard and special tools approved / recommended by manufacturer
will only be procured and used in the aircraft.
b) Master list of tools will be maintained by store in-charge.
c) Proper record of day-to-day issue of tools and equipment will be maintained in “Issue
Register” by stores in-charge, so that the user and location of the tools can be identified.
d) Tool issue register will contain the following minimum information;
i. Date of issue.
ii. Part no. or Description of tool / equipment issued.

Page 29 of 88
ISSUE 01
DATE SEP-2023
iii. Name of the person to which tool /equipment is issued.

iv. Signature of acceptance of tool / equipment in good condition.
v. Date & Time of return.
vi. Signature of person who returned the tool / equipment.
vii. Signature of stores in-charge who received the tool back in good condition.
viii. Remarks – Information about possible late return of tool / equipment.
e) If the tool issued for maintenance is not returned back to stores at the end of the day, the
person who received the tool, will return to the store and make an entry of the expected
date of return in the remark’s column of the register and sign against the same.
f) If a tool is not traceable at the end of the day, a verbal communication will be initiated by
the person who had received the tool from the store, to all maintenance personnel working
in the aircraft / hangar to search at all possible location to retrieve the tool. This will ensure
that no tool is left in the aircraft, which could result in flight safety issues.
g) If the tool is still not traceable, an alert warning will be issued by stores in-charge, by
giving a watch out notice on the notice board, till the tool is traced back.
2.6.4 LOAN TOOL CONTROL AND AUDIT (Ref. CAR 145.A.40)

i. Tools & equipment which are expensive and are infrequently used will be loaned from other
Operators as and when demand arises. Similarly, it may be necessary to lend tools owned by
the organization itself to other organization. Such loaning shall be affected based on instruction
from the QM.
ii. In such cases an entry shall be made on LOAN MASTER REGISTER before acceptance or issue.
Servicing and calibration requirements shall be ensured by tools & equipment store in-charge
before issue of such tools for maintenance.
******

Page 30 of 88
ISSUE 01
DATE SEP-2023
2.7 CLEANLINESS STANDARD OF MAINTENANCE FACILITIES (Ref.: CAR

145.A.25 (d)and AMC 145.A.25 (d))
2.7.1 OBJECTIVE AND COMMITMENT:

‘The Gujarat Flying Club’ shall ensure by the implementation of an effective cleanliness standard that
its maintenance hangar is maintained at the highest level of cleanliness.
2.7.2 CLEANLINESS AND CONDITION:
‘The Gujarat Flying Club’ is responsible for providing maintenance services limited within its hangar
area. The detailed requirements and specific guidelines for cleanliness standards are specified in
CAR.
2.7.3 RESPONSIBILITIES AND CONTROL:
i. If the working conditions are unacceptable in terms of light, temperature, moisture, ventilation,
dust etc. the respective function/department head shall be informed. The function/department
heads shall take appropriate action as deemed necessary.
ii. Maintenance Facility requirements pertaining to Hangar lighting, maintenance and infrastructure
are taken care by administration department. Maintenance Managers ensure that appropriate
actions are initiated and corrective action for any deficiencies observed in within the Maintenance
facility.
iii. All maintenance facilities shall be audited by Quality Department on a regular basis as part of
internal audits to ensure standards are maintained.
2.7.4 WASTE MATERIAL DISPOSAL
i. Container for accumulating various types of waste such as solid (paper, metal, fabric etc.) and
fluid (oil, grease, solvents etc.) will be kept at designated locations. Each bin will be marked to
identify the type of waste to be put into it.
ii. All waste material generated during maintenance activity in hangar areas will be identified as
solid or fluid, isolated and disposed-off in respective containers, by the person who generates
such waste material.
iii. All such waste will be disposed-off, without polluting the environment. Fluid waste will be
collected in barrels till the required quantity of fluid is consolidated for environmentally friendly
waste disposal as per the local regulations.
******

Page 31 of 88
ISSUE 01
DATE SEP-2023
INTENTIONALLY BLANK

Page 32 of 88
ISSUE 01
DATE SEP-2023
2.8 MAINTENANCE INSTRUCTIONS AND RELATIONSHIP TO AIRCRAFT / AIRCRAFT

COMPONENT MANUFACTURER’S INSTRUCTIONS INCLUDING UPDATING AND
AVAILABILITY TO STAFF (Ref.: CAR 145.A.45 (a), (b), (c), (e), (f) and (g), AMC 145.A.45 (b))
2.8.1 HANDLING OF MAINTENANCE INSTRUCTIONS WITHIN THE COMPANY:

i. ‘The Gujarat Flying Club’ shall hold and use applicable current maintenance data in the performance
of maintenance including modification or repair, relevant to any aircraft or aircraft component as
covered by the scope of organization approval.
ii. Associated maintenance data is specific information such as repair and modification data.
Maintenance Manager necessarily requires the retention of all Aircraft Maintenance Manual,
Component Maintenance Manual, IPC etc. issued by the TC holder or STC holder. Maintenance records
shall refer to the revision status of the data used. Quality Manager shall update the maintenance data.
2.8.1.1 ORDERING PUBLICATIONS

i. To ensure that technical information is controlled efficiently all relevant Technical Data shall be
logged/recorded in the Technical Library database. An electronic copy of the information shall be kept
under supervision and control of the in-charge of the Technical Library.
ii. Distribution of maintenance data shall be through approved work card or worksheet system. In
addition, the maintenance data shall be transcribed accurately onto such work cards or worksheets or
make precise reference to the particular maintenance task or tasks contained in such maintenance
data. Work cards / worksheets / inspection schedules wherever applicable shall be approved by the
Quality Manager and shall be derived out of the Approved Maintenance Programme and
Manufacturer’s maintenance data.
iii. Technical Notices are issued by the Planning & Technical Services Department under the supervision
of Maintenance Manager from time-to-time to highlight general areas of maintenance problems,
precautions to be observed and changes in procedures based on maintenance observation or other
operators’ experience. Current technical information received from various agencies which are
important in nature is also reflected in these Technical Notices.
iv. Airworthiness Directives shall be separately handled as specified in Chapter-2.11 of this MOE.
2.8.1.2 REVISION OF PUBLICATION:

Page 33 of 88
ISSUE 01
DATE SEP-2023
i. ‘The Gujarat Flying Club’ shall remain in the mailing list of the OEM and shall receive the updated
publications directly or shall receive latest technical literature from contracted operator. The updates
shall be incorporated accordingly into the maintenance procedures.
ii. All internal maintenance procedural documentation shall be reviewed by the Maintenance Manager
subsequent to any amendments before circulation to the concerned staff. In his absence, the person
deputized by him/her shall be responsible for monitoring and distribution of amendments. Designated
personnel in the Planning & Technical Services Department shall incorporate the
amendments/changes into the appropriate manuals.
iii. Organization shall ensure that any inaccurate, incomplete, ambiguous procedures, practices,
information or maintenance instructions, noticed in a maintenance data is recorded and notified to
the Type Certificate holder or the author of the maintenance data. The reporting of maintenance data
inaccuracy would be routed through Technical Services. Whenever maintenance personnel discover
inaccurate, incomplete or ambiguous information in the maintenance data they shall record the
details and submit the same to the Technical Services department. The Technical Services department
shall notify the problem to the author of the maintenance data within 2 working days. A record of the
communication shall be retained by the Technical Services department until such time as the type
certificate holder has clarified the issue by e.g., amending the maintenance data.
2.8.1.3 STATUS CHECKS OF PUBLICATIONS IN DAILY BUSINESS:

i. All updated maintenance data is placed on the Technical Library on the server for ease of reference of
all maintenance personnel.
ii. Complex maintenance tasks shall be transcribed onto the work cards or worksheets and subdivided
into clear stages to ensure a record of the accomplishment of the complete maintenance task.
iii. The Technical Library section under the supervision of the Maintenance Manager shall maintain and
ensure OEM Technical Publication revisions and updates are received, distributed and the
maintenance staff is made aware of the same.
2.8.1.4 MANUFACTURER’S INSTRUCTIONS AND MAINTENANCE PROGRAMME/ DATA:
Following are the minimum maintenance data relevant to organization’s approval class rating
(a) All maintenance related Rules and associated AMCs, approval specifications and Guidance Material.
(b) All applicable maintenance requirements and notices which have not been superseded.
(c) All applicable airworthiness directives.

Page 34 of 88
ISSUE 01
DATE SEP-2023
(d) Appropriate sections of the approved aircraft maintenance programme. Where organization
undertakes comprehensive AMC for an operator the approved AMP with TBO / COSL list shall be
available.
(e) Instructions for continuing airworthiness, issued by type certificate holders, supplementary type
certificate holders, and any other organization required to publish such data by CAR-21 and in the
case of aircraft or components from outside countries the airworthiness data mandated by DGCA.
(f) Any applicable standard, such as but not limited to, maintenance standard practices recognized by
DGCA as a good standard for maintenance.
2.8.1.5 MAINTENANCE INSTRUCTION - (PREPARATION, APPROVAL & AMENDMENT CONTROL)

(a) Inspection schedules / Procedure sheets will be prepared by CAM, checked by Type rated/
qualified engineer and approved by the Quality Manager.
(b) Inspection schedule will contain at least the following information’s:
Header 1. Form No. allotted for the specific schedule.
2. Organization name
3. Aircraft /Engine/Propeller/Component model
4. Type of inspection schedule
5. Periodicity of the inspection schedule
6. Schedule approval status (Rev. No. and date)
Section -1 1. General/Instructions to the maintenance personnel.
2. Aircraft /Engine/Propeller/Component-type, model, Reg, Part No., Sl. No.
3. Status of aircraft /Engine/component – TSN/TSO/Landings.
4. Date and time of inspection – Starting /Completion.
5. Details of tools, equipment, spares, consumable to be used.
6. Provision for recording the name of persons involve in maintenance work.
7. Provision for record the details of additional sheets used.
8. Part of work order/work package no.
Section -2 1. Clear details of the inspection to be carried out with reference to task card
maintenance manual chapter-paragraph-sub-paragraph numbers those which
are identified as Critical Design Configuration Control Limitation (CDCCL), where
applicable.
2. Provision for recording physical measurements made during work.
3. Provision for recording any observations.
4. Provision to record additional work carried out.
5. Provision for certification by the personnel for affixing stamp & signature as to
identify what activity was accomplished by each individual person.
Footer 1. Description of reference document, document number, Revision no. & date.

Page 35 of 88
ISSUE 01
DATE SEP-2023
2. Signature of the person prepared (& his license no.) / approved the schedule.
3. Page No. (x of y format)
2.8.2 PROCEDURE FOR INTIMATING TECHNICAL INFORMATION TO THE CERTIFYING

STAFF / TECHNICAL PERSONS
1. The availability of updated technical literature and regulatory requirements to the
technical/certifying staff in maintenance will pave way for good and safe maintenance
practices. Copies of aircraft and engine manufacturer's maintenance manuals and other
documents, like SBs, Mod leaflets, wiring manual, MEL, Ads, etc. are always made available in
CAMO as well as in maintenance section.
2. Similarly, other updated manuals like structural repair manual, airframe component, electrical/
instrument / equipment manuals, etc. are also made available at the respective areas of work
so that any work in maintenance can always be undertaken by the certifying personnel as per
the latest manuals and approved schedules drawn from the same.
3. In addition, the company's policies and procedures as approved by the authorities in the
Maintenance Organization Exposition are also made available for guidance in maintenance. It
is the responsibility of the Quality Manager to ensure that all technical information is
disseminated at all levels and the maintenance is carried out as per the latest instructions of
the manufacturer and adhering to the current requirements of the Regulatory authorities. Such
aspect will also be highlighted to the maintenance personnel during their periodic refresher
training.
4. Apart from manufacturer’s documents, the Quality Department will also issue Technical
Circulars to the certifying staff on individual basis from time to time to highlight normal areas
of problem, precautions to be observed and changes in procedures based on other operator's
experience, current trends in maintenance, etc.
5. Latest technical information on Airworthiness and safety related issues received from various
sources / manufacturers, will also be brought in the form of Technical Circulars for the
information and guidance of personnel for implementation, in advance, till such time such
information are permanently incorporated in the manuals, to avoid time delay.
6. The Quality Manager on sample basis will monitor the adequacy of knowledge of the certifying
staff and their awareness to current procedures / practices and requirements from time to
time.
******

Page 36 of 88
ISSUE 01
DATE SEP-2023
INTENTIONALLY BLANK

Page 37 of 88
ISSUE 01
DATE SEP-2023
2.9 REPAIR AND MODIFICATION PROCEDURE (CAR 145.A.45 (e), CAR M (M.A.304) &
AAC 1 of 2017 Rev.01 Dated 25th Mar 2022)
2.9.1. GENERAL:
This section provides the policies & requirements of the organization for carrying out repair on
aircraft under maintenance with The Gujarat Flying Club.
2.9.2. INTRODUCTION:
Repair(s) are carried out on aircraft engaged in operation to maintain its continued airworthiness
standards or enhancement of operational characteristics. All modifications and repairs carried out
on the aircraft using data approved by the DGCA or by an appropriately approved CAR 21/EASA
Part21/ FAA Part 21 Design Organization, as appropriate.
2.9.3. DEFINITION:
Repair: The restoration of an aeronautical product to an airworthy condition to ensure that the
aircraft continues to comply with the design aspects of the airworthiness requirements used for
the issuance of a Type Certificate for respective aircraft type after it has been damaged or
subjected to wear.
Major repair: Any repair of an aeronautical product that might appreciably affect the structural
strength, performance, engine, operation flight characteristics or other qualities affecting
airworthiness or environmental characteristics.
Minor repair: A repair other than a major repair.
2.9.4. PROCEDURE:
1. Repair covered in the Structural Repair Manual (SRM) do not require DGCA approval. The repair
may be carried out by The Gujarat Flying Club as per data available in SRM.
2. Repair which are not covered in SRM shall require DGCA approval.
3. Classification of Repair:
i) The repair shall be classified as ‘Minor’ or ‘Major’ by either by DGCA, or by an appropriately
approved design organization under a procedure agreed with DGCA.
ii) For classification of the repair, as major or minor, the organization will submit details of
damaged to an appropriately CAR 21/ EASA 21/ FAR 21 approved design organization or
DGCA.

Page 38 of 88
ISSUE 01
DATE SEP-2023
iii) Once a repair has been classified as major or minor, organization shall submit the repair
scheme to the appropriately CAR 21/ EASA 21/ FAR 21 approved design organization/
manufacturer for their review or request for repair scheme by providing the details of
damage. Details forwarded may include photographs, sketches, relevant pages of
maintenance data specifying the area of damage etc. for obtaining the feedback from the
approved design organization/ manufacturer.
4. Minor Repair:
i) A repair which has been classified as minor, has negligible effect on the airworthiness of the
affected aeronautical product. The accomplishment of minor repairs normally involves use
of standard or generally accepted practices. Repairs that are classified as Minor and
approved by appropriately CAR 21/ EASA 21/ FAR 21 approved design organization may be
accomplished by the Approved Maintenance Organization following documented
procedures approved by DGCA.
ii) Procedures for accomplishment of minor repair shall be established by operator/
maintenance organization and documented in CAME/ MOE. Accomplishment of such repair
shall be intimated to the DGCA (WR) office.
5. Major Repair:
i) For approval of major repair, ‘The Gujarat Flying Club’ shall apply to the DGCA (WR) office
along with evidences and data relating to the intended major repair and its effect on the
airworthiness of aircraft, as per details given in para- 2.9.5.
ii) Repair scheme and approved data received from the appropriately CAR 21/ EASA 21/ FAR 21
approved design organization/ manufacturer shall be forwarded to the DGCA (WR) office for
obtaining approval. Copy of Repair and Deviation Record (RDR), Repair Design Approval
Sheet (RDAS), as applicable shall also be attached along with the repair data along with the
application for approval.
iii) The repair scheme and approved data prepared by the aircraft, components/equipment
manufacturer, which are duly approved by State of Design or the repair scheme certified by
Authorized Representatives (AR)/ Designated Engineering representatives (DER) of the State
of Design of the aircraft are acceptable for use in repair of aircraft, components / equipment.
2.9.5 Application for Approval of Major Repair:
‘The Gujarat Flying Club’ shall submit a duly completed application as per Form CA 2(MR)R1 as
mentioned in part 05 appendix VII, in duplicate, for carrying out major repair to the DGCA (WR).
The following repair documents should be attached along with the application:

Page 39 of 88
ISSUE 01
DATE SEP-2023
a) Detailed description of the proposed repair, including initial damage detail, related
correspondence with manufacturer/DOA.
b) A master documentation list detailing the individual drawings and specifications which define
the repair;
c) Drawings and instructions necessary for incorporation of the repair;
d) Testing procedures or methods to meet certification and operating rules, such as
flammability, carbon monoxide, and noise requirements;
e) Test procedures that are appropriate to the repair and to verify that the repair meets
applicable certification requirements;
f) Detailed design standards, to ensure that the operator has considered all applicable design
requirements and acceptance engineering reports including expected test results to be used
in determining the compliance of the repaired product;
g) A record of the change in mass and moment arm when the repair is installed in the
aeronautical product;
h) A record of the change in electrical load when the repair is installed in an aircraft;
i) Supplements to:
i) The approved flight manual
ii) Maintenance instructions;
iii) Instructions for continuing airworthiness
iv) repair instructions,
j) Any other factors that may affect safety or Airworthiness.
2.9.6 Maintenance of records:
The organization shall ensure that aircraft-wise record of all repairs is maintained.
******

Page 40 of 88
ISSUE 01
DATE SEP-2023
Intentionally Left Blank

Page 41 of 88
ISSUE 01
DATE SEP-2023
2.10 AIRCRAFT MAINTENANCE PROGRAMME COMPLIANCE (Ref.: CAR

145.A.45 (b) and AMC 145.A.45 (b)
1. The Gujarat Flying Club is approved under CAR-145 Maintenance Organization and CAR M
Subpart G for CAMO. All the maintenance done in the organization is in accordance with the
requirements of Aircraft Maintenance Programme controlled by the CAMO itself. The Aircraft
Maintenance Programme is approved by DGCA (WR) office, Mumbai and procedures related to
it are mentioned in CAME.
2. All airframe / engine manufacturer provides corrosion prevention and corrosion control
inspection programme in the aircraft maintenance manual. Inspections as recommended by the
manufacturer will be included in the Aircraft Maintenance Programme and the same will be
followed. If severe corrosion is found in any of the aircraft, then the same will be reported to
the manufacturer and DGCA (WR) office. Actions recommended by manufacturer for control of
corrosion and preventive action will be undertaken to avoid spreading of corrosion in the same
or another aircraft of similar type.
3. Inspection as per maintenance programme will be carried out. QM will ensure that the work
carried out by them meets the standards explained below:
a. Proper Tools & equipment duly calibrated are available for carrying out the intended
maintenance.
b. Updated maintenance data (Literature) and Maintenance instruction (schedules) are
available for carrying out the maintenance.
c. Serviceable parts and consumables are available for carrying out the maintenance.
d. Appropriately qualified, experienced, skilled and competent personnel are available for
carrying out the maintenance.
e. Tools are accounted before and after carrying out the inspection.
******

Page 42 of 88
ISSUE 01
DATE SEP-2023
2.11 AIRWORTHINESS DIRECTIVES/DGCA MANDATORY MODIFICATION

PROCEDURE (Ref: CAR 145.A.45 and AMC 145.A.45)
a) This section outlines the policies and requirements for compliance and control of all the
airworthiness directives received from airworthiness authorities of the country of origin, alert
service bulletins issued by the TC holder and the Mandatory Modifications issued by DGCA.
The entire procedure will also be applicable for the miscellaneous modifications issued by the
DGCA.
b) Word “Directive” in this and related chapters of MOE will denote Airworthiness Directives, Alert
Service Bulletins or Mandatory Modifications.
c) Since The Gujarat Flying Club has its own CAMO approved under CAR M Subpart G the above
guidelines are followed as per procedures enumerated in CAME.
******

Page 43 of 88
ISSUE 01
DATE SEP-2023
2.12 OPTIONAL MODIFICATION PROCEDURE (Ref: AAC 01 of 2017 Rev.01 Dated 25th Mar
2022):
2.12.1 GENERAL:
Optional Modification is the responsibility of the operator who must ask their enforcement on
the order sent to the maintenance organization.
2.12.2 CLASSIFICATION OF MODIFICATIONS:
Major Modification: A major modification means a type design change not listed in the aircraft,
aircraft engine or propeller specifications that might appreciably affect the mass and balance
limits, structural strength, performance, power-plant operation, flight characteristics or other
qualities affecting airworthiness or environmental characteristics, or that will be embodied in the
product according to non-standard practices.
Minor Modification: A modification other than a major modification.
2.12.3 DOCUMENTATION:
To ensure that work is always accomplished on accordance with work Instructions and that
documentation is completed to an acceptable standard. The work instruction should be based on
technical maintenance instructions issued by the manufacturer.
To comply with the regulations, the following policies shall be followed:
1. Each maintenance action taken shall be documented.
2. The description of the maintenance action taken must be clear, concise and must fully
describe the discrepancy and corrective action.
3. Unscheduled maintenance performed on in-service aircraft shall be documented in
the aircraft technical logbook or on a non-routine repair item card/ off job sheet.
4. It is the responsibility of certifying staff to make the necessary log entry for all
scheduled/ unscheduled work carried out on the aircraft.
2.12.4. CONTINUED AIRWORTHINESS INFORMATION:

SCOPE OF WORK

Page 44 of 88
ISSUE 01
DATE SEP-2023
i. MRO division shall carry out embodiment of those modifications which are within the on the
capability List. Any modifications shall be carried out if requested by the operator.
ii. The OEM from time to time advises operator/operators for improved maintenance and safety
procedures. The Gujarat Flying Club shall carry out modification after taking concurrence from the
operator/operators.
iii. All modifications shall be accomplished using maintenance data approved under OEM / Part 21 or
design repair organization having approved STC and acceptable to DGCA.
2.12.5. MODIFICATION CONTROL:
i. Modifications shall be received and distributed as described in Chapter 2.8, Distribution of
Airworthiness Data by operator.
ii. Prior to compliance / execution of any modification on a Indian registered aircraft clearance
shall be taken from DGCA and necessary approval for certifying engineers and organization shall
be obtained wherever necessary.
2.12.6. PROCEDURE FOR APPROVAL OF MODIFICATIONS:
i. An intimation regarding compliance is to be provided to the Regulatory Authority (DGCA) when
carrying out technical documents issued by OEM (Service Bulletins, SILs etc.) or Airworthiness
Directives, DGCA Mandatory Modifications. This does not apply to normal Service Bulletins.
ii. All other modification than in Para i) requires approval from DGCA.
iii. If the Modification is to be carried out by other agencies the operator shall take necessary approval
from Regulatory Authority (DGCA) enlisting the capabilities of agency that will be carrying out
modification:
iv. If Modification is to be complied by organization approved under FAA/EASA 145 necessary
clearance/approval from DGCA is required.
v. After ensuring the required man power/infrastructure/tooling/spares etc. is available and DGCA
approval is obtained the repair work will start. QAD may carry out audit during the modification
process.
vi. After completion of the job required documentation shall be carried out by an approved/
authorized personal before issue a CRS. The completed document submitted to the CAR 145
planning department/Maintenance Manager for scrutiny and verification. The completed

Page 45 of 88
ISSUE 01
DATE SEP-2023
documentation in all respect shall be submitted to the CAMO division before release of the aircraft
to service.
NOTE: All work/documentation for above shall be done in reference to AAC 01 of 2017 Rev.01
Dated 25th Mar 2022 as per latest Rev, before issue of CRS.
vii. ‘The Gujarat Flying Club’ shall perform repair / modification strictly as per approved data by OEM
& DGCA. During repair if any observation is made resulting in variation of present repair /
modification scheme, same shall be intimated to operator & DGCA, for issue /approval new repair
/ modification scheme. On completion of repair / modification, ‘The Gujarat Flying Club’s QM or
Operator’s CAM shall submit a duly completion report to DGCA. If any continuing airworthiness
records (Wt. Schedule / LT / etc.) of aircraft are altered due to compliance of repair / modification,
same shall be submitted to DGCA for necessary approval by operator CAM.
******

Page 46 of 88
ISSUE 01
DATE SEP-2023
2.13 MAINTENANCE DOCUMENTATION IN USE AND ITS COMPLETION (Ref: CAR 145.A.55 (a)
and GM 145.A.55 (a)).
This section outlines the policies, requirements and brief procedures regarding various
maintenance documentations to be used for the purpose of documenting various maintenance
and related activities.
2.13.1 PROCEDURE
a) All maintenance work carried out on the aircraft, engine, propeller or component will be
documented properly, so that the continued airworthiness is ensured and history of
maintenance activity is traceable during the life time of the component & aircraft.
b) Procedures will be created to provide a common system (Inspection Schedules & Work orders)
to be used throughout the organization (Line, Base, shops etc.).
c) Instructions provided in manufacturer’s maintenance data (CAR 145.A.45.b) will be

transcribed to inspection schedules or procedure sheets to enable the maintenance personnel
to carry out the required maintenance work in right manner.
d) Complex maintenance tasks will be transcribed onto the Inspection schedules or procedure
sheets and sub-divided into clear stages to ensure a record of the accomplishment of the
complete maintenance task. (CAR 145.A.45.e).
e) If the aircraft operator (customer) requires their approved inspection programme / schedule
to be carried out on their aircraft / component, then the same will be used for carrying out
maintenance on their aircraft / engine / component.
f) All completed tasks as per the maintenance programme will have an appropriate entry in the
log books giving the date of certification and authority reference of certifying personnel.
g) The purpose of documentation of the maintenance accomplished is to provide clear and

precise information for the purpose of:
1. Ensuring the task is performed as required for release of aircraft for flight,

Page 47 of 88
ISSUE 01
DATE SEP-2023
2. Ensure tracking of the work accomplished from records.
3. Meeting the requirements of Airworthiness authorities and to preserve the records of

work accomplished.
2.13.2 VARIOUS MAINTENANCE DOCUMENTS IN USE
Various maintenance documents in use are listed and defined below;
1. Work order: A document issued by CAM highlights the scheduled work (inspection
/replacement) to be carried out as listed in due scheduled or unscheduled work such as
damage or defects to be repaired / rectified.
2. Inspection schedule consists of various items of inspection drawn from Maintenance Data to
be complied on the aircraft, engine, propeller or component.
3. Procedure sheet - consists of step-by-step procedure for carrying out a maintenance task or
activity, prepared in accordance with manufacturer’s recommended or standard procedure
to ensure that the maintenance activity is performed in a sequential manner.
4. Original Logbook – Aircraft/ Engine/ Propeller/ Radio logbooks.
2.13.3 MAINTENANCE WORK SHEETS
a) The maintenance schedule, special inspection schedule, off job sheet / Work sheets, Task card
etc. form the basis of maintenance work.
b) The maintenance of aircraft/ engine/ component/ systems is carried out by certifying staff
having appropriate type rated licenses with company authorization in accordance with
approved maintenance schedule, task cards, procedure sheets, etc.
c) All entries in schedules and work sheets are to be made in ink. Where additional work is carried
out, which is not the part of the maintenance schedule, off job sheets are to be used and all
such entries are certified by certifying staff/ authorization holder by affixing their signature
and AME/ Authorization number with date in the appropriate column.

Page 48 of 88
ISSUE 01
DATE SEP-2023
d) In case of rectification of a defect or carrying out a repair or change of a component for the
purpose of facilitating maintenance, appropriate procedure sheets are to be completed and
certified accordingly.
e) When replacing major components, care has to be taken to ensure to record the serial number
of the removed and installed component. When the total work is completed, it has to be
certified by the certifying staff / authorization holder, by signing in the last page of the sheet
and issue of CRS as required.
2.13.4 TASK CARD CERTIFICATION
Whenever a customized task card system as given by the manufacturer is followed in

maintenance, the following requirements are to be ensured before certifying the task card:
i. All entries must be clear and are to be made in ink or indelible pencil.
ii. All individual task entries must be certified by the certifying staff /authorization holder with
his signature and date.
iii. Where task cards are provided with item-wise numbers, then certification will be required for
each item-wise task.
iv. Task card should be duly filled with date, aircraft registration, cross reference, for additional
inspection, if any etc.
v. If a task is not applicable, then 'Not applicable' (N/A) must be annotated and certified.
vi. All corrections in the task card must be certified by the certifying staff /authorization holder
doing the correction.
2.13.5 LOG BOOK ENTRIES
Compliance of all maintenance schedules shall be documented by making appropriate entries in

the aircraft/ engine/propeller and radio log book of the aircraft. These entries are certified by
certifying staff / authorization holder within their scope of approval.
a) All entries in log book are to be made in ink.

Page 49 of 88
ISSUE 01
DATE SEP-2023
b) All maintenance work on aircraft is to be recorded in the relevant log book within 30 days of
its completion and signed by certifying staff / authorization holder.
c) Removal / installation of components with serial number, major repairs, and modifications
are reflected in the appropriate log books and appropriately certified by certifying staff /
authorization holder in the respective category.
d) Whenever an engine / propeller is removed or installed on an aircraft for any reason then
proper entries are to be recorded in the relevant aircraft log book and also in the log book of
the installed and removed engine / propeller.
e) Adjustments of flight controls, engine controls and control system cables, involving
disturbance to rigging and replacement of control cables, including independent inspection,
are to be certified by certifying staff / authorization holders in respective log books.
2.13.6 TECHNICAL LOG BOOK
Entries in Technical Log Book are made by the CAMO Dept. whereas entries made in the release
column, rectification column is signed and certified by certifying staff / authorization holders in
appropriate category.
If there is no snag in a particular day, the crew will enter 'NIL' in the defect report column and
the same word 'NIL' must be entered in the rectification column by the certifying staff /
authorization holders and certify. All entries made in the Technical Log must be legible.
2.13.7 WORKORDER FOR NON-ROUTINE TASKS
a) Non-routine tasks are required to be carried out if any defects are observed or any damage
occurs to the aircraft.
b) If defect / damage are minor in nature and within the scope of line maintenance activity,
support / certifying staff will notify to CAMO Dept. through internal occurrence reporting form
as mentioned in Appendix IX of Part 05 and CAMO will raise the work order for same.
2.13.8 WORKORDER / INSPECTION SCHEDULE COMPLETION –MAINTENANCE SIGN-OFF


Page 50 of 88
ISSUE 01
DATE SEP-2023
a) CAM will ensure that the following are available before initiating maintenance activity (under
work order and inspection schedule);
1. Availability of Up-to-date Maintenance data for the maintenance of aircraft / engine /

component.
2. Availability of required components and spares for the maintenance
3. Availability of Properly calibrated and controlled tools & equipment.
4. Availability of Qualified and competent manpower to carry out and certify the work.
5. Appropriate scope of approval and capability to carry out the work.
6. Adherence of any limitation on the scope of approval /capability or on the support
/certifying staff.
b) It is the duty of all Certifying Staff / Support staff to progressively signs off every inspection
item as it is completed in inspection schedule or on the procedure sheets, with the mentioning
of date & time along with signature and the authorization number.
c) Similarly, every inspection schedule listed on a work order will be signed off, as the inspection
schedule is completed and closed, with the mentioning of date & time by the respective
certifying staff / support staff.
2.13.9. Retaining of Maintenance Documentation:

i. Technical records shall be retained for a period of three years (CAR 145.A.55(c)) from the date the
aircraft to which the work relates was released by AMO.
ii. Completed work package shall be retained in CAMO department.
******

Page 51 of 88
ISSUE 01
DATE SEP-2023
2.14 TECHNICAL RECORDS CONTROL (Ref.: CAR 145.A.55)
2.14.1 GENERAL:
i. A copy of all detailed maintenance records and any associated maintenance data shall be retained
for a period of Three years (CAR 145.A.55(c) from the date the aircraft or component to which
the work relates was released.
ii. Associated maintenance data is specific information such as repair and modification data. This is
not requiring the retention of all relevant maintenance data. Maintenance records shall refer to
the revision status of the data used.
2.14.2. SCOPE OF THE TECHNICAL DOCUMENTS CONTROL:

i. All details of maintenance work carried out shall be recorded. All records shall be retained which
are necessary to prove that all requirements have been met for issuance of the certificate of
release to service, including subcontractor's release documents.
ii. A copy of each certificate of release to service shall be given to the respective aircraft operator,
together with a copy of any specific approved repair/modification data used for
repairs/modifications carried out.
2.14.3 CONTROL OF ACCESS TO RECORDS
1. All aircraft technical records either in hard or soft copy will be kept in cupboards under
lock and key. Two keys will be made, one will remain with the CAMO authorized person
and another will remain with the AMO authorized person.
2. Access to the technical records cupboards will be limited to CAMO. Other personnel will
have access to all records at any time on request.
3. All technical records shall be stored in a safe way with regard to fire, flood, alteration and
theft.
4. It is the responsibility of the Quality Manager to ensure that all the work carried out are
properly completed along with proper documentation and returned to record section.

Page 52 of 88
ISSUE 01
DATE SEP-2023
5. Reconstruction of lost or destroyed records can be done by reference to other record

which reflect the time in service, research of records maintained by repair facilities and
reference to records maintained by individual mechanics etc. When these things have
been done and still the record is incomplete, the owner or operator may make a
statement in the new record describing the loss and establishing the time in service based
on the research and the best estimate of time in service. Additional maintenance may be
required in some case.
6. The maintenance record may either be a paper or computer system or combination of

both.
7. Paper system uses robust material which can withstand normal handling and filing. The
record should remain legible throughout the required retention period.
2.14.4. PRESERVATION OF RECORDS:

i. The completed maintenance schedules and work sheet received from maintenance are filed
aircraft-wise and preserved in the CAMO Office. The maintenance tasks cover all schedules
from lower inspection to higher inspection, off-job sheets, component replacement sheets,
call-outs, repair procedures and calibration of tools record.
ii. The above documents will be preserved for a period of 5 years from the date of completion of
the last major check.
iii. Component replacement sheets will be preserved for a period of 5 years from the date of
replacement.
iv. Technical Log Books will be preserved for a period of 3 years after the date of last entry made
therein.
v. All history cards are to be preserved till such time; the unit is withdrawn from service.
vi. Mandatory modifications / airworthiness directives, Structural inspection / corrosion control
programme records, and compliance status will be preserved until the aircraft is withdrawn
from service.
vii. All release notes issued/received will be preserved for a period of 05 years.
viii. Aircraft log books will be preserved until such time the aircraft is permanently withdrawn from
use and the certificate of registration is cancelled by the Director General of Civil Aviation.

