se eters) es Atenas yatta canta agora Peeve / Wa Quality Control Department = A> caww- urc1o2trases601003160 ‘An 1SQ: 9001, 1SO: 14001 & OHSAS: 18001 Certified Company dee Rete ater rer Rr, 1, 4n6889 / Post Singraul Coley Dist Sngravl MP. IN 486889 ae pya0e-2osAto, (FAX 268956 eral gmae.nelha@coalinian website www.ndlLin Wr NIRARATH BRE Date OPTRA To, ‘The Area General Manager Rusionet Bina, Block-8, Dudhichua, Jayant, Kaksl, Khadia, Krishnashila and Nigahi Projects sub: Letter for satisfactory services to M/S Advance Research Instruments Company for CAMC of Isoperibol Bomb Calorimeter. Ref. Supply order No, 63014055/11706136, dated 09-10-2020 Dear Sir, in reference to above cited supply order, isto informed that this office isin receipt of bil alonawitl Ubtime certificate from M/S Advance Research Instruments Company for Comprenevewe Annual See ace Contract (CAMC) of 09 (nine) isoperibol Bomb Calorimeter instolled at NCt Projects Malet ced for the first half of the T'st year of CAMC i.e. for the period 16.06.2023 to 15.12.2023. In this connection, 8s per the terms of payment of the contract to further process the Bil, » Tee see cartifying satisfactory services rendered by the CAMC provider during the sehiod from 16.06.2023 to 15.12.2023 along-with details of penalty for shortfall in uptime Quarantee (if any) as per supply order Is required from NCL projects ‘As such, request to kindly arrange to provide the certificate of satisfactory scnices alongwith penalty for shortfall in uptime guarantee as per supply order (copy enclosed) during the above- referred period. ‘This is for your kind information and further needful action please. Enclosed as above Yours faithfully art 02" Gener! Manager (MAS-Qcy/HeD, NCL Copy to: AQMs: Amlohri, Bina, Block-B, Dudhichua, Jayant, Kakr, Khadia, Krishnashila and Nigehi Projects ay Northern Coalfields Limited 3Ie a R4 RECEIVED Advance Research Instruments Company QUALITY CONTROL DEPARTMENT” Manufacturers & Exporters Of Modern Testing, Research & Control Instruments HO SINGRAULIMM.P) Reference No: - $:158/2023-24 TO ‘The General Manager (QC) NCL HQ, Singrauli Dated.01.01.2024 Sub: - Submission of Original Pre-receipted bill in Triplicate with CAMC Visit Report and Downtime Certificate against Purchase Order No.63014055/11706136 dated. 09.10.2020 (CAMC charges for Automatic Bomb Calorimeter Model I.P.-1) Reference No: - Purchase Order No.63014055/11706136 dated. 09.10.2020. Dear Sir, Please find enclosed Original Invoice with CAMC Visit Report and Downtime Certificate as per following details Invoice [Dated | Amount | Plant Name | Period of CAMC No (373 01.01.2024 | 41300.00 | NCL Amiohri Project | 1% Half Year of 1+ Year CAMC_ (374 [01.01.2024 | 41300.00 | NCL Nigahi Project _| 1% Half Year of 1* Year CAMC_ [375 01.01.2024 | 41300.00 | NCL Dudhichua Proect_| 1% Half Year of 1s Year CAMC [376 | 01.01.2024 | 41300.00 | NCL Jayant Project _| 1* Half Year of 1* Year CAMC 377 01.01.2024 | 4130.00 | NCL Kakri Project __| 1* Half Year of 1* Year CAMC | [378 (01.01.2024 | 41300.00 | NCL Bina Project 1 Half Year of 1* Year CAMC 379 [0 | 41300.00 | NCL Krishanashila Project var of 1% Year CAMC 380 | 01.01.2024 [381__| 01.01.2024 | 4130 [41300.00 | NCL Kadia Project [INCL Block Kindly acknowledge the receipt of the above. Assuring you our best service always. Yours faithfully, o(To-11920190 tie De (6-22 DDA Shed, Okhia industrial Area, Phased, New Delhi - 110020, Phone: 41320190, 41324630 Tel mal: aricodelhi@gmail.com, URL: wow aircoin fax: 91-11-26813734 .com, www.aricoindia.inated arerfices fates [ea al wet] Northern Coalfields Limited ew (A Minirstna Company) “ahr afin Paes A ae ao NCL (A subsidiary of Coal india Limited) ‘arnt vars frTT 7 Materials Management Department CIN U10102MP4.98 5G01003460 1 300 Compa ates veh fare, Fe. Rice x, FR 486889) Post. SingrauliColbery, Dist Singraul, ALP. PIN-486889 Phone: 07908. 266388, (FAX) 266640 email: gmmm/iuel.gov.in website: wonnnleiLin “Type of Tender ‘Category of Firm ‘Status of firm item anes REA | hnahenaieae canes PIPFTPORDER nat. s14s5/1170636 bas an /s. Advance Research Instruments Company, te See ee its Rosy Rel ow x VENDOR CODE: 106057 New Dethi-110 020 STIN: OTAECPCTITTEIZS Sarre ae renee reteamia ose tut 1. Our open tender enquiry No. NCL NCLISGR/MMD\Sce 1/Bomb/119A1069468 dated 11.10.2019 (Tender ID: 2019_NCL._152990_1) opened on 16.12.2019, 2. Your offer submitted online Bid ID: 457029 dated 04.12.2019 & subsequent Shortfall / confirmatory documents submitted online. 3. Your email letter dated 01.08.2020 Dear Sirs, With reference to the above, we hereby place our Supply Order on you for supply of materials as per details tiven below, The supply shall be governed by the specifications, prices, terms & conditions mentioned here ‘under and also unless otherwise specified as per General Terms & Conditions enclosed with the subject NIT. {sl el Jay | unit Basie | Extended Rao ros | Rate ins. | Value in Rs. | Supply, Tastallation, Commissioning of 09 Nos. of rae Isoperibol Bomb Calorimeter (Complete set) with 02 ") sears on site guarantce/warranty and 03 years extended | ® } 1548