Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, West Triangle, Quezon City
www.dilg.gov.ph

A SIMPLE GUIDE ON THE ACCOMPLISHMENT OF THE DISASTER RESPONSE CAPABILITY ASSESSMENT TOOL
Prepared by the Office of the Undersecretary for Public Safety

A. Briefer on the Disaster Response Capability Mapping

The DRCM was formulated to gather data related to disaster response and management from different DILG offices, bureaus, and
units. The said mapping tool issued to measure the preparedness level of a unit through collecting and updating of data, their evaluation,
and drawing of recommendations based on the aforementioned data through the completion of the Disaster Response Capability
Assessment Tool (DRCAT).

B. Briefer on the Disaster Response Capability Assessment Tool (DRCAT)

A compilation of tables requiring entries of data of the current disaster preparedness and management-related trainings, vehicles,
equipment, supplies, and budget. As soon as the DCAT has been complied, the data are then evaluated, and created as basis for
recommendations and useful for policy direction and decision-making.

C. Partner/Involved Department of the Interior and Local Government (DILG) Offices, Bureaus, Agencies, and Units

1. Executive Offices

a. Office of the Undersecretary for Local Government;

b. Office of the Undersecretary for Peace and Order; and
c. Office of the Undersecretary for Public Safety.

2. Bureaus and Services

a. Bureau of Local Government Supervision;

 b. Information Systems and Technology Management
Service; and
c. Central Office Disaster Information Coordinating Center.

3. Line Bureaus

a. Philippine National Police (PNP);

b. Bureau of Fire Protection (BFP); and
c. Bureau of Jail Management and Penology (BJMP).

4. National Headquarters (NHQ)

a. PNP NHQ;
b. BFP NHQ; and
c. BJMP NHQ.

5. Regional Offices (ROs)

a. DILG ROs;
b. Police ROs;
c. BFP ROs; and
d. BJMP ROs.

6. Units

a. Local Government Units

Thru the:
i. Provincial Disaster Risk Reduction and Management Office (DRRMO);
ii. City (DRRMO); and
iii. Municipal DRRMO.
b. Police Stations;
c. BFP Units; and
d. BJMP Units.

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D. Guide in Accomplishing the DRCAT

1. General Reminders

a. The DILG ROs must only focus to the accomplishment of the DRCAT for their respective regional offices and the LGUs they
oversee. There has been a separate directive for the PNP, BFP, BJMP, their respective ROs, stations, and units.

b. In accessing, downloading, and uploading of the DRCAT:

i. Get the DRCM Google Drive Link from your respective ROs;

ii. In the DRCM Google Drive Link, find the folder labelled “DRCAT Editable Version”;

iii. Click the said folder and download the DRCAT Editable Version excel sheet;

iv. After downloading, you may now accomplish the DRCAT Editable Version excel sheet;

v. Save your inputs in excel sheet format and not in PDF version; and

vi. Open again the DRCM Google Drive Link and find the folder labelled “DRCM Submissions”. In the said folder, find the
office, station, or unit you belong and upload there the DRCAT excel sheet.

c. In accomplishing the DRCAT, bear in mind that all entries that will be made must only refer and relate to the disaster response
and management efforts of the office.

d. The topmost part of every excel sheet must be accomplished. It is important to input the Name of Office and Office Address for
easy identification and categorization. Also, do not forget to place what document number and page number the said excel
sheet is. Kindly note also to indicate the date of accomplishment and submission of the DRCAT to the DRCM Google Drive.

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 2. Personnel Capability

a. Officials

The officials that must be indicated here are of Director position and above. For uniformed personnel, the officials that have been
considered as such by your respective bureaus. All others will be considered and entered into the category of Personnel.

b. Personnel

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 • For line bureaus:

They must include all the personnel in the NHQ, RO, Unit, or Station that they belong.

• For DILG ROs:

They must include all the personnel in the RO that they belong.

• For LGUs:

They must only include the personnel in their PDRRMO, CDRRMO, or MDRRMO, or the personnel that are directly involved
in the disaster response and management of your respective LGU.

c. Type of Skill

The skill must be one that can be utilized for disaster response and management, e.g. first-aid treatment training or water safety
training.

d. Skill Level

Indicate what level the personnel is in the type of skill entered. You may refer to the training done or the certificate provided after
the training for the said skill. The skill level can be indicated as:
• Basic;
• Intermediate; or
• Superior.

e. Training (Disaster Related)

The training that should indicated must refer or relate to disaster response and management, e.g. fire safety training or rope course
training.