Page 53 of 88
ISSUE 01
DATE SEP-2023
ix. Aircraft involved in an accident and beyond economical repairs, the log book are required to
be preserved for a period of 2 years after the date of the accident or for such additional period
as required by the competent authority investigating the accident.
x. Engine log book will be preserved for a period of 1 year after the engine is permanently
withdrawn from service.
xi. Radio log book shall be preserved for a period of 1 year after the equipment is permanently
withdrawn from use.
xii. All other log books are required to be preserved for 2 years from the date of last entry made
therein.
******

Page 54 of 88
ISSUE 01
DATE SEP-2023
2.15 RECTIFICATION OF DEFECTS ARISING DURING BASE / LINE MAINTENANCE
1. The certifying staff / authorization holders are responsible for rectification of defects observed
/detected during aircraft maintenance / operation. Trouble shooting as required is carried out
as per relevant maintenance manuals. Spares / components required for snag rectification are
identified by the certifying staff.
2. Defects observed by the flight crew during pre-flight, in-flight and post-flight period must be
recorded in the Pilot Defect Report column of Tech Log with the signature, License no. and
date.
3. Even if there are no defects, NIL reports must be signed by the crew with the signature and
date. When NIL defect is reported by the crew, the AME shall enter NIL in rectification column
and sign appropriately putting date and AME No. / Authorization No. In case the crew has
failed to make any entry in the Pilot Defect Report, certifying staff shall not certify the aircraft
till the entries for the previous flight are filled and signed by the crew in the pilot defect
reports column.
4. When necessary, special reports regarding abnormal occurrences like heavy landing, lightning
strike or bird strike etc. or any incidents or observations made during the course of the flight,
shall be recorded with details of each case enabling maintenance engineers to take proper
follow up action.
5. Further prior to the first flight of the day, the certifying staff must ensure that all previous
flight defects/incidents have been duly attended to.
6. It is the responsibility of the CAMO Dept. to scrutinize the Pilot Defect Report daily to ensure
that the rectification action taken by the certifying staff on reported defects was appropriate
and the aircraft performance is satisfactory. The Quality Manager will verify adequacy of
rectification action with respect to each defect reported/observed on each aircraft.
7. In case of repeat defects, special attention will be given by the Quality Manager in
consultation with Maintenance Manager to look into the rectification work in detail/ snag
analyzed and if needed, additional trouble shooting action will be called out with particular
emphasis to ensure that the snag is not repeated again.
******

Page 55 of 88
ISSUE 01
DATE SEP-2023
2.16 RELEASE TO SERVICE PROCEDURES (Ref.: CAR 145.A.50 / AMC 145.A.50 (b)
2.16.1 AIRCRAFT RELEASE TO SERVICE

1. A certificate of release to service shall be issued by appropriately authorized certifying staff on
behalf of the organization when it has been verified that all maintenance ordered has been
properly carried out by the organization in accordance with the specified procedures taking
into account the availability and use of maintenance data and also that there are no non
compliances which are known to endanger flight safety.
2. Endangers flight safety means any instances where safe operation could not be assured or
which could lead to an unsafe condition. It typically includes, but is not limited to, significant
cracking, deformation, corrosion or failure of primary structure, any evidence of burning,
electrical arcing, significant hydraulic fluid or fuel leakage and any emergency system or total
system failure. Any airworthiness directive overdue for compliance is also considered a hazard
to flight safety.
3. Maintenance may include a check or an inspection as per the Maintenance Programme,
Airworthiness Directive, overhaul, repair, modifications, component replacement and defect
rectification.
4. A Certificate of Release to Service will be issued before flight at the completion of any
maintenance / component installation/ after any defect rectification.
5. A certificate of release to service shall be issued at the completion of any maintenance on a
component whilst off the aircraft as per format mentioned in Appendix II of MOE, part 05.
6. The certificate of release to service should contain the following statement
'Certifies that the work specified except as otherwise specified was carried out in accordance
with CAR-145 and in respect to that work the aircraft/aircraft component is considered ready
for release to service'.
7. The certificate of release to service should relate to the task specified in the work order
following manufacturer's or operator's instruction or the aircraft maintenance program which
itself may cross-refer to a manufacturer's/operator's instruction in a maintenance manual,
service bulletin etc.
8. When extensive maintenance has been carried out, it is acceptable for the certificate of
release to service to summarize the maintenance so long as there is a unique cross-reference
to the work-pack containing full details of maintenance carried out. Dimensional information
should be retained in the work-pack record.

Page 56 of 88
ISSUE 01
DATE SEP-2023
2.16.2 SIGN OFF AFTER MAINTENANCE TASK COMPLETION [GM 145.A.48]
a) A ‘sign-off’ is a statement issued by the ‘authorized person’ which indicates that the task or
group of tasks has been correctly performed. A ‘sign-off’ relates to one step in the
maintenance process and is, therefore, different to a certificate of release to service.
b) In order to prevent omissions while carrying out any maintenance activity, each item of
inspection will be signed off by the support / certifying staff, in progressive manner, as soon
as the inspection or work is completed.
c) No support / certifying staff will follow the practice of accumulating the signing off work, till
the end of the day / shift.
d) Work carried out by non-authorized personnel (i.e. temporary staff, trainees) will be carried
out under the supervision of support / certifying personnel before the same is signed off.
e) Support / certifying staff signing the inspection item will do in such a way that the signature
will not deface the stamp.
f) Support / certifying staff will record the inspection starting time & date and closing time &
date in the appropriate columns provided in the inspection schedule.
2.16.3 COMPONENT RELEASE TO SERVICE (Authorized Release Certificate - CA Form 1)
The purpose of the certificate is to release assemblies/items/components/parts after

maintenance and to release maintenance work carried out on such items under the approval of
DGCA and to allow items removed from one aircraft/aircraft component to be fitted to another
aircraft/aircraft component as per format mentioned in Appendix I of MOE Part 05.
NOTE: At present The Gujarat Flying Club, Scope of Approval does not hold any such privilege
to issue CA Form 1.
2.16.4 CROSS-REFERENCE TO WORK PACKAGE
a) All maintenance activity will be carried out by the support staff/ certifying staff, after obtaining
a work order.

Page 57 of 88
ISSUE 01
DATE SEP-2023
b) On completion of the single / multiple maintenance activity, under single / multiple work
orders, a single CRS will be issued by summarizing all the work carried out, with a unique cross
reference (work order numbers) to the work pack containing full details of maintenance
carried out. CRS will have cross reference to all the work order numbers related to it.
2.16.5 RELEASE TO SERVICE FOR CHECK FLIGHT/ TEST FLIGHT:

i. Check/Test flights are required as specified by the aircraft manufacturer or by CAR section 2
series T Part II and shall be part of approved maintenance programme for instance after a
particularly extensive maintenance check or major modification affecting the aircraft
performance.
ii. After completion of maintenance repair, modification and inspection, before the test flight,
certificate, to the effect that the aircraft is fit for the flight, shall be issued, by a
licensed/approved individual who is permitted to issue Flight Release. One copy shall be
delivered to the pilot test flying the aircraft and the other copy shall be retained by the
operator.
2.16.6 RE-RELEASE OF COMPONENTS REMOVED SERVICEABLE FROM AIRCRAFT
a) Any component removed from the aircraft as serviceable will be issued with a “Serviceable tag”
by the support / certifying staff and deposited to the stores.
b) Item will be stored in the bonded stores and the same will be re-released to maintenance
without a requirement of re-certification.
2.16.7 PRESERVATION OF CRS.
Certificate of Release to Service shall be preserved for a minimum period of three year from
the date of issuance of the same.
******

Page 58 of 88
ISSUE 01
DATE SEP-2023
2 .17 RECORDS FOR THE OPERATOR (Ref: CAR 145.A.55(c)

2.17.1. GENERAL
The maintenance records of all details of work pertaining to the aircraft operated by GFC will
be retained in accordance with CAR-145.
The aircraft record will contain basic details of all serialized aircraft components and all other
significant aircraft component installed to ensure traceability of such installed component,
documentation and associated maintenance data.
2.17.2. COMPLIANCE:
i. The Gujarat Flying Club having approved CAMO as per CAR M Subpart G shall retain a copy of
all detailed maintenance records and any associated maintenance data for three years from
the date the aircraft or component to which the work relates was released.
ii. Records under this paragraph shall be stored in a safe way with regard to fire, flood and theft.
iii. Computer backup discs, tapes etc. shall be stored in a different location from that containing
the working discs, tapes etc., in an environment that ensures they remain in good condition.
iv. If ‘The Gujarat Flying Club’ terminates its operation, all retained maintenance records
covering the last two years shall be distributed to the owner or operator of the respective
aircraft or component, or, copy shall be stored as specified by DGCA.
******

Page 59 of 88
ISSUE 01
DATE SEP-2023
2.18 REPORTING OF DEFECTS TO DGCA /OPERATOR/MANUFUACTURER (OCCURENCE

REPORTING) (CAR Section 2, Series C, Part I, CAR 145.A.60 / AMC.60 (b))
2.18.1 PURPOSE OF REPORTING:
The principal aim of Defect Reporting and Occurrence Reporting is to identify factors that
contribute to defects, incidents, occurrences and establishing the root cause for them. Initiating
terminating action for a root cause can improve an organization’s working system and make
processes more robust and immune to similar errors in the future.
2.18.2 RESPONSIBILITY:
Quality Manager / Maintenance Manager shall inform any defect that is observed during the
maintenance of the aircraft at ‘The Gujarat Flying Club’ facility. Except for defects classified as
"major" or those requiring "major repair" or which are of serious nature it shall be the
responsibility of the operator to report defects to DGCA. The Maintenance Manager shall
communicate to the Accountable Manager and Quality Manager with all the details about the
nature and the details of the defect in format as mentioned in Appendix VIII of MOE Part 05.
2.18.3 ITEM TO BE REPORTED:
i. All reported occurrences shall be addressed on need basis as per the level and seriousness.
The ones which shall require immediate action would be.
1. Any incident which causes damage to aircraft, component, item of equipment, etc.
2. Any accident which involves serious injury to personnel while performing a task that
is related to aircraft maintenance.
ii. Incidents / Accidents identified above shall require an immediate corrective action being
initiated to prevent a lapse of similar nature in the future. The corrective action shall
normally be generated through an emergency meeting convened by the Quality Manager’s
office and attended by the Senior Management Personnel. Rectification action shall be
determined as appropriate and the information shall be passed on to all personnel.
iii. In all cases (serious or not) a closure statement/report shall be attached with an occurrence
report within a reasonable time depending on the seriousness of the incident (within 72 hrs).
iv. An Occurrence Report might necessitate a change in the working procedure of the
organization and /or issuance of a Quality Notice.
2.18.4 CLASSIFICATION OF MAJOR DEFECTS (Ref. CAR Section-2, Series C, Part 1, Appendix I)

Page 60 of 88
ISSUE 01
DATE SEP-2023
Given below is a list of Major defects. The list is only a guideline and is not exhaustive. The GFC
shall report the occurrence or detection of each failure, malfunction or defect concerning at
least the following:
a) fires during flight, and whether or not a fire warning system was installed and functioned
properly;
b) false fire warnings during flight;
c) an engine exhaust system that causes damage during flight to the engine, adjacent
structure, equipment or components;
d) an aircraft component that causes accumulation or circulation of smoke, vapor, or toxic or
noxious fumes in the crew compartment or passenger cabin during flight;
e) engine shutdown during flight because of flameout;
f) engine shutdown during flight when external damage to the engine or aircraft structure
occurs;
g) engine shutdown during flight due to foreign object ingestion or icing;
h) shutdown during flight of more than one engine;
i) a propeller feathering system or ability of the system to control over-speed during flight;
j) a fuel or fuel dumping system that affects fuel flow or causes hazardous leakage during
flight;
k) a landing gear extension or retraction, or opening or closing of landing gear doors during
flight;
l) brake system components that result in loss of brake actuating force when the aircraft is
in motion on the ground;
m) aircraft structure that requires significant repair;
n) cracks, permanent deformation, or corrosion of aircraft structure, if more than the
maximum acceptable to the manufacturer or the CAA;
o) aircraft components or systems that result in taking emergency actions during flight
(except action to shut down an engine);
p) each interruption to a flight, unscheduled change of aircraft enroute, or unscheduled stop
or diversion from a route, caused by known or suspected mechanical difficulties or
malfunctions;
q) the number of engines removed prematurely because of malfunction, failure or defect,
listed by make and model and the aircraft type in which it was installed; and

Page 61 of 88
ISSUE 01
DATE SEP-2023
r) the number of propeller featherings in flight, listed by type of propeller and engine and
aircraft on which it was installed.
In addition to the reports required above, each operator should report any other failure,
malfunction or defect in an aircraft that occurs or is detected at any time, if in its opinion, the
failure, malfunction or defect has endangered or may endanger the safe operation of the
aircraft.
2.18.5 DEFECT REPORTING:

All defects classified as "major" or those requiring "major repair" or which are serious in nature
shall be intimated immediately on telephone by Quality Manager to Regional Airworthiness Office
(RAO) /Agency Office followed by written information. The written information containing
complete details shall be forwarded within three days of the occurrence of the defect. The
following information shall be indicated:
1. Name of the Organization / Operator for which ‘The Gujarat Flying Club’ is carrying out
maintenance.
2. Aircraft Type and Registration No.
3. Date and place of occurrence of the defect
4. Details of the defect(s) and if the defect has been rectified the action taken
5. Defect Reporting Form or Occurrence / Incident Reporting Form as mentioned in
Appendix XIX of MOE Part 05.
2.18.6. DEFECT REPORTING & PROCEDURE:

i. The CAMO shall maintain record of all the defects observed on the ‘The Gujarat Flying Club’
aircraft. Repetitive defects (refer definition Chapter of this MOE for explanation of repetitive
defect) shall be monitored by CAMO for further action. Further may include, but is not
limited to, troubleshooting, defect analysis in consultation with the respective AME. It may
also involve communication with the Original Equipment manufacturer. The CAMO shall
produce such records for scrutiny by internal / external auditors and / or DGCA officers when
required.
ii. Maintenance staff shall report defects to the CAMO Department. Defects raised by Pilots or
observed by the maintenance staff are generally entered in the aircraft Technical Log. Any
defect rectification shall be initiated only when there is documented evidence of such defect.
1. A Defect Report shall be raised and upon completion shall be sent to:

Page 62 of 88
ISSUE 01
DATE SEP-2023
2. O/o DDG (NR).

3. OEM
2.18.7. PRESERVATION OF RECORDS AND COMPONENTS: (Ref. CAR Section-2, Series C, Part 1, Para 7)
i) The records, associated with the defects and their rectification actions, shall be preserved for a
period of one year and may be required for consultation at the time of issue / extension of ARC
of an aircraft.
ii) The components, associated with the major defects shall be preserved for a period of two weeks
from the date of intimation of the defect, unless required (in writing), by the concerned Regional
and Sub-Regional Airworthiness Office, to be preserved longer.
******

Page 63 of 88
ISSUE 01
DATE SEP-2023
Intentionally Blank

Page 64 of 88
ISSUE 01
DATE SEP-2023
2.19 RETURN OF DEFECTIVE AIRCRAFT COMPONENTS TO STORE (Ref: CAR 145.A.42 (d) 1 /
AMC 145.A.42 (d)).
1. A component or any item that is removed from an aircraft suspected as defective will be
issued with a ‘Unserviceable Tag’ by the support staff, specifying a reason for the suspicion
and the part will be drained, blanked and packed as necessary.
2. Any component returned as defective to the store without unserviceable tag will not be
accepted in the store.
3. Unserviceable tag will have the following information about the component or aircraft
from which it was removed;
(i) Part Number, Description, and Serial Number (as applicable).
(ii) Aircraft / Engine – Registration, Serial No. etc.
(iii) Airframe / Engine – TSN/TSO
(iv) Reason for removal.
(v) If repairable, what action is required?
(vi) Signature of support / certifying staff & Date.
4. The item shall be preserved and segregated (as lifed /non lifed item or expendable part)
before they are sent for rectification /servicing.
5. Components which are non-repairable or beyond economical repair are scrapped.
6. The defective component that was prematurely removed will be send to the appropriate
Vendor or an approved Repair Agency from stores, for repair or to confirm the reported
defect.
7. Components which have reached their certified life limits or contain a non-repairable
defect shall be classified as unsalvageable and shall not be permitted to re-enter the
component supply system until certified life limits have been extended or a repair solution
has been approved.
******

Page 65 of 88
ISSUE 01
DATE SEP-2023
2.20 DEFECTIVE COMPONENTS TO OUTSIDE CONTRACTORS (Ref: CAR 145.A.40/CAR 145.A.42/CAR

145.A.70 (a)).
2.20.1 DESPATCH OF COMPONENTS / TOOLS FOR REPAIR / OVERHAUL / CALIBRATION
1. The Store-In-charge will dispatch the defective components for repair / overhaul / calibration
to DGCA approved agencies or any agency acceptable to DGCA.
2. He will maintain a register / computer record of all components dispatched for repair/
overhaul/ calibration.
3. While forwarding to repair agencies, formalities like appropriate tagging, documentation,
preservation and packing etc. should be taken care. The documents must indicate the nature
of work to be undertaken by the repair / overhaul agency.
4. Extreme care will also be taken if they are sent abroad for repair / investigation at
manufacturing facility so that where investigation reports are required to ascertain the nature
of defect on the component, the manufacturer / vendor will be requested to forward the same
along with service records.
5. It will be the responsibility of the QM to ensure that the investigation report as required are
obtained from the manufacturer / vendor without undue delay and within the stipulated
period as per the requirements.
6. Even if the defective components are under warranty claim, the manufacturer / vendor will
be advised to provide the defect investigation report on the failed component, apart from
receiving a serviceable one on exchange basis.
7. Findings of investigation and rectification action whether received from the in-house
approved shop or from the manufacturer / vendor are recorded in the history card of the
component with remarks if any.
8. Items when received back from the contractors should be inspected by the Store In-charge for
its transit damage if any, completeness, serviceable tag, release note / certificate of
maintenance, component history card (Verify that all entries have been made in the history
cards).
******

Page 66 of 88
ISSUE 01
DATE SEP-2023
2.21 CONTROL OF COMPUTER MAINTENANCE RECORDS SYSTEM (REF: CAR 145.A.55 (c)
The Gujarat Flying Club will maintain all its maintenance records as required by the CAR-145
approved organization in the computerized form and/ or manually controlled form.
2.21.1 INFORMATION FEED TO THE COMPUTER RECORDS

1. The paper system will be of dependable material/quality which will withstand normal handling
and filing to avoid wear and tear. The entries in the paper system will be made in such a way
to remain legible throughout the period.
2. Computer system will be used to control maintenance and / or record details of maintenance
work carried out. Computer system used for maintenance will have at least one backup system
which will be updated within 15 days and such back up will be separated from working
computer data.
3. Each computer provided will contain protected passwords against the ability for unauthorized
personnel to alter the database.
4. Computer backup discs, tapes etc. will be stored in a different location from that containing
the working disc/ tapes etc. in an environment that they remaining in good condition.
5. All maintenance records will be stored in a safe way with regard to fire, flood, theft and insect
related damage.
2.21.2 SECURITY AND SAFEGUARDS TO UNAUTHORISED ACCESS

1. Only authorized persons will have access to the maintenance records.
2. Log in to Computers will only be, by means of a password which will be kept as confidential to
the individual (s) to whom it is allotted.
******

Page 67 of 88
ISSUE 01
DATE SEP-2023
2.22 CONTROL OF MAN HOUR PLANNING VERSUS SCHEDULED MAINTENANCE WORK: [CAR 145.A.30
(d) 145.A.47 (a), (b); 145.A.65 (b); 145.A.70 (a) and AMC 145.A.30 (d).
This section outlines the policies, requirements and brief procedures regarding man-hour
planning to carry out scheduled maintenance work.
2.22.1. COMPANY POLICY:

a) Scheduled maintenance activities will be planned in advance so that all requirements in terms
of facility, manpower, tools, equipment, and literature are made available before starting the
work.
b) Un-scheduled maintenance activity, which arises due to damage / defect / incident will also
be planned, after the scope of maintenance is known, so that the work is carried out with the
necessary/ acceptable facility, and required tools, equipment, literature and manpower.
2.22.2. COMPANY PLANNING Vs SCHEDULED MAINTENANCE WORK:

1. The actual man-hours required for scheduled maintenance tasks will be calculated for
carrying out the work as per the inspection schedule and taking into account all other man-
hours required to gain access, position work stands, remove & install sub-assemblies, de-
fuel, purge fuel tanks, troubleshoot, or correct discrepancies found while performing the
task.
2. Tools, Equipment, Parts & Man-hours required for scheduled maintenance will be planned
in advance, aircraft wise and listed in the approved inspection schedules. This will enable the
certifying staff to initiate their planning w.r.t the location and the scope of work. Final
responsibility of planning a scheduled work rests with the specific support / certifying staff,
who is responsible to carry out and certify the inspection.
NOTE: The details of the expected man hour planning for schedule inspections aircraft wise
are as per Annexure XVIII of MOE Part 05.
2.22.3. COMPLEXITY OF WORK

1. Major inspection / repair / overhaul, will be planned in advance, considering the complexity
of work.
2. Maintenance Manager may allot qualified Engineers for planning of critical work such as
major repairs, modification etc. This will reduce mistakes / oversight from happening due to
the complex nature of the work.

Page 68 of 88
ISSUE 01
DATE SEP-2023
2.22.4 ORGANISATION OF SHIFTS

When a work is required to be carried out more than 8 hours in a day due to requirement
of high production output, Maintenance Manager may decide to increase the work force
and organize the work to be performed in shifts as per MOE 2.26
2.22.5. ACCOUNTS OF HUMAN PERFORMANCE LIMITATION

Limitations on human performance, in the context of maintenance related tasks will be
taken into consideration while planning maintenance work.
3.22.6. MAN HOUR PLAN REVIEW MEETINGS

a) Man hour plan review meetings between Maintenance Manager, Quality Manager and
Accountable Manager will be held once in three months to discuss and review the
effectiveness of the planning
b) Maintenance Manager will be responsible for all coordinating and documenting all such
meetings as an amendment to the man hour planning for tracking of man power
planning activities.
c) Man power planning will be carried out by analyzing the variable such as type, model,
registration, location etc. and arrive at a decision whether manpower is required to be
enhanced to meet the total number of aircrafts under maintenance.
d) If man power is found to be less with respect to total number of aircraft, type, location,
the same shall be documented in review meeting and necessary action to increase the
manpower shall be undertaken with the Accountable Manager.
******

Page 69 of 88
ISSUE 01
DATE SEP-2023
2.23 CONTROL OF CRITICAL MAINTENANCE TASKS AND ERROR CAPTURING METHODS (Ref: CAR
145.A.65 (b) and AMC 145.A.65 (b)).
2.23.1 OBJECTIVE:
This para provides procedures for identifying, controlling and performing tasks that are safety
critical. It essential that all such tasks must be carried out with utmost care to ensure that safety
critical tasks are performed with additional care so that the likely hood of committing error is
minimum.
2.23.2. CRITICAL MAINTENANCE TASKS
(a) The critical maintenance tasks shall be reviewed to assess their impact on flight safety,
1. tasks that may affect the control of the aircraft flight path and attitude, such as
installation, rigging and adjustments of flight controls;
2. aircraft stability control systems (autopilot, fuel transfer);
3. tasks that may affect the propulsive force of the aircraft, including installation of aircraft
engines, propellers and rotors; and
4. overhaul, calibration or rigging of engines, propellers, transmissions and gearboxes.
(b)Critical maintenance tasks can be identified from different sources such as
1. information from the design approval holder;
2. accident reports;
3. investigation and follow-up of incidents;
4. occurrence reporting;
5. flight data analysis;
6. results of audits;
7. normal operations monitoring schemes; and
8. Feedback from training.
Vital points can be assemblies or system whose function is critically to the safety of the aircraft
or items, which have proved vulnerable in service, such items, are not only but include:
• Replacement of flight window
• Engine mounts and links.
• Engine control systems.
• Flight control systems.
• Propeller systems.

Page 70 of 88
ISSUE 01
DATE SEP-2023
Certifying staff training cover the procedure to identify critical task and method of error
capturing and also be part of continuation training.
In order to minimize the risk of multiple errors where there is critical system and in the case of
job being done by the same person, the same task should be re-inspected and signed off by
another appropriate authorized personnel.
2.23.3 ERROR-CAPTURING METHODS
In order to eliminate or minimize the probability of error after performing critical maintenance
task. Error capturing methods shall be followed which is a combination of several actions such
as visual Inspection, operational check, functional test, rigging check to detect maintenance
error. It shall be ensured that after completion of maintenance, a general verification is carried
out that the aircraft or component is clear of tools, equipment and any extraneous parts or
material, and that all access panels removed have been fitted.
2.23.3.1 INDEPENDENT INSPECTION

Independent inspection is one possible error-capturing method. The person who performs
independent attests the satisfactory completion of the task and no deficiencies have been found.
The Independent qualified person does not issue a CRS therefore they are not required to hold the
certification privileges; the work order shall record the identification of both persons.
An independent inspection should ensure correct assembly, locking and sense of operation.
When inspecting control systems that have undergone maintenance, the Independent qualified
person should consider the following points independently.
1. All those parts of the same system that have actually been disconnected or
disturbed should be inspected for correct assembly and locking.
2. The system as a whole should be inspected for full and free movement over the
complete range.
3. The operation of the control system as a whole should be observed to ensure that
the controls are operating in the correct sense.
4. If different control systems are interconnected so that they affect each other, all the
interactions should be checked through the full range of the applicable controls; and
5. Software that is part of the critical maintenance task should be checked, for
example: version, compatibility with aircraft configuration.
2.23.3.2 RE-INSPECTION:

Page 71 of 88
ISSUE 01
DATE SEP-2023
Re-inspection is also an error-capturing method, used in unforeseen case when only one
certifying personnel is available. In this, the authorised person performing the
maintenance task also performs the inspection as an independent qualified person. The
inspection details shall be recorded in a work order before the certificate of release to
service for the task is issued.
The certificate of release to service is issued after the task has been performed by the
‘authorised person’ and the re-inspection has been carried out satisfactorily. The work
card system used by the organisation should record the identification and the details of
the re-inspection before the certificate of release to service for the task is issued.
2.23.4 CRITICAL TASK PROCEDURES AND CONTROL:
a. The practice of performing maintenance work on critical multiple systems may present
opportunities for errors to re occur. Hence, maintenance of all multiple critical aircraft systems
at the same time or by the same individual or team presents the potential for similar errors to
be produced in multiple aircraft systems.
b. The risk of error occurrence can be reduced through staggered maintenance, varying
maintenance personnel developing specific processes for critical systems maintenance and
educating maintenance personnel.
c. Routine task documentation is prepared to identify those tasks, which may have a critical effect
on safety and shall clearly identify the individual stages of such tasks.
******

Page 72 of 88
ISSUE 01
DATE SEP-2023
2.24 REFERENCE TO SPECIFIC MAINTENANCE PROCEDURES

{Ref. CAR 145.A.70 (a) 12, 145.A.35 (a)}
2.24.1 PURPOSE: -
i. Safety of personnel and equipment demands that all specific maintenance procedures must
be accomplished within the directives of this policy and the appropriate Maintenance
Manuals/ Flight Manual.
2.24.2 COMPANY POLICY: –

i. Maintenance manual of the aircraft, engine, propeller, component/ Flight Manual will be
referred to, while carrying out specific maintenance procedures.
2.24.3 RESPONSIBILITY: –
i. Maintenance Manager is responsible for ensuring that specific maintenance tasks shall be
performed by only appropriately trained and qualified personnel.
2.24.4 LIST OF SPECIFIC MAINTENANCE TASK: –

Following is the list of specific maintenance tasks:
1. Boroscope Inspection
2. Engine Ground Run-up
3. Structural Repair – Inspection and Certification
4. Aircraft Weighing/ Re-weighing/ Re-computation
5. Swinging & Calibration of Magnetic Compass
6. ELT Functional Test – By Pilot
7. Pre-flight Inspection – By Pilot
8. Aircraft Towing
9. Aircraft Taxing
10. Aircraft Jacking
11. Aircraft parking and mooring
12. Aircraft Marshalling
13. Aircraft Fuelling & De-fuelling Procedure
14. Handling of waste material
15. ESDS Item Handling

Page 73 of 88
ISSUE 01
DATE SEP-2023
16. Removal of Disabled Aircraft from Runway Procedures- as per Air Safety Circular
Issued by DGCA.
2.24.4.1. BOROSCOPE INSPECTION: –

i. Boroscope Inspection of the airframe/ engine shall be carried out by certifying staff endorsed
on the type of aircraft.
ii. CRS certification requirement shall be as per Para 3.4 of Part 3 of this MOE.
2.24.4.2. ENGINE GROUND RUN-UP: –
a. Engine run up shall be carried out on aircraft as per AMM/ AFM.
b. The engine ground run shall be carried out only by certifying staff holding license in Cat B1
on type of aircraft
c. In addition to the precautions detailed in AMM/ AFM, following must be observed while
carrying out the ground run up
i. Cordoning of danger zone, and
ii. Establishing communication with ground personnel.
2.24.4.3. STRUCTURAL REPAIR: – Inspection and Certification –
a. Structural repair has been categorized in two parts i.e., Minor and Major.
i. Structural assessment which includes minor repair and certification will be carried
out by B1 type rated certifying staff holding CRS authorization on applicable type of
aircraft.
ii. Structure which requires a major repair will be carried out by certifying staff holding
structural inspection and certification authorization privilege as defined in Para 3.4
of Part 3 of this MOE.
2.24.4.4. AIRCRAFT WEIGHING/ RE-WEIGHING/ RE-COMPUTATION: –
i. Aircraft Weighing/ Re-weighing/ Re-computation shall be carried out in accordance with the
procedure given in AMM/ AFM/ CAR, Section 2, Series X, Part II/ Respective Chapter of
Airworthiness Procedure manual.

Page 74 of 88
ISSUE 01
DATE SEP-2023
ii. Aircraft Weighing/ Re-weighing/ Re-computation shall be carried out by certifying staff
holding license in Cat B1 on type of aircraft.
iii. CRS certification requirement shall be as per Para 3.4 of Part 3 of this MOE.
2.24.4.5. SWINGING AND CALIBRATION OF MAGNETIC COMPASS: –
i. Swinging and calibration of magnetic compass shall be carried out in accordance with the
procedure given in AMM/ respective DGCA requirements.
ii. Aircraft Weighing/ Re-weighing/ Re-computation shall be carried out by certifying staff
holding license in Cat B1/ B2/ B3 on type of aircraft without having any limitation as per CAR
66, 66.A.70.
iii. CRS certification requirement shall be as per Para 3.4 of Part 3 of this MOE.
2.24.4.6. ELT FUNCTIONAL TEST: – By Pilot
i. ELT Function test shall be carried out in accordance with the component maintenance
manual/ respective DGCA requirements.
ii. ELT Functional test shall be carried out by appropriately licensed pilot on the type and having
at least CPL.
iii. Authorization shall be given by the QM after meeting the training and qualification
requirement as per Para 3.4 of Part 3 of this MOE.
2.24.4.7. PRE-FLIGHT INSPECTION: – By Pilot–
i. Pre-flight Inspection shall be carried out in accordance with the AMM/ AFM/ respective
DGCA requirements.
ii. Pre-flight Inspection shall be carried out by appropriately licensed pilot on the type and
having at least CPL.
iii. Authorization shall be given by the QM after meeting the training and qualification
requirement as per Para 3.4 of Part 3 of this MOE.
2.24.4.8. AIRCRAFT TOWING: –
i. The aircraft towing is process to move aircraft to new parking place, using an external towing
bar/ tractor. It should be monitored and controlled by a qualified staff.

Page 75 of 88
ISSUE 01
DATE SEP-2023
ii. The GFC staff who is trained shall only be allowed to tow the aircraft.
iii. Aircraft towing shall be performed to a extent as per the procedure given in AMM.
iv. All necessary precautions must be observed while towing the aircraft.
2.24.4.9. AIRCRAFT TAXING: –
i. No GFC maintenance personnel is allowed to perform aircraft taxing.
2.24.4.10. AIRCRAFT JACKING: –
i. Aircraft Taxing shall be carried out in accordance with the AMM.
ii. Aircraft jacking shall be performed only by the certifying staff holding license in Cat B1/ B2/
B3 on type of aircraft.
iii. All necessary precautions must be observed while jacking the aircraft.
2.24.4.11. AIRCRAFT PARKING AND MOORING: –
i. Aircraft parking and mooring shall be carried out in accordance with the AMM.
ii. The GFC staff who is trained shall only be allowed to perform parking and mooring
procedure.
iii. All necessary precautions must be observed while parking and mooring the aircraft.
2.24.4.12. AIRCRAFT MARSHALLING: –
i. The GFC staff who is trained shall only be allowed to marshal the aircraft.
ii. Marshalling shall be done as per the directions or indication allowed in accordance with
the Aircraft Rule.
iii. All necessary precautions must be observed while marshalling the aircraft.
2.24.4.13. AIRCRAFT FUELING & DEFUELING –
i. The GFC staff who is trained to carry out refueling and de-fueling of the aircraft shall only
be allowed.
ii. Refueling and De-fueling shall be performed in accordance with the precautions given in
CAR, Section 2, Series H, Part II and Aircraft Rule 25A.

Page 76 of 88
ISSUE 01
DATE SEP-2023
iii. All other necessary precautions and procedure given in the respective AMM/ AFM shall
also be followed.
2.24.4.14. HANDLING OF WASTE MATERIAL: -
i. Waste material shall be considered as Solid waste and Liquid waste.
ii. Hangar aircraft parking area, workshop area and all rooms shall have sufficient bins to
collect the waste material.
iii. All waste materials collected will be stored in such a way to prevent environmental
pollution and disposed-off to the agency that is approved for waste material processing.
iv. All waste collection bins must have cover lead to prevent any spread of flue in the air.
2.24.4.15. ESDS ITEM HANDLING: –
i. Some of the electronic components/semiconductor devices installed on modern
aircraft are highly sensitive and prone to damages due to discharge of static electricity.
These extremely sensitive components/devices are called as Electrostatic Discharge
Sensitive (ESDS) Devices.
ii. Store In-charge shall be trained to handle the ESDS items.
iii. All precautions required during storage/ installation/ transportation shall be followed
in accordance with the procedure given in AAC 06 of 2000.
iv. Apart from all the precautions as given in AAC 06 of 2000, person handling the ESDS
items shall also follow the procedure advised by the component manufacturer.
v. All the ESDS shall be kept in the original bag and affixed with special label on them
identifies such devices. Different types of labels used for this purpose is shown in AAC
06 of 2000.
2.24.4.16 Removal of Disabled Aircraft from Runway Procedures: -
As per Air Safety Circular Issued by DGCA.
2.24.5. SAFETY IN MAINTENANCE:
1. Maintenance must be planned and performed in a manner that will not result in injury to
persons or damage to property.

