Office Automation Control

System
Homes and buildings are becoming “smart” with automated systems heating, lighting, air
conditioning, and so on. Now offices can benefit from the same types of technology. With an
office automation system, you can control every aspect of your work environment right from
your iPad or mobile device. Some systems even have built-in sensors that can adjust the
environment based on the number of people in the office. This allows you to provide the
optimum working environment for your employees while also saving you money on energy.
A win-win!

Personalized Lighting System

While an office automation control system can adjust resources based on the number of
occupants, it doesn’t take into account who those occupants are. But the “who” is important,
particularly when it comes to age. Research shows that older people need significantly more
light than younger people to see the same detail. And suboptimal lighting can lead to eye
strain, headaches, and other problems that affect productivity. Personalized lighting
systems allow you to control the overhead lighting in your immediate environment via a
smartphone app. Not only can you raise or dim the lights with the press of a button, but the
app remembers your preferences and automatically adjusts the lighting when you move to a
different workspace.

Visitor Management System

Digital visitor management systems have become staple tech tools for modern offices. In
workspaces without receptionists, visitor management systems expedite the visitor check-in
system while also reducing the number of interruptions caused by guests and deliveries. In
offices with someone at the front desk, visitor management systems replace old-fashioned
sign-in sheets and enhance security by keeping a record of everyone who goes in and out of
the office. It can also help visitors get to the human interaction part of their visitor much
faster if the receptionist happens to be on a call, busy with their myriad of other tasks, or
away from the desk. Installing a digital check-in and visitor management system also saves
you money.

Take a Tour of Modern Office Visitor

Management Software
Want to see what a visitor management system looks like, the tasks it can take off of your
team’s plate, and how it can help your modern office operate more efficiently? Join a
product tour of The Receptionist and get a 12-minute look at automating check-in, sending
visitor notifications, protecting your office with a secure digital visit log and more! Grab a
spot on the next tour now:

12-Minute Product Tour

Hosted by Michael Ashford, Tom Foster
Want to see The Receptionist for iPad in action and begin to imagine ways a visitor management system
can make you a front office superstar?! Let our team guide you through some of the most popular features
and functionality The Receptionist for iPad has to offer in this interactive product tour.

Register Now
NOW

Connected Chairs
Modern office workspaces are all about choice. Many companies outfit their spaces with
regular desks, standing desks, couches, and bean bag chairs, so employees can choose where
they work at every moment. For maximum productivity, however, your workspace needs to
be both comfortable and functional. Well, it hardly gets any more comfortable and functional
than this: an office chair that sports an electrical outlet and USB ports. It even has a flip-up
privacy panel, so a single work area can provide opportunities for both interaction and
privacy, depending on the employee’s needs. A couch version is also available.

Treadmill Desks
Standing desks are so last year! Walking is much better for getting those creative juices
flowing, and studies link using treadmill desks to improved memory and concentration,
attention to detail, and increased productivity. As a bonus, you get some great exercise while
being productive.

3D Printer
If your company sells any type of physical product, the benefits of 3D printing are clear:
rapid prototyping, infinite opportunities for customization, and so on. But even software and
service companies can benefit from having the ability to create literally any product on
demand. The possibilities of this technology for offices are just starting to be discovered —
check out these ten 3D printing office hacks from CEL-Robox CEO Chris Elsworthy.

Zapier
Finally, this list would be incomplete without a software tool. Zapier is the ultimate office
software, because what it does is allow you to connect all of the other apps you use and
automate workflows and communication between them. For example, you can: automatically
post updates to social media when you publish blogs or add products to your online store, add
new customers to email lists, Twitter lists, and CRMs, content using Google Docs, Feedly,
Buffer, Evernote — and these are just a few examples. Zapier integrates with more than 500
apps (including The Receptionist!) and is adding more all of the time.

Technology Helps Your Modern Office

Work Smarter
Office technology can drastically help the workplace run more efficiently, innovate, and
provide a better environment for both employees and visitors. If you want to dive further into
one of the topics we covered, get our Complete Guide to Visitor Management and find out
how you can improve the way you welcome your visitors into your business and leverage
technology to impress guests and get them to where they need to go more efficiently.