• Regular

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 A training is categorized as regular if it has been given more than once and had been regularly given by the office or a constant
training service provider to acquire a skill needed for the job description. This can also be referred to as basic training or a
general training related to disaster response and management, e.g. earthquake drill or storm alertness training.

• Specialized

This type of training is more complex, technical, and substantial. This can refer to all trainings other than basic or general
disaster response and management training, e.g. comprehensive earthquake preparedness training or first aid treatment
training.rope course

• National

National trainings are those conducted nationwide or organized by a National Government Agency, e.g. Office of the Civil
Defense or the BFP. These can also be facilitated by private sectors as long as implemented in a nationwide scale.

• International

International trainings are those either conducted abroad or conducted in an international scale, e.g. Fire and Disasters
Capability in South Korea or first responders training organized by the International Committee on Red Cross.

• No. of Hours

Number of hours allotted for the training indicated.

• Training Service Provider

The name of the organizer and from what country it originated.

f. Remarks

Should there be other data that must be indicated to clarify or explain the entries made, place it in the remarks section for the
consideration and reference of the evaluators.

g. Additional Reminders

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 Should you wish to add additional entries, rows, or columns that you think will greatly help the evaluators in comprehensively
assessing all the data provided, you may add the said entry, row, or column.

3. Vehicles

a. Kind

The vehicles or mode of transport that may be indicated here are not exclusive to vehicles only designated for disaster response and
management. You may also include other vehicles not specific to disaster response and management, e.g. used for personnel transport to
and from office, as these can also be used as mode of transport in case of disasters of big magnitude.

Moreover, indicate if the said vehicle is for land, water, or air, if not immediately determinable with the name. Also, you may add more
vehicles or mode of transport by adding rows below the last item for a more comprehensive presentation of the vehicles under your office’s
possession.

b. Specific Description

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 Indicate the specific description of the vehicle, particularly:
• the model;
• year made;
• color;
• plate number; and
• other descriptions that will segregate the said vehicle from all others of the same kind.

c. No. of Years

Indicate the number of years of the vehicle since its creation. Should this data be unavailable, you may use the years that the vehicle
had been used or in the possession of your office.

d. Projected Useful Life

According to the Commission on Audit (COA) Circular No. 2003 – 007 with the subject: Revised Estimated Useful Life in Computing
Depreciation for Government Property, Plant, and Equipment dated 11 December 2003, the following are the estimated useful life of
transportation equipment:

• Motor Vehicles – 7 years

• Aircraft and aircraft ground equipment – 10 years
• Watercrafts – 10 years
• Other transportation equipment – 10 years.

Attached is Annex A of COA Circular No. 2003 – 007 for your reference.

With this as reference, in order to get the projected useful life, use this formula:

Vehicle Projected Useful Life = Estimated Useful Life (based on Annex A of COA Circular No. 2003 – 007) – No. of year of
the vehicle since its creation or since it has been used or possessed by the office

Example:

Ambulance Projected Useful Life = 7 years – 3 years

= 5 years
e. Serviceable

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 This means that the vehicle or mode of transport is still being used by the office involved, or if not used due to no necessity to use
it, the vehicle may still be used if needed by the office, and still in working and good condition.

• Standard

Standard means that the vehicle has been used for its ordinary purpose or that there had been no improvements made to enhance
its capabilities in disaster response and management, e.g. transport vans.

• Specialized

Specialized means that the vehicle already has qualities focused for disaster response and management or had been improved to
cater on disasters, e.g. ambulance or vans turned to ambulance.

• Total

Total number of standard vehicles and specialized vehicles.

f. Unserviceable

Unserviceable vehicles or mode of transport are those that are not anymore in perfect working condition. This may be due to the fact
that it is waiting repair, needs enhancements to better work, or that it is not anymore working or not anymore need by the involved office.

• For Repair

These are vehicles that are not being used due to their need to be repaired.

• For Upgrade

These are vehicles that need improvements or enhancements to better cater to their purpose of being used for disaster response
and management, e.g. vans that are being upgraded to ambulances or boats being improved to sea ambulances.