Page 77 of 88
ISSUE 01
DATE SEP-2023
2. Proper facilities in terms of ventilation and lighting in the work space must be planned,
executed and maintained in a manner to provide safe environment for carrying out
maintenance. All technical personnel associated with aircraft maintenance must ensure that
laid down safety instructions of the manufacturers and guidelines on good maintenance
practices issued by DGCA vide AAC No. 3 of 2000 are followed and adhered to meet the above
objective. The key personnel are responsible for allotting safe working areas, provisioning of
needed equipment and manpower necessary for safe working in their area of maintenance.
They should ensure the observance of safety precautions and procedures in maintenance
undertaken in their area in co-ordination with all concerned.
2.24.6 MAINTENANCE OF PERSONNEL LOGBOOK:

i. All maintenance personnel are required to possess and update the personal logbook on daily
basis describing the work carried out by them with reference to the aircraft / engine / component
serial nos.
ii. Such logbooks will be considered as quality experience gained by the individual while carrying
out / associating himself with other certifying authorization holder. All maintenance personnel’s
personal logbook entries should co-relate to the respective inspection schedule / work orders.
******

Page 78 of 88
ISSUE 01
DATE SEP-2023
2.25 PROCEDURES TO DETECT AND RECTIFY MAINTENANCE ERRORS (CAR 145.A.65 (b) Para 4(b)
and AMC 145.A.65 (b))
2.25.1 REASON:
‘The Gujarat Flying Club’ believes in order to minimize or eliminate maintenance errors it is
necessary to look for reason that contributed to the errors rather than the person who made
the error, by evaluating the responsibility of each and every element / person which is part of
the process / procedure.
2.25.2 GENERAL:
I. Maintenance error presents not only potential safety concerns but also cause loss of revenue.
The lack of quality of documented maintenance procedures have been sighted as a primary
factor contributing to maintenance errors. Problems in procedures may include missing
procedural steps, incorrect sequence of steps, inadequate procedures for inspections and
trouble shooting and incorrect technical information and diagrams.
a) Most commonly occurring maintenance errors are identified as follows:
b) Incorrect installation of components
c) Fitting of wrong parts
d) Loose objects left in aircraft
e) Incorrect maintenance procedures
f) Access panels, fairings or cowlings not secured
g) Fuel or oil cap not secured
h) Pitot covers not removed before departure etc.
II. It is also necessary to look for factors that contributed to the errors as such difficulties to
understand job sheets, inadequate lighting, poor handover procedures etc. rather than the
person who made the error.
III. Factors contributing to most of the maintenance errors can be managed, procedures improved
or corrected, facilities enhanced and best practices shared. Correcting or removing even one of
these factors can prevent the error from recurring.
IV. The Gujarat Flying Club will ensure that maintenance personnel are trained with Human Factors
training so that while investigating any maintenance event, they can identify the contributing
factor that led to the error and remedy those factors.
2.25.3. PROCEDURE / POLICY

Page 79 of 88
ISSUE 01
DATE SEP-2023
a) Whenever a maintenance error is noticed by any employee of the organization, he will

intimate the same to the Maintenance Manager for taking proper corrective action.
b) Management personnel in base / sub-base station such as Maintenance Manager will
continuously monitor maintenance activities and document any errors noticed during such
monitoring.
c) All employees will be encouraged to participate in the reporting of maintenance errors and to
suggest solutions to avoid the same.
d) Human factors are the biggest single cause of maintenance errors and the organization will
adopt a policy to openly investigate maintenance errors.
e) Any defect / incident / accident will be internally investigated to find out the root cause for
the occurrence and action taken to correct the fault in the procedures and practices.
f) Repetitive failures will be closely monitored and root cause analyzed to avoid serious hazard
to flight safety.
g) Failures reported by other operators / accident investigation reports and suggestion put up in
the websites of various airworthiness authorities will be reviewed to find out and eliminate
such errors.
h) The following procedure of detection and rectification of maintenance errors will be followed.
This process will consist of:
1. Observe
2. Report
3. Investigation
4. Decision and compliance
5. Feedback
2.25.4. PROCESS OF IDENTIFYING MAINTENANCE ERROR
The maintenance errors will be identified by
1. Reported defects
2. Abnormal observations made during maintenance / operation
3. Independent Inspection
4. Audit carried out by the certifying staff/ any technician performing the work after completion
of maintenance, to ensure that the aircraft or component is clear of all tools, equipment and
any extraneous parts or material, and that all access panels removed have been refitted.
5. Spot checks
******

Page 80 of 88
ISSUE 01
DATE SEP-2023
2.26 SHIFT / TASK HANDOVER PROCEDURES (AAC No. 05 of 2019; CAR 145.A.47 (b) and
AMC 145.A.47 (b))
2.26.1 INTRODUCTION
As the demand for 24-hour availability of goods and services has risen over the past few
decades, the prevalence of shift work has likewise increased. Further, the opportunity to
work abroad and constant migration to pursue better avenues by Aircraft Maintenance
Personnel (AMP) have brought a great challenge for managers to manage the shift-
optimizing the available manpower resources. Managing the shift with shortage of
maintenance personnel has the obvious outcome of over-stressing the individual and
development of fatigue. At times, such fatigue development, if not suitably addressed,
can become a contributory factor for casual approach in maintenance, which may lead to
human error. Often various incident and accident investigation reports have attributed
human error as the weakest link in the safety chain and without attention, can become a
safety hazard.
2.26.2 DEFINITION
Aircraft Maintenance Personnel (AMP): means beside the certifying personnel, it also
includes all personnel associated with aircraft maintenance such as technicians,
inspectors, supervisors, managers, planners and persons working in the maintenance
control centers.
2.26.3 PURPOSE:
‘The Gujarat Flying Club’ believes while framing the policy for DTL by an AMO, the factors
affecting the physical and mental performance of an individual should be considered to
avoid any mistake/error in maintenance, which may jeopardize the airworthiness, safety
of aircraft and the individual.
2.26.4 HUMAN PERFORMANCE AND DEGRADATION:
i) The physical and mental human performance of an individual is dependent upon vision,
hearing, and information processing capability, attention, perception, memory, judgment
and decision-making ability. The physical ability could be impaired/limited by unhealthy
work environment, improper lighting arrangement and adverse environmental conditions

Page 81 of 88
ISSUE 01
DATE SEP-2023
(e.g. extremely hot hanger, rain, cold, etc.). The mental ability is also likely to degrade and
eventually fall below optimal level if affected by lack of medical fitness, accumulation of
stress (domestic/ work related), strict time line to accomplish the work.
ii) Tiredness and fatigue can adversely affect human performance. Excessive hours of duty
and shift work, particularly with multiple shifts or additional overtime, can lead to fatigue
resulting in an impaired performance.
iii) Some of the most critical performance errors associated with individual fatigue include
but are not limited to:
a. Impaired judgment and decision making;
b. Impaired communication skills;
c. Decreased attention span and ability to recall information;
d. Irritability;
e. Slower reaction times; and
f. Increased risk-taking.
2.26.5 SHIFT WORK:
i) Shift work can be defined as an arrangement of daily working hours that differs from the
standard daytime hours. The nature of shift systems can vary widely, including the
number and length of shifts, the presence or absence of night work, the length of the shift
cycles, the start and stop times of each shift, and the number/ placement of days off. The
impact of shift work/ shift system on an individual needs to be understood and taken
cognizance of while assigning maintenance related activity.
ii) The individual, who regularly works atypical hours is at greater risk for physical and
psychological impairment or disease than typical day worker. This risk is assumed to
originate from the physical and psychological stress that develops from work schedule-
related disruptions of biological functions, sleep, and social and/ or family life.
Considering Aircraft maintenance and servicing is a Safety Critical Occupation with a
direct link in the chain of events that can lead to a major aircraft incident/ accident,
relationship between shift work and health and safety should be adequately addressed
by all organizations.
2.26.6 FACTORS AFFECTING DTL FOR AMP AND ITS MANAGEMENT
Following factors should be taken into account by all organization to avoid any fatigue
related error by an AMP:

Page 82 of 88
ISSUE 01
DATE SEP-2023
2.26.6.1 EFFECT OF SHIFT WORK ON HEALTH:

For sustaining operational requirements, many organizations maintain round-the-clock
aircraft maintenance activities and therefore follow a 24 X 7 shift system. The
maintenance personnel, who are working in this system have to adhere to different shift
patterns/ time scales for each shift, therefore are susceptible to various physiological
disorders.
a) FATIGUE/ SLEEPINESS DISTRESS:
i) Circadian (around a day) rhythms are physiological and behavioral functions and
processes in the body that have a regular cycle of approximately a day (actually about
25 hours in man).
ii) The different time schedule of shift may cause circadian rhythms and internal body
clock de-synchronization with sleep/ wake cycle and as a result, could be a
contributory factor for fatigue/ sleepiness at work place.
iii) Sleep is the primary human function disrupted by shift work. Many bodily processes,
such as temperature, blood pressure, and heart rate, are at their lowest ebb at night;
so, it is not surprising that people who try to work at night and sleep during the day
often report that they cannot do either, very well. Shift workers, who need to sleep
during the day may have difficulty in falling asleep and remaining asleep because they
are attempting sleep, when they are at odds with their circadian rhythms. And
because of the conflict between work and personal demands, shift workers rarely
achieve full adjustment to their shift work schedules.
b) PSYCHOLOGICAL/ EMOTIONAL DISTRESS:
A common finding in shift system is that psychological and emotional distress
frequently accompanies shift work although the magnitude of the effects is
sometimes low. These findings are consistent with the psychological effects of
shifting schedules and the resulting sleep disruption discussed previously. The
psychological distress that often accompanies shift work from its onset, may be
the primary factor that provokes many to leave shift work.
c) GASTROINTESTINAL DISORDERS:

Page 83 of 88
ISSUE 01
DATE SEP-2023
Gastrointestinal disorders are the most prevalent health complaint associated

with shift and night work. Irregular bowel movements and constipation,
heartburn, gas, and appetite disturbances are to name the few, which people have
to manage beside their work.
d) CARDIOVASCULAR DISORDERS:
It is acknowledged fact that there exists relationship between shift work and
cardiovascular disease. Various studies have reported increased risk of
cardiovascular disease in shift workers. A mismatch between circadian rhythms
and the timing of sleep, problems with family and social life, and the behavior of
shift workers including poor eating habits and increased tobacco and alcohol
consumption are some of the ill effects of working in shift, which can increase the
risk of cardiovascular disease for maintenance personnel.
e) OTHER INDIVIDUAL FACTORS:
Over the age of 45 - 50 years, shift workers increasingly encounter difficulties in altering
their sleep-wake cycles. Specifically, aging people experience a decrease in “deep sleep”
and an increase in “light sleep”. Due to physiological effects of aging, it becomes more
difficult to cope up with the work pressure of shift for the people over the age of 50.
2.26.6.2 MANAGEMENT OF FATIGUE AND SLEEP DISORDERS IN SHIFT WORK:
Some of the measures, while managing the shift work should be adopted by every
organization in order to:
a) Minimize the build-up of fatigue over periods of work
b) Maximize the dissipation of fatigue over periods of rest
c) Minimize sleep problems and circadian disruption.
2.26.6.3 DAILY LIMITS:
As performance of maintenance personal exponentially varies with extended period of
shift work, therefore, the time schedule of shift should be scrupulously adhered to avoid
fatigue related issues. Generally, shift durations are 8 to 10Hrs, which may extend due to
work exigencies with the prior permission of Maintenance Manager/Quality Manager

Page 84 of 88
ISSUE 01
DATE SEP-2023
providing adequate rest period between the extended duty hours. Working more than 12
Hrs. is considered un-desirable.
Note: 1. while finalizing the shift pattern, all Labor Laws as applicable shall be complied
with.
2. Beginning of duty time for certifying personnel on flight duty should be
calculated one hour before the flight departure and termination of the duty
should be half an hour after the last certification.
2.26.6.4 BREAKS:
The fatigue builds up over a period of work and this can be partially ameliorated by the
provision of breaks. Therefore, working longer duration without any break should as far
as possible be avoided. Duration of break should be planned taking into account the
logistic and other constraints.
2.26.6.5 LONGER LIMITS:
Some of the residual fatigue may accumulate over weeks and months despite the provision of
rest days and therefore limiting the work, which can be undertaken over longer period of time
and provision of leave in reasonable time, is important.
2.26.6.6 LIMITS ON NIGHT SHIFTS:
a) There is significant evidence to suggest that risk increases at night by about 30% in
relation to the morning/day shift. The efficiency reduces progressively during the night
shift due to development of fatigue in adverse working condition. The risk becomes more
prominent, when night shifts are performed successively. Therefore, number of
continuous night shift should not exceed more than two and same should be followed by
at least two successive days rest period
b) Policy for allocation of work during night shift should be framed taking into account the
following:
(i) Adequate staffing in relation to the anticipated work load.
(ii) Whenever the AMP is in initial or successive night shift, complex/ critical tasks
should be planned earlier leaving the lighter job for the later part of the shift.
Allocation of work to AMP should match the availability of time during the shift and
working overtime beyond the night shift should be avoided.
(iii) Work allocation to AMP involving single or multiple type of aircraft/engines
should be factored in.
(iv) The certification limits for an AMP in a shift should be decided depending on
the size, complexity and criticality of the work to be performed.

Page 85 of 88
ISSUE 01
DATE SEP-2023
2.26.7 GUIDELINES FOR GOOD PRACTICES:

i. The Organization should consider developing fatigue risk management as part of their
Safety Management System (SMS).
ii. The Organization should develop educational programme to increase AMP’s
awareness of the problems associated with shift-work. It is important to provide
information on how to plan for night work and to give guidance on the health risks,
which seem to be associated with shift work particularly at night. Educational
program/ workshop should enlighten the AMP about the ill effects of fatigue and how
to recognize them for self/ others.
iii. AMP should report for duty after being adequately rested. AMP should be counselled
for sufficient uninterrupted sleep to minimize stress and to dissipate fatigue during
the rest period.
iv. Wherever work allocations involve multiple aircraft/ engines in a shift, due
consideration should be given about the complexity/ criticality of the task and
quantum of work should be decided accordingly.
v. The finish time of the night shift should not be later than 08:00 hours.
vi. Usually, morning or day shift should not be scheduled to start before 06:00 and
wherever possible, should be delayed to start between 07:00 and 08:00. Where ever
if a shift starts before 06:00 Hrs, the duration of shift should be decided with due
consideration to the fatigue involved to AMP.
vii. A minimum rest period of 11 hours should be allowed between the end of shift and
the beginning of the next, and this should not be compromised by overtime.
viii. A break should be planned every four hours of work.
ix. Scheduled work hours should not exceed 48 hours in any period of seven successive
days. Total work including overtime, should not exceed 60 hours for seven successive
work days before a period of rest days. In fact, it is desirable that work and rest period
should match each other for effective dissipation of fatigue, which builds up over the
period of work. Work duration for any individual should also have consideration of
their mental condition/stress level during the work and complexity/criticality
involved.
x. Wherever possible AMP should be given at least 15 days’ notice for their work
schedule.
xi. AMP should not be permitted to work for other organizations on their rest days in
order to maintain DTL.
xii. Vigorous campaign should be made for avoidance of working under the influence of
Alcohol / psychoactive substances to cope up with stress / fatigue by AMP.
******

Page 86 of 88
ISSUE 01
DATE SEP-2023
2.27 PROCEDURES FOR NOTIFICATION OF MAINTENANCE DATA INACCURACIES AND

AMBIGUITIES TO THE TYPE CERTIFICATE HOLDER (REF: CAR 145.A.45.c)
The Gujarat flying Club will establish procedures to ensure that if found, any inaccurate,
incomplete or ambiguous procedure, practice, information or maintenance instruction
contained in the maintenance data used by maintenance personnel is recorded and
notified to the author of the maintenance data.
2.27.1 PROCEDURE FOR NOTIFICATION OF MAINTENANCE DATA AMBIGUITIES

1. All maintenance data ambiguities noticed shall be immediately brought to the notice
of Quality Manager for his/her attention.
2. All such issues will be recorded in a file with a specific serial number for continuous
monitoring.
3. Whenever the Quality Manager receives an issue of Maintenance data ambiguity, the
same will be discussed with Maintenance Manager.
4. If found reasonable, the Quality Manager will notify the problem to the author of the
Maintenance Data and Type Certificate holder in a timely manner and all such
communications will be recorded and retained by the Quality Department till such
time the Type Certificate holder has clarified the issue by amending the Maintenance
Data. After obtaining the clarification it should be circulated to maintenance
personnel, in the form of technical circular.
5. No changes to maintenance data shall be made without the consent of the Type
Certificate holder and DGCA.
******

Page 87 of 88
ISSUE 01
DATE SEP-2023
2.28 PRODUCTION PLANNING PROCEDURES (REF: CAR 145.A.47)
1. The Gujarat Flying Club, will have a system appropriate to the amount and
complexity of work to plan the availability of all necessary personnel, tools,
equipment, material, maintenance data and facilities in order to ensure the safe
completion of the maintenance work.
2. During this planning of maintenance tasks and organizing of shifts, it will take into
account human performance limitations.
3. When it is required to hand over the continuation or completion of maintenance

tasks for reasons of a shift or personnel changeover, relevant information shall be
adequately communicated between outgoing and incoming personnel.
4. The production planning function includes two complementary elements:
a. Scheduling the maintenance work ahead, to ensure that it will not adversely
interfere with other work as regards the availability of all necessary personnel,
tools, equipment, material, maintenance data and facilities. This work would
be performed by Maintenance Manager.
b. During maintenance work, organization maintenance teams and shifts and

provides all necessary support to ensure the completion of maintenance
without undue time pressure. This is ensured by Maintenance Manager.
******

Page 88 of 88
ISSUE 01
DATE SEP-2023
PART 3
(QUALITY SYSTEM PROCEDURES)
SL. No. PART‐3 QUALITY SYSTEM PROCEDURES

3.0 Table of content
3.1 Quality audit of organization procedure
3.2 Quality audit of aircraft
3.3 Quality audit remedial action procedures
3.4 Certifying staff and support staff qualification and training procedures
3.5 Certifying staff and support staff records
3.6 Quality audit personnel
3.7 Qualifying inspectors
3.8 Qualifying mechanics
3.9 Aircraft or aircraft component maintenance tasks exemption process control
3.10 Concession control for deviation from organization’s procedures
3.11 Qualification procedure for specialized activities such as NDT, Welding etc.
3.12 Control of manufacturers and other maintenance working teams
3.13 Human factors training procedures
3.14 Competence assessment of personnel
Training procedures for On‐ The Job training as per section 6 of appendix –III to
3.15
CAR66.
Procedures for the issue of the recommendation to DGCA for the issues of a CAR 6
3.16
license in accordance with 66.B.105
3.17 Breath Analyzer Examination of Maintenance Personnel

Page 1 of 53
ISSUE 01
DATE SEP-2023
3.1 QUALITY AUDIT OF ORGANIZATION PROCEDURES

REF: CAR 145.A.65 & AMC 145.A.65 (a),(b),(c)
3.1.0 PURPOSE:
The objectives of the quality audit system are as follows:
i. To monitor and report to the Accountable manager, the level of compliance with this
MOE, CAR‐145 and other regulatory authority's requirements.
ii. To ensure through audit programme, the root causes of non‐conformances are identified,
corrected and implemented to prevent further non‐conformances.
3.1.1 QUALITY AUDIT PROGRAMME:

a) Independent Quality audit will be conducted by the Quality Manager as per internal audit plan
as mentioned in Appendix ‐X of MOE par 05 to assess compliance status of the organization
with respect to the regulatory requirements which are listed below;
i. Functioning of the organization as per CAR 145 requirements.
ii. Policies declared in MOE are being adhered or not?
iii. Procedures established in procedure manuals are being followed or not?
iv. Product of the organization is meeting the specification requirement or not?
b) Audit programme consists of customized check lists for various functional areas of the
organization as mentioned in Appendix –XI of MOE part 05 to ensure compliance with
manufacturers and regulatory authorities’ requirements.
c) Cover all aspects every year, the audit should ensure that all aspect of maintenance are
covered during a 12 months period as a complete single exercise or sub divided over the 12
months period in accordance with a scheduled plan.
d) Internal audit by the quality audit team is a continuous process to ensure that the
organization is in compliance with all the requirements and deficiencies noted, if any, during
internal audit, are corrected properly.
e) Quality Manager will compile a checklist to ensure coverage of the maintenance and related
activities. Such checklists will be reviewed yearly to incorporate any changes or additional
audit requirement.
f) Internal audit always ensures there are no possible deviation from defined standards and
provides recommendation to the Accountable Manager for Quality improvement.
g) Independent audits include a percentage of random audits. Random/surprise audits and spot
checks would be performed on sample basis when actual maintenance is being performed.

Page 2 of 53
ISSUE 01
DATE SEP-2023
h) Internal audit of the Quality Department will be carried out by the SMS Manager of the
organization.
i) QM shall hold regular meetings with staff to check progress on rectification. Accountable
Manager shall hold meeting at least twice per year with the senior staff involved review the
overall performance and receiving at least a half yearly summary report on findings of non‐
compliance. The names of all the attendees shall be recorded as minutes of what was
discussed and what actions were agreed. An annual report of audit findings for the year along
with the corrective/preventive measures taken will be sent by the Quality Manager to the
Accountable Manager at the end of the year.
j) Internal audit plan will be established by QM for internal audit of CAR 145 organization as per
guidelines mentioned in Appendix ‐X of MOE Part 05 and also responsible for the audit plan
of the current year and intimate to each responsible personnel and Accountable Manager in
advance.
3.1.2 Surveillance I Repeat Audits:
a. The repeat audits are carried out where routine surveillance I monitoring indicate performance
deterioration or lowering of standards. Normally, the source for such indications is available from
component premature removal report/defect investigation findings, incident / accident reports,
etc.
b. The Audit Report will contain appropriate recommendation to achieve acceptable standards of
performance and formulating necessary action plans.
c. The Quality Audit personnel will also perform a general surveillance ensuring compliance with
manufacturer recommendations and regulatory requirements in the maintenance area. The audit
procedure will be the same as mentioned in internal audit. Such reports will be retained at Quality
Office with copy to the key personnel where surveillance I repeat audit was conducted.
3.1.3 Regulatory Authority Audit:

a. If DGCA or an authority performs an Audit of a facility, unit or a line station the staff In‐charge
will be responsible for providing the assistance during the audit.
b. The findings of the audit are classified as:
Level 1 Finding ‐ any significant non‐compliance with CAR 145 requirements which lowers
the safety standard and hazards seriously the flight safety.
2. Level 2 Finding ‐ any non‐compliance with CAR 145 requirements which could lower
the safety standard and possibly hazards the flight safety.

Page 3 of 53
ISSUE 01
DATE SEP-2023
c. After receipt of notification of findings, the Staff In‐charge shall define a corrective action plan
and submit to the respective post holder. The Quality Manager or Maintenance Manager shall
demonstrate the corrective action to the satisfaction of DGCA within a period agreed by the
DGCA or the audit authority.
3.1.4 The Audit process is as follows:
1. Audit Briefing
2. Actual Audit
3. Audit De‐briefing
4. Audit Report
1. AUDIT BRIEFING:
Before commencement of Audit, the Audit Team should hold a meeting with the in‐charge of the
area to be Audited, explaining the purpose, scope, and his co‐operation in the Audit process. All
possible assistance should be rendered to the Audit Team for smooth conducting of the audit by
the Auditee.
2. ACTUAL AUDIT:
The Audit Team while carrying out Audit should confine to procedures and techniques and refrain
from advice on quality, progress of work or suggest corrective actions, etc. The Auditee should
be given opportunity to demonstrate compliance with the standards and requirements. On
completion, non‐compliance findings observed are to be recorded in a Non‐Compliance Form.
Minor findings which could be rectified during Audit need not find a place in the report. The Audit
Team’s observation should provide supportive evidence to substantiate his Non‐Conformance
findings.
3. AUDIT DE‐BRIEFING:
On completion of the audit, a meeting should be held with the key personnel of the audited area.
The purpose of this meeting is to orally inform him about the significant findings observed during
the audit. The Audit Team should present the findings in such a way so that the significance of the
findings is understood by the auditee to initiate corrective and prevention action on the findings.
4. AUDIT REPORT:
i. The Auditor or the Audit Team compiles the Non‐conformance report in Form (GFC001) based on
the audit findings. Where ever required supportive evidence for such findings are also to be

Page 4 of 53
ISSUE 01
DATE SEP-2023
quoted. The Audit Report thus compiled will be sent to Quality Manager at the earliest for his
study and review.
ii. The corrective action on Non‐conformance report can be initiated immediately depending on the
level of Non‐conformance.
iii. Should there be any major non‐compliance with the maintenance regulation lowering the
maintenance standard, this should be responded and rectified immediately within 3 working days.
(This includes non‐compliance on aircraft component also).
iv. Should there be any minor non‐compliance with the maintenance regulation lowering the
maintenance standard, then this should be responded and rectified immediately within 10
working days. (This includes non‐compliance on aircraft component also).
v. The report can also cover recommendation to improve maintenance standards / procedures. But
this will not form non‐compliance with the maintenance regulation.
vi. The Quality Manager on receipt of the report submits the same to the Accountable Manager with
his comments and also sends a copy to the Auditee (key personnel) in whose area the audit was
conducted for his information and corrective action. He will convey to him intimating that the
non‐compliance found by the Audit Team and witnessed by the Auditee and recorded in the
Non‐conformance form are enclosed, which are to be duly filled with corrective action and
returned within the target date mentioned therein.
vii. The key personnel on receipt of the report initiate necessary action to rectify the findings. He will
also explain the root cause of the problem and the corrective action / preventive action taken to
prevent recurrence. He will complete the Non‐conformance report after taking necessary action
within the stipulated period and returns the same to the Quality Manager. (Three working days
for major non‐compliance and ten working days for minor Non‐compliance).
viii. On receipt of the Compliance Report Form from the Auditee intimating completion of corrective
action, the Quality Manager may verify the compliance and provide feedback. The Quality
Manager will review the corrective action and decide the closure of the file and ensure that the
Non‐conformance Report (GFC001) is duly completed in all respect.
ix. In case, the Quality Office does not receive a response within the stipulated working days [for
minor‐Noncompliance only], a reminder is sent to the key personnel of the area which was audited
to respond within 7 working days and requesting reasons for not honouring the initial response
dates.
x. Even after giving extension for compliance, if no response is received, the matter will be notified
to the Accountable Manager for further action

Page 5 of 53
ISSUE 01
DATE SEP-2023
xi. The Audit Team which conducted the audit will visit the area audited to physically verify the
corrective action taken and its effectiveness. They will carry out follow up audit during routine
surveillance to ensure there is no repeat violation of standards.
xii. The Quality Manager will compile quarterly the pending N.C.R. to the Accountable Manager.
xiii. In case, any audit findings could not be fulfilled due to budgetary reasons (for procurement of new
equipment or mod‐kit, etc.); the same will be discussed by the Quality Manager with the
Accountable Manager to take action in closing the Non‐conformance Report.
xiv. The Accountable Manager will initiate suitable corrective action on the observations in the
audit report submitted to him.
3.1.5 The Non‐conformance report form (GFC001) is filled and completed as per the following steps:
1. The area of audit, discrepancy findings (major / minor with supportive evidence if required),
Auditor’s name, signature and date.
2. The corrective and preventive action carried out within the stipulated period by the Auditee.
3. Auditor or Audit Team to verify the corrective and preventive action.
4. Acceptance of the corrective and preventive action by the Quality Manager.
NOTE: It is very important that all steps are completed in the Non‐conformance report form. All audit
reports are maintained at a Quality Office and the Quality Manager will take particular interest to
ensure that the major non‐compliance findings are rectified within the stipulated period.
3.1.6 EXTERNAL AUDIT (AUDIT OF SUB‐CONTRACTOR):

i. Quality Audit personnel will carry out audit of outside parties where some of the ‘Gujarat Flying
Club’s maintenance work may be sub‐contracted. On such occasions, the External Audit will be
carried out as per the procedure stipulated above before ensuring that the work can be entrusted
to the external parties for carrying out such sub‐contract work.
ii. The audit report on completion will be forwarded to the Accountable Manager for taking further
necessary action.
NOTE: Format for audit of subcontractor as mentioned in Appendix XII of MOE part 05.
3.1.7 DISSEMINATION OF AUDIT FINDINGS:
1. ‘The Gujarat Flying Club’ will ensure that the audit report finding, corrective action and preventive
measures are brought to the knowledge of the appropriate technical staff for their information
to help in preventing such lapses in standards / procedures.

Page 6 of 53
ISSUE 01
DATE SEP-2023
2. The audit findings in respective areas will be circulated among the technical personnel concerned
to understand the message of the audit and the preventive action taken to educate them to avoid
recurrence of the discrepancies originally involved.
3.1.8 Records
All records pertaining to the independent quality audit and quality feedback system will be preserved
for at least two years after the satisfactory completion and closing date of each Audit.
******

Page 7 of 53
ISSUE 01
DATE SEP-2023
INTENTIONALLY LEFT BLANK

Page 8 of 53
ISSUE 01
DATE SEP-2023
3.2 QUALITY AUDIT OF AIRCRAFT
(Ref:‐ CAR 145.A.65 (a), 145.A.65 (c) , AMC 145.A.65 (c) (1).)
3.2.1 AUDIT PROGRAMME:
i. As defined in Paragraph 3.1, ‘The Gujarat Flying Club’ shall 'product' audit at least one
product from each of its approval ratings. A product audit is a sample of all elements of
maintenance of an aircraft or its components at a point in time and their ability to deliver a
safe reliable product.
ii. To accomplish this, the auditor must consider all processes that contribute to AMO's ability
to issue CRS to the aircraft. The audit shall cover at least:
1. Certifying Staff and Manpower used.
2. The applicable Maintenance Data, work instructions (inspection schedules / work cards
etc.) and procedures used.
3. Demonstrate compliance with the Approved Maintenance Programme used.
4. Tools & Equipment utilized.
5. Spares and Material used.
6. Facility used.
iii. Auditing methods shall include sampling and / or "trail and investigation" audits. Records of
audits shall be retained for at least two years.
1. QM shall prepare an audit programme which is designed to give the company confidence in
its own procedures, personnel and certifying staff.
2. QM shall breakdown audit programme into progressive area against the maintenance
package, to provide a complete audit of all activities being carried out. In addition to planned
audits, Quality shall carry out random audits to cover maintenance activities and
documentation.
3. On receipt of copy of the audit report, section head will carry out or ensure that corrective
action have been carried out and inform QM by the return of the audit report from within
specified time in accordance with the severity of the finding.

Page 9 of 53
ISSUE 01
DATE SEP-2023
4. QM on receipt of the form will evaluate the corrective action taken. If found satisfactory
corrective action then corrective action report (CAR) should be filed. QM and Accountable
Manager only permitted access to this file.
5. The combined auditing of procedures and products shall be performed at every 12 months,
by selecting a product (aircraft/aircraft component) of each class of products within the
scope of approval and the inspection by sampling of all specific procedures and
requirements of that sample of product;
6. Inspection by sampling involves the participation in any relevant testing and visual
inspection of the aircraft/ aircraft component and related documentation, this type of
inspection QM will not automatically imply the dismantling or repeated testing, this is done
only when nonconformities are detected during the inspection and such an action is
required.
7. The audit team is adapted to the product under inspection and the period in which the
maintenance tasks are performed, both as regarding the number and auditors'
competences.
8. The result of the internal audit of the aircraft/aircraft component offers a general image
relative to the quality of the work performed and additional elements, based on which the
certifying staff can be satisfied that the entire required maintenance was properly
performed.
9. The internal audit of the aircraft/aircraft component shall include:
a. The evaluation of the activities of obtaining, updating, archiving, distribution, use and
withdrawal of the applicable maintenance data;
b. The evaluation of the activities of completion, collecting, indexing and archiving the
records resulted after the performance of the maintenance work. The evaluation of the
proper maintenance tasks of an aircraft, since provisioning up to the re‐delivery of the
aircraft.
10. In case the deficiency found requires immediate corrective action, then QM performing
the quality survey/audit shall notify the person in charge or her/his immediate in charge
about the area of finding.
*******

Page 10 of 53
ISSUE 01
DATE SEP-2023
3.3 QUALITY AUDIT REMEDIAL ACTION PROCEDURES:

(Ref: CAR 145.A.65(c) & AMC 145.A.65 (1).A.65 (2))
3.3.1 OBJECTIVE:
1. The principal function of the Quality Audit Remedial Action Procedure is to ensure that
all findings resulting from the independent quality audits are properly investigated and
corrected in a timely manner and to ensure that the Accountable Manager is kept
informed of any safety issues and occurrences.
2. The purpose of this chapter is to provide a unitary method of initiation, establishment
and checking of the implementation of the remedial actions, necessary for the removal
of nonconformities and the responsibilities of the involved personnel/ departments,
such that to ensure that the aircraft/ aircraft components maintained by the AMO are
in a safe operation condition.
3.3.2 QUALITY AUDIT REPORT FEEDBACK SYSTEM:
An essential element of the Quality Audit Remedial Action Procedure of AMO is the Quality
Feedback System which consists of the following objectives:
a. The Quality Feedback system
b. The independent Quality Audit Non‐conformance Reports (NCR) shall be sent to
the relevant department(s) for corrective action giving target rectification dates.
Rectification dates shall be discussed with such department(s) before the Quality
Department or nominated Quality Auditor confirms such dates in the report.
c. A priority system for the time bound limits shall be followed.
3.3.3 CORRECTIVE ACTION AND TIME SCALE:
The Department Head is responsible for determining, recording and implementation of

remedial, corrective or preventive action.
a. Upon receipt of the NCR, the auditee will identify and record the root cause of the Non‐
Compliance followed by corrective & preventive action and forward the completed NCR

Page 11 of 53
ISSUE 01
DATE SEP-2023
to the Manager ‐ Audits or designated auditor within the time period specified in the
NCR.
b. The Auditor will scrutinize the NCR received from the auditee and put up the same
Manager‐ Audits for review. The NCR will be closed, subject to satisfactory compliance
of the root cause analysis and the corrective & preventive action. In case the root cause
analysis, corrective and preventive is found to be unsatisfactory, the NCR will be sent
back to the auditee for necessary corrective action.
c. In case of disapproval or unsatisfactory and incomplete remedial action, the audit report
status will remain OPEN until the corrective action ~ verified, approved and considered
satisfactory by the Quality Manager.
d. In case the corrective action could not be taken within the agreed timeline, an extension
to the timeline may be granted by the Quality Manager upon request by the auditee with
a justification for failure to close the audit within the timeframe.
3.3.4 MANAGEMENT FOLLOW‐UP AND REVIEW
a. All level ‐1 non‐compliancewhich may affect the airworthiness of Aircraft I component

will be brought to the notice of the Accountable Manager, with suggestions for
corrections.
b. All level 2 finding is any non‐compliance with the CAR‐145 requirements which could
lower the safety standard and possibly hazard the flight safety.
TIME SCALE: Level 1‐ findings shall be action taken and closed within seven (7) Days & Level 2
findings shall be action taken and closed within thirty (30) Days.
i. Audit observations are recorded in the customized check lists in the following manner;
a. √ ‐ Satisfactory
b. A – Acceptable
c. N/C – Non‐Conformance
d. N/A – Not Applicable
e. NP – Not Performed
ii. Internal audit reports and open non‐conformities shall be discussed on a fortnightly basis in
the weekly meeting. Clear instructions shall be passed by the Quality Manager for priority
action and closure of open non‐conformities at the earliest opportunity.

Page 12 of 53
ISSUE 01
DATE SEP-2023
iii. If non‐conformities are not being closed within a time frame as mutually agreed between
the auditor and auditee and the same has been addressed by the Quality Manager without
any improvement the matter shall be reported to the Accountable Manager.
iv. The above communication system ensures that there are no gaps / deficiencies between the
quality system and the associated feedback (audit) system.
v. The relevant departments are required to rectify the findings and inform the Quality
Department or nominated Quality Auditor of such rectification.
vi. The Quality Manager shall be involved in monitoring and reviewing the overall rectification
activities with concerned staff to check progress on rectification. The Quality Manager shall
also prepare a half year summary report on findings of noncompliance from respective
departments. However, the Accountable Manager shall hold meeting at least two times in a
year with all senior staff to keep him updated with the audit findings and the progress on
the rectification activities resulting from such findings.
vii. The Quality Manager shall establish by the “Nonconformity Report”: (GFC001).
a. The department that will analyze and identify the causes (direct, indirect and the root
cause) and propose the necessary actions for the removal of the Nonconformity and its
causes;
b. The due date for finishing the analyses.
viii. The auditee shall identify the causes of the nonconformity and propose the Necessary
remedial actions (correction, corrective/preventive action) including the term of
implementation (as the term on which all the proposed actions must be finalized). The
information shall be specified by the audited in the “Nonconformity Report” and, after the
finalization of all on conformity reports of an audit, he sends them to the Quality Manager
for approval.
NOTE: It is advisable that, before specifying in the Nonconformity Report the Causes and
corrective actions, the auditee should discuss with the QM on the acceptability of the
conclusions she/he reached to.
3.3.5 QUALITY AUDIT REMEDIAL ACTION PROCEDURES – RETENTION OF RECORDS:
All records pertaining to the Quality Feedback system shall be retained at least two (2) years.

