CONFERENCE ROOM RESERVATION

MEXICO

Created by Ops Mgr

Last version 10/21/2019
Once in your Outlook account:

Go to Calendar in the lower left corner and click on Calendar Icon

At the HOME tab look up for Calendar Groups icon and hit “Create New Calendar Group”

You will be prompted to personalize your group with a name, ex. Conference Rooms MEX once you
select your option click ok

You need to add both conference rooms by selecting them from the Global Address List, look up for:

CR - MEX - Sala Chica

CR - MEX - Sala Grande

You can select both at the same time with CRTL+CLICK, then hit Group Members and OK to proceed
You will now be able to see both calendars (one for each conference room) along with your own
calendar

If you don’t want to have the option visible all the time you can also disable both conference rooms by
going to My Calendars} (name of the folder group you create) and uncheck the boxes for both rooms
REMEMBER: Whenever you need to set up a meeting:

1. Make sure to review the calendar of the conference room you want to occupy so you can select
an available space
Add the email address of the room (CR - MEX - Sala Chica or CR - MEX - Sala Grande) in your
attended list so you can reserve the room for you meeting.
2. Once you sent your invitation you’ll get confirmation/decline autoreply email
3. If you get a decline email you need to book another time as its already booked by someone else