• For Disposal

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 These are vehicles that had been stagnant and not used by the involved office as they are not anymore in good working condition
or that there is already another vehicle that can better do its job.

• Total

Total number of vehicles for repair, for upgrade, and for disposal.

g. Remarks

Should there be other data that must be indicated to clarify or explain the entries made, place it in the remarks section for the
consideration and reference of the evaluators

h. Additional Reminders

Should you wish to add additional entries, rows, or columns that you think will greatly help the evaluators in comprehensively
assessing all the data provided, you may add the said entry, row, or column.

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 4. Equipment

a. Kind of Equipment

Equipment are implements used in operations or activities. These are used to make the activity easier or carry out the plan faster.
Equipment may span from office apparatuses to technical items used in disaster response and management. For easier and faster
inventory, let us focus on equipment that can be used in disaster response and management.

b. No. of Years in Use

Indicate the number of years of the equipment since its creation. Should this data be unavailable, you may use the years that the
vehicle had been used or in the possession of your office.

c. Projected Useful Life

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 According to the Commission on Audit (COA) Circular No. 2003 – 007 with the subject: Revised Estimated Useful Life in Computing
Depreciation for Government Property, Plant, and Equipment dated 11 December 2003, the following are the estimated useful life of

Office, Equipment, Furniture, and Fixtures:

• Office Equipment – 5 years; and

• IT Equipment – Hardware – 5 years.

Machineries and Equipment:

• Machineries – 10 years;
• Communication Equipment – 10 years;
• Construction and Heavy Equipment – 10 years;
• Firefighting Equipment and Accessories – 7 years;
• Hospital Equipment – 10 years;
• Medical, Dental, and Laboratory Equipment – 10 years;
• Military and Police Equipment – 10 years;
• Technical and Scientific Equipment – 10 years;
• Other Machineries and Equipment – 10 years;
• Aircraft Ground Equipment – 10 years;
• Other Transportation Equipment – 10 years; and
• Other Property, Plant, and Equipment – 5 years.

Attached is Annex A of COA Circular No. 2003 – 007 for your reference.

With this as reference, in order to get the projected useful life, use this formula:

Equipment Projected Useful Life = Estimated Useful Life (based on Annex A of COA Circular No. 2003 – 007) – No. of years
of the equipment since its creation or since it has been used or possessed by the office

Example:

Two Way Radio = 10 years – 2 years

= 8 years

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d. Serviceable

This means that the equipment is still being used by the office involved, or if not used due to no necessity to use it, the equipment
may still be used if needed by the office, and still in working and good condition.

• Standard

Standard means that the equipment has been used for its ordinary purpose or that there had been no improvements made to enhance
its capabilities in disaster response and management, e.g. megaphone.

• Specialized

Specialized means that the equipment already has qualities focused for disaster response and management or had been improved
to cater on disasters, e.g. water purifier meant for situations wherein potable water are not available.

• Total

Total number of standard vehicles and specialized equipment.

e. Unserviceable

Unserviceable equipment are those that are not anymore in perfect working condition. This may be due to the fact that it is waiting
repair, needs enhancements to better work, or that it is not anymore working or not anymore need by the involved office.

• For Repair

These are equipment that are not being used due to their need to be repaired.

• For Upgrade

These are equipment that need improvements or enhancements to better cater to their purpose of being used for disaster response
and management, e.g. fire or storm alarms to be upgraded for better reach in the area.

• For Disposal

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 These are equipment that had been stagnant and not used by the involved office as they are not anymore in good working condition
or that there is already another vehicle that can better do its job.

• Total

Total number of equipment for repair, for upgrade, and for disposal.

f. Remarks

Should there be other data that must be indicated to clarify or explain the entries made, place it in the remarks section for the
consideration and reference of the evaluators

g. Additional Reminders

Should you wish to add additional entries, rows, or columns that you think will greatly help the evaluators in comprehensively
assessing all the data provided, you may add the said entry, row, or column.

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 5. Supplies

a. Kind

Supplies are resources or items provided to accomplish a common task. For purposes of inventory for the DRCM, isolate the
supplies to resources that can be used for disaster response and management.

b. No. of years in Use

Indicate the number of years of the equipment since its creation. Should this data be unavailable, you may use the years that the
vehicle had been used or in the possession of your office.

c. Projected Useful Life

According to the Commission on Audit (COA) Circular No. 2003 – 007 with the subject: Revised Estimated Useful Life in Computing
Depreciation for Government Property, Plant, and Equipment dated 11 December 2003, the following are the estimated useful life of other
property, plant, and equipment = 5 years.