Page 13 of 53
ISSUE 01
DATE SEP-2023
NON CONFORMANCE REPORT – (GFC001)
AUDIT NON‐CONFORMANCE REPORT

NCR No./ Ref. Auditee Name /
Designation
Date of Audit Auditor Name
Location: Finding Level
Audited Procedure / Product details
Non‐compliance with respect to

MOM/Regulation ref.
Finding
Auditor Sign & Date
Reason for Non‐compliance / Lapse in

Detail Auditee Sign & Date
Root cause analysis by Auditee

Auditee Sign Auditor sign
Guidance for Root cause analysis by auditee / auditor to initiate necessary action – Tick as applicable
□ Lack of Department policies / requirements □ Inadequate man power
□ Non‐compliance of regulatory / company procedure □ Lack of training / responsibility not defined
□ Inadequate infrastructure □ Personnel not adhering to requirement / procedure
□ Lack of documented system / procedure □ Non‐compliance of customer requirement
□ Exis ng system / procedure ineﬀec ve □ Ineﬀec ve correc ve action
Corrective action taken Auditee Sign & Date
Preventive action taken or requested Auditee Sign & Date

vide Policy issue / change
Verification of Compliance by
Auditor – Remarks / Sign / Date
Quality Manager’s comment with
signature
Is further clarification or review audit □ Yes □ NCR Open
is required or not?
Quality Managers Sign & Date
□ No □ NCR Closed

Page 14 of 53
ISSUE 01
DATE SEP-2023
INTENTIONALLY LEFT BLANK

Page 15 of 53
ISSUE 01
DATE SEP-2023
3.4 CERTIFYING STAFF AND SUPPORT STAFF QUALIFICATION AND TRAINING PROCEDURES
(Ref: CAR 145.A.35 and AMC 145.A.35 (a) to (n))
3.4.1 PURPOSE:
The purpose of this procedure is to describe the requirements of qualification and training
requirements of Certifying Staff and support staff.
a. Quality Manager is responsible for the compliance of the qualification and training
requirements of Certifying Staff.
3.4.3. DEFINITION:
a. Certifying staffs‐ Certifying staff means those personnel who are authorized by the
approved maintenance organization in accordance with a procedure acceptable to DGCA
to certify aircraft or aircraft components for release to service.
b. Support staffs‐ means those staff holding an aircraft maintenance engineer license under
CAR 66 in category B1, B2 or B3 with the appropriate aircraft ratings. Working in a base
maintenance environment while not necessarily holding certification privileges.
c. Relevant aircraft and/or component‐ means those aircraft or components specified in
the particular certification/authorization.
d. Certification Authorization‐ means the authorization issued to certifying staff by the
organization and which specifies the fact that those staff may sign certificates of release
to service within the limitations stated in such authorization on behalf of the approved
organization.
e. Simple Defect Rectification – means tasks required no external special test equipment,
result i.e., outcomes shall be GO /NOGO, no troubleshooting tasks involved.
3.4.3 QUALIFICATION, TRAINING AND MAINTENANCE EXPERIENCE REQUIREMENTS FOR

CERTIFYING STAFF / SUPPORT STAFF:

Page 16 of 53
ISSUE 01
DATE SEP-2023
A. He should hold current and valid AME license on Type of aircraft / engine or similar
category issued under CAR 66.
B. Minimum of 2 years of practical aircraft maintenance experience.
C. The minimum age for certifying staff and support staff should be 21 years (CAR145.
A.35.m).
D. Completed refresher training / continuation training within in each 2‐year period, (for
renewal only) (CAR 145.A.35.d).
E. The person should have been assessed medically fit by a registered medical practitioner to
perform the scope of work applied for.
F. Involved in at least six months of actual relevant aircraft or component maintenance
experience in any consecutive 2‐year period. (CAR 145. A.35.c). The 6 months period
can be replaced by 100 days of maintenance experience in accordance of privileges,
whether these have been performed in an approved maintenance organization or as
independent staff. However, depending on complexity of aircraft requirements may
vary.
G. All maintenance personnel are expected to maintain a personal logbook, which will give
the details of the individuals work experience, task performed under the supervision of
AME / authorized personnel. Such logbooks will only be considered as an experience
for issue / extension of approval / authorization.
3.4.4. ISSUE / RE-ISSUE / RENEWAL OF CERTIFICATION AUTHORIZATION TO CERTIFYING /
SUPPORT STAFF:
A. Certification Authorization will be issued or Re‐issued to personnel meeting the

minimum qualification requirements as mentioned in above para 3.4.3 of this part and
passed the competency assessment conducted by a board. The board will consist of QM
and Maintenance Manager or Type Rated AME license holder having appropriate
endorsement. For renewal/Re‐issuance of certification authorization, only Quality
Manager with check and access the relevant documents and after satisfactory
completion of all relevant documents QM will renew or re‐issue the company
certification authorization. The Certification Authorization, assessment and document
evaluation formats are available in Appendix IV, V & VI of MOE part 5.

Page 17 of 53
ISSUE 01
DATE SEP-2023
B. If the Maintenance Manager is the only certifying staff, then his assessment for the
issuance of certification authorization will be done by Quality Manager and Accountable
Manager.
C. The certification authorization is valid for one year after which the person will be re
assessed and his/ her competency shall be checked.
D. Certifying staff shall have certification authorization issued by the QM and which
specifies the fact that they may sign certificates of release to service within the
limitations stated in such authorization on the behalf of the GFC.
E. PRE‐FLIGHT CERTIFICATION AUTHORIZATION:
(Ref. CAR 145.A.30 (j) (3) & (4); and AMC.145.A.30 (j) (4))
a) Preflight inspection’ means the inspection carried out before first flight of the day to
ensure that the aircraft is fit for the intended flight as per POH.
b) The preflight will be carried out before first flight of the day. In The GFC, preflight
inspection will be carried out by the Pilot (PIC) / Type Rated Pilot or another qualified
person or type rated AME.
c) Issue of Pre‐Flight Certification Authorization: Quality Manager will issue Pre‐flight
inspection authorization to the qualified personnel, provided they meet the following
requirements:
i. Persons holding BAMEC in appropriate category or passed equivalent
modules as per CAR 66.
ii. Should have twelve (12) months maintenance experience related to type of
work for which authorization is sought and three (3) months current
experience.
iii. CAR 145, SMS and Human factor training compliance.
iv. Certificate from the appropriate licensed AME on type to be obtained and
submitted to Quality Manager.
d) Pre‐flight certification authorization will be issued for maximum period of one year.
e) Pre‐flight certification authorization may be renewed further subject to if the holder has
exercised the privilege in a satisfactory manner.

Page 18 of 53
ISSUE 01
DATE SEP-2023
3.4.5 ONE‐OFF CERTIFICATION AUTHORIZATION:

(Ref: CAR 145.A.30 & AMC 145.A.30 (j)(5)(i).)
1. In unforeseen cases, where an aircraft is grounded at a location other than the main base
where no appropriate certifying staffs are available, the Quality Manager may issue a one‐
off certification authorization to the following personnel:
I. To one of its AMO employees holding equivalent type authorizations on aircraft of similar
technology, construction and systems; or
II. To any person with not less than five years maintenance experience and holding a valid ICAO
aircraft maintenance license rated for the aircraft type requiring certification provided there
is no organization appropriately approved under the CAR at that location and the contracted
organization obtains and holds on file evidence of the experience and the license of that
person.
a. All such cases as specified in this subparagraph must be reported to DGCA within seven
days of the issuance of such certification authorization. The Quality Manager shall
ensure that any such maintenance that could affect flight safety is re‐checked by an
appropriately approved organization.
b. A one‐off authorization shall only be considered for issue by the Quality Manager after
he has made a reasoned judgment that such a requirement is appropriate under the
circumstances and at the same time maintaining the required airworthiness standards.
He will need to assess each situation individually prior to the issuance of a one‐off
authorization.
c. A one‐off authorization shall not be issued where the level of certification required could
exceed the knowledge and experience level of the person it is issued to. In all cases, due
consideration shall be given to the complexity of the work involved and the availability
of required tooling and/or test equipment needed to complete the work.
d. Personal must be holding the DGCA valid license on any type of aircraft or task trained
or at least two‐year maintenance experience on same aircraft/similar aircraft. or having
BAMEEC or passed equivalent modules of AME license examination with type and task
trained with 05 Years Maintenance experience

Page 19 of 53
ISSUE 01
DATE SEP-2023
e. Issue one time authorization for the duplicate inspection of engine and flight controls.
Personal must be either type rated or same aircraft or similar type of aircraft with
minimum 05 years maintenance experience.
III. In those situations where the requirement for a one‐off authorization to issue a CRS for a
task on an aircraft type for which certifying staff does not hold a type‐rated authorization
has been identified, the following procedures followed:
1. Flight crew should communicate details of the defect to the Gujarat Flying Club’s AMO
staff with full details of the defect. If necessary, the supporting AMO staff will then
request the use of a one‐off authorization from the Quality Manager.
2. When issuing a one‐off authorization, the Quality Manager of the Gujarat Flying Club
should verify that:
i) Full technical details related to the work required to be carried out have been
established and passed to the certifying staff.
ii) The AMO has an approved procedure in place for coordinating and controlling the
total maintenance activity undertaken at the location under the authority of the one‐
off authorization.
iii) The person to whom a one –off Authorization is issued has been provided all the
necessary information and guidance relating to maintenance data and any special
technical instructions associated with the specific task undertaken. A detailed step by
step worksheet has been defined by the AMO, communicated to the one‐off
authorization holder.
iv) The person holds authorizations of equivalent level and scope on other aircraft type
of similar technology, construction and systems.
3.4.6 CERTIFICATION AUTHORIZATION TO COMPONENT CERTIFYING STAFF:

(Ref: CAR‐66 SUBPART C COMPONENTS. 66.A.205.
Candidate for grant of authorization to carry out and certify the relevant components shall meet
the following requirements:
i. He shall not be less than 21 years of age.

Page 20 of 53
ISSUE 01
DATE SEP-2023
ii. He shall have passed 10+2 with Physics, Chemistry and Mathematics.
iii. Should hold CAR‐66 license in appropriate category. OR
a. Passed three years basic AME training course / Diploma / Degree in
Engineering in appropriate branch and must have passed relevant portions
of modules of CAR‐66 knowledge examination approved by the DGCA for the
purpose of MOE and examination conducted by the Gujarat Flying Club in
association with DGCA. OR
b. Eligible for the grant of suitable credit for the particular module.
iv. The applicant must have undergone a training programme conducted by:
a. Manufacturer of the equipment; OR;
b. An organization approved to impart such training; OR;
c. Trained by a person having specific approval covering the activity for a period
of two years.
v. Meets the knowledge requirements shall have the following experience:
1. For persons holding CAR‐66 AME: one year experience in maintenance /
testing / modification of the components, including three months recent
experience.
2. For persons holding Diploma / Degree in engineering: two years’ experience
in maintenance / testing / modification of the components, including six
months recent experience.
3. Candidate for certification of structural repair/ modification should have
minimum two years relevant field experience, and produce evidence that he
has performed similar structural repairs at least twice under the supervision
of an approved person in the preceding six months.
vi. The applicant should have been assessed medically fit by a registered medical
practitioner to perform the scope of work applied for.
vii. Before grant of authorization the competency of the candidate as mentioned
above shall be assessed by the Quality Manager.
NOTE: At present no such component certifying task is performed by any person in the
organization.

Page 21 of 53
ISSUE 01
DATE SEP-2023
3.4.7 REQUIREMENTS FOR ISSUE OF TASK BASED AUTHORIZATION Ref: MC CAR 145.A.30 (g)
i. The company certification authorization holder can be permitted only to carry out
certain levels of maintenance as reflected in the scope of company certification
authorization.
ii. Typical tasks permitted for the purpose of the issuing aircraft certificates of release to
service as part of minor scheduled line maintenance or simple defect rectification are:
1. Up to Daily / Pre‐flight inspection.
2. Minor defect rectification and specific tasks for which the training has been
imparted.
3. Repairs which classified minor repairs and do not affect the flying characteristics
of the aircraft and do not require extensive disassembly and can be accomplished
by simple means.
4. Replacement of wheel assemblies.
5. Replacement of wheel brake assemblies.
6. Replacement of emergency equipments.
7. Replacement of internal and external lights, filaments and flash tubes.
8. Replacement of passenger and cabin crew seats, seats belts and harnesses.
9. Closing of cowlings and refitment of quick access inspection panels.
10. Replacement of static wicks.
11. Replacement of aircraft battery.
12. Any other task agreed by DGCA as a simple task for a particular aircraft type.
iii. For any typical tasks given in AMC 145.A.30 (g) 2 as part of line maintenance / special
Inspection or defect rectification. The holder of a category B1/ B3 AME license having
company authorization on other similar type aircraft of AMO managed and having
certification experience and assisted with type rated licensed AME working under
company certification authorization on that type of aircraft during Schedule,
nonscheduled and Special inspection and after satisfactory assessment carried out by
constituted board QM as Chairperson and MM/ License AME as member, Quality
Manager will issue a certification authorization for limited scope of work.

Page 22 of 53
ISSUE 01
DATE SEP-2023
NOTE: However, requirements for issuing such authorization procedures as per AMC2 to CAR
145.A.30 shall be followed. Presently, no such special task is performed by any person in the
organization.
3.4.8. VALIDITY & RENEWAL OF CERTIFICATION AUTHORIZATION:

The certification authorization shall be valid for a period of one year and may be renewed
by the Quality Manager subject to the condition that the person:
1. Has exercised the privileges of the authorization for a minimum period of three
months in the preceding 12 months;
2. Has undergone refresher course / continuation training in the preceding 24
months;
3. Has been assessed medically fit; and
Continue to remain in the employment or employment contract of the M/s The
Gujarat Flying Club, Vadodara.
3.4.9 CONTINUATION / REFRESHER TRAINING PROGRAMME & PROCEDURES:
3.4.9.1 General
i.Continuation / Refresher training to comply with CAR 145.A.35 (d) shall be reviewed at least
once every 2 years. The programme for continuation training shall list:
1. All certifying staff and support staff.
2. When training shall take place as per annual training programme.
3. The syllabus of training and an indication that it was carried out reasonably on time as
planned.
ii.The above information shall subsequently be transferred to the certifying staff and support staff
record.
1. Continuation / Refresher training is a two‐way process to ensure that certifying
staff and support staff remain current in terms of procedures, human factors and
technical knowledge and that the organization receives feedback on the adequacy of
its procedures and maintenance instructions.

Page 23 of 53
ISSUE 01
DATE SEP-2023
2. Continuation/ Refresher training shall be conducted as per the guidelines of AAC 4 of

2018, and CAR 145.
3. Changes to relevant regulatory requirements such as CARs and any other associated
regulations and changes in organization procedures and the modification standard of
the products being maintained.
4. Human factor issues identified from any internal or external analysis of incidents and
address instances where staff failed to follow procedures and the reasons why
particular procedures are not always followed. Reinforce the need to follow
procedures and ensure that incomplete or incorrect procedures are identified to the
company in order that they can be corrected.
5. Content of continuation training should be related to relevant quality audit findings
and such training is reviewed once in every 2 years period.
6. Continuation / Refresher training should be of two days duration conducted in each
two‐year period to meet the intent of 145.A.35 (d) and divided into a number of
separate elements.
7. The Gujarat Flying Club will outsource the continuation training programme to other
organization, either will sent its staff to their facility or will arrange other
organization to conduct training at GFC on its behalf.
8. ‘The Gujarat Flying Club’ will conduct continuation training course in‐house to the
certifying staff & support staff by their senior personnel as per the laid down
program to meet the DGCA CAR‐145 requirement. On completion of such course, a
certificate will be issued by course coordinator and verified by the Quality Office to
all those who have participated so that the same can be submitted at the time of
their license / authorization renewal.
3.4.9.2. REFRESHER / CONTINUATION TRAINING SYLLABUS:
i. Aircraft Rules, CARs, Advisory Circulars, amendments to Maintenance Organization
Exposition, Mandatory Modification / Airworthiness Directives, implemented / deleted
during the period, changes in maintenance program, ageing aircraft program, in‐service
experience.

Page 24 of 53
ISSUE 01
DATE SEP-2023
ii. The approved refresher/continuation training syllabus is given below:

DURATION TOPIC
1st Day REVISION / AMENDMENTS TO THE INDIAN AIRCRAFT RULES / CAR / AAC IN
1000‐1030HRS. PRECEDING TWO YEARS.
1st Day REVISION IN MOE, CAME & PROCEDURE MANUAL IN ACCORDANCE WITH
1030‐1115 HRS. THE REVESION OF AIRCRAFT RULES / CAR / AAC, Etc. AND PROCEDURE FOR
COMPLAINCE.
1st Day STATUS OF REVISION IN AIRCRAFT MAINTENANCE MANUAL, MAINTENANCE
1130‐1230HRS PROGRAMME / MMEL / MEL / TBO / INSPCTION SCHEDULES &
PROCEDURE SHEETS ACCORDINGLY FOR CESSNA 152 & 172R/S AIRCRAFT.
1st Day CHANGES IN THE ORGANIZATION SET UP AS PER THE INDIAN AIRCRAFT
1245‐1315 HRS. RULES / CAR / AAC IN PRECEDING TWO YEARS.
1st Day STATUS OF ISSUED / REVISED / CANCELLED DGCA MANDATORY
1500‐1530HRS. MODIFICATIONS.
1st Day SIGNIFICANT ADs / MSBs /SBs / SIs /SLs ISSUED DURING THE PRECEDING
1530‐1600HRS. TWO YEARS.
1st Day MAINTENANCE MISTAKES / HUMAN FACTORS; SUBSTANDARD
1630‐1730HRS. PROCEDURES TO AVOID MISTAKES & TECHNICAL FAULTS DUE TO USE OF
IMPROPER TOOLS / EQUIPMENTS. DO’S‐DONT’S, EMPHASIS ON GOOD
MAINTENANCE PRACTICES, MAINTENANCE STAFF AND CREW CO‐
ORDINATION ETC.
2st Day MAINTENANCE MISTAKES / HUMAN FACTORS; SUBSTANDARD
1000‐1100HRS. PROCEDURES TO AVOID MISTAKES & TECHNICAL FAULTS DUE TO USE OF
IMPROPER TOOLS / EQUIPMENTS. DO’S‐DONT’S, EMPHASIS ON GOOD
MAINTENANCE PRACTICES, MAINTENANCE STAFF AND CREW CO‐
ORDINATION ETC.
2nd Day FINDINGS OF INTERNAL / EXTERNAL AUDITS, THEIR REPORTING AND
1130‐1230HRS. RECTIFICATION ACTION TAKEN.
2nd Day SUGGESTIONS FOR IMPROVING DISPATCH RELIABILITY & MAINTENANCE
1230‐1330HRS. STANDARDS AND OTHER AIRWORTHINESS SAFETY RELATED ISSUES.
iii. The refresher/continuation training course also covers group discussions to hear the
views of the participants and also discussing human factors in maintenance. The
duration of the refresher may not exceed more than 2 days depending upon the scope

Page 25 of 53
ISSUE 01
DATE SEP-2023
of the license / authorization held by them. The main aim in general is for updating their
knowledge in their relevant subject and aware of the current developments.
iv. ‘The Gujarat Flying Club’ will also encourage their AMEs / approved persons to
participate in various seminars / workshops / training conducted by DGCA relevant to
their field of expertise for greater exposure and enhancement of the knowledge.
v. The Continuation / Refresher training will be carried out as per DGCA guidelines and
also emphasizing more on Human Factor issues related to maintenance errors and audit
findings.
vi. All records of Continuation / Refresher training courses conducted will be maintained
at the Quality Office.
vii. ‘The Gujarat Flying Club’ is a small maintenance organization with few AME licenses /
certification authorization holders may conduct continuation training jointly with
similar organizations. Such arrangement should have prior concurrence of the O/o the
Dy. DGCA (WR).
******

Page 26 of 53
ISSUE 01
DATE SEP-2023
3.5 CERTIFYING STAFF AND SUPPORT STAFF RECORDS (Ref: CAR 145.A.35 (j) (k) (l) and AMC
145.A.35 (j).)
3.5.1 OBJECTIVE:
The objective of this procedure is to describe the procedures for the maintaining certifying staff
records.
3.5.2 LIST OF SUPPORT / CERTIFYING PERSONNEL
List of support /certifying staff is provided in this MOE Para 1.6 and the same will be updated by
the Quality Manager as and when there is addition / change.
3.5.3 MINIMUM INFORMATION OF CERTFYING STAFF / SUPPORT STAFF (AMC145. A.35 (j))
The minimum information kept on record of quality cell in respect of each certifying person will
be as per para 1.6.3 of this MOE.
3.5.4 CONTROL OF CERTIFYING STAFF RECORDS

Persons authorized to have access to the system will be maintained at a minimum to ensure
that records cannot be altered in an unauthorized manner or that such confidential records
become accessible to unauthorized persons.
3.5.5 ACCESS TO STAFF RECORDS‐ AUTHORISED PERSONS, DGCA PERSONNEL, AUTHORISED

MANAGERS
1. The certifying/ support staff will be given reasonable access on request to his own
records.
2. Quality Manager will provide support / certifying staff with a copy of their inspection
approvals / certification authorization in either a hard copy or soft copy format (CAR
145.A.35.k refers)
3. DGCA personnel (Authorized persons), QM and MM will have complete access to all
records.
3.5.6 RETENTION OF RECORDS:

I. The organization shall retain the record for at least three years after the certifying or
support staff has ceased employment with the organization OR withdrawal of the

Page 27 of 53
ISSUE 01
DATE SEP-2023
authorization, whichever is the sooner. Hard copy of each individual certifying and
support staff shall keep with the Quality department with restricted access.
II. In addition, the certifying personnel will be furnished, on request, with a copy of their
record on leaving the organization, after obtaining necessary clearances.
3.5.7 CERTIFYING STAFF AUTHORIZATION LETTER:
i. Certification authorization including task trained person’s authorization is issued in the

same format. The format of Certification Authorization will have the following minimum
information:
1. Name of the certifying staff.
2. Company Authorization Number.
3. Date of initial issue.
4. Authorization validity.
5. Scope of work.
6. Quality Manager’s signature & stamp.
7. AME Licence Number.
8. Basic licenses & Aircraft Type ratings & category.
9. Authorization limitations.
ii. The Certification authorization must be in a style that makes its scope clear to the
certifying staff and other authorized person who may require examining the authorization.
If codes are used to define authorization, then the same shall be elaborated. A format of
certification authorization is available in Appendix IV of MOE part 5.
iii. The certification authorization will be issued and re‐issued only after the competency
check for the personnel by the procedures mentioned in MOE 3.14.
iv. The authorization provided by the organization to the certifying staff may be cancelled or
revoked by the QM if any time he feels that the person is not following his duties efficiently
and correctly or working beyond the limitation of the authorization or not following
company policies and procedures. Proper records must be documented to prove his/her
inefficiency. All the records pertaining to his/ her authorization shall be stored for the
required preservation time.
******

Page 28 of 53
ISSUE 01
DATE SEP-2023
3.6 QUALITY AUDIT PERSONNEL (Reference: CAR 145.A.30 (e) & AMC 145.A.30 (e).)
1. This section outlines the policies and procedures to be followed for employment of
quality audit personnel including their qualification requirement.
2. The post of QM shall be acceptable to DGCA.
3. However, for company requirements the Qualification will be as follows:
a. Practical experience and expertise in the application of aviation safety standards
and safe maintenance practices;
b. Comprehensive knowledge of CAR 145 and any associated requirements and
procedures;
c. the maintenance organization exposition;
d. Five years aviation experience of which at least two years should be practical
maintenance experience;
e. knowledge of maintenance standards.
4. Quality audit personnel will remain independent of other organization functions.
5. Quality audit personnel will be provided with continuation training and specialization
training on audit techniques including Human Factors Training.
3.6.1 APPROVED / NOMINATED PERSONNEL

Person with appropriate knowledge and experience will be proposed as Quality Manager
to Regional Airworthiness Office DGCA for approval.
3.6.2 INDEPENDENCE OF QUALITY AUDIT PERSONNEL

1. QM will not have any day‐to‐day involvement in the area of maintenance activity
that is to be audited.
2. He/ She will have freedom of access to all work areas, offices, files, records and
personnel and will be reporting directly to the Accountable Manager.
3. QM will be able to carry out their audits independently and in accordance with the
company quality audit programme.
Since the organization is small and aircraft operated are light aircraft, auditing is done by
QM with help of nominated persons. These nominated persons are full‐time dedicated
personnel belonging to a separate department, whose services are utilized for monitoring

Page 29 of 53
ISSUE 01
DATE SEP-2023
of specific areas or activities as part‐time auditors. If in future necessity arises, auditor

will be recruited.
3.6.3 RETENTION OF RECORDS:

1. The records of the Quality Auditors shall be retained for a minimum of three years after
they have left the organization.
2. Records shall be retained on file or in pdf form.
******

Page 30 of 53
ISSUE 01
DATE SEP-2023
3.7 QUALIFYING INSPECTORS

Not Applicable

Page 31 of 53
ISSUE 01
DATE SEP-2023
3.8. QUALIFYING MECHANICS:
The Qualified Mechanics or Technicians are considered as task‐trained Certifying Staff or

qualified person as followed by the terminology of CAR‐145 requirements.
TECHNICIAN’S TRAINING:
i. Technicians employed are literate with experience in aircraft maintenance. The
technicians who are not familiar with type aircraft will gain on the job experience along
with experienced technicians under the supervision of qualified engineers before they
are permitted to work independently on the aircraft.
ii. The technicians will also undergo periodic continuation training covering the topics like
maintenance, safety procedures, good maintenance practices, servicing, handling of
ground equipment’s, proper sequence of maintenance and meaningful co‐ordination
with engineers when discharging their duties.
iii. All technicians will be encouraged to interact with their superiors in case of any doubt
to understand the work procedures properly and execute the same. They will be taught
on good maintenance practices and also will be informed of industrial safety to work in
a clean and safe environment. Their performance will be routinely monitored by the
Maintenance Manager of the organization.
iv. The technicians will be trained on the job by senior technicians and will be refreshed
periodically on various aspects of maintenance as mentioned above by senior persons
of the organization.
******

Page 32 of 53
ISSUE 01
DATE SEP-2023
3.9 AIRCRAFT OR COMPONENT MAINTENANCE TASK EXCEMPTION PROCESS

CONTROL
At any time if the AMO requires exemption, it shall be with full consultation with DGCA
(WR) Office. A full examination of the proposal shall be carried out by the Quality Manager
before submission to the DGCA.
******

Page 33 of 53
ISSUE 01
DATE SEP-2023
3.10 CONSESSION CONTROL FOR DEVIATION FROM THE ORGANIZATION’S

PROCEDURES
1. The Gujarat Flying Club do not deviate from the Organization Procedures unless
concession granted by the DGCA.
2. At any time if the AMO requires concession, it shall be with full consultation with the
DGCA (WR) Office. A full examination of the proposal shall be carried out by the Quality
Manager before submission to the DGCA.
******

Page 34 of 53
ISSUE 01
DATE SEP-2023
3.11 QUALIFICATION PROCEDURE FOR SPECIALIZED ACTIVITIES SUCH AS NON‐

DESTRUCTIVE TESTING (REF: CAR 145.A.30 (f) and AAC 02 of 2017)
3.11.1 General
The Gujarat Flying Club will control the continued airworthiness for NDI/NDT of aircraft
structure and/or component by contracting specialized activities NDI/ NDT inspections
and certification thereof to the DGCA approved Organisation.
3.11.2 Description
Continued airworthiness for non‐destructive testing means such testing specified by the
type certificate holder/aircraft or engine or propeller manufacturer in CAR 145. A. 45
maintenance data for services of aircraft/aircraft components for the purpose of
determining the continued serviceability/ fitness of the product to operate safely.
Particular non‐destructive test means anyone or more of the following; Dye penetrant,
Magnetic particle, eddy current, ultrasonic and radiographic methods including X ray and
gamma ray.
3.11.2 Qualification for Specialised Activity:

(a) Personnel who carry out and/or control the continued airworthiness for NDI/NDT of
aircraft structure and/or aircraft components must be appropriately qualified for the
particular NDI/NDT in accordance with DGCA specified standard (AAC 2 of 2017).
(b) However, the organization shall always ensure that work should be carried out in
accordance to CAR 145.A.30 (f). Personnel qualified in Category B1 in accordance with
CAR 66 may carry out and/ or control color contrast dye penetrant test.
(c) Boroscope Inspection and coin tapping / tap testing (de‐lamination inspection) are
classified as Non‐destructive inspections and personnel will be authorized to carry out
these inspections after they have been trained on the equipment to be used and
familiarized with the construction /function of the area to be inspected. For boroscope
inspection, the authorized person should hold Category B1 in accordance with CAR 66 for
the particular engine for which being authorized. Adequately qualified candidates will be
subjected to a skill test by Quaity Manager for issuance of the certification authorization.

Page 35 of 53
ISSUE 01
DATE SEP-2023
3.11.4 Specialized Activities Authorisation

For all specialized activities requiring specialized qualification and relevant experience, an
authorisation will be issued to an individual meeting the requirements as laid down by
the DGCA in AAC 2 of 2017.
******

Page 36 of 53
ISSUE 01
DATE SEP-2023
3.12 CONTROL OF MANUFACTURERS AND OTHER MAINTENANCE WORK TEAMS
i. ‘The Gujarat Flying Club’ is a CAR‐145 Approved Maintenance Organization

maintaining various types of aircraft as per approval granted by the DGCA. There may
be a situation when a new type of aircraft may be inducted for the maintenance and
Indian AME may not be available for certification of such new aircraft.
ii. Whenever a new type of Aircraft is inducted in maintenance, ‘The Gujarat Flying Club’
shall however provide training program developing Indian Aircraft Maintenance
Engineers.
iii. This section outlines the brief policies and procedures to be followed by the
organization for control of quantum of work, authorization of personnel, control of
repair documentation such as drawings, maintenance instructions, certification etc.
******

Page 37 of 53
ISSUE 01
DATE SEP-2023
3.13. HUMAN FACTORS TRAINING PROCEDURES: (References: CAR 145.30(e) and AMC 145.30(e).)
3.13.1 REASON:
The term "human factors" has grown increasingly popular as the commercial aviation
industry has realized that human error, rather than mechanical failure, underlies most
aviation accidents and incidents. If interpreted narrowly, human factor is often
considered synonymous with crew resource management (CRM) or maintenance
resource management (MRM). However, it is much broader in both its knowledge base
and scope. Human factors involves gathering information about human abilities,
limitations, and other characteristics and applying it to tools, machines, systems, tasks,
jobs, and environments to produce safe, comfortable, and effective human use. In
aviation, human factors is dedicated to better understanding how humans can most
safely and efficiently be integrated with the technology. That understanding is then
translated into design, training, policies, or procedures to help humans perform better.
3.13.2 APPLICABILITY:
The Human Factors training program is applicable for the following personnel:
i. Post holders.
ii. Certifying staff and Support staff.
iii. Quality Staff.
iv. Stores Staff and Planning Staff.
3.13.3 PURPOSE & SCOPE:

i. ‘The Gujarat Flying Club’ shall impart and implement Human Factors training for all in
respect to the understanding of the application of Human Factors and human
performance issues. Maintenance, management, and quality audit personnel shall be
assessed for the need to receive initial Human Factors training, but in any case, all
maintenance, management and quality audit personnel shall receive Human Factors
continuation training.
ii. The purpose of Human Factors continuation training is primarily to ensure that AMO
staff remains updated in terms of Human Factors. This procedure shall also assist AMO
to collect feedback on Human Factors issues. Such training shall have the active

Page 38 of 53
ISSUE 01
DATE SEP-2023
involvement of the Quality Department. A procedure within the training programme

shall ensure that feedback is formally passed on from the trainer(s) to the Quality
Department to initiate action where necessary. Human Factors continuation training
shall be of sufficient duration in each two‐year period in relation to relevant Quality
Audit findings and other internal/external sources of information available to the
organization on human errors in maintenance.
3.13.4 DEFINITION:
HUMAN FACTORS refer to the wide range of issues affecting how people perform tasks
in their work and non‐work environments. The study of human factors involves applying
scientific knowledge about the human body and mind, to better understand human
capabilities and limitations so that there is the best possible fit between people and the
systems in which they operate. Human factors knowledge can be used to reduce the
likelihood of errors and at the same time build more error tolerant and therefore more
resilient, systems.
HUMAN FACTORS are the social and personal skills (for example, communication and
decision making) which complement technical skills, and are important for safe and
efficient aviation.
3.13.5. HUMAN FACTORS TRAINING AT BASE

3.13.5.1 TRAINING SYLLABUS:
Initial Human Factors training shall cover all the topics of the Training Syllabus either as a
dedicated course or else integrated within other training. The syllabus shall be adjusted
to cater for the particular nature of AMO’s work scope. The syllabus shall also be adjusted
to meet the particular nature of work for each function within AMO. For example:
i. Small functions / departments not working in shifts shall cover in less depth
subjects relating to teamwork and communication.
ii. Planners may cover in more depth the scheduling and planning objective of the
syllabus and in less depth the objective of developing skills for shift working.
iii. The initial training shall be provided to personnel within 6 months of joining AMO;
however temporary staff shall be trained shortly after joining the organization to
cope with the duration of employment.

Page 39 of 53
ISSUE 01
DATE SEP-2023
iv. Personnel being recruited from another CAR‐145 AMO and temporary staff shall
be assessed for the need to receive any additional Human Factors training to meet
AMO’s Human Factors training standard.
v. Topics should be related to existing legislation and guidance/advisory material
(ICAO HF Digests and Training Manuals issued by different aeronautical bodies or
DGCA, etc.), where relevant.
vi. Topics should be related to maintenance engineering; too much unrelated theory
should be avoided.
vii. Human Factor continuation training should be periodically conducted at every 02
years interval.
viii. The training syllabus for human factors training as given in CAR‐145, GM1 145.A.30
(e) shall be followed.
3.13.5.2 REQUIREMENT FOR TRAINERS:

a). Human factor trainer should meet the following minimum criteria;
1. Must have undergone a formalized training activity.
2. Must have worked at least 3 years in a maintenance organization
3. Must have got a detailed initial training (under train the trainer programme) on
human factors from approved training organization covering the syllabus of
Human factors.
b). If suitable persons are not available, then the services of general industrial personality
development trainer /Qualified authorized instructors, will be utilized for imparting training
through online at base or offline at their location about the human factors involved in CAR
145. This person should have minimum qualification given in above para.
******

Page 40 of 53
ISSUE 01
DATE SEP-2023
3.14 COMPETENCE ASSESMENT OF PERSONNEL (Ref: CAR 145.A.30 (e), CAR 145.A.35.f)
3.14.1 PURPOSE & SCOPE:

i. To ensure compliance with the requirements of CAR 145.35 (e), management and
maintenance personnel’s qualifications, training and performance are monitored and
assessed at regular intervals.
ii. The purpose of this chapter is to establish the manner in which the assessment of
personnel’s competence such that to ensure that the aircraft /aircraft components
released to service by the AMO are operating under safe conditions.
3.14.2 APPLICABILITY:
All Certifying Staff are assessed for competency on an annual basis.
In conjunction with the Manager HR, Maintenance Manager defines and publishes the necessary
competencies of their personnel required to perform assigned duties and responsibilities
3.14.4 PROCEDURES:
i. Departmental Managers assess performance and review the competencies of their staff
on an annual basis. Records kept of individuals’ qualifications, training and progress.
ii. Competence shall be assessed in the execution of their duty, especially man
management, human factors and human performance issues. Competence assessment
of those personnel who are directly involved with CAR 145 operations shall take place
prior to independent work commencing by any personnel and shall be undertaken by
the respective department head.
iii. Unsatisfactory evaluation and comments recorded with respect to the individual’s
particular job and performance are acted upon immediately and remedial action
implemented through additional training and / or close supervision.
iv. The organization shall establish and control the competence of the personnel involved
in any maintenance, management and/ or quality audit (ref. CAR 145.A.30 (e)).
v. Criteria should allow the assessment to establish that, among others

Page 41 of 53
ISSUE 01
DATE SEP-2023
(a) Managers are able to properly manage the work output, processes, resources and
priorities described in their assigned duties and responsibilities in a safe compliant
manner in accordance with regulations and organization procedures.
(b) Mechanics are able to carry out maintenance tasks to any standard specified in the
maintenance data and will notify supervisors of defects or mistakes requiring
rectification to re‐establish required maintenance standards.
(c) Support staffs are able to determine that relevant tasks or inspections have been
carried out to the required standard.
(d) Certifying staff are able to determine when the aircraft or aircraft component is
ready to release to service and when it should not be released to service.
3.14.5 ASSESSMENT PROCEDURES
Competency assessment will be done at three stages.

a) Initially, candidates will be assessed at the time of induction into the organization
by the Maintenance Manager / Quality Manager for their qualification and
capability to carry out intend work.
b) Further, assessment will be done at annual basis. This assessment will be done
to ensure whether the individual is up‐date with the current happenings related
to his field and also to refresh the basic knowledge in the respective field.
c) Competency Assessment for Quality Managers will be done by Accountable
Manager along with any senior person of the organization.
d) Assessment will be also carried out for the support / certifying staff for issue/
extension of Authorization. The Quality Manager will constitute an examination
board for competence assessment, consisting of Quality Manager, Maintenance
Manager and/or type experienced certifying personnel. On satisfactory
assessment and recommendation from the board, the Quality Manager will issue
certification authorization. This same procedure should be followed while re‐
issuing the authorization.
NOTE: Competency assessment format as mentioned in Appendix V of MOE Part 05.

******

Page 42 of 53
ISSUE 01
DATE SEP-2023
3.15 TRAINING PROCEDURES FOR ON‐THE JOB TRAINING AS PER SECTION 6 OF APPENDIX‐III OF
CAR 66.( Ref: CAR 145 AMC 145.A.70(a), AAC No. 04 of 2017 & CAR 66)
a) On the Job Training (OJT) shall be approved by the DGCA

b) It shall be conducted at and under the control of a maintenance organization appropriately
approved for the maintenance of the particular aircraft type and shall be assessed by
designated assessors appropriately qualified.
c) It shall have been started and completed within the 3 years preceding the application for a
type rating endorsement.
3.15.1 OBJECTIVE:
a) The objective of OJT is to gain the required competence and experience in performing safe
maintenance.
b) OJT shall cover a cross section of tasks acceptable to the DGCA. The OJT tasks to be completed
shall be representative of the aircraft and systems both in complexity and in the technical
input required to complete that task. While relatively simple tasks may be included, other
more complex maintenance tasks shall also be incorporated and undertaken as appropriate
to the aircraft type.
c) Each task shall be signed off by the student and countersigned by a designated supervisor.
d) The tasks listed shall refer to an actual job card/work sheet, etc.
e) The final assessment of the completed OJT is mandatory and shall be performed by a
designated assessor appropriately qualified.
3.15.2 TRAINING METHODS AND SYLLABUS
a) The OJT should include one‐to‐one supervision and should involve actual work task
performance on aircraft/components, covering line and/or base maintenance tasks.
b) The OJT should cover at least 50 % of the tasks contained in Appendix II to AMC to CAR‐66.
Some tasks should be selected from each paragraph of the Appendix II list. Tasks should be
selected among those applicable to the type of aircraft and license (sub) category applied

Page 43 of 53
ISSUE 01
DATE SEP-2023
for. Other tasks than those in the Appendix II may be considered as a replacement when
they are relevant. Typically, in addition to the variety and the complexity, the OJT tasks
should be selected because of their frequency, safety, novelty, etc.
c) Up to 50 % of the required OJT may be undertaken before the aircraft theoretical type
training starts.
d) The organization providing the on‐the‐job training should provide trainees a schedule or plan
indicating the list of tasks to be performed under supervision. A record of the tasks
completed should be entered into a logbook which should be designed such that each task or
group of tasks is countersigned by the corresponding supervisor. The logbook format and its
use should be clearly defined.
e) Syllabus related to our aircrafts (Cessna FA 152 and 172R/S) as per Appendix III Para 3.2
(b) are included in Appendix –XIII of MOE Part 05. The specific syllabus of each aircraft,
nomination of supervisor and/or assessor will be submitted to DGCA (WR) for approval as
and when required.
3.15.3 PERSONNEL REQUIREMENTS
A. SUPERVISOR
a) The supervisor should personally observe the work being performed to ensure the safe
completeness and should be readily available for consultation, if needed during the OJT
performance.
b) The supervisor should countersign the tasks and release the maintenance tasks as the trainee
is still not qualified to do so.
c) The supervisor should have certifying staff or support staff privileges relevant to the OJT tasks.
d) The supervisor should be competent for the selected tasks & be safety‐orientated
e) The supervisor should be capable to coach (setting objectives, giving training, performing
supervision, evaluating, handling trainee’s reactions and cultural issues, managing objectively
and positively debriefing sessions, determining the need for extra training or reorientation the
training, reporting, etc.).

Page 44 of 53
ISSUE 01
DATE SEP-2023
The supervisor should be designated by the approved maintenance organization to carry out the
supervision
B. ASSESSOR
a) The function of the assessor is to conduct the final assessment of the completed OJT. This
assessment should include confirmation of the completion of the required diversity and
quantity of OJT and should be based on the supervisor(s) reports and feedback.
b) The assessor should demonstrate training and experience on the assessment process being
undertaken and should be authorized to do so by the organization.
c) He should be proficient and have sufficient experience or knowledge in human
performance and safety culture and the aircraft type.
The assessor should be nominated by the approved maintenance organization to DGCA (WR) office
for their approval.
3.15.4 RECORDING OF ON JOB TRAINING TASKS
i. The Gujarat Flying Club should ensure that every trainee should maintain an OJT booklet.
Format of OJT booklet are included in Appendix –XIV of MOE part 05.
ii. The OJT booklet should cover all representative tasks under ATA chapters, as reflected in
Appendix II to AMC to CAR 66 covering type of aircraft in fleet. For endorsement with type
rating, the candidate is required to complete at least 50% of the approved OJT syllabus
for the applicable aircraft.
iii. The following data should be addressed on the OJT worksheets/ logbook:
a. Name of Trainee;
b. Date of Birth;
c. Approved Maintenance Organization;
d. Location;
e. Name of supervisor(s) and assessor, (including license number if applicable);
f. Date of task completion;

Page 45 of 53
ISSUE 01
DATE SEP-2023
g. Description of task and job card/work order/tech log, etc.;

h. Aircraft type and aircraft registration;
i. Aircraft rating applied for.
iv. In order to facilitate the verification by the DGCA, demonstration of the OJT shall consist
of i) detailed worksheets/logbook and (ii) a compliance report demonstrating how the
OJT meets the requirement of CAR‐66.
v. The Gujarat Flying Club should customize this OJT booklet applicable to the scope of
maintenance tasks on their fleet of aircraft.
vi. In case of first AME license endorsement type rating within a given category/ sub
category, this OJT booklet should serve as a compact and portable reference document,
which would reflect the completion of the candidates on job training, as applicable. This
OJT booklet should be constructed in a way to guide the candidate to gain minimum
relevant basic practical maintenance experience that represents a cross section of
maintenance activities in applicable ATA chapters.
vii. For endorsement of additional aircraft in same category the requirement of OJT will
depend on the training need analysis. For endorsement of aircraft in additional category
/ sub category requires completion of On Job Training.
3.15.5. ACCOMPLISHMENT OF ON THE JOB TRAINING PROGRAMME:

i. The Gujarat Flying Club should clearly identify a nodal post holder who will be responsible
for overall execution of the OJT Plan. The nodal post holder may be training manager/
base maintenance manager/ line maintenance manager or another person specifically
designated for such role. The nodal post holder should make complete plan of OJT before
the start of same of trainee and assign the OJT Supervisor and Assessor. The nodal officer
should monitor the progress of the on‐job training.
ii. The OJT for applicable task (ATA Chapter wise) on the aircraft should be completed by the
trainee, under OJT Supervisor. Each OJT task is required to be completed and signed by
the trainee and OJT supervisor.

Page 46 of 53
ISSUE 01
DATE SEP-2023
iii. In case of non‐availability of adequately qualified OJT Supervisor / Assessors the OJT
programme may be sub contracted to another appropriately approved maintenance
organization with prior approval of DGCA.
iv. After completion of OJT, the candidate should submit the completed OJT booklet to OJT
Assessor. The OJT assessor will scrutinize to ensure the following:
a) The candidate has completed the applicable OJT tasks.
b) The tasks have been signed by the candidate as well as the OJT supervisor.
c) For the purpose of independent assessment, the trainee should carry out at least two
core tasks randomly selected by the assessor, under the supervision of the assessor. The
assessment may be carried out for the trainees as per the following weightage.
1. Adherence to the Warning and Cautions (weightage‐10%)
2. Performance of the two selected core tasks (B1/ B2) proficiently (weightage‐70%)
3. Use of Aircraft Maintenance Data, Documentation and completion of records
(weightage‐20%)
v. The OJT assessor will declare the candidate as pass, in case he/she has scored minimum
75% marks. The result will be recorded in the Assessment Sheet at the end of the OJT
booklet.
vi. In case the candidate has been declared as “Fail”, the OJT Assessor will identify the
additional OJT task that need to be completed by the candidate before his reassessment.
The successful candidates should submit the copy of OJT booklet and assessment result while
submitting their application in DGCA for issue/ endorsement on AME license, as applicable,
through Quality Manager.
3.15.6. ROUTINE AUDITS BY AMO:

1. The Quality Manager of approved maintenance organization should develop procedure
to carry out periodical planned and unplanned audit to ensure proper implementation of
the above procedures.

Page 47 of 53
ISSUE 01
DATE SEP-2023
2. A report should be raised each time an audit is carried out describing what was checked
and the resulting findings against applicable requirements, procedures etc.
3. If any finding of serious nature (Level‐1) is detected during the routine audits, the same
should be intimated to the concerned DGCA (WR) office immediately. The responsible
manager should take appropriate action to mitigate the finding. The root cause analysis
along with the measures taken to prevent such finding in future should be intimated in
writing by Quality Manager to RAO (WR)
4. In case there is any violation of the approved procedures, the Quality Manager is required
to investigate the same and take necessary action under intimation to RAO (WR).
3.15.7. ON JOB TRAINING FOR AME TRAINEE:

{Ref Para 147.A.100 (d) Notes of CAR 147 (Basic) Subpart –B}
The Gujarat Flying Club may have contract for imparting practical training as per Interface
Manual/ SOP with CAR 147 (Basic) approved organization. The control procedures to manage and
administer the training agreeable to both the primary training organization (CAR 147 ‐Basic)
approval holder and the Gujarat Flying Club acceptable to DGCA.
******

Page 48 of 53
ISSUE 01
DATE SEP-2023
INTENIONALLY BLANK

Page 49 of 53
ISSUE 01
DATE SEP-2023
3.16 PROCEDURES FOR THE ISSUE OF THE RECOMMENDATION TO DGCA FOR THE ISSUANCE OF A
CAR 66 LICENSE IN ACCORDANCE WITH 66.B.105:
It shall be ensured that personnel meeting the requirement as per CAR ‐66. B.105 be only
recommended for the issue of CAR 66 License to DGCA.
3.16.1 PROCEDURE:
2.1 Applicant must have satisfy CAR 66.A.25 Basic knowledge requirements.
2.2 Exercise requirement will be as per CAR 66.A.30 and the requirement laid down in
Annexure III of CAR 66.
2.3 All the training course and examinations will be passed within 10 years prior to application
for AME license.
3.16.2 Procedures for issuance of QM’s recommendations:

3.1 Quality Department will review the application for the completeness as per the
requirements laid down in CAR 66.
3.2 After ensuring that the documents are in order, Quality Manager shall forward the
application to DGCA for Issue/ Extension/ Removal of limitation of CAR 66 as
applicable.
***********

Page 50 of 53
ISSUE 01
DATE SEP-2023
3.17 BREATH ANALYZER EXAMINATION OF MAINTENANCE PERSONNELS

Ref: (CAR Section 5, Series –F, Part IV)
3.17.1 PURPOSE:
To define the policy on prevention of Drug/Alcohol consumption by personnel while on duty.
3.17.2 POLICY:
i. No personnel in The Gujarat Flying Club shall exercise his assigned duties when medically
unfit or under the influence of alcohol drugs narcotics or any other psychoactive
substances.
ii. The Gujarat Flying Club will carry out Breath Analyser Examination of engineering
personnel on randomly basis, which will include at least 10% of its employ reported on
duty.
3.17.3 DEFINITIONS
BREATH‐ANALYSER EXAMINATION: Test conducted on personnel to measure alcohol in
his/her exhaled air so as to determine the concentration of alcohol in the blood.
MAINTENANCE PERSONNEL: Aircraft Maintenance Engineer or any other technically
trained person authorized to carry out maintenance of aircraft.
MEDICAL PERSONNEL for the purpose of this CAR: Doctor holding MBBS degree/trained
Paramedics/Emergency Medical Technician (EMT)/Personnel holding BSC
(Nursing)/Diploma (Nursing).
3.17.4 PROCEDURES
i. The Gujarat Flying Club dose not allows any maintenance personnel to work under
the influence of any psychoactive substance / alcohol to minimize the
maintenance error. The majority of adverse effects produced by psychoactive
substance relates to the brain, eyes and inner ear, which are crucial organs of a
person associated with all activities.

Page 51 of 53
ISSUE 01
DATE SEP-2023
ii. The Gujarat Flying Club shall monitor the above requirements by Random
examination of at least 10% of total employees for a Breath Analyser Test within
one hour after reporting for duty on daily basis. BA test shall be carried out by a
trained person or MBBS holder / Trained Paramedics / Emergency Medical
Technician (EMT) / Personnel holding BSC (Nursing) / Diploma (Nursing).
iii. Before the test started, the trained person/medical personnel shall run an ‘air
blank’ on the instrument and obtained a reading of 0.000. The medical personnel
shall also carry out a control test on daily basis and keep a record of print out to
ensure serviceability of both the breath analyzer equipment and printer. Any BA
reading during examination of a personnel above 0.000 shall be considered as
positive result. BA examination shall be recorded on camera and recording shall
be preserved for period of six months.
iv. Breath analyzer examination record shall be maintained integrated with operation
department in electronic database as per the format given in Appendix XVI & XVII
of MOE Part 05.
v. If the breath‐analyzer examination result is positive, a repeat test shall be carried
out after an interval of maximum 15‐20 minutes. During this time, the subject
personnel may be permitted to wash his face and rinse his mouth, if desired.
Before the second test is carried out, a control test must be taken with the same
equipment to verify the serviceability and correctness of the breath‐analyzer.
Both the readings so obtained shall be recorded and print out taken. The second
test shall be carried out in the presence of a witness as designated by the
organisation, who shall countersign the test report.
vi. The make, serial number and calibration status of the breath‐analyzer shall be
recorded in the event personnel are detected positive for alcohol consumption.
Under no circumstances, third test shall be conducted.
vii. If the second test is satisfactory, the concerned personnel may be cleared for duty.
viii. Breath Analyzer positive result or refusal cases record shall be maintained and
reported to concerned RAO (WR) and DGCA HQ (Airworthiness Directorate) within
24 hours of occurrence as per procedure given in CAR Section‐5, Series‐F, Part‐IV.

Page 52 of 53
ISSUE 01
DATE SEP-2023
3.17.5 ACTION ON POSITIVE TEST:

a) Any person, who tests breath‐analyzer examination positive for the first time/refuses to
undergo the breath‐analyser examination/refuses to undergo the breath‐analyser
examination the second time upon being tested positive during the first test/ attempt to
evade the breath‐analyzer examination by leaving the airport premises, shall be kept off
duty and his/her license/approval shall be suspended for a period of three months. Non‐
licenced/non approval holder, shall be removed from safety sensitive functions for a
period of three months.
b) In case of second such violation, the license/approval issued by DGCA, of the concerned
person shall be suspended for a period of one year. Non‐licenced/ non approval holder,
shall be removed from the performance of safety Sensitive function for a period of one
year.
c) In case of third such violation, the license/approval issued by DGCA of the concerned
person shall be suspended for a period of three years. Non‐licenced/non approval holder
shall be removed from safety sensitive functions for a period of three years.
d) In case of fourth such violation, the license/approval issued by DGCA of the concerned
person shall be cancelled and non‐licenced/non approval holder shall be removed
permanently from sensitive functions.
2.17.6. PRESERVATION OF RECORDS:

The Gujarat Flying Club’s medical personnel shall maintain records of breath‐analyzer
examination for the personnel. All the relevant records must be preserved for a period of
one year.
Maintenance Manager shall maintain monthly data in respect of 3.17.5 of this part and
intimate to the concerned Directorate as and when any noncompliance of para
3.17.4.(viii).
2.17.7. QUALITY AUDIT:

Quality audit shall be carrying out as per internal audit plan.
******

Page 53 of 53
ISSUE 01
DATE SEP-2023
PART ‐ 4
OPERATORS
PART 4 OPERATORS
4.1 CONTRACTED OPERATORS
4.2 OPERATOR’S PROCEDURES AND PAPERWORK
4.3 OPERATOR RECORD COMPLETION

Page 1 of 4
ISSUE 01
DATE SEP-2023
4.1 CONTRACTED OPERATORS:
NOT APPLICABLE

Page 2 of 4
ISSUE 01
DATE SEP-2023
4.2 OPERATOR’S PROCEDURES AND PAPERWORK:
NOT APPLICABLE

Page 3 of 4
ISSUE 01
DATE SEP-2023
4.3 OPERATOR RECORD COMPLETION:
NOT APPLICABLE

Page 4 of 4
ISSUE 01
DATE SEP-2023
PART‐5
(APPENDICES)
5.0. TABLE OF CONTENT:
SL. No. PART 5 APPENDICES

5.0 Table of content
5.1 Sample Documents
5.2 List of sub‐contractors as per CAR 145. A. 75(b)
5.3 List of Line Maintenance Locations as per CAR‐145. A. 75(d)
5.4 List of CAR‐145 Organizations as per CAR 145.A.70(a)(16)
5.5 List of Company Forms, Tags and stickers
Appendix I Authorized Release Certificate CA Form‐1
Appendix II Aircraft Certificate of Release to Service
Appendix III Release Note
Appendix IV Format of Certification Authorization
Appendix V Competency Assessment format
Appendix VI Document Evaluation Format
Appendix VII CA Form ‐2(MR)R1
Appendix VIII Occurrence Report form
Appendix IX Internal Occurrence report
Appendix X Internal Audit Plan
Appendix XI Internal Audit Checklists
Appendix XII Sub‐Contracted Maintenance Organization Audit Checklist
Appendix XIII Aircraft Type Practical Experience and On‐The‐Job Training List of Tasks
Appendix XIV Format of OJT booklet
Appendix XV Tools calibration periodicity
Appendix XVI Medical examination for alcohol
Appendix XVII Breath‐Analyzers Examination register for Alcohol
Appendix XVIII Expected Man Hour Requirement for Schedule Inspections Aircraft Wise
Appendix XIX Defect Report / Investigation Record
Appendix XX Facility layout of hangar and office

Page 1 of 91
ISSUE 01
DATE SEP-2023
5.1 SAMPLE OF DOCUMENTS:
The various Stores documents like Tags, Release Notes, Rejection Notes and Maintenance
Documents like Certificate of Release to Service, Caution / Warning Labels, etc., and the
specimen copies used by AMO are given in sample form as Annexure to this chapter. This is
apart from the other sample documents reflected in relevant chapters of this manual.
5.1.1 STORES ACCEPTANCE TAG
This tag is signed by stores inspector/In‐change after satisfying the physical condition of the
incoming part and its co‐relation with incoming documentation (release note/ certificate of
inspection etc).
5.1.2 SERVICEABLE TAG:
This tag is attached to a component/item after a repair wok or bench check or overhaul is
accomplished in an approved shop and certified by a Certifying Staff / Authorisation Holder as
per stipulated requirements of the manufacturer / vendor / DGCA before crediting the same to
stores or Certificate of Release to Service for fitment on aircraft.
5.1.3 UNSERVICEABLE/REPAIRABLE TAG
This tag is used on components/items which are pre‐maturely removed or suspected as defective
or defective and awaiting repair / servicing / overhaul for gaining serviceability status. This tag is
signed by Certifying Staff / Authorisation Holder in relevant trades.
5.1.4 REJECTION TAG
This tag is attached to component/items which cannot be reused in maintenance due to various
reasons like, badly damaged or beyond repair, or obsolete mod status or beyond economical
repair, etc., and credited to stores for further disposable action. This tag is signed by Certifying
Staff / Authorisation Holder.
5.1.5 WARNING TAG (DO NOT OPERATE TAG)

Page 2 of 91
ISSUE 01
DATE SEP-2023
This tag is used in maintenance to prevent in advertent operation of a system undergoing

repair/rectification which could cause injury to personnel or damage to equipment/systems.
This tag is attached to switches or controls or CBs of the affected system/sub system signed by
the engineer associated with the work. On completion of maintenance the tag is removed and
system is normalized.
5.1.6 DGCA AUTHORISED RELEASE CERTIFICATE (CA FORM‐1)
i. It is a document accompanying the sale of aircraft components, spares, materials and goods and
certifying that the same were obtained from an approved source after manufacture / repair /
overhaul and all the relevant airworthiness requirements of the DGCA are satisfied.
ii. Any aircraft material or goods issued from the Bonded Stores to an outside party shall be issued
under the cover of Authorised Release Certificate.
iii. These Authorised Release Certificates shall be serially numbered and prepared in duplicate. (The
first copy is for the consignee and the second copy for the records). The Authorised Release
Certificate will be signed by a person who is duly approved by the Regional Airworthiness Office.
iv. All incoming and outgoing Authorised Release Certificates shall be preserved for a minimum
period of 5 years after the item covered under it is used.
v. A CA Form 1 issued in accordance with AMC No. 2 to 145.A.50(d) Para 2 should be issued by
signing in block 14b and stating ‘Inspected’ in block 11. In addition, block 12:
1. When the last maintenance was carried out and by whom.
2. If the component is unused, when the component was manufactured and by whom with a
cross reference to any original documentation which should be included with the form.
3. A list of all airworthiness directives, repairs and modifications known to have been
incorporated. If no airworthiness directives or repairs or modifications are known to be
incorporated then this should be so stated.
4. Detail of life used for service life limited parts being any combination of fatigue, overhaul or
storage life.
5. For any aircraft component having its own maintenance history record, reference to the
particular maintenance history record as long as the record contains the details that would
otherwise be required in block 12. The maintenance history record and acceptance test

Page 3 of 91
ISSUE 01
DATE SEP-2023
report or statement, if applicable, should be attached to the CA Form 1. Refer appendix I of

this part for format of CA Form‐1.
5.1.7 CERTIFICATE OF RELEASE TO SERVICE OF AIRCRAFT
i. The Certificate of Release to Service of aircraft is issued after completion of maintenance

schedule, higher routine maintenance and is certified by Certifying Staff / Authorisation Holder
in relevant trades specifically authorised for the same.
ii. This Certificate of Release to Service is necessary before flight at the completion of any defect
rectification / change of component / repair, etc. whilst the aircraft operates flight services
between scheduled maintenance. Refer appendix II of this part for format of certificate of release
to service of aircraft.
5.1.8 REJECTION NOTE
i. A Rejection Note serially numbered must be issued to cover the return to the supplier of any
aircraft goods received under cover of incoming certification that are found not to comply
with applicable requirements as indicated on the Release note.
ii. All supplies made under the cover of release notes and returned by the consignee because
of the parts found defective / not complying with specification must be promptly intimated
to the regional airworthiness office along with relevant details and rectification action
proposed to be taken by the firm.
iii. Rejection notes must be signed by the person authorizing the rejection and distributed as
follows:
1. One copy to the supplier
2. One copy for records
3. One copy to the regional airworthiness office
NOTE: Refer appendix III of this part for format of REJECTION NOTE.
******

Page 4 of 91
ISSUE 01
DATE SEP-2023
5.2 LIST OF SUBCONTRACTORS AS PER CAR 145.A.75 (b)
Following are the CAR‐145 approved maintenance organizations which are sub‐
contracted for various maintenance services stated against each;
List of Subcontractors
Sl. No. Name of the organization
01 NSCB Aviation Private Limited
02 AVITR Operations & Maintenance LLP
03 Blue Ray Aviation private limited
04 IASPL, Bhopal
05 Varman Aviation Pvt. Ltd.
a. For the annual Inspection of ELT: Contract will be made as per suitability of technical
viability and certifying personnel.
b. For NDT inspections: Contract will be made as per suitability of technical viability and
certifying Personnel.
c. For radio inspections: Contract will be made as per suitability of technical viability and
certifying Personnel.
5.2.1 QUALITY SYSTEM PROCEDURE OF SUB‐CONTRACTORS AS PER CAR‐145.75(B):
i. Those parts of the sub‐contractor’s facilities, personnel and procedures involved with the
Gujarat Flying Club’s products undergoing maintenance / inspection should meet CAR145
requirements for the duration of that maintenance / inspection and it remains the Quality
Manager of M/s The Gujarat Flying Club’s responsibility to ensure such requirements are
satisfied.
ii. The Gujarat Flying Club may find it necessary to include several specialist sub‐contractors to
enable it to be approved to completely certify the release to service of a particular part.
Examples could be specialist welding, electro‐plating, painting, NDT, etc. To authorize the use

Page 5 of 91
ISSUE 01
DATE SEP-2023
of such subcontractors, DGCA will need to be satisfied that the organization has the necessary
expertise and procedures to control such sub‐contractors.
iii. Procedure for the control of sub‐contractors not approved under CAR‐145:
a. A pre audit should be carried out by Quality manager of M/s Gujarat Flying Club to the
prospective sub‐contractor to determine whether those services of the sub‐contractor that
it wishes to use meets the intent of CAR‐145.
b. The Gujarat Flying Club should require its own paperwork, approved data and material/spare
parts to be used, but it could permit the use of tools, equipment and personnel from the sub‐
contractor as long as such tools, equipment and personnel meet the requirement of CAR‐
145. In the case of sub‐contractors who provide specialized services it may for practical
reasons be necessary to use their specialized services personnel, approved data and material
subject to acceptance by the organization approved under CAR‐145.
c. The sub‐contract control procedure will need to record audits of the sub‐contractor, to have
a corrective action follow up plan and to know when sub‐contractors are being used.
Regional Airworthiness Office (WR) shall be kept informed of all such work accordingly.
******

Page 6 of 91
ISSUE 01
DATE SEP-2023
5.3 LIST OF LINE MAINTENANCE LOCATIONS AS PER CAR‐145. A.75 (d):
Presently, The Gujarat Flying Club is having only one maintenance base at Vadodara.
******

Page 7 of 91
ISSUE 01
DATE SEP-2023
5.4 LIST OF CAR‐145 ORGANISATIONS AS PER 145.A.70 (a) (16):
5.4.1 Repair and Special Processes:

The list of OEMs and approved suppliers/Vendors will be kept with the Quality Manger
containing following information:
(a) Name of the items
(b) OEM/VENDOR’s name and address
(c) FAA/EASA/JAA/DGCA approval number/FAA Designated Vender code.
(d) Contact person/e‐mail address.
******

Page 8 of 91
ISSUE 01
DATE SEP-2023
5.5. LIST OF COMPANY FORMS, TAGS & STICKERS
The following are the sample documents provided along this MOE as samples.
------ List of Tags

Appendix I Authorized Release Certificate CA Form‐1
Appendix II Aircraft Certificate of Release to Service
Appendix III Release Note
Appendix IV Format of Certification Authorization
Appendix V Competency Assessment format
Appendix VI Document Evaluation Format
Appendix VII CA Form ‐2(MR)R1
Appendix VIII Occurrence Report form
Appendix IX Internal Occurrence report
Appendix X Internal Audit Plan
Appendix XI Internal Audit Checklists
Appendix XII Sub‐Contracted Maintenance Organization Audit Checklist
Appendix XIII Aircraft Type Practical Experience and On‐The‐Job Training List of Tasks
Appendix XIV Format of OJT booklet
Appendix XV Tools calibration periodicity
Appendix XVI Medical examination for alcohol
Appendix XVII Breath‐Analyzers Examination register for Alcohol
Appendix XVIII Expected Man Hour Requirement for Schedule Inspections Aircraft Wise
Appendix XIX Defect Report / Investigation Record
Appendix XX Facility layout of hangar and office

Page 9 of 91
ISSUE 01
DATE SEP-2023
SAMPLE OF TAGS:
1. STORE ACCEPTANCE TAG:
STORE ACCEPTANCE TAG Bin Card No.

THE GUJARAT FLYING CLUB
Ledger Pg. No.

Nomenclature Bin No.
Part No. Serial no.
CA Form1/Release note No. Date
Received From Class
Cure date Expiry date
Quantity
Name of Store In‐Charge
Approval No.
Category
Date Signature with Seal. ___________________
Note: ‐ I hereby certify that the details of the items mentioned above are correct as such credited
to Bonded Store.
2. SERVICEABLE TAG:
Front Side
SERVICEABLE TAG
Nomenclature
Part No. Serial no.
Self‐Life Expiry Date of Receipt
Received From Aircraft/Engine Hrs.
TSN TSO/TSI
Reason for Removal
Release note /Work Order No. Overhaul/Bench Check
Valid Till
Approval No.
Category
Note: ‐ I hereby certify that the details of the items mentioned above are correct as such credited
to Bonded Store.

Page 10 of 91
ISSUE 01
DATE SEP-2023
Back Side:
CERTIFICATE OF MAINTENANCE
I/ We certify that the aircraft / aircraft component/Items of equipment enumerated above has been
satisfactory inspected /Overhauled /Modified /processed /treated, tested for operation as detailed
above and meets the requirements of DGCA
NAME
License /Approval No.
Category
DATE Signature:____________________
3. UNSERVICEABLE/REPAIRABLE TAG
UNSERVICEABLE/REPAIRABLE TAG
Nomenclature
Part No. Serial no.
Removed From Aircraft/Engine Hr.
TSN TSO/TSI
Date of Removal Removed By
Reason for Removal

Name of
AME/Approved person
License/Approval No.
Category
Date Signature of MM/Store In‐charge/Auth.____

Page 11 of 91
ISSUE 01
DATE SEP-2023
4. REJECTION TAG:
REJECTION TAG
Nomenclature
Part No. Serial no.
Received From. Aircraft/Engine Hrs.
TSN TSO/TSI
Date of Removal Removed By
Reason for Rejection
Name of AME/ Approved

Person
Category
5. WARNING TAG
WARNING TAG
Do not Operate
After Snag Sheet Aircraft Reg. No.
Name of AME/ Approved

Person
Category

Page 12 of 91
ISSUE 01
DATE SEP-2023
Appendix I
CA FORM‐1
1.DGCA, India 2. AUTHORISED RELEASE CERTIFICATE 3. Form Tracking Number
CA FORM 1
4. Approved Organization Name and Address: 5. Work Order/Contract/
Invoice:
6. Item 7. Description 8. Part No 9. Qty 10. Serial/ Batch No. 11. Status/ Work
12. Remarks
13 a. Certifies that the items identified above were 14 a. CAR 145.A.50 Release
manufactured in conformity to: □ Other regula on specified to Service in block 12.
Certifies that unless otherwise specified in block 12, the work
□ approved design data and are in condi on for safe identified in block 11 and described in block 12, was
operation. accomplished in accordance with CAR 145 and in respect to
□ non approved design data specified in block12. that work the items are considered ready for release to
service.
13 b. Authorized 13 c. Approval / 14 b. Authorized Signature 14 c. Certificate/ Approval Ref

Signature Authorization Number No.
13 d. Name 13 e. Date (dd/mm/yyyy) 14 d. Name 14 e. Date (dd/mm/yyyy)
THIS CERTIFICATE DOES NOT AUTOMATICALLY CONSTITUTE AUTHORITY TO INSTALL. WHERE THE
USER/INSTALLER PERFORMS WORK IN ACCORDANCE WITH REGULATIONS OF AN AIRWORTHINESS AUTHORITY
DIFFERENT THAN THE AIRWORTHINESS AUTHORITY SPECIFIED IN BLOCK 1, IT IS ESSENTIAL THAT THE
USER/INSTALLER ENSURES THAT HIS/HER AIRWORTHINESS AUTHORITY ACCEPTS ITEMS FROM THE
AIRWORTHINESS AUTHORITY SPECIFIED IN BLOCK 1. STATEMENTS IN BLOCKS 13A AND 14A DO NOT CONSTITUTE
INSTALLATION CERTIFICATION. IN ALL CASES AIRCRAFT MAINTENANCE RECORDS MUST CONTAIN AN
INSTALLATION CERTIFICATION ISSUED IN ACCORDANCE WITH THE NATIONAL REGULATIONS BY THE
USER/INSTALLER BEFORE THE AIRCRAFT MAY BE FLOWN

Page 13 of 91
ISSUE 01
DATE SEP-2023
Appendix II
Aircraft Certificate of Release to Service

Hangar #1, Civil Aerodrome, Harni Road, VADODARA ‐390022 Pg. No.
CERTIFICATE OF RELEASE TO SERVICE
Organisation Approval Ref. No.: Dated:
Certificate of Release to Service in accordance with CAR 145.A.50.(b)

Aircraft Type:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Constructor No. ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Registration No. ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
has been maintained as specified in Work Order No.‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
at airframe TSN : ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Brief Description of work performed *
Next Schedule Maintenance /Out of phase/ Component change due:

At Airframe TSN________________________ Hrs, or Date: _________________________________
Certifies that the work specified except as otherwise specified was carried out in accordance with CAR‐145 and
in respect to that work the aircraft is considered ready for release to service and therefore is in a condition for
safe operation.
Reference should also be made to the CAR 145 approval number.
Signature : ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Certifying Staff Name: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Dated: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
AME License/Authorization No. _______________ Time: _________________________
Category :‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Location**:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
* Reference to approved data used to perform the work.
** Location where the work was performed.
PILOT ACCEPTANCE CERTIFICATE: This is to certify that all conditions stipulated in CAR, Section 8, Series O, Part
3 as applicable have been complied with.
Signature of Pilot:‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Dated : ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

License No. : ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Time (UTC) :________________________

Page 14 of 91
ISSUE 01
DATE SEP-2023
Appendix III
Rejection Note

CIVIL AERODROME, HARNI ROAD, VADODARA – 390 022 (INDIA)
REJECTION NOTE
Sl. No.: __________
The under mentioned aircraft goods received under cover of:
Release Note No. _________________________________________ dated ____________
from _______________________________________________________________________
have after inspection been rejected for the reasons stated hereunder:
Description of Spec. No.

Qty. received Qty. rejected Reasons for rejection
Goods Drawing Pt. No.
The above goods are to be returned to the supplier for Credit / Replacement.
Name of Quality Manager/Release Note Signatory :
Signature of Quality Manager/Release Note Signatory:
1st Copy : Supplier

nd
2 Copy : Records
rd
3 Copy : Regional Airworthiness Office
Firm’s Approval Number __________________________ date _______ Category ___________.