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 Attached is Annex A of COA Circular No. 2003 – 007 for your reference.

With this as reference, in order to get the projected useful life, use this formula:

Equipment Projected Useful Life = Estimated Useful Life (based on Annex A of COA Circular No. 2003 – 007) – No. of years
of the equipment since its creation or since it has been used or possessed by the office

Example:

Beds = 5 years – 1 years

= 4 years

d. Serviceable

This means that the supply is still being used by the office involved, or if not used due to no necessity to use it, the equipment may
still be used if needed by the office, and still in working and good condition.

• Standard

Standard means that the supply has been used for its ordinary purpose or that there had been no improvements made to enhance
its capabilities in disaster response and management.

• Specialized

Specialized means that the supply already has qualities focused for disaster response and management or had been improved to
cater on disasters.

• Total

Total number of standard and specialized supplies.

e. Unserviceable

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 Unserviceable supplies are those that are not anymore in perfect working condition. This may be due to the fact that it is waiting
repair, needs enhancements to better work, or that it is not anymore working or not anymore need by the involved office.

• For Repair

These are equipment that are not being used due to their need to be repaired.

• For Upgrade

These are equipment that need improvements or enhancements to better cater to their purpose of being used for disaster response
and management, e.g. fire or storm alarms to be upgraded for better reach in the area.

• For Disposal

These are equipment that had been stagnant and not used by the involved office as they are not anymore in good working condition
or that there is already another vehicle that can better do its job.

• Total

Total number of supplies for repair, for upgrade, and for disposal.

f. Remarks

Should there be other data that must be indicated to clarify or explain the entries made, place it in the remarks section for the
consideration and reference of the evaluators

g. Additional Reminders

Should you wish to add additional entries, rows, or columns that you think will greatly help the evaluators in comprehensively
assessing all the data provided, you may add the said entry, row, or column.

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 6. Budget

a. Year

Include the years 2022 – 2024, if the data are available.

b. Released Budget

This is the budget allocated and received by the involved office. Kindly note that the budget indicated here must only specifically for
disaster response and management.

c. Available as of this Date

For 2022 – 2023, this is the budget remaining at the end of the year.

For 2024, this is the budget remaining as of the date of the accomplishment of the DRCAT.

d. Used Amount

For 2022 – 2023, this is the total budget that has been used at the end of the year.

For 2024, this is the total budget used as of the date of the accomplishment of the DRCAT.

h. Additional Reminders

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 Should you wish to add additional entries, rows, or columns that you think will greatly help the evaluators in comprehensively
assessing all the data provided, you may add the said entry, row, or column.

7. Office Assessment

a. Capability to deliver the office’s mandates

Indicate office’s capability to deliver the office’s mandates in relation only to disaster response and management. Moreover, make
sure that your office is using the correct ranking: 1 as the lowest meaning the office is incapable to deliver its mandates and 10 as the
highest meaning that the office is greatly efficient in delivering its mandate.

Further, provide the reason for choosing the said ranking.

b. Availability of the needed skills/equipment/vehicle/supplies

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 Rank your office in terms of availability of the abovementioned items. Your office should do the ranking in each item, e.g. skills = 4,
equipment = 5, vehicle = 4, and supplies = 7.

Moreover, provide an explanation for each ranking.

c. Readiness in addressing emergencies

Rank your office in addressing emergencies and provide an explanation for such ranking. 1 as the lowest meaning the office is not
ready to handle emergencies and 10 as the highest meaning that the office is greatly efficient in handling emergencies and can properly
address these emergencies.

d. Other skills training, vehicle, equipment, and/or supply that the office needs

Provide a list of items in relation to disaster response and management that your office still needs.

Prepared by:

ATTY. PEARL ANDION A. RONULO – LIM

Executive Assistant IV
Office of the Undersecretary for Public Safety

Recommending Approval:

ATTY. ROY P. VALENZUELA

Chief-of-Staff
Office of the Undersecretary for Public Safety

Approved by:

SERAFIN P. BARRETTO, JR., CESO IV

Undersecretary for Public Safety

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