Page 15 of 91
ISSUE 01
DATE SEP-2023
Appendix IV
Format of Certification Authorization

AME AUTHORIZATION
Authorization No: Issuing Date:
Name of candidate:
Holder’s AME License No.: Type License:

Name of Sponsoring Organization:
Whether the candidate is a Regular Employee of the Sponsoring Organisation: YES/NO
Scope Of Approval: ‐
Restrictions: ‐
Specify Limitation Code(If any):
This Authorization is issued as per CAR 145 and is subject to the following conditions:
1. The holder continues to be in employment of M/s___________________________________________
2. The holder license remains current and he is medically fit to exercise the privileges of the authorization.
3. The work certified by the holder under his Authorization shall be qualified with the statement “under the
company authorization from GFC”. Quoting the Authorization no. and date.
4. The Authorization is valid for a period as specified below and can be withdrawn at any time if deemed necessary
by the Quality Manager.
Seal Of Office (Authorized signatory)
VALID FROM VALID UP TO AUTHORIZED SIGNATORY WITH SEAL
Page 1 of 2

Page 16 of 91
ISSUE 01
DATE SEP-2023
TERMS OF AUTHORISATION
1. This document gives authority to the holder of this certification of authorization, under the terms of
inspection authorization issued by the Quality Manager, GFC, to certify and issue CRS or other applicable
certification on behalf of the company within the privileges and limitations of the inspection authorization
and as per terms and organization procedures.
2. The holder is responsible to the Quality Manager, GFC for the Quality and standards of all the maintenance
activities and other works cleared under the supervision and correct recording of such work.
3. In the matter of records, particular care must be taken in the case of operations like inspection and approved
procedure sheets shall be used.
4. The holder is personally responsible for bringing to the attention of the Quality Manager. Any knowledge
encountered during the work process of any unusual event, incident, hazards or inspection difficulties or
defect/ occurrences to the engine/ accessories that may contribute to any unworthy condition or adversely
affect safety.
5. This document and any inspection stamp remain the property of GFC and must be returned to the
AMO/CAMO Department before leaving the company. Inspection stamps issued to the holder should not be
used by any person other than the holder.
6. The holder is personally responsible for the safe custody of the document & any inspection stamp and able
to present the document at any time to a representative of the Airworthiness authority or an official of GFC
upon demand. It is the holder’s personal responsibility to report the loss of this document or stamp
immediately to the Quality Manager, GFC.
7. The stamp must be used in all certifications; quoting full company Approval No. followed by the personal
authorization No., full signature, Name and date in Block letters.
8. For the clearance of individual inspection, the use of the issued authorization stamp will indicate that the
holder has completed the task and constitutes a certificate for that item.
9. All work and inspections completed under these terms of authorization shall be to a standard of conformity
consistent with the requirements and procedures issued by (i) GFC under CAR 145, (ii) Engines & equipment
manufacturers and (iii) any other airworthiness requirements applicable and in force appropriate to the work
performed.
10. Certificates issued by the holder of this authorization must only be made when all the applicable
requirements of the relevant airworthiness authority, manufacturer, operator; approved data and
organization procedure have been met.
11. It is the holder’s personal responsibility to remain aware of the status and currency of data, procedures &
requirements as appropriate to the privileges of the authorization issued.
12. Validity of this approval is subject to the condition that the type rated license by DGCA is valid, current and
employed/Contracted by GFC.
Page 2 of 2

Page 17 of 91
ISSUE 01
DATE SEP-2023
Appendix V
COMPETENCY ASSESSMENT FORMAT :( Ref: GM2 145.A30. (e))
Name of the candidate:
For the purpose of:
Assessment Team Members: Name Designation
1.
2.
NOTE: Competency is to be rated between 1 to 5, where Average below 3 is Fail.
Competency Details Certifyin Technician Competenc Sat/Unsat
g Staff y Rated /N/A
Knowledge of human factors, human performance and limitations. X X
Knowledge of organisation capabilities, Privileges and limitations X
Knowledge of CAR‐M, CAR‐145 and any other relevant regulations X
Knowledge of relevant parts of the maintenance organisation exposition and X X
procedures
Knowledge of occurrence reporting system X X
Knowledge of safety risks linked to the working environment X X
Understanding of professional integrity, behavior & attitude towards safety X X
Understanding of conditions for ensuring continuing airworthiness of aircraft X
and components
Understanding of his/her own human performance and limitations X X
Understanding of professional integrity, behavior & attitude towards safety X X
Understanding critical maintenance task and ability to compile and control X
completed work cards
Ability to consider human performance and limitations X X
Ability to determine required qualifications for task performance X X
Ability to identify and rectify existing and potential unsafe conditions X X
Ability to priorities tasks and report discrepancies X
Ability to process the work requested by the operator X
Ability to properly process removed, uninstalled and rejected parts X X
Ability to properly record and sign for work accomplished X X
Ability to recognize the acceptability of parts to be installed prior to fitment X X
Ability to understand work orders, work cards and refer to and use applicable X X
maintenance data
Ability to use information systems X X
Ability to use, control and be familiar with required tooling and/or equipment X X
Adequate communication and literacy skills X X

Note: “X “mark column is to be checked.
Whether Pass/Fail: Signature:
Signature:
AM/MM/AME/External Member, (If Any) (Quality Manager)

Page 18 of 91
ISSUE 01
DATE SEP-2023
Appendix VI
DOCUMENT EVALUATION FORMAT
Document Evaluation Format for Issue/Reissue/Renewal of Certification Authorization

Dated:
1. Certification Authorization No.
2. Date of Issue/Renewed
3. Name Of the Candidate
4. AME License No./Organization’s issued Approval/Authorization No.:
5. Name of the sponsoring Organization
6 Following documents as mentioned in table below are checked after competency assessment conducted by a
team as per para 3.4.2 of MOE of latest revision:
Sl. No. Document’s Name Valid till Remarks
01 Organization’s NOC
02 AME License
03 Refresher/Continuation Training
04 SMS Training
05 Human Factor Training
06 CAR 145/M Training
07 Medical certificate
08 Any other document (mentioned

document’s name if any)
All the above documents are checked and found valid. Therefore, Certification Authorization no. ‐______________
Issued/renewed and valid till dated: _______________
(Quality Manager)
For: The Gujarat Flying Club

Page 19 of 91
ISSUE 01
DATE SEP-2023
Appendix VII
CA Form‐2(MR)R1
DIRECTORATE GENERAL OF CIVIL AVIATION
FORM CA‐2(MR)R1
APPLICATION FOR APPROVAL OF MODIFICATIONS AND REPAIRS
1. Aircraft Make: Model:
Serial No: Registration Mark:
2. Owner/Operator Name:
Address:
1. Unit Identification:
Unit Make Model Serial No. Mod Repair
Airframe
Power plant
Propeller
Component
4. Description of work:
5. Assessments and Attachments:

6. Owner/
Operator’s Name Signature Date
Signature
Comments:
Approved Rejected Remarks:

7. DGCA Approval
Name Signature Date
NOTE: Be sure and confirm the above form AAC 1 of 2017 R1 or latest.

Page 20 of 91
ISSUE 01
DATE SEP-2023
Appendix VIII
Occurrence Report Form

Complete all sections where information is relevant. Date Received: Occurrence No:
For multi-choice boxes, mark (X) in appropriate item(s)
13. Aircraft 2. Reg. no. 3. Operator 4. Date of Occurrence:
Type &
Series
Flight and Weather Details Subject of Occurrence: 22. 23. Nature

Phase of Flight
of
Flight
5. Flight No: 9. Light 13.Wind / 17. 19. 20.
Condition Speed Precipitation Future Turbulence
Use
6. From 10. Flight 14. IAS

Rules
7. To 11. Local 15. Aircraft 21. Icing

Time Altitude
(hh:mm)
8. Geo. Position 12. Visibility 16. O.A.T 18. Runway in use
24. Air Traffic Related 25. Aerodromes & Facilities Related 26. Flight Operations
& Airworthiness
Related
ATC Incident involving safety Acft / Vehicles/ Grnd Equip Flight Operations
Collision Procedures
ATC Procedures Aerodrome Lighting mark Aircraft Engg. /
Maintenance/
Airworthiness
Separation Obstructions Other in-Flight
emergency
Air Space Apron Foreign Object
R / T / Communication Aerodrome facilities Bird Strike
ATC Equipment Nav. Aids Aerodrome or in-
flight security
MET. Services Other Aerodrome incident Others

Page 21 of 91
ISSUE 01
DATE SEP-2023
Appendix IX
INTERNAL OCCURRENCE REPORT
Organisation name:
Date:
Name of person finding the occurrence:
Aircraft Registration No.:
Area / system of findings:
Nature of occurrence:
Rectification Action taken by Maintenance Manager
Date
Stamp & Sign
Scrutinized by quality manager

Date
Stamp & Sign

Page 22 of 91
ISSUE 01
DATE SEP-2023
Appendix X
INTERNAL AUDIT PLAN
Sl. Base at Vadodara

AREA OF AUDIT
No. FEBRUARY AUGUST
1 CAR 145.25 (a), (b), (c), (d) FACILITY REQUIREMENTS:
(a) Hangar Facility / Office accommodation.
X X
(b) Store
2 CAR 145.30 PERSONNEL REQUIREMENTS

(a) Management.
X X
(b) Personnel Requirement.
(c) Training and Competency.
3 CAR 145.35 Certifying and Support Staff.
CAR 145.40 Tools and Equipment.
CAR 145.45 Maintenance Data.
CAR 145.A.48: Performance of Maintenance
X X
CAR 145.A.50: Certification of Maintenance
CAR 145.A.55: Maintenance Records
CAR 145.A.60: Occurrence Reporting
CAR 145.65: Maintenance Procedures and Quality System.
1. Audit for Inspection of aircraft carried before the applied for the issuance of ARC.
2. Non-compliance of Audit Plan: In any case, when audits are not carried out as per annual audit plan
then the quality manager shall be responsible to re-plan for audit and same shall be intimated to DGCA
(NR) with explanation not to comply the audit plan.
******

Page 23 of 91
ISSUE 01
DATE SEP-2023
Appendix XI
INTERNAL AUDIT CHECKLISTS
SURVEILLANCE / AUDIT AREA: CAR 145.25 FACILITY

CAR 145.25 (a), (b), (c) HANGER FACILITY / OFFICE ACCOMODATION
Sl. No. CAR Ref. CHECKLIST ITEMS YES NO N/A Note No./ REMARKS
01 CAR Check for availability of suitable hanger to

145.25(a) accommodate the aircraft. Alternately, check for
evidence supporting hanger space will be allotted by
other organisation.
02 Check for the protection of hanger ‐ free from dust,
noise, wind pollution and rain, adequate lighting. Is the
hangar maintained neat and clean?
03 Aircraft docking in position and locked all safety
barriers available and serviceable.
04 Environmental control‐ separate waste containers (for
solid and liquid) provided, maintained and used
correctly.
05 Fire extinguishers‐ correct type/ quantity/condition
and located in designated area with valid test/service
date.
06 Pneumatic supply‐reliable and tapping points
conveniently located and with oil/water ways and
lubrication container maintained.
10 Check for centre line marking on the hanger floor.
11 Check the electrical wiring in the hanger for the
followings:
a) Condition;
b) Loose/improper connection;
c) Insulation;
12 Check whether the electrical main switch is located in
easily accessible place in the hanger.
13 Check that Electrostatic Sensitive Devices (ESD) are
kept properly and are not kept on the floor.

Page 24 of 91
ISSUE 01
DATE SEP-2023
14 Check for arrangement for hanger facility at Line

Station for minor scheduled work or lengthy defect
rectification.
15 Is the controlling Manual available and accessible by
every person who needs access?
16 Are the personnel operating within their approval?
(Check some personal authorizations)
17 Are the personnel operating within their approval?
(Check some personal authorizations)
18 Is the appropriate airworthiness data (Maintenance
manuals, ADs, SBs or other approved data) available at
workstation? (Check revision status against library
holding)
19 Is the method of controlling copied documents
acceptable?
20 Is measuring equipment within calibration? (Check
some of equipment in hangar)
21 Are items removed from aircraft properly identified
with respect to source and status?
22 Are items removed from aircraft properly identified
with respect to source and status?
23 Have replacement spares been inspected and are
these traceable to source?
24 Are tools properly controlled? (Check company tools
and personal tools)
25 In respect of specialized equipment: Are operating
instructions available? Are personnel trained to use
this equipment?
PLACE / DATE OF SURVEILLANCE / AUDIT:
NAME AND SIGNATURE OF THE RESPONSIBLE PERSON:
NAME OF AUDIT TEAM MEMBERS:
SIGNATURE OF AUDIT TEAM OFFICERS: COMMENTS:

Page 25 of 91
ISSUE 01
DATE SEP-2023

CAR 145.25 (a), (b), (c) LINE FACILITY / OFFICE ACCOMODATION
Sl. No. CAR Ref. CHECKLIST ITEMS YES NO N/A Note No./
REMARKS
01 Check previous inspection findings and ensure discrepancies
have been rectified
02 Check availability of appropriately licenced AME, their licence
coverage with respect to aircraft being maintained.
03 Check availability of adequate skilled technician/ staff.
04 Check availability of the following updated documents for
reference and use:
Maintenance Manual;
Trouble Shooting Charts;
List of Circulars issued by QC department of the operator;
Set of approved schedules including Special inspection
schedules;
Working copy of log books;
Copy of Minimum Equipment List;
Quality Control Manual;
Set of Civil Aviation Requirements
05 Check availability of wheel change equipment including spare
wheels, T.P. gauge, and wheel charging facility.
06 Check that the Nitrogen cylinders used for maintenance are
obtained from approved source.
07 Check whether the tools/ equipments which requires
calibration are periodically calibrated.
08 Check availability of Ground power Unit/ Jet Starter/Battery
Cart.
09 Check the condition of batteries in the Battery Cart.
10 Check for suitable arrangement made by the operator in case
they are not having the items given in point 9 above.
11 Check availability of appropriate trestles, ladders etc.
12 Check availability of appropriate aircraft spares
commensurate with the checks/ schedules being carried out.
13 Check that the spares are stored properly and having proper
release note/ serviceable tags etc. as applicable.
14 Check whether the spare items which required being stored
in environmentally controlled condition are kept properly.

Page 26 of 91
ISSUE 01
DATE SEP-2023

CAR 145.25 (d) STORES
01 Check the suitability of stores in terms of size,

Environment control, Racks and Bins, adequate
lighting etc.
02 Does the organisation purchase only from reputable
suppliers? (Check purchasing records)
03 The organisation complies with own procedures?
04 Does incoming inspection take place in accordance
with own procedures?
05 Is evidence of incoming inspection recorded?
06 Is a trace‐ability number allocated and recorded?
07 Is access to the stores controlled?
08 Are parts in the store correctly identified? (Check
match between part no, bin identification, store’s
inventory)
09 Can trace‐ability be established for all items stored?
(Check trace‐ability numbers availability, different
batches being separated.) (Trace some items in stores
to their delivery documentation)
10 Are all “lifed” items controlled by expiry date and on a
first in first out system?
11 Is the storage of rubber products acceptable? (Check
packaging, environment control, rotation of tires)
12 If items are returned to the store, is the control system
adequate?
13 Is the control of U/S and repairable items acceptable?
14 Is the storage of flammable goods acceptable?

Page 27 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: CAR 145.30. MANAGEMENT

CAR 145.30. MANAGEMENT
01 CAR 145.30 Position of the Accountable Manager in the organization

(a)(1) and his financial authority.
02 CAR 145.30 Ensure that Accountable Manager in the organization
(a)(1) make available all necessary resources to accomplish
maintenance financial authority.
03 CAR 145.30 Check the policy in the MOE regarding safety and quality
(a)(1) system.
04 AMC 145.30 MOE statement of Accountable Manager signed by both
(a) CEO and nominated Accountable Manager, if applicable.
05 CAR 145.30 A letter of acceptance of individual post holder or the
(a) Group, including the Accountable Manger obtained?
06 CAR 145.30 Aviation background of Accountable Manager or
(a)(3) exposure on CAR 145 requirements.
07 CAR 145.30 MOE description of duties and responsibility of
(b) Accountable Manager.
08 CAR 145.30 Are all indicated Post Holders appointed? Verify Form 4
(b) for acceptance from DGCA.
09 CAR 145.30 Accountable Manager issuing Terms of references (Duties
(b)(1) & Responsibilities) to all Post Holders.
10 CAR 145.30 MOE policy on qualification, experience and training
(b)(3) requirements for all post holders. Verify compliance.
11 CAR 145.30 MOE procedures on overseeing of functions when the
(b)(4) respective post holder is on long leave.
12 AMC 145.30 MOE description of Base Maintenance Manager’s
(b)(3) responsibility.
13 AMC 145.30 MOE description of Line Maintenance Manager’s
(b) (4) responsibility.
14 AMC 145.30 MOE description of Workshop Manager’s responsibility.
(b)(5) Note: It is required even in the absence of the post holder.
15 AMC 145.30 MOE description of Quality Manager’s responsibility.
(b)(6)
16 AMC 145.30 MOE provision for company designation and the
(b)(7) corresponding post holder function, if followed. [Eg.,
General Manager (Quality) – Quality Manager]
17 AMC 145.30 MOE organization chart and the hierarchy of Accountable
(b)(8) Manager and Post Holders acceptable to DGCA and
procedures for reporting
Note:
1. All Post Holders shall report to the Accountable
Manager.

Page 28 of 91
ISSUE 01
DATE SEP-2023
2.All manager, if appointed, should report to

accountable manager through their respective post
holder.
18 CAR 145.30 MOE procedure for identifying gap in the Quality System
(c) and associated feedback of compliance and involvement
of Accountable Manager. Verify compliance and
documentary evidence.
19 CAR 145.30 Are all Post holders reporting to the Accountable Manger
(c) to inform/ discuss the quality and compliance matter?

Page 29 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: CAR 145.30(b). PERSONNEL REQUIREMENT

CAR 145.30(b). PERSONNEL REQUIREMENT
01 CAR 145.30 MOE procedure of maintenance man hour estimation taking

(d) in to account various functions – planning, production,
inspection in accordance with the approval. Three monthly
review and readjustment. Verify Compliance with evidence.
02 CAR 145.30 MOE procedure of maintenance man hour supervising,
(d) quality monitoring, documentation etc. as per scope of
approval. Verify Compliance with evidence
03 AMC 145.30 MOE procedure of maintenance man hour estimation taking
(d) 2 in to account of planned absentee (training, vacations, etc.)
04 AMC 145.30 MOE procedure for review and reporting the shortfall of
(d) 2 man power to accountable manager. Verify?
05 AMC 145.30 Check the MOE procedure related to maintenance man‐
(d) (2) hour planning, that should exclude all maintenance
activities carried out outside the scope of the CAR‐145
approval. Verify?
06 AMC 145.30 Company employee and contract employee ratio (less than
(d)(1) 50%). Verify?
07 AMC 145.30 Check base maintenance man hour plan during the Aircraft
(d)(4) Hangar visit plan.
08 AMC 145.30 Review man hour availability allotted for quality functions
(d)(4) and adequacy of man power in quality department.
09 AMC 145.30 Practice of reviewing man hour plan every 3 months, and
(d)7 action for deviation of planned man hours viz ‐a‐viz actual
man hour.
10 CAR 145.30 MOE procedure for competency assessment of personnel
(e) involved in any maintenance, development of maintenance
programme, airworthiness review, management and/or
quality audits etc.
11 CAR 145.30 MOE procedure for understanding of application of human
(e) factors and human performance issues appropriate to that
person's function in the organisation in addition of
competency assessment. Verify Compliance.
12 CAR 145.30 MOE procedure for competency of personnel on human
(e) factors and human performance related to aeronautical
design, certification, training, operations and maintenance
etc. Verify Compliance.
13 CAR MOE procedure for competency assessment, approval and
145.30(f) qualification and standards of NDT specialist. Are they
appropriately qualified for the particular non‐destructive
test in accordance with DGCA specified standard or
equivalent Standard recognized by DGCA. Verify
Compliance.

Page 30 of 91
ISSUE 01
DATE SEP-2023
14 CAR MOE procedure for competency assessment, approval and

145.30(f) qualification standards of personnel engaged in following
specialised task shall be appropriately qualified in
accordance Recognized standards
1. Structural repair specialist
2. Battery Charging
3. Boroscope Inspection
4. Engine condition monitoring
5. Aircraft performance monitoring
6. Shop activities – Calibration and Bench Check, oxygen
charging
Verify Compliance by documentary evidence
15 AMC MOE policy and procedure on qualification, training,
145.30(f) examination and approval of NDT specialists for particular
NDT. Verify Compliance.
16 AMC 145.30 MOE procedure for competency assessment, training,
(f)6 approval for NDT new method such as thermography and
shearography, if applicable. Verify compliance
17 AMC 145.30 MOE procedure for competency assessment, approval
(f)8 training etc for other technique of NDT non‐destructive
inspection such as delamination coin tapping. Verify
Compliance.
18 CAR 145.30 MOE policy for task trained certifying staff to carry out minor
(g) scheduled line maintenance and simple defect rectification.
Verify compliance and records
Note: Minor schedules and simple defects required to be
defined in the MOE.
19 CAR 145.30 MOE policy for qualification and experience requirement,
(e) assessment of certifying staff in line maintenance and
certification. Verify compliance and records Verify
Compliance.
20 CAR 145.30 Check the MOE procedure for assessment of competency
(e) AMC1 and method of evaluation for all personnel engaged in
145.30 (e) maintenance includes planners, mechanics, specialised
services staff, supervisors, certifying staff and support staff,
whether employed or contracted, Verify the compliance and
records
21 AMC1 Check the MOE procedure for assessment of competency of
145.30 (e) personnel as per job function, adequate training, and
organisation maintenance procedure as per GM 2 of this
para. Verify the compliance and records
22 CAR 145.30 Check the MOE procedure for assessment of competency
(e) AMC1 and method of evaluation of specialised services personnel
145.30 (e) such as store keeper, welders, structural repair etc.,
whether employed or contracted, Verify the compliance and
records.

Page 31 of 91
ISSUE 01
DATE SEP-2023
23 CAR 145.30 Check the MOE procedure for records keeping of

(e) AMC1 competency assessment, experience, qualification, training,
145.30 (e) licence, authorisation etc. of all the personnel assessed,
Verify the compliance and records
24 AMC1 MOE procedure for adequate initial and recurrent training
145.30 (e)1 to be provided as per the job function of all staff and records
to ensure continued competence
25 AMC1 MOE procedure to release the staff after duly assessment of
145.30 (e)2 knowledge, competency and related maintenance
organisation procedures, as applicable to their duties.
26 AMC1 MOE procedure for compliance that All staff have been
145.30 (e)3 trained and demonstrated for understanding of human
factors and human performance issues in relation with their
job function
27 AMC1 Check the MOE procedure and criteria to assist in the
145.30 (e) 4 assessment of competence and to establish the training
needs analysis, job descriptions are recommended for each
job function. Verify the compliance and records
28 AMC1 Check the MOE procedure for the criteria of assessment to
145.30 (e) 4 manager, supervisors, mechanics specialised services,
certifying staff, support staff etc.

29 GM3.145 Check the MOE procedure for keeping the records the
.A.30 (e). competency assessments as all personnel

30 AMC2 MOE procedure for initial and recurring training of post
145.30 (e)1 holders, certifying staff and all other personnel employed on
human factors and human performance issues.

31 AMC2 Check the syllabus & criteria of initial training on human
145.30 (e) 2 factors in MOE for all personnel and for new employee and
feedback to quality department for planning recurring
training. Verify the compliance and records
32 AMC2 Check the MOE procedure for human factors training and
145.30 (e)3, by whom it should be imparted. Verify the compliance
4
33 AMC3 MOE procedure for training on fuel tank safety for technical
145.30 (e) personnel of organisation. Verify the compliance and
records
34 AMC4 MOE procedure for competence assessment that should
145.30 (e) include the verification for the need of additional EWIS
training when relevant. Verify the compliance and records

Page 32 of 91
ISSUE 01
DATE SEP-2023
35 AMC 145.30 MOE procedure for minor scheduled line maintenance up to

(g)(1) and including a weekly check specified in AMP and
requirements for its certifications Verify Compliance.
36 AMC 145.30 MOE procedure for certification of minor inspection where
(g)(1) weekly check not specified in AMP, such check to be
considered equivalent to weekly. Verify Compliance.
37 AMC 145.30 MOE procedure describing the scope of simple defect
(g)(2) rectification listed in this Para, and issuing CRS for these
tasks after appropriate task training. Periodicity of updating
the simple defect lists. Verify Compliance.
38 AMC 145.30 MOE procedure for requirements of certifying staff (B1, B2,
(g)(3) as appropriate) at out station for line maintenance
certification/ defect rectification Periodicity of updating the
simple defect lists. Verify Compliance.
39 AMC 145.30 MOE procedure for limited scope of scheduled and
(g)(4) nonscheduled line maintenance (defect rectification) to only
those tasks that can be certified by the available certifying
staff category. Verify Compliance.
40 AMC 145.30 MOE procedure for ensuring experience, qualification and
(g)(4) assessing competency of certifying staff, Category C for
issuing CRS of complex motor‐powered aircraft in base
maintenance. Verify Compliance.
41 AMC 145.30 MOE procedure for competency assessments, experience of
(g)(4) appropriate aircraft type rated support staff for certification
of task/ inspection performed in the base maintenance of
complex motor‐powered aircraft before issue of CRS Check
the register for support staff
Verify Compliance. / Records

42 CAR Duties and responsibilities in MOE for Category C certifying
145.30(h staff before issue of CRS after base maintenance of complex
)1(iii) motor‐powered aircraft
Verify Compliance/ completed schedule.

43 CAR MOE procedure for competency assessments, experience of
145.30(h certifying staff qualified Category C and assisted by support
)1(iii) staff (category B1, B2) for issuing CRS after base
maintenance of other than complex motor‐powered
aircraft.
Verify Compliance.
44 CAR MOE procedure for Component certifying staff comply rule
145.30(h 61 and as per CAR‐66 Subpart C for issue of CRS.
)1(iii) Verify Compliance.
45 CAR MOE procedures for certifying to outsource base
145.30(j) (1) maintenance activity outside India. Verify compliance

Page 33 of 91
ISSUE 01
DATE SEP-2023
46 CAR MOE procedures to outsource line maintenance activity

145.30(j) (2) outside India. Verify compliance.
47 CAR MOE procedures to authorize commander / flight engineer
145.30(j) (3) to carry out repetitive pre‐flight AD. Verify compliance
48 CAR MOE Procedures to issue limited certification authorization
145.30(j) (3) to commander / flight engineers to carry out specific tasks,
while away from the main base. Verify compliance
49 CAR MOE procedure for issue one off certification authorization
145.30(j) (3) to Its employees holding equivalent type authorizations on
aircraft of similar technology, construction and systems to
certify at stations away from base. Verify compliance
50 CAR MOE Procedure to issue one off certification authorization
145.30(j)(5) to the other company employees. Verify compliance
(2)
51 CAR MOE Procedure regarding reporting to DGCA for
145.30(j) maintenance of aircraft in the above circumstances.
Verify compliance
52 AMC 145.30 MOE procedure explaining the role of independent qualify
(d)(7) auditing staff to identify non‐compliance and giving feed
back to the Accountable Manager. Verify Compliance.

Page 34 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA

CAR 145.30(c). TRAINING AND COMPETENCY
01 AMC MOE procedure on training contract employees about the

145.30(d)(1 company policies and procedures.
)
Verify Compliance.
02 AMC1 MOE procedure on training need analysis for their staff
145.30(e)(4 and imparting required training to perform their duties
) independently.
Verify Compliance
03 AMC2.14 MOE policy on imparting initial and continuation Human
5.A.30 (e) Factor Training to the following technical personnel.
a. Post Holders, Managers, Supervisors
b. Certifying staff, technicians and mechanics
c. Quality Control / Quality Assurance Staff.
d. Specialised Service Staff.
e. Human Factor Staff / Trainers.
f. Stores staff and purchase department staff.
g. Ground equipment operator.
h. Contract staff.
j. technical support personnel such as planners, engineers,
technical record staff.
Verify Compliance.
04 AMC2.14 Training records of the above‐mentioned staff.
5.A.30 (e)
05 AMC2 MOE Procedure for the syllabus Initial Human Factor
145.A.30 Training/ Human factor continuation training as per in
(e)(1) GM1 145.A.30 (e) and by whom it will be imparted to all
related personnel organisation.
Verify Compliance
06 AMC1 MOE policies and procedures for imparting initial/
145.30 (e)1 recurring training as per their job function to various
technical personnel – planner, post holders, specialized
service staff, certifying staff, support, ground handling and
other.
Verify Compliance evidence or discussion.

07 AMC2 MOE procedure & Record for initial and recurring training
145.30 (e) for all staff within 6 months of recruitment and for
(1) contract employees immediately after joining.

Page 35 of 91
ISSUE 01
DATE SEP-2023

Page 36 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA

CAR 145.35. CERTIFYING AND SUPPORT STAFF
01 CAR MOE procedures regarding ensuring competency

145.35(a) assessment and other requirements before the
issue or re‐issue of authorization to certifying
staff to issue CRS at base maintenance.
Verify compliance.
02 CAR MOE procedures regarding ensuring
145.35(a) (i) competency assessment and other requirements
for support staff holding Category B1/ B2 license
with appropriate type rating at base
maintenance.
Verify compliance.
03 CAR Personal files of certifying and support staff
145.35(a) (i) containing the minimum following documents.
Verify compliance.
a. Approved Examination results.
b. DGCA endorsement
c. Evidence for Company examination.
d. Copy of Certification Authorisation
e. Evidence of recent experience.
04 CAR 145.35 Issue of Certification authorization to certifying
(b) staff and conditions of validity–validity of
authorization including validity of continuation
training.
05 CAR 145.35 Company policy on validating the certification
(c) privilege to certifying staff and support staff must
have certified at least 6 months in the last two
years.
Verify compliance.
06 CAR Currency of continuation training to the certifying
145.35(d) staff and support staff be maintained in each two
years. Training coverage on three elements
(aircraft technology, company procedures and
human performance).
Verify compliance.
07 CAR MOE procedure for issue of certification
145.35(f) & authorisation. One off authorisation
AMC.35(f ) (145.A.30(j)(5)) to prospective certifying staff
after assessing their competency, qualification
and capability in line with AMCs 1,2,3&4 of
145.A.30(e) etc. Verify compliance
08 CAR MOE procedure for issue of certification
145.35(i) authorisation to certifying staff by QM.
Verify compliance

Page 37 of 91
ISSUE 01
DATE SEP-2023
09 CAR The records to be maintained by organisation of

145.35(j) the certifying staff/ support staff should be
mentioned in the MOE and the preservation
period of minimum 3 yr.
1.details of any aircraft maintenance
license held under CAR 66 and
2. all relevant training completed.
3. the scope of the certification
authorizations issued, where relevant,
4. Particulars of staff with limited or
one‐off certification authorizations.
Verify compliance & Records
10 CAR MOE procedure related to certifying staff/
145.35(j support staff should have access of their records
)(k)(l)(m ) on request. A copy of certification authorisation
to be provided them. They should produce the
authorisation to authorised person within 24 Hrs.
and Their age should not be less than 21 years.
Verify compliance & Records
11 CAR 145.35 MOE procedure for eligibility for other criteria for
(n) category A licence holder to exercise the
certification privileges on specific task.
Verify compliance
12 AMC 145. MOE procedure to ensure that certifying staff
A.35(a) and support staff have an adequate
understanding of the relevant aircraft and/or
components to be maintained together with
organisation procedures have received training
and successfully assessed to issue authorization.
Verify compliance
13 AMC 145.35 MOE procedure for Audit Group identifying
(d)(1) personal deficiency or special training needs and
the involvement of Quality Department deciding
training needs.
Verify compliance.
14 AMC Focus of human factor training on incident,
145.35. mistakes and other issues of not following the
(d)(2) procedures.
15 AMC MOE policies liked to functional areas, training
145.35. periods and audit deficiencies. Review of training
(d)(2) needs at least once in two years. Check evidence.
16 AMC MOE policy on continuation training emphasizing
145.35. on aircraft technology and organization
(d)(2) procedures and human performance, training
coverage and duration. Verify compliance.

Page 38 of 91
ISSUE 01
DATE SEP-2023
MOE policy of conducting such training by the

organization or contracted training organization
or approved personnel.
17 AMC List of certifying staff and support staff for various
145.35. (e) training conducted. Records of conducting
training as per the schedule. e.g., attendance
sheets, handouts, instructor evaluation sheets,
etc.
Verify personal files for evidence of attending the
training.
18 CAR 145.35 MOE procedure for reassessment of certifying
(f) staff prior to revalidate Certification
Authorization.
Verify evidence.
19 AMC 145.35 Evidence of obtaining assessment sheets from
(f)(2) other organizations, if certifying personnel are
hired ‐ E.g., Structural work, NDT, maintenance
contracts, etc.
20 CAR Format of Certification Authorisation including
145.35(g) & the scope, limitations, validity and other
(k) conditions of para‐AMC 145.35 (a) (b) and (d).
Certification Authorisation in the form of Hard
Copy or Electronic form.
21 CAR 145.35 Definition and expansion for various
(h) abbreviations given in the Certification
Authorisation Form for better understanding.
22 CAR 145.35 MOE policies on the circumstances which
(h) requires showing or submitting of Certification
Authorization to the authorities including DGCA.
23 CAR 145.35 MOE policies on age limitations for certifying
(h) personnel. Verify compliance.
24 CAR MOE procedure for retention, details of record of
145.A.36 Airworthiness Review Staff and their current list
with their scope of approval.
Verify compliance
25 AMC.145 The details of record of Airworthiness Review
.A.36 Staff should be listed in the MOE Verify
compliance
UTILISING EXPAT LICENCE HOLDERS
01 AIC 2/07 AIC of 02/2007: The MOE policy on conducting
familiarization training to the foreign licence
holders and issue of certificates.
Verify compliance.
02 AIC 2/07 AIC of 02/2007: Policies on conducting oral
checks to the foreign licence holders prior to
assigning jobs.
Verify compliance.

Page 39 of 91
ISSUE 01
DATE SEP-2023
03 AIC 2/07 AIC of 02/2007: Procedure for foreign licence

holder exercising the privileges after meeting the
requirements
VALIDATION FOREIGN LICENCES
01 CAR Sec.2Sr. Minimum one year experience in Maintenance
L Pt. XVI after endorsement, out of which six months
Para 2(iv) should be recent experience in the preceding 12
months.
MOE policy and compliance.

02 Para 5 Evidence of Quality Managers organizing training
to the foreign licence holders.
03 Para 6 Avionics Engineers / B2 Engineers holding RTR
licence or familiar with Indian Air Traffic Control
Procedures.
04 Para 7 Foreign engineers’ licence and experience should
cover major maintenance for allowing them to do
such Maintenance
05 Para 8 Procedure for policy on checking the proficiency
communication in English Language.
06 Para 9 MOE procedures for tracking the validity of Visa,
Passports and Security Clearance of Certifying
Staff (foreign license holders)
07 Para 10 System of checking medical fitness of foreign
licence holders.
08 Para 12 Procedure for conducting examination under
AAC 2 of 2007.
09 Para 13 Requirements of foreign AMEs passing Paper‐I
for continuing service after 12 months of
contract.

Page 40 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: TOOLS AND EQUIPMENT

CAR 145.40. EQUIPMENT, TOOLS AND MATERIALS
01 CAR Are the List of special tools and Equipment

145.40(a) maintained as per the Scope of approval?
02 CAR Check the list of Special Tool / equipment inspection
145.40(a) and calibration periodicity. periodic maintenance
03 CAR Is calibration label pasted on the special tool and
145.40(a) equipment? Next inspection due date is printed?
04 CAR Is there a system of Control Register or electronic
145.40(a) database available to track calibration periodicity,
Calibration Standards inspection due date?
05 CAR Is the Firm uses Alternate tool in the absence of
145.40(a) manufacturer specified tools? Verify the evidence
DGCA accepted procedures (in MOE)
06 CAR Is the system of maintaining / calibration of Ground
145.40(a) Equipment satisfactory?
07 CAR Is the Tool Crib Control issue / receipt of Tools
145.40(a) properly?
08 CAR Are the special tools / Electronic Equipment kept
145.40(a) with operating instructions?
09 CAR Are the Certification Authorisation holders familiar
145.40(a) with application of tools and equipment? Observe
during maintenance.
10 CAR Are Special tools borrowed from other
145.40(a) organisation? Verify the system described in MOE.
11 CAR Are any Special tools locally fabricated? Are the
145.40(a) procedures given in the MOE satisfactory?
12 CAR Is the system of planning of Spare Parts / Materials
145.40(a) / Consumables satisfactory? Check stock position of
sample critical item (engine oil filter / fuel filter)
13 CAR Carry out sample check to verify availability of
145.40(a) Special tool/ Spares / Consumables – sample must
be covered entire scope of approval.
14 CAR Are the minimum required tools, consumables kept
145.40(a) at Line Station? Verify records.
15 CAR Does the manual describe or make reference to the
145.40(a) equipment necessary to perform all functions
appropriate to the ratings required?
16 CAR Does the manual describe or refer to procedures for
145.40(a) the method in which special tools and equipment
are used?
17 CAR Does the organisation have the necessary
145.40(a) equipment to support its ratings (capability)?

Page 41 of 91
ISSUE 01
DATE SEP-2023
18 CAR Is an up‐to‐date inventory of tools and equipment

145.40(a) available?
19 CAR Are the tools and equipment marked to identify
145.40(a) ownership?
20 CAR Is the system for the control of tools and equipment
145.40(a) satisfactory?
Has a procedure been established to control and,
where necessary, calibrate tools and other
equipment at a frequency and to a standard to
ensure serviceability, accuracy and traceability and
is this documented on MOE?
21 CAR Are calibration records and verification standards
145.40(a) kept for at least five years? Check MOE policy.
22 CAR Is the method of controlling hand tools (whether
145.40(a) personally owned or issued by the organization)
acceptable?
CAR 145.42 ACCEPTANCE OF COMPONENTS
23 CAR 145. Check policy for acceptance of components, part
A.42(a) and raw material in MOE.
24 CAR 145. Check the procedure for ensuring the eligibility of
A.42(b) components for fitment on aircraft when different
modifications and /or airworthiness standard may
be applicable.
25 CAR 145. Check the procedure for local fabrication of parts
A.42(c) the procedure for acceptance of locally
manufactured components modifications.
26 CAR 145. Check the policy for classification of unsalvageable
A.42(d) parts and the procedure followed to ensure that
part is not re‐entered in the components supply
system. Verify compliance.
27 CAR 145. Check the procedure for control of unserviceable
A.42(d) components. Verify compliance.
28 CAR 145. Check the procedure for control of unsalvageable
A.42(d) components and method used to make it
permanently unusable. (Refer AMC M.A.504 (d)(2).
Verify compliance.

Page 42 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: MAINTENANCE DATA

CAR 145. 45. MAINTENANCE DATA
01 CAR Is the Firm holds all required Maintenance Data (MD)

145.45(a) (MPD, AMM, Repair Manual, SSID, SB, SI, Modification
leaflets, NDI Manual, IPC, Type certificate data sheet and
any other document required for maintenance of airframe.
Verify samples.
02 CAR Are all such manuals available to maintain engine?
145.45(a) Verify samples.
03 CAR Are the regulatory documents such as CAR/ Aircraft Rules
145.45(a) / AAC etc. available?
04 CAR Is the document including CDs updating system followed in
145.45(a) the organization satisfactory? Verify
05 CAR Are AMM & IPC are kept at all Line Stations? Check the
145.45(a) system of updation.
06 CAR Is there a system to notify, intimate or correct
145.45(c) manufacturer MD errors, i.e., Error in any of the
manufacturer literatures?
07 CAR Is there a system of Proposed Modified Maintenance
145.45(d) Instruction (PMMI)? Is the system of PMMI satisfactory?
Are the QC personnel verify and approve modified
Inspection Schedules?
08 CAR Are Major & Minor Modifications defined in MOE?
145.45(e)
09 CAR Is there an approved procedure of Modification or repair
145.45(e) described in MOE, if the Firm is not approved under CAR 21
sub‐part M?
10 CAR Is the system of generating task cards from Computers
145.45(f) appropriate? Is back up taken immediately after updating
the task card Database. Verify evidence.
11 Is the MOE containing separate procedures for Base
Maintenance, Line Maintenance, Shop, NDT etc.,
12 Carry out sample check on completed Inspection Schedules
– supplementary work cards are required if an individual
carry out series of tasks or tasks that are the part of the
AMM
13 CAR Is there a system or person who could provide any
145.45(g) Maintenance related data required by the maintenance
personnel. Verify
14 In case of Maintenance data are given by operator under
MRO system (Not directly by the manufacturer), is there a
system to verify updation status of the data?
15 Is there a system to intimate all Maintenance engineers
whenever revisions to the inspection schedules

Page 43 of 91
ISSUE 01
DATE SEP-2023
introduced? Check for register containing signature /

acknowledgement
16 Are all documents positioned nearer to the work spot?
17 Are the documents stored in proper racks?

Page 44 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA:

Production Planning and Performance of Maintenance
CAR 145.A.47 PRODUCTION PLANNING
AND
CAR 145.A.48 PERFORMANCE OF MAINTENANCE
CAR 145.A.47 PRODUCTION PLANNING

01 CAR 145.A.47 Check the production planning has system
(a) appropriate to the amount and complexity of
the work to plan the availability of all
necessary personnel, tools, equipment,
material, maintenance data and facilities to
ensure the safe completion of maintenance
task.
02 CAR 145.A.47 Check the procedure to ensure that
(a) organisation take into account of human
factor limitation while planning shift
03 CAR 145.A.47 Check the procedure for communication of
(a) information between outgoing and incoming
of shift personnel regarding completion of
maintenance task.
CAR 145.A.48 PERFORMANCE OF MAINTENANCE
01 CAR 145.A.48 Check the procedure for clearing of tools and
(a) any other material from aircraft after
completion of maintenance.
02 CAR 145.A.48 Check the MOE procedure for error capturing
(a) method after performing any critical
maintenance task.
03 CAR 145.A.48 Is the list of critical maintenance task listed/
(a) documented in MOE/ other documents.
04 CAR 145.A.48 Is understanding of error capturing is well
(a) defined in MOE to detect maintenance error
made when performing maintenance?
05 CAR 145.A.48 MOE procedure to identify the Possible errors
(a) occurring in different area such as
maintenance activity, tools, store, hanger,
night shifts etc.
06 CAR 145.A.48 Is procedure in MOE for identifying possible
(a) error capturing methods during/ after
performing maintenance task?
07 AMC1 Is procedure in MOE for assessing the training
145.A.48 (b) and qualification need to their staff for
identifying possible error capturing methods?

Page 45 of 91
ISSUE 01
DATE SEP-2023
08 AMC1 Is there any feedback procedure in MOE to

145.A.48 (b) ensure staff is familiar with critical
maintenance task and error capturing
method?
09 AMC1 Is there any feedback procedure in MOE to
145.A.48 (b) ensure staffs are trained for reviewing the
critical maintenance task for their impact on
flight safety?
10 AMC1 Is a feedback system to ensure the applicable
145.A.48 (b) error capturing methods applied for detecting
error while performing maintenance task are
adequate.
11 AMC4 Is MOE procedure defining the independent
145.A.48 (b) inspection on the maintenance carried out by
authorised person and who can carry out such
inspection and how?
12 AMC4 Is the MOE procedure defining that who can
145.A.48 (b) carry out the independent inspection and
how?
13 AMC4 Is the MOE procedure defining re‐inspection
145.A.48 (b)(c) in case of only one authorised person is
available& performed the task, if applicable?
14 AMC4 Is Procedure for minimizing the risk of
145.A.48(c) repeated errors in identical maintenance
documented?
15 CAR 145.A.48 Is a procedure in MOE for detecting multiple
(c) errors during maintenance and their risk?
16 AMC4 Is procedure documented for assessing of
145.A.48(d) repair and modification on aircraft and
possible care should be taken to avoid risk,
while performing maintenance on CDCCL
items.
16 AMC4 Is Procedure documented in MOE that how to
145.A.48 (b)(c) minimize/ capture the multiple error while
performing maintenance task?

Page 46 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: Certification of Maintenance

CAR 145.50 CERTIFICATION OF MAINTENANCE
01 CAR.A.14 Check the procedure for issue of certificate of

5.50(a)(b) release to service before flight/ after completion of
any maintenance by appropriately authorised
Certifying staff.
02 CAR.A.14 Check the procedure for reporting to owner /
5.50(a)(b) operator regarding any defects or incomplete
maintenance work orders identified during the
Maintenance of aircraft declines to have such
maintenance carried out under this paragraph,
paragraph (e).
03 CAR.A.14 Check the procedure for authorised release
5.50(d) Certificate or airworthiness approval tag identified
as CA Form 1 after completion of any maintenance
on a component.
04 CAR.A.14 Check the procedure when an aircraft is grounded
5.50(f) at a location other than the main line station or
main maintenance base due to the non‐availability
of a component with the appropriate release
certificate.
05 AMC Check the format of CRS as per CAR ‐145.
A145.50 (b)
06 AMC 2 Check the procedure for issue of CRS for used
A.145.50 components removed from aircraft which have
(d)(2.7) been withdrawn from service from the Indian
registered aircraft.
07 AMC 2 Check the procedure for issue of CRS which has
A.145.50 been removed from aircraft involved in abnormal
(d)(2.9) occurrences such accident / incident/ lighting strike
/ heavy landing etc.
08 AMC 2 Check the procedure for issue of CRS for
A.145.50 components not maintained by CAR 145 approved
(d)(2.8) organisation.
09 AMC 2 Check the procedure for issue of CRS for new
A.145.50 unused components in storage without CA Form ‐1
(d)(2.5) manufactured by organisation acceptable to DGCA.
10 AMC 2 Check the procedure for issue of CRS for aircraft
A.145.50 components removed from serviceable registered
(d)(2.6) Indian aircraft.
11 AMC 2 Check the procedure for issue of CRS for aircraft
A.145.50 components removed from serviceable non‐Indian
(d)(2.6.2) aircraft.

Page 47 of 91
ISSUE 01
DATE SEP-2023

Page 48 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: MAINTENANCE RECORDS

CAR 145. 55. MAINTENANCE and AIRWORTHINESS REVIEW RECORD
01 CAR Are Completed Inspection Schedules/

145.55(a) airworthiness review / Task Cards and CRS
preserved properly? – indexed and kept in a
safe manner.
02 CAR Are History cards up‐to‐date? Carry out
145.55(a) Sample Check.
03 CAR Is the Computer based TBO monitoring
145.55(a) method satisfactory? Verify through samples.
How often component swapping / replaced
details reaches Quality Dept.
04 CAR Is the Total time tracked for engine modules
145.55(a) OK? Verify through sample check.
05 CAR If the work is sub contracted, are concerned
145.55(a) completed released documents preserved?
06 CAR Is all necessary records are retained to prove
145.55(a) that all necessary requirements fulfilled for
issue of CRS.
07 CAR Is there any procedure to reconstruct record
145.55(a) in the event of accidental loss / damage?
08 CAR Are other organisation utilizes the
145.55(b) maintenance service? If yes, do you supply /
retain the records of work carried out for
operator or other company.
09 CAR Is the place and racks of records are protected
145.55(b) from rain, fire, flood, insect, damage, theft
etc,?
10 CAR Are Periodic back up taken for Computerized
145.55(c) Maintenance data and its storage at other
location.
Check evidence
11 CAR Are the maintenance records including
145.55(c) maintenance data and all the records related
to issue/ recommendation of ARC preserved
for at least three years?
Verify MOE

Page 49 of 91
ISSUE 01
DATE SEP-2023
12 CAR MOE procedure for handing of maintenance

145.55(c) records to owner/ operator in case of
withdrawal of CAR 145 approval.

Page 50 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: Occurrence Reporting System

CAR 145.60 OCCURRENCE REPORTING SYSTEM
01 CAR Check MOE or associated procedure manual to

145.A.60 (a) identify unsafe and safety hazards conditions. Verify
AMC procedures for hazard management.
145.A.60 (b)
02 CAR Check MOE procedures for collecting information on
145.A.60 (b) occurrences (internal, serious and reportable)
03 CAR Check MOE or associated manual procedures for
145.A.60 (b) analyzing, evaluating and assessing the data on
occurrences.
04 CAR Check procedures for identifying adverse trend and
145.A.60 (b) method of reversing the trend.
05 CAR Check the method of informing adverse safety trends
145.A.60 (b) to all concerned within and outside the organization.
06 AMC Check the records for proper procedures for
145.A.60 (b) correcting adverse trend.
07 AMC Verify the system followed by the company for free
145.A.60 (b) and frank reporting culture (penalizing or
encouraging).
08 AMC Check whether the internal occurrence reporting
145.A.60 (b) system is close‐ loop, i.e., the originator should get
the feedback on corrections, (Ex a AME who identify
the mistake in the task card should get feedback on
correction)
09 AMC Verify the internal occurrence reporting forms
145.A.60 (b) available combined or separately for incident
reporting, accident reporting, defect reporting and
manufacturer intimation – verify whether minimum
required information are included in the forms.
10 AMC Check the policy on intimating internal occurrence
145.A.60 (b) within the organization (operation / engineering /
ground support) and outside (DGCA /manufacturer)
11 Sec 2 CAR Check MOE procedure to identify and record all
Sr. C PartI defects (major, minor, deferred and cabin defects)
Para 4.1
12 Sec 2 CAR Check for procedures in MOE or associated
Sr. C Part I procedure manual to investigate defects.
Para 4.1
13 Sec 2 CAR Check whether rectification actions indicated or cross
Sr. C Part I referred against the defects mentioned in the Tech
Para 4.2 Log / Flight Report Book.

Page 51 of 91
ISSUE 01
DATE SEP-2023
14 Sec 2 CAR Verify the policy on handling group I and group II

Sr. C Part I defects. Check the associated manual procedures
Para 4.3
15 Sec 2 CAR Check the procedures of inter‐organization co‐
Sr. C Part I ordinations on defect identification and rectification,
Para 4.3 if the AMO and operators are different.
16 Sec 2 CAR Check MOE procedures for giving initial information
Sr. C Part I to the DGCA and operator.
Para 4.5
17 Sec 2 CAR Verify whether all defects (major and minor) are
Sr. C Part I taken into account while preparing monthly statistics
Para 4.6 / reliability index
18 Sec 2 CAR Verify compliance of daily review meeting (Scheduled
Sr. C Part I Airlines); whether qualified (specific aircraft
Para 4.7 knowledge) team members’ review / investigate the
defect.
19 Sec 2 CAR Check the procedure of involving DGCA in the defect
Sr. C Part I investigation system.
Para 4.7
20 Sec 2 CAR Check the definition of mechanical delay; and
Sr. C Part I procedures for delay reporting system.
Para 4.7
21 Sec 2 CAR Check whether the Head of the investigating
Sr. C Part I committee is approved by the Regional Airworthiness
Para 4.8.2 Office. Check the size of the investigation committee
(minimum two members).
22 Sec2 CAR Check for the system of giving (DGCA) interim
Sr.C Part I monthly report if the investigations are kept open.
Para 4.8.4 Check the policy that the maximum period for
investigation is three months.
23 Sec 2 CAR Check MOE procedures mentioning circumstances
Sr. C Part I which require submission of defective component
Para 4.8.5 and associated documents to DGCA.
24 Sec 2 CAR Check the final investigation report (sample) an verify
Sr. C Part I all necessary information is furnished as per CAR.
Para 4.8.5
25 Sec 2 CAR Check the company policies for conducting three
Sr. C Part I monthly review meeting on all defects encountered,
Para 5.5 analysed and investigated including remedial actions.
26 Sec 2 CAR Check the policies on intimating serious service
Sr. C Part I difficulties or problem of continuing airworthiness to
Para 5.5 the operator. Is there time stipulation? Verify the
format.
27 Sec 2 CAR Verify the system of disposing defective component
Sr. C Part I and involvement of DGCA in the process
Para 5.5

Page 52 of 91
ISSUE 01
DATE SEP-2023
28 Sec 2 CAR Verify whether the Monthly Fleet Performance /

Sr. C Part I Engineering Statistics and Analysis Report prepared
Para 5.5 as per AAC 5 of 2001
29 Sec 2 CAR Check MOE for preservation period of records
Sr. C Part I associated with defect, rectification actions and
Para 5.5 reliability trend.
30 Sec 2 CAR Check MOE for retaining period of defective
Sr. C Part I components and DGCA involvement in disposing the
Para 7.2 components
31 Sec 2 CAR Verify whether operations department involve in
Sr. C Part I preparation of MEL.
Para 7.2
32 Sec 2 CAR Check MEL preamble / maintenance system manual
Sr. B Pt. I as to when or where an inoperative item requires
Para 4.1 replacement.
33 Sec 2 CAR Check MOE policy to ensure not to fly aircraft with
Sr. B Pt. I multiple In operative system and involving flight crew
Para 4.1 concurrence for operating such a flight.
34 Sec 2 CAR Carryout sample check on tech log page containing
Sr. B Pt. I MEL. Verify whether limitations are mentioned in the
Para 4.4 flight report book.
35 Sec 2 CAR Check MOE for MEL release policy at base, terminal
Sr. B Pt. I and main stations.
Para 4.4
36 Sec 2 CAR Check whether MEL is up‐to‐date as per the latest
Sr. B Pt. I MMEL. Check whether MEL includes operating
Para 4.4 conditions for Defective RVSM related equipment,
CAT II Operation Equipment and R‐NAV related
equipment.
37 Sec 2 CAR Check whether MEL release reports including
Sr. B Pt. I rectification action are sent to Regional
Para 6 Airworthiness Office on monthly basis.

Page 53 of 91
ISSUE 01
DATE SEP-2023
SURVEILLANCE / AUDIT AREA: MAINTENANCE PROCEDURES AND QUALITY SYSTEM

CAR 145.65 MAINTENANCE PROCEDURES AND QUALITY SYSTEM
Sl. CAR Ref. CHECKLIST ITEMS YES NO N/A Note No./ REMARKS
No.
01 CAR Is the Quality policies include the minimum six points
145.65(a) stipulated in CAR145.65 (a) ‐ safety, safety management
system, human factors application, error reporting
system, compliance monitoring and cooperation for
quality audits.
02 CAR Check the procedure that organisation has established a
145.65(a) safety and quality policy, maintenance procedures and
quality system in MOE.
03 Is there any standards established for aircraft
maintenance works (e.g., Bureau of Veritas, ISO 9000.
04 Are qualification skills and procedures specified in MOE
for specialised service people (NDT & NDI)?
05 Are there procedures and systems explained in MOE to
prevent multiple errors? Verify methods
06 Are there procedures to carry out multiple specialized
inspections, where one engineer carry out different
tasks, and separate procedure sheets used?
07 Carry out sample checks on PDR and verify that the
defects are properly identified and rectified.
08 Check how the system tracks the repetitive inspection of
deferred structural defect / snag.
09 CAR Check the procedure for safety, quality policy has made
145.65(b) taking in to account of human factors and human
performance to ensure good maintenance practices and
compliance with the applicable requirements
established in 145.A.25 to 145.A.95
10 GM Check the procedure that organisation taking in to
145.A.65 consideration for term and condition of maintenance
(b)(1) contract of CAMO before providing maintenance
services.’
11 CAR 145.65 Carry out sample checks on task cards ‐ task must be
(c) signed by CA holders after completion of tasks.
12 Check whether all critical steps are identified in this
schedule.
13 Check whether all the completed inspection schedules
are approved.
14 IS there any system / folder maintained for internal
occurrence reports (e.g., Document errors, missing
inspection, inspection overdue for inspection case,
expired License etc).

Page 54 of 91
ISSUE 01
DATE SEP-2023
15 Check for availability of auditing team, which is separate

from functional team (For small organisation the audit
team may be hired from other organisations).
16 Check whether MOE explains audit procedures and
constituent of audit team
17 Check for the feedback system established in the Quality
system. Verify that the actions are completed and
confirmed in the document.
18 Check whether the audit team identified all lapses and
inform the same to the Accountable Manager.
19 Check whether Accountable Manager holds periodic
meeting with functional heads to assess the efficacy of
quality system.
20 Check whether all audit records are preserved for at
least 3 years
21 Can the organisation show evidence of an internal audit
plan and of internal audits conducted as per the plans
22 Is there a corrective and preventive action procedure?
23 Is every non‐compliance corrected and are actions taken
to prevent recurrence of such non‐compliance?
24 Have corrective action been taken on previous DGCA
audits/ inspections conducted and are actions taken to
prevent recurrence of such noncompliance?
25 Is there a procedure for management review and
overview?
26 Are appropriate actions decided at management
reviews documented and implemented to maintain an
adequate level of conformance to airworthiness
requirements?
27 Are the auditors suitably qualified?
28 Check display of approval certificate in QC office.
29 Check whether regular approved Quality Manger / Dy
QM are available. Are these persons qualified?
30 Are the cells manned adequately by trained persons?
Does an office order exist for allocation of duties?
31 Check MOE, its updation and system of control of copies
and their up dation.
32 Check master set of approved schedules. Check lists of
tools, equipment and consumables required for each
schedule.
33 Check for record of MEL releases continued beyond
period. ‐ placarding of MEL releases Quality Dept action
on repetitive MEL defects
34 Check availability of flight report books, PDRs for the last
3 months for correct format, signatures, DMRs.
35 Check procedure for rectification of repetitive defects
for aircraft based away from base

Page 55 of 91
ISSUE 01
DATE SEP-2023
36 Check records of delay meetings, where applicable.

37 Check whether monthly statistical reports are being
submitted
38 Check mechanical delays summaries are being checked
by QM. Whether MTBUR/ MTBUFs are being monitored
/ compared?
39 Check reliability control of engines ‐ trend‐monitoring
analysis by trained persons.
40 Check TBO/COSL for availability and system of
monitoring
41 Whether investigation reports for failed components are
being received.
42 Check availability of list of engineers, their licence/
approval validity and specimen signatures in the Quality
dept.
43 Check whether completed schedules are audited by QC
before preservation. Check preservation periods.
44 Check the procedure of referring to maintenance
manual As required.
45 Check whether Quality checks of fuel is being followed.
46 Check availability of aquatic capsules, draining kit etc.
Check records for Microbiological tests Calibration of
fuel quantity indicator
47 Whether necessary precautions are being taken during
fuelling?
48 Check the availability of: Mandatory mod. Lists SBs, ADs,
SILs, CPCP and SSID documents
49 System of monitoring the compliance of SBs and Mods.
CARs, Airworthiness advisory circulars
50 Check FTD records of avionics eqpt. or availability of
Ramp tester.
51 Check availability of history cards and data entered
therein.
52 Check the system of certification of first aid and
physician kits and availability of spare kits.
53 Check the system of random testing fire blocking
material after every dry wash.
54 Whether approved persons available for taxiing the
aircraft
55 Whether all pitot covers, pins etc. have red flags?
56 Whether checklists of staff notices/ technical circulars
are being issued?
57 What is the system of recording cabin equipment
defects and their rectification?
58 Whether oil QC checks (SOAP test) as required, are being
done and records maintained and monitored?

Page 56 of 91
ISSUE 01
DATE SEP-2023
59 Whether gages and precession equipment are being

calibrated as required?
60 Whether major defects intimation is being sent to
regional offices within 24 hours?
61 Whether CVR and FDR readout records are maintained
for each serviceable sl. no. of the unit installed on the
aircraft?
62 Whether battery shop is approved?
63 Whether battery check procedure sheet is approved by
the QM
64 Whether record of maintenance of each serial no. of
battery is being maintained?
65 Whether proper system exists for dissemination of
technical information to AMEs and other technical staff?
66 Whether the Quality Manager is inspecting transit
stations / other bases and keeping a record of
observations?
67 Whether trouble shooting manual is available at each
outstation or is on‐board?
68 Whether tow‐bars are available at all transit stations
69 Whether trestles, maintenance stands and ground
equipment have rubber pads to avoid damage to
aircraft?
70 Whether scheduled operators have stands etc. for
engine change?
71 Whether marshallers are trained? Do they wear yellow
jackets and have been provided torches?
72 Are load and trim personnel trained and approved?
73 Are persons trained in handling dangerous goods?
74 CAR Check the procedure that organisation has established
145.A.65 (d) the safety management system (SMS), if applicable.
75 CAR Check the SMS Manual that should contain at least
145.A.65 (d) following.
(i) Identifies safety hazards;
(ii) Assesses the impact of these safety hazards and
mitigates risks;
(iii) Ensures that remedial action necessary to
maintain an acceptable level of safety is
implemented;
(iv) Provides for continuous monitoring and regular
assessment of the safety level achieved; and
(v) Aims to make continuous improvement to the
overall level of safety.

Page 57 of 91
ISSUE 01
DATE SEP-2023
IGNATURE OF AUDIT TEAM OFFICERS: COMMENTS:

Page 58 of 91
ISSUE 01
DATE SEP-2023
Appendix XII
SUB‐CONTRACTED MAINTENANCE ORGANIZATION AUDIT CHECKLIST
Month of Audit : DATE of Audit: ___/___/_______
Details of Auditee (Approved Maintenance Organization)

Name of the Organization M/s.
Name of the Responsible Person
Designation
Contact & E‐mail
Scope of Approval As per attached capability list.
Area of Audit for
Location
Details of Auditor (CAR 145/CAMO ‐M/s. The Gujarat Flying Club)

Auditor’s Name
Designation
Contact & E‐mail
S/N DESCRIPTION Document REF Sat./Unsat. Remarks
A Approvals & Capability List of Org:

Ensure that the sub‐contracted maintenance organization
is approved in accordance with CAR 145 along with the
capability list approved by the competent authority.
1 ‐ Company Approval
‐ Validity of Approval
‐ Scope of Approval / Capability List (covering the
contracted maintenance)
B Facilities:
Ensure that the proper facilities are available in the organization for carrying out sub‐contracted
1
maintenance work:
Shop:
‐ Current & Valid Approval
a)
‐ Facilities (availability of appropriate test bench,
tools, test kits & related manuals/ instructions)

Page 59 of 91
ISSUE 01
DATE SEP-2023
‐ Environment Control ((appropriate temperature,

humidity, cleanliness)
Calibrated Master Gauges / Testers / Equipments:
‐ Availability
‐ Inventory
b)
‐ Calibration Labels / Tags
‐ Calibration Records
‐ Calibration Traceability
C Personnel Approval
Ensure that sub‐contracted organization have the

appropriately approved maintenance personnel to carry
1
out maintenance tasks:
‐ Current & Valid Licence / Approval / Authorisation
D Approved MOE / Organisation Manual
Ensure the availability of approved Maintenance

1 Organisation Exposition / Organisation Manual, as per the
scope of approval, approved by DGCA.
The above‐mentioned items of inspection are checked and found valid.
Satisfactory/ Unsatisfactory
Name & Signature of Responsible Name & Signature of Quality Signature of Auditor
Person of QC Cell of Approved Manager of Approved
Maintenance Organisation Maintenance Organisation
Date:

Page 60 of 91
ISSUE 01
DATE SEP-2023
APPENDIX XIII
AIRCRAFT TYPE PRACTICAL EXPERIENCE AND ON-THE-JOB TRAINING LIST OF TASKS
3.1 THEORETICAL ELEMENT
(a) OBJECTIVE
1. On completion of a theoretical training course the student shall be able to demonstrate, to the
levels identified in the Appendix III syllabus, the detailed theoretical knowledge of the aircraft's
applicable systems, structure, operations, maintenance, repair, and troubleshooting according
to approved maintenance data. The student shall be able to demonstrate the use of manuals
and approved procedures, including the knowledge of relevant inspections and limitations.
(b) LEVEL OF TRAINING:
1. Training levels are those levels defined in point 2 above. After the first type course for category
C certifying staff all subsequent courses need only be to level 1. During a level 3 theoretical
training, level 1 and 2 training material may be used to teach the full scope of the chapter if
required. However, during the training the majority of the course material and training time shall
be at the higher level.
(c) DURATION:
The theoretical training minimum tuition hours are contained in the following table:
CATEGORY HOURS
Aeroplanes with a maximum take‐off mass of 5 700 kg and below
B1.2 60
B2 60
(1) For non‐pressurised piston engine aeroplanes below 2 000 kg MTOM the minimum duration
can be reduced by 50 %.
For the purpose of the table above, tuition hours means 60 minutes of teaching and exclude any breaks,
examination, revision, preparation and aircraft visit. These hours apply only to theoretical courses for
complete aircraft/engine combinations according to the type rating as defined by the DGCA.
(d) JUSTIFICATION OF COURSE DURATION:
1. Training courses carried out in a maintenance training organisation approved in accordance with
CAR‐147 and courses directly approved by the DGCA shall justify their hour duration and the
coverage of the full syllabus by a training needs analysis based on:

Page 61 of 91
ISSUE 01
DATE SEP-2023
a. the design of the aircraft type, its maintenance needs and the types of operation,
b. detailed analysis of applicable chapters
c. see contents table in point 3.1(e) below,
d. detailed competency analysis showing that the objectives as stated in point 3.1(a) above
are fully met.
2. Where the training needs analysis shows that more hours are needed, course lengths shall be
longer than the minimum specified in the table.
3. Similarly, tuition hours of differences courses or other training course combinations (such as
combined B1/B2 courses), and in cases of theoretical type training courses below the figures
given in point 3.1(c) above, these shall be justified to the DGCA by the training needs analysis as
described above.
In addition, the course must describe and justify the following:
a. The minimum attendance required to the trainee, in order to meet the objectives of the
course.
b. The maximum number of hours of training per day, taking into account pedagogical and
human factors principles.
4. If the minimum attendance required is not met, the certificate of recognition shall not be issued.
Additional training may be provided by the training organisation in order to meet the minimum
attendance time.
(e) CONTENT:
As a minimum, the elements in the Syllabus below that are specific to the aircraft type shall be
covered. Additional elements introduced due to type variations, technological changes, etc. shall
also be included. The training syllabus shall be focused on mechanical and electrical aspects for
B1 personnel, and electrical and avionic aspects for B2.
AEROPLANE PISTON
LEVEL CHAPTERS
B1 B2 C
Introduction module:
05 Time limits/maintenance checks 1 1 1
06 Dimensions/Areas (MTOM, etc.) 1 1 1
07 Lifting and Shoring 1 1 1
AEROPLANE PISTON
LEVEL CHAPTERS B1 B2 C
08 Levelling and weighing 1 1 1
09 Towing and taxiing 1 1 1
10 Parking/mooring, Storing and Return to Service 1 1 1

Page 62 of 91
ISSUE 01
DATE SEP-2023
11 Placards and Markings 1 1 1

12 Servicing 1 1 1
20 Standard practices — only type particular 1 1 1
AIRFRAME STRUCTURE
51 Standard practices and structures (damage classification, 3 1 1
assessment and repair)
53 Fuselage 3 1 1
54 Nacelles/Pylons 3 1 1
55 Stabilizers 3 1 1
56 Windows 3 1 1
57 Wings 3 1 1
27A Flight Control Surfaces (All) 3 1 1
52 Doors 3 1 1
Zonal & Station Identification Systems 1 1 1
AIRFRAME SYSTEMS
21 Air Conditioning 3 3 1
21A Air Supply 3 2 1
21B Pressurization 3 3 1
21C Safety & Warning Devices 3 3 1
22 Auto flights 2 3 1
23 Communication 2 3 1
24 Electrical Power 3 3 1
AEROPLANE PISTON
25 Equipment & Furnishings 3 1 1
25A Electronic Emergency Equip. & Cabin Entertainment 1 3 1
Equipment
26 Fire Protection 3 3 1
27 Flight Controls 3 2 1
27A Sys. Operation: Electrical/Fly‐by‐Wire ‐‐ 3 ‐‐
28 Fuel Systems 3 2 1
28A Fuel Systems — Monitoring and indication 3 3 1
29 Hydraulic Power 3 2 1
29A Hydraulic Power — Monitoring and indicating 3 3 1
30 Ice & Rain Protection 3 3 1
31 Indicating/Recording Systems 3 3 1
31A Instrument Systems 3 3 1
32 Landing Gear 3 2 1
32A Landing Gear — Monitoring and indicating 3 3 1
33 Lights 3 3 1
34 Navigation 3 3 1
35 Oxygen 3 2 1

Page 63 of 91
ISSUE 01
DATE SEP-2023
36 Pneumatic 3 2 1
36A Pneumatic — Monitoring and indicating 3 3 1
37 Vacuum 3 2 1
38 Water/Waste 3 2 1
41 Water Ballast 3 1 1
42 Integrated modular avionics 2 3 1
44 Cabin Systems 2 3 1
45 On‐board Maintenance Systems 2 3 1
AEROPLANE PISTON
45 On‐board Maintenance Systems 2 3 1
46 Information Systems 2 3 1
50 Cargo and Accessory Compartments 3 1 1
PISTON ENGINE
70 Standard Practices — Engines 3 1 1
70A Constructional arrangement and operation Installation, 3 1 1
Carburetors, Fuel injection systems, Induction, Exhaust and
Cooling Systems, Supercharging/ Turbocharging, Lubrication
Systems).
70B Engine Performance 3 1 1
71 Powerplant 3 1 1
73 Engine Fuel and Control 3 1 1
76 Engine Control 3 1 1
79 Oil 3 1 1
80 Starting 3 1 1
81 Turbine 3 1 1
82 Water Injections 3 1 1
83 Accessory Gear Boxes 3 1 1
84 Propulsion Augmentation 3 1 1
73A FADEC 3 3 1
74 Ignition 3 3 1
77 Engine Indication Systems 3 3 1
PROPELLERS
60A Standard Practices — Propeller 3 1 1
61 Propellers/Propulsion 3 1 1
61A Propeller Construction 3 1 1
61B Propeller Pitch Control 3 ‐‐ 1
61C Propeller Synchronizing 3 1 1
61D Propeller Electronic control 2 3 1
61E Propeller Ice Protection 3 ‐‐ 1
61F Propeller Maintenance 3 1 1

Page 64 of 91
ISSUE 01
DATE SEP-2023
(F) MULTIMEDIA BASED TRAINING (MBT) methods may be used to satisfy the theoretical training
element either in the classroom or in a virtual controlled environment subject to the acceptance of the
DGCA approving the training course.
3. 2 PRACTICAL ELEMENT
a) OBJECTIVE:
The objective of practical training is to gain the required competence in performing safe maintenance,
inspections and routine work according to the maintenance manual and other relevant instructions and
tasks as appropriate for the type of aircraft, for example troubleshooting, repairs, adjustments,
replacements, rigging and functional checks. It includes the awareness of the use of all technical
literature and documentation for the aircraft, the use of specialist/special tooling and test equipment
for performing removal and replacement of components and modules unique to type, including any on‐
wing maintenance activity.
b) CONTENT:
At least 50 % of the crossed items in the table below, which are relevant to the particular aircraft type,
shall be completed as part of the practical training.
Tasks crossed represent subjects that are important for practical training purposes to ensure that the
operation, function, installation and safety significance of key maintenance tasks is adequately
addressed; particularly where these cannot be fully explained by theoretical training alone. Although
the list details the minimum practical training subjects, other items may be added where applicable to
the particular aircraft type.
Tasks to be completed shall be representative of the aircraft and systems both in complexity and in the
technical input required to complete that task. While relatively simple tasks may be included, other
more complex tasks shall also be incorporated and undertaken as appropriate to the aircraft type.
Glossary of table: LOC: Location; FOT: Functional / Operation Test; SGH: Service and Ground; Handling;
R/I: Removal / Installation; MEL: Minimum Equipment List; TS: Trouble Shooting
B1/B2 B1 B2
CHAPTERS LOC FOT SGH R/I MEL TS FOT SGH R/I MEL TS
Introduction module:
05 Time limits/maintenance checks X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
06 Dimensions/Areas (MTOM, etc.) X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
07 Lifting and Shoring X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐

Page 65 of 91
ISSUE 01
DATE SEP-2023
08 Levelling and weighing X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐

09 Towing and Taxing X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
10 Parking/Mooring storing and return to X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
service
11 Playcard and marking X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
12 Servicing X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
20 Standard practices –only type Particular X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
AIRFRAME STRUCTURES
51 Standard Practices and Structures X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
(damage classification, assessment and
repair
53 Fuselage X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
54 Nacelles/Pylons X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
55 Stabilizers X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
56 Windows X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐‐‐ ‐‐ ‐‐

57 Wings X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐‐‐ ‐‐ ‐‐
27A Flight Control Surfaces X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐‐‐ ‐‐ ‐‐
B1/B2 B1 B2
52 Doors X/X X X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
AIRFRAME SYSTEMS
21 Air Conditioning X/X X X ‐‐ X X X X ‐‐ X X
21A Air Supply X/X X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐
21B Pressurizations X/X X ‐‐ ‐‐ X X X ‐‐ ‐‐ X X
21C Safety and warning Devices X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
22 Auto flight X/X ‐‐ ‐‐ ‐‐ X ‐‐ X X X X x
23 Communications X/X ‐‐ X ‐‐ X ‐‐ X X X X x
24 Electrical Power X/X X X X X X X X X X x
25 Equipment and Furnishings X/X X X X ‐‐ ‐‐ X X X ‐‐ ‐‐
25A Electronic Equipment including X/X X X X ‐‐ ‐‐ X X X ‐‐ ‐‐
emergency equipment
26 Fire Protection X/X X X X X X X X X X X
27 Flight Controls X/X X X X X X X ‐‐ ‐‐ ‐‐ ‐‐
27A Sys. Operation: Electrical/Fly‐by‐ Wire X/X X X X X ‐‐ x ‐‐ X ‐‐ x
28 Fuel Systems X/X X X X X X X X ‐‐ X ‐‐
28A Fuel Systems — Monitoring and X/X X ‐‐ ‐‐ ‐‐ ‐‐ x ‐‐ x ‐‐ X
indicating
29 Hydraulic Power X/X X X X X X X X ‐‐ X ‐‐
29A Hydraulic Power — Monitoring and X/X X ‐‐ X X X X ‐‐ X X X
indicating
30 Ice and Rain Protection X/X X X ‐‐ X X X X ‐‐ X X

Page 66 of 91
ISSUE 01
DATE SEP-2023
31 Indicating/Recording Systems X/X X X X X X X X X X X

31A Instrument Systems X/X X X X X X X X X X X
32 Landing Gear X/X X X X X X X X X X ‐‐
32A Landing Gear — Monitoring and X/X X ‐‐ X X X X ‐‐ X X X
indicating
33 Lights X/X X X ‐‐ X ‐‐ X X x X ‐‐
B1/B2 B1 B2
34 Navigation X/X ‐‐ X ‐‐ X ‐‐ x x x x ‐‐
35 Oxygen X/‐‐ X X X ‐‐ ‐‐ x x x x X
36 Pneumatic X/‐ X ‐‐ X X X X ‐‐ X X X
36A Pneumatic — Monitoring and indicating X/X X X X X X X X X X X
37 Vacuum X/‐‐ X ‐‐ X X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
38 Water/Waste X/‐‐ X X ‐‐ ‐‐ ‐‐ X X ‐‐ ‐‐ ‐‐
41 Water Ballast X/‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
42 Integrated modular avionics X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ X X X X X
44 Cabin Systems X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ X X X X X
45 On‐Board Maintenance System (or X/X X X X X X X X X X X
covered in 31)
46 Information Systems X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ x ‐‐ X X X
50 Cargo and Accessory Compartments X/X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
PISTON ENGINE MODULE
70 Standard Practices — Engines — only ‐‐/‐‐ ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
type particular
70A Constructional arrangement and X/X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
operation (Installation Inlet, Compressors,
Combustion Section, Turbine Section,
Bearings and Seals, Lubrication Systems)
70B Engine Performance X/X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐‐‐ ‐‐ ‐‐
71 Power Plant X/‐‐ X X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐
73 Engine Fuel and Control X/X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐‐‐ ‐‐ ‐‐
73A FADEC Systems X/X X ‐‐ X X X X ‐‐X X X
74 Ignition X/X X ‐‐ ‐‐ ‐‐ ‐‐ X ‐‐‐‐ ‐‐ ‐‐
76 Engine Controls X/‐‐ X ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐‐‐ ‐‐ ‐‐
77 Engine Indicating X/X X ‐‐ ‐‐ X X X ‐‐‐‐ X X
78 Exhaust X/‐‐ X ‐‐ ‐‐ X X ‐‐ ‐‐‐‐ ‐‐ ‐‐
79 Oil X/‐‐ ‐‐ X X ‐‐ ‐‐ ‐‐ ‐‐‐‐ ‐‐ ‐‐
B1/B2 B1 B2
80 Starting X/‐‐ X ‐‐ ‐‐ X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
81 Turbines X/‐‐ X X X ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
82 Water Injection X/‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐

Page 67 of 91
ISSUE 01
DATE SEP-2023
83 Accessory Gearboxes X/‐‐ ‐‐ X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐

84 Propulsion Augmentation X/‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
PROPELLERS
60A Standard Practices — Propeller ‐‐/‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
61 Propellers/Propulsion X/X X X ‐‐ X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
61A Propeller Construction X/‐‐ ‐‐ X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
61B Propeller Pitch Control X/‐‐ X ‐‐ X X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
61C Propeller Synchronizing X/‐‐ X ‐‐ ‐‐ ‐‐ X ‐‐ ‐‐ ‐‐ X ‐‐
61D Propeller Electronic control X/X X X X X X X X X X X
61E Propeller Ice Protection X/‐‐ X ‐‐ X X X ‐‐ ‐‐ ‐‐ ‐‐ ‐‐
61F Propeller Maintenance X/X X X X X X X X X X X

Page 68 of 91
ISSUE 01
DATE SEP-2023
Appendix XIV
FORMAT OF OJT BOOKLET
All entries in this OJT booklet should be made in indelible ink. The correction, if any, should be
done in manner by striking with a single line, such that deleted entry remains legible. Such entries
should be authenticated by the OJT supervisor.
 Dates entered should follow the format DD/MM/YY.
 Each page should be identified by the OJT booklet owner’s name and signature.
OJT BOOKLET HOLDER DETAILS

Name in Full: Date of Birth:
AME Licence No. (If available):

Nationality:
Computer No.
Address: Licence Category being applied for: (Tick
Appropriate)
Aircraft Rating and type of Aircraft B1 B2
Name of Approved Maintenance

Organisation and Address:
Signature:

Page 69 of 91
ISSUE 01
DATE SEP-2023
A/C Reg./
Applicable Aircraft Engine / Date/ Signature of
Supervisor/AME
Description of Task and Job Licence Category Type APU serial Location Trainee
Card//Work Order/Techlog etc. no.
B1 B2 License No. Signature
05‐ TIME LIMITS/MAINTENANCE CHECKS

100 hour check (general aviation
B1 B2
aircraft).
A, B or C Check (transport category
B1 B2
aircraft)
Assist carrying out a scheduled
B1 B2
maintenance check i.a.w. AMM
Review aircraft maintenance log for
B1 B2
correct completion
Review records for compliance with
B1 B2
airworthiness directives.
Review records for compliance with
B1 B2
component life limits.
Procedure for Inspection following
B1 ‐‐
heavy landing.
Procedure for Inspection following
B1 B2
lightning strike.
06‐ DIMENSIONS/AREAS
Locate component(s) by station
B1 B2
number.
Perform symmetry check. B1 ‐‐
07‐ LIFTING AND SHORING
Assist in Jacking aircraft nose or tail
B1 ‐‐
wheel.
Assist in Jacking complete aircraft. B1 ‐‐
Assist in Sling or trestle major
B1 ‐‐
component.
08 ‐ LEVELLING /WEIGHING
Level aircraft. B1 ‐‐
Weigh aircraft. B1 ‐‐
Prepare weight and balance
B1 ‐‐
amendment.
Check aircraft against equipment
B1 ‐‐
list.
09 ‐ TOWING AND TAXIING
Prepare for aircraft towing B1 B2

Page 70 of 91
ISSUE 01
DATE SEP-2023
Tow aircraft B1 B2
Be part of aircraft towing team. B1 B2
10 ‐ PARKING AND MOORING
Tie down aircraft. B1 B2
Park, secure and cover aircraft. B1 B2
Position aircraft in dock B1 B2
Secure rotor blades. B1 B2
11 ‐ PLACARDS AND MARKING
Check aircraft for correct
B1 B2
placards.
Check aircraft for correct
B1 B2
markings.
12 ‐ SERVICING
Refuel aircraft. B1 ‐‐
Defuel aircraft B1 ‐‐
Carry out tank to tank fuel
B1 ‐‐
transfer
Check / adjust tire pressures. B1 ‐‐
Check / replenish oil level. B1 ‐‐
Check/ replenish hydraulic fluid
B1 ‐‐
level.
Check/ replenish accumulator
B1 ‐‐
pressure
Charge pneumatic system. B1 ‐‐
Grease aircraft. B1 ‐‐
Connect ground power. B1 B2
Service toilet/water system B1 ‐‐
Perform pre‐flight/daily check B1 B2
18 ‐ VIBRATION AND NOISE ANALYSIS
Analyze helicopter vibration
B1 B2
problem.
Analyze noise spectrum. B1 B2
Analyse engine vibration. B1 B2
21 ‐ AIR CONDITIONING
Replace combustion heater. B1 ‐‐
Replace flow control valve B1 B2
Replace outflow valve B1 B2
Replace safety valve B1 B2
Replace vapour cycle unit. B1 ‐‐
Replace air cycle unit. B1 ‐‐
Replace cabin blower. B1 B2
Replace heat exchanger. B1 ‐‐
Replace pressurization controller. ‐‐ B2

Page 71 of 91
ISSUE 01
DATE SEP-2023
Clean outflow valves. B1 ‐‐

Deactivate/reactivate cargo
B1 ‐‐
isolation valve
Deactivate/reactivate avionics
B1 B2
ventilation components
Check operation of air
B1 B2
conditioning/heating system
Check operation of pressurization
B1 B2
system
Troubleshoot faulty system B1 B2
22 ‐ AUTO FLIGHT
Install servos. ‐‐ B2
Rig bridle cables B1 ‐‐
Replace controller. ‐‐ B2
Replace amplifier. ‐‐ B2
Replacement of the auto flight
system LRUs in case of fly‐ by –wire ‐‐ B2
aircraft
Check operation of auto‐pilot. ‐‐ B2
Check operation of auto‐throttle
‐‐ B2
/auto thrust.
Check operation of yaw damper. ‐‐ B2
Check and adjust servo clutch ‐‐ B2
Perform autopilot gain adjustments. ‐‐ B2
Perform Mach trim functional check ‐‐ B2
Troubleshoot faulty system. ‐‐ B2
Check auto land system ‐‐ B2
Check flight management systems ‐‐ B2
Check stability augmentation system ‐‐ B2
23 ‐ COMMUNICATIONS
Replace VHF com unit. ‐‐ B2
Replace HF com unit. ‐‐ B2
Replace existing antenna ‐‐ B2
Replace static discharge wicks. ‐‐ B2
Check operation of radios. ‐‐ B2
Perform antenna VSWR check ‐‐ B2
Perform SELCAL operational check ‐‐ B2
Perform operational check of
‐‐ B2
passenger address system.
Functionally check audio
‐‐ B2
integrating system.
Repair co‐axial cable ‐‐ B2
Troubleshoot faulty system ‐‐ B2

Page 72 of 91
ISSUE 01
DATE SEP-2023
24 ‐ ELECTRICAL POWER
Charge lead/acid battery. B1 B2
Charge Ni‐Cd battery. B1 B2
Check battery capacity. B1 B2
Deep‐cycle Ni‐Cd battery. B1 B2
Replace Integrated drive / B1
B2
generator / alternator.
Replace switches. B1 B2
Replace circuit breakers. B1 B2
Adjust voltage regulator. B1 B2
Amend electrical load analysis B1
B2
report.
Repair/replace electrical feeder B1
B2
cable
Perform functional check of IDG / B1
B2
Generator / Alternator
Perform functional check of B1
B2
voltage regulator.
Perform functional check of B1
B2
emergency generation system.
Troubleshoot faulty system B1 B2
25 ‐ EQUIPMENT/FURNISHINGS
Replace carpets B1 ‐‐
Replace crew seats. B1 ‐‐
Replace passenger seats. B1 ‐‐
Check inertia reels. B1 ‐‐
Check seats/belts for security. B1 ‐‐
Check emergency equipment. B1 ‐‐
Check ELT for compliance with
‐‐ B2
regulations.
Repair toilet waste container. B1 ‐‐
Repair upholstery. B1 ‐‐
Change cabin configuration. B1 ‐‐
Replace escape slides/ropes B1 ‐‐
Replace cargo loading system B1
B2
actuator.
Test cargo loading system. B1 B2
26 ‐ FIRE PROTECTION
Check fire bottle contents. B1 ‐‐
Check / test operation of fire /
smoke detection and warning B1 B2
system.
Check cabin fire extinguisher
B1 ‐‐
contents.

Page 73 of 91
ISSUE 01
DATE SEP-2023
Check lavatory smoke detector

B1 B2
system.
Check cargo panel sealing B1 ‐‐
Install new fire bottle B1 B2
Replace fire bottle squib ‐‐ B2
Troubleshoot faulty system. B1 B2
Inspect engine fire wire detection
‐‐ B2
systems.
27 ‐ FLIGHT CONTROLS
Inspect primary flight controls
B1 B2
and related components AMM.
Extending/retracting flaps & slats. B1 B2
A/C Reg./
Applicable Aircraft Engine / Date/ Signature of
Supervisor/AME
Description of Task and Job Licence Category Type APU serial Location Trainee
B1 B2 License No. Signature
Replace horizontal stabilizer. B1 ‐‐

Replace spoiler/lift damper. B1 ‐‐
Replace elevator. B1 ‐‐
Deactivation/reactivation of aileron
B1 B2
servo control.
Replace aileron. B1 ‐‐
Replace rudder. B1 ‐‐
Replace trim tabs. B1 ‐‐
Install control cable and fittings. B1 ‐‐
Replace slats. B1 ‐‐
Replace flaps. B1 ‐‐
Replace powered flying control unit. B1 B2
Replace flap actuator B1 ‐‐
Adjust trim tab B1 B2
Adjust control cable tension. B1 ‐‐
Check control range and direction of
B1 ‐‐
movement.
Check for correct assembly and
B1 ‐‐
locking
Functional test of primary flight
B1 B2
controls.
Functional test of flap system. B1 B2
Operational test of the side stick
B1 B2
assembly.

Page 74 of 91
ISSUE 01
DATE SEP-2023
Operational test of the THS. B1 B2

THS system wear check B1 ‐‐
28 – FUEL
Water drain system (operation). B1 ‐‐
Replace booster pump. B1 B2
Replace fuel selector. B1 B2
Replace fuel tank cells. B1 ‐‐
Replace/test fuel control valves. B1 B2
Replace magnetic fuel level B1
‐‐
indicators.
Replace water drain valve B1 ‐‐
Check filters. B1 ‐‐
Flow check system. B1 ‐‐
Check calibration of fuel quantity
‐‐ B2
gauges.
Check operation feed/selectors B1 B2
Check operation of fuel
B1 B2
dump/jettison system.
Fuel transfer between tanks. B1 B2
Pressure defuel/Pressure refuel
B1 ‐‐
(manual control).
29 – HYDRAULICS
Replace engine driven pump. B1 ‐‐
Check/replace case drain filter. B1 ‐‐
Replace hydraulic motor
B1 B2
pump/generator.
Replace standby pump. B1 ‐‐
Replace accumulator. B1 ‐‐
Check operation of shut off valve B1 ‐‐
Check filters / Clog indicators. B1 ‐‐
Check indicating systems. B1 B2
Perform functional checks. B1 B2
Pressurization /depressurization
B1 B2
of the hydraulic system.
Power Transfer Unit (PTU) B1
B2
operation
Replacement of PTU. B1 ‐‐
30 ‐ ICE AND RAIN PROTECTION
Replace pump. B1 ‐‐
Replace timer. B1 B2
Inspect repair propeller deice
B1 ‐‐
boot.

Page 75 of 91
ISSUE 01
DATE SEP-2023
Test propeller de‐icing system. B1 B2

Inspect/test wing leading edge
B1 ‐‐
deicer boot.
Replace anti‐ice/deice valve B1 B2
Install wiper motor. ‐‐ B2
Check operation of systems. B1 B2
Operational test of the pitot‐
B1 B2
probe ice protection.
Operational test of the TAT ice
B1 B2
protection.
Operational test of the wing ice
B1 B2
protection system.
Assistance to the operational test
of the engine air‐intake ice
B1 ‐‐
protection (with engines
operating)
Troubleshoot faulty system. B1 ‐‐
A/C Reg./
Applicable Aircra Date/
Engine / Signature
Description of Task and Job Licence ft Locatio Supervisor/AME
APU serial of Trainee
Card//Work Order/Techlog Category Type n
no.
etc.
License
B1 B2 Signature
No.
31 ‐ INDICATING/RECORDING SYSTEMS
Replace flight data recorder. ‐‐ B2
Replace cockpit voice
‐‐ B2
recorder.
Replace clock ‐‐ B2
Replace master caution unit. ‐‐ B2
Replace FDR. ‐‐ B2
Perform FDR data retrieval. ‐‐ B2
Implement ESDS procedures B1 B2
Inspect for HIRF
‐‐ B2
requirements
Start/stop EIS procedure B1 B2
Bite test of the CFDIU. B1 B2
Ground scanning of the
B1 B2
central warning system.
32 ‐ LANDING GEAR
Build up wheel. B1 ‐‐
Replace main wheel. B1 ‐‐
Replace nose wheel. B1 ‐‐
Replace steering actuator. B1 ‐‐

Page 76 of 91
ISSUE 01
DATE SEP-2023
Replace truck tilt actuator. B1 ‐‐

Replace gear retraction
B1 ‐‐
actuator.
Replace up lock/ down lock
B1 ‐‐
assembly.
Replace shimmy damper. B1 ‐‐
Rig nose wheel steering B1 ‐‐
Replace shock strut seals. B1 ‐‐
Servicing of shock strut. B1 ‐‐
Replace brake unit. B1 ‐‐
Replace brake control valve B1 ‐‐
Bleed brakes. B1 ‐‐
Replace brake fan. B1 B2
Test anti‐skid unit. B1 B2
Test gear retraction. B1 B2
Change bungees. B1 ‐‐
Adjust micro
‐‐ B2
switches/sensors.
Charge struts with oil and
B1 ‐‐
air.
Test auto‐brake system. B1 B2
Replace rotorcraft skids. B1 ‐‐
Replace rotorcraft skid
B1 ‐‐
shoes.
Pack and check floats. B1 ‐‐
Flotation equipment. B1 ‐
Check/test emergency
blowdown (emergency B1 ‐‐
landing gear extension).
Operational test of the
B1 B2
landing gear doors.
33 – LIGHTS
Repair/replace rotating
‐‐ B2
beacon.
Repair/replace landing
‐‐ B2
lights.
Repair/replace interior lights. ‐‐ B2
Replace ice inspection lights. ‐‐ B2
Repair/replace logo lights. ‐‐ B2
Repair/replace emergency
‐‐ B2
lighting system.
Perform emergency lighting
‐‐ B2
system checks.
Troubleshoot faulty system ‐‐ B2

Page 77 of 91
ISSUE 01
DATE SEP-2023
34 – NAVIGATION
Calibrate magnetic direction
‐‐ B2
indicator.
Replace airspeed indicator. ‐‐ B2
Replace altimeter. ‐‐ B2
Replace air data computer. ‐‐ B2
Replace VOR unit. ‐‐ B2
Replace ADI ‐‐ B2
Replace HIS ‐‐ B2
Check pitot static system for
‐‐ B2
leaks.
Check operation of directional
‐‐ B2
gyro.
Functional check weather
‐‐ B2
radar.
Functional check Doppler. ‐‐ B2
Functional check TCAS. ‐‐ B2
Functional check DME ‐‐ B2
Functional check ATC
‐‐ B2
Transponder.
Functional check flight director
‐‐ B2
system.
Functional check inertial nav
‐‐ B2
system.
Complete quadrantal error
‐‐ B2
correction of ADF system.
Update flight management
‐‐ B2
system dbas
Check calibration of pitot
‐‐ B2
static instruments.
Check calibration of
pressure altitude reporting ‐‐ B2
system.
Check marker systems. ‐‐ B2
Compass replacement
‐‐ B2
direct/indirect.
Check SATCOM. ‐‐ B2
Check GPS. ‐‐ B2
Test AVM. ‐‐ B2
35 – OXYGEN
Inspect on board oxygen
B1 B2
equipment.
Purge and recharge oxygen
‐‐ B2
system.

Page 78 of 91
ISSUE 01
DATE SEP-2023
Replace regulator. ‐‐ B2
Replace oxygen generator. ‐‐ B2
Test crew oxygen system. B1 B2
Perform auto oxygen system
‐‐ B2
deployment check
36 ‐ PNEUMATIC SYSTEMS
Replace filter. B1 ‐‐
Replace air shut off valve B1 ‐‐
Replace pressure regulating
B1 ‐‐
valve
Replace compressor. B1 ‐‐
Recharge dessicators. B1 ‐‐
Adjust regulator. B1 ‐‐
Check for leaks. B1 ‐‐
37 ‐ VACUUM SYSTEMS
nspect the vacuum system
B1 ‐‐
i.a.w. AMM.
Replace vacuum pump. B1 ‐‐
Check/replace filters. B1 ‐‐
Adjust regulator. B1 ‐‐
38 ‐ WATER/WASTE
Replace water pump. B1 ‐‐
Replace tap. B1 ‐‐
Replace toilet pump. B1 B2
Perform water heater
B1 B2
functional check
Inspect waste bin flap
B1 ‐‐
closure
45 ‐ CENTRAL MAINTENANCE SYSTEM
Retrieve data from CMU. ‐‐ B2
Replace CMU. ‐‐ B2
Perform Bite check B1 B2
49 ‐ AIRBORNE AUXILIARY POWER
Removal /Installation of
B1 B2
APU.
Removal/installation of the
B1 ‐‐
inlet guide vane actuator.
Operational test of the APU
B1 B2
emergency shut‐down test.

Page 79 of 91
ISSUE 01
DATE SEP-2023
Operational test of APU. B1 B2

51 ‐ STRUCTURES
Assessment of damage B1 ‐‐
Sheet metal repair. B1 ‐‐
Fibre glass repair. B1 ‐‐
Wooden repair. B1 ‐‐
51 ‐ FABRIC REPAIR
Recover fabric control
B1 ‐‐
surface
Treat corrosion. B1 ‐‐
Apply protective treatment. B1 ‐‐
52 – DOORS
Inspect passenger door i.a.w
B1 ‐‐
AMM.
Rig/adjust locking
B1 ‐‐
mechanism.
Adjust air stair system. B1 B2
Check operation of
B1 B2
emergency exits.
Test door warning system. B1 B2
Remove and install
B1 ‐‐
passenger door AMM.
Remove and install
B1 B2
emergency exit AMM.
A/C Reg./
Applicable Aircra Date/
Engine / Signature
Licence ft Locatio Supervisor/AME
Description of Task and Job APU serial of Trainee
Category Type n
License Signatur
B1 B2
No. e
Inspect cargo door AMM. B1 ‐‐
56 – WINDOWS
Replace windshield B1 ‐‐
Replace direct vision window. B1 ‐‐
Replace cabin window B1 ‐‐
Repair transparency. B1 ‐‐
57 – WINGS
Skin repair. B1 ‐‐
Recover fabric wing B1 ‐‐
Replace tip. B1 ‐‐
Replace rib B1 ‐‐
Replace integral fuel tank panel. B1 ‐‐
Check incidence/rig B1 ‐‐

Page 80 of 91
ISSUE 01
DATE SEP-2023
61 – PROPELLER
Assemble prop after
B1 ‐‐
transportation.
Replace propeller. B1 ‐‐
Replace governor. B1 ‐‐
Adjust governor. B1 ‐‐
Perform static functional checks. B1 ‐‐
Check operation during ground
B1 B2
run.
Check track B1 ‐‐
Check setting of micro switches. B1 B2
Dress out blade damage B1 ‐‐
Dynamically balance prop. B1 ‐‐
62 ‐ MAIN ROTORS
Replace blades. B1 ‐‐
Replace damper assembly. B1 ‐‐
Check track B1 ‐‐
Check static balance B1 ‐‐
Check dynamic balance B1 ‐‐
Troubleshoot. B1 ‐‐
63 ‐ ROTOR DRIVE
Replace mast. B1 ‐‐
Replace drive coupling B1 ‐‐
Replace clutch/freewheel unit B1 ‐‐
Replace drive belt. B1 ‐‐
Install main gearbox. B1 ‐‐
Overhaul main gearbox. B1 ‐‐
Check gearbox chip detectors. B1 ‐‐
64 ‐ TAIL ROTORS
Install rotor assembly. B1 ‐‐
Replace blades. B1 ‐‐
Troubleshoot. B1 ‐‐
65 ‐ TAIL ROTOR DRIVE
Replace bevel gearbox. B1 ‐‐
Replace universal joints. B1 ‐‐
Overhaul bevel gearbox. B1 ‐‐
Install drive assembly. B1 ‐‐
Check chip detectors. B1 ‐‐
Check/install bearings and
B1 ‐‐
hangers.
Check/service/assemble flexible
B1 ‐‐
couplings.
Check alignment of drive shafts. B1 ‐‐

Page 81 of 91
ISSUE 01
DATE SEP-2023
Install and rig drive shafts. B1 ‐‐

67 ‐ ROTORCRAFT FLIGHT CONTROLS
Install swash plate B1 ‐‐
Install mixing box. B1 ‐‐
Adjust pitch links. B1 ‐‐
Rig collective system. B1 ‐‐
Rig cyclic system. B1 ‐‐
Rig anti‐torque system. B1 ‐‐
Check controls for assembly and
B1 ‐‐
locking
Check controls for operation and
B1 ‐‐
sense
71 ‐ POWER PLANT
Build up ECU. B1 B2
Replace engine B1 B2
Repair cooling baffles. B1 ‐‐
Repair cowling B1 ‐‐
Adjust cowl flaps. B1 ‐‐
Repair faulty wiring ‐‐ B2
Troubleshoot. B1 B2
Assist in dry motoring check B1 B2
Assist in wet motoring check B1 B2
Assist in engine start (manual
B1 B2
mode).
72 ‐PISTON ENGINES
Remove/install reduction gear. B1 ‐‐
Check crankshaft run‐out. B1 ‐‐
Check tappet clearance B1 ‐‐
Check compression. B1 ‐‐
Extract broken stud B1 ‐‐
Install Heli coil. B1 ‐‐
Perform ground run. B1 B2
Establish/check reference RPM. B1 B2
Troubleshoot. B1 B2
73 ‐ FUEL AND CONTROL, PISTON
Replace engine driven pump. B1 ‐‐
Adjust AMC B1 ‐‐
Adjust ABC B1 ‐‐
Install carburetor/injector. B1 ‐‐
Adjust carburetor/injector. B1 ‐‐
Clean injector nozzles. B1 ‐‐
Replace primer line B1 ‐‐
Check carburetor float setting B1 ‐‐

Page 82 of 91
ISSUE 01
DATE SEP-2023
74 ‐ IGNITION SYSTEMS, PISTON

Change magneto. ‐‐ B2
Change ignition vibrator. ‐‐ B2
Change plugs. ‐‐ B2
Test plugs. ‐‐ B2
Check leads. ‐‐ B2
Install new leads. ‐‐ B2
Check timing ‐‐ B2
Check system bonding ‐‐ B2
76 ‐ ENGINE CONTROLS
Rig thrust lever. B1 ‐‐
Rig RPM control. B1 ‐‐
Rig mixture HP cock lever. B1 ‐‐
Rig power lever. B1 ‐‐
Check control sync (multi‐eng). B1 ‐‐
Check controls for correct
B1 ‐‐
assembly and locking
Check controls for range and
B1 ‐‐
direction of movement.
Adjust pedestal micro‐switches. B1 B2
77 ‐ ENGINE INDICATING
Replace engine instruments(s). ‐‐ B2
Replace oil temperature bulb ‐‐ B2
Replace thermocouples. ‐‐ B2
Check calibration. ‐‐ B2
78 ‐ EXHAUST, PISTON
Replace exhaust gasket. B1 ‐‐
Inspect welded repair. B1 ‐‐
Pressure check cabin heater muff B1 ‐‐
79 ‐ OIL
Change oil. B1 ‐‐
Check filter(s). B1 ‐‐
Adjust pressure relief valve B1 ‐‐
Replace oil tank B1 ‐‐
Replace oil pump. B1 ‐‐
Replace oil cooler. B1 ‐‐
Replace firewall shut off valve B1 ‐‐
Perform oil dilution. B1 ‐‐
80 – STARTING

Page 83 of 91
ISSUE 01
DATE SEP-2023
Replace starter. B1 B2
Replace start relay. ‐‐ B2
Replace start control valve B1 B2
Check cranking speed B1 ‐‐
70 ‐ TURBINES, PISTON ENGINES
Replace PRT. B1 ‐‐
Replace turbo‐blower. B1 ‐‐
Replace heat shields. B1 ‐‐
Replace waste gate B1 ‐‐
Adjust density controller. B1 ‐‐
82 ‐ ENGINE WATER INJECTION
Replace water/methanol pump. B1 ‐‐
Flow check water/methanol
B1 ‐‐
system.
Adjust water/methanol control
B1 ‐‐
unit.
Check fluid for quality. B1 ‐‐
Troubleshoot faulty system B1 ‐‐
83 ‐ ACCESSORY GEAR BOXES
Replace gearbox. B1 ‐‐
Replace drive shaft. B1 ‐‐
Check Chip detector B1 ‐‐
******

Page 84 of 91
ISSUE 01
DATE SEP-2023
APPENDIX XV
TOOLS CALIBRATION PERIODICITY
S/N NAME OF TOOLS SERIAL NO. Calibration/ Inspection

Frequency
1. TORQUE WRENCH GFC/TW/02 1 Year
4. INCLINOMETER GFC/INM/01 1 Year
5. DIFFERENTIAL PRESSURE GAUGE GFC/DPG/05 1 Year
6. DIFFERENTIAL PRESSURE GAUGE GFC/DPG/06 1 Year
7. DIFFERENTIAL COMPRESSOR TESTER GFC/DCT/02 1 Year
8. TYRE PRESSURE GAUGE GFC/TPG/02 1 Year
9. TYRE PRESSURE GAUGE GFC/TPG/03 1 Year
10. COMPRESSOR PRESSURE GAUGE GFC/COMP/PG/01 1 Year
11. BRAKE BLEEDING PRESSURE GAUGE GFC/PG/01 1 Year
12. ANALOG VERNIER CALIPER GFC/VC/01 1 Year
13. DIGITAL VERNIER CALIPER GFC/VC/02 1 Year
14. CABLE TENSIOMETER GFC/CTM/01 1 Year
15. WEIGHING SCALE GFC/WS/02 1 Year
16. LANDING COMPASS GFC/ LC/01 1 Year
17. DIGITAL INSULATION TESTER GFC/DIT/01 1 Year
18. THERMO HYGROMETER GFC/THM/01 1 Year
19. PRESSURE GAUGE GFC/SPG/01 1 Year
(SPARK PLUG TESTER)
20. VOLT METER (GPU) GFC/VM/01 1 Year
21. DIGITAL MULTIMETER GFC/DM/02 1 Year
22. ANALOG MICROMETER GFC/MM/02 1 Year
23. MILLIOHM METER GFC/OM/01 1 Year
******

Page 85 of 91
ISSUE 01
DATE SEP-2023
Appendix XVI

MEDICAL EXAMINATION FOR ALCOHOL
Sl. No. …………………
To be filled by Person undergoing the BA test (in Capital Letters)

I hereby report for the duty
Name :....………………………...................... Job Function/designation...... ………………
License No./Approval No. if Applicable ………..............................................
Emp. No. ….....………….. Place........ ……….......…… ..... Date ………….....….
Time of Reporting ………......
Signature ...……………...................
To be filled up by the Medical Personnel
1. Breath‐analyzer Result: Negative/Positive
(Reading to be indicated in writing)
2. If found positive the result of first test: ……......……………%BAC at….....…..hrs.
3. Result of second test at.…. hrs ………………………%BAC
4. Sr No. of BA Equipment used ………………………………………….
Remarks: He/she is not under/under the influence of alcohol at present.
Signature of Witness Signature/Name of the Medical Personnel

Name and Designation:
Date/Time ……..................……..... Date/Time …...................……….

Page 86 of 91
ISSUE 01
DATE SEP-2023
Appendix XVII
BREATH‐ANALYSER EXAMINATION REGISTER FOR ALCOHOL
Place: .………............................ Date: …………..........
Name of the Medical Personnel: …………………................……………
NOTE: In case a Personnel is tested ‘Positive’ in screening test, a separate Form is required to
be filled up as in “Appendix XVI” by the Doctor and countersigned by the witness.
S No. Name (in capital Staff ID No. Job Time of I hereby report for the BA Time of Signature of Remarks
Letters) of Function Reporting duty. Signature of Reading BA Test Medical
Personnel personnel (in %) Officer
undergoing BA Test undergoing BA Test
1
10
11
12
******

Page 87 of 91
ISSUE 01
DATE SEP-2023
Appendix XVIII
EXPECTED MAN HOUR REQUIREMENT FOR SCHEDULE INSPECTIONS AIRCRAFT WISE
A. CESSNA 172 R/S Aircraft (Lycoming):
Sl. No. Descriptions (Schedule Certifying Tech. Hrs Total Man Total Man
Inspection) Staff’s Hrs. Hrs days
1. 50 Hrs. 8:00 16:00 24:00 1.0
2. 100 Hrs. 10:00 20:00 30:00 1.25
3. 200 Hrs. 10:00 20:00 30:00 1.25
B. CESSNA FA 152 Aircraft (Lycoming):
Sl. No. Descriptions (Schedule Certifying Tech. Hrs Total Man Total Man
Inspection) Staff’s Hrs. Hrs days
1. 50 Hrs. 6:00 12:00 18:00 1.0
2. 100 Hrs. 9:00 18:00 27:00 1.25
3. 200 Hrs. 12:00 24:00 36:00 1.5
Note: Above expected man hour plan may be varying up to 10% with actual man hour while doing
maintenance of aircraft due to any additional maintenance task along with schedule
maintenance.
******

Page 88 of 91
ISSUE 01
DATE SEP-2023
Appendix XIX
DEFECT REPORT / INVESTIGATION RECORD
DEFECT REPORT / INVESTIGATION RECORD

:
Aircraft Type &Regn.
Engine Type and Serial No. :
Where detected ( Phase of Operation or Maintenance ) :
Date of Occurrence :
Locality of Occurrence :
Identification of Part and System involved by its make,
Serial No. and Part No. :
Approved life :
Total time since New :
Flight Time Since Last O/H :
Flight Time since last inspection for subject defect. :
Total No. of flights Since New if the defect is in a
primary structural component. :
Apparent or actual cause of defect. :
Details of damage, which indicates the pattern of :
sequences of a failure.
Action taken to preclude recurrence. :
Any disciplinary action, taken by the operator, against
any of its employees :
Brief narrative summary to supply any other pertinent
data required for more complete identification
determination on seriousness, causes etc :
Disposition of defective part :
Whether in the opinion of the Organization the defect
requires further investigation. This is to be shown by
the word “OPEN” or “CLOSED” at the end of the
report. :
Place : Signature :
Date : Name :
AME/Auth No. :
Designation :
******

Page 89 of 91
ISSUE 01
DATE SEP-2023
Appendix XX
FACILITY LAYOUT OF HANGAR AND OFFICE

Facility layout of Hangar for parking and maintenance of aircrafts as well as office
accommodation for post holders are as shown below: ‐
First Aid BONDED STORE CAMO MM office Instructor’s Flight Dy. CFI Class Admin AM & President
Room office Room dispatch Room Room Room Room
Room
Student Old Record

Waiting Room
Room
Aircraft Parking Area
Tools Unserviceable
Store and
Quarantine
Room
GROUND SUPPORT EQUIPMENT
HANGAR ENTRANCE

Page 90 of 91
ISSUE 01
DATE SEP-2023
OFFICE ACCOMODATION
CAMO Office MM Office
Bonded Store POL Store

Page 91 of 91
ISSUE 01
DATE SEP-2023
PART‐6
OPERATOR MAINTENANCE PROCEDURES
6.1 RESERVED
******

Page 1 of 1
ISSUE 01
DATE SEP-2023
PART‐7
FAA SUPPLEMENTARY PROCEDURES FOR A FAR 145 REPAIR STATION
7.1 RESERVED
******

Page 1 of 1
ISSUE 01
DATE SEP-2023
PART‐8
TRANSPORT CANADA CIVIL AVIATION (TCCA) SUPPLEMENTARY PROCEDURES FOR A
TCCA AM573 MAINTENANCE ORGANISATION
8.1 RESERVED
******

Page 1 of 1
ISSUE 01
DATE SEP-2023
PART‐9
EASA
9.1 RESERVED
******

Page 1 of 1

GFC MOE Issue 01 Rev 00 Final SEP23

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

GFC MOE Issue 01 Rev 00 Final SEP23

Uploaded by

Copyright:

Available Formats

Issue no : 01

Issue date : SEP-2023

Office Address : The Gujarat Flying Club,

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.2 TABLE OF CONTENTS

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

2.8 Maintenance instructions and relationship to aircraft/aircraft component 33 - 37

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

3.6 Quality audit personnel. 29 – 30

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

Appendix XIV Format of OJT booklet 69 - 84

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.2 LIST OF EFFECTIVE PAGES:

PAGE ISSUE REVISION DATE PAGE ISSUE REVISION DATE

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.2 LIST OF EFFECTIVE PAGES:

PAGE ISSUE REVISION DATE PAGE ISSUE REVISION DATE

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.2 LIST OF EFFECTIVE PAGES:

PAGE ISSUE REVISION DATE PAGE ISSUE REVISION DATE

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.2 LIST OF EFFECTIVE PAGES:

PAGE ISSUE REVISION DATE PAGE ISSUE REVISION DATE

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.2 LIST OF EFFECTIVE PAGES:

PAGE ISSUE REVISION DATE PAGE ISSUE REVISION DATE

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.4 RECORD OF REVISIONS

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.5 DISCRIPTION OF REVISIONS

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.6 DISTRIBUTION LIST

2 Accountable Manager Soft copy GFC /MOE/002

3 Maintenance Manager Soft copy GFC /MOE/003

4 Quality Manager- Master copy Hard copy GFC /MOE/004

5 Technical Library Hard copy GFC /MOE/005

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

0.7 ABBREVIATIONS USED

GFC The Gujarat Flying Club

Prepared and Checked By Digitally Approved By

QUALITY MANAGER O/o DDG, Mumbai

2. Aircraft Goods mean aircraft components or materials, including paints, dopes,

3. Aircraft Maintenance Programme: A document prepared by the CAR M Sub

5. Certificate of Release to Service: A certificate issued in respect of an aircraft or

6. Certifying staff means personnel responsible for the release of an aircraft or a

7. Component means any engine, propeller, part or appliance;

8. Continuing Airworthiness Management Organization (CAMO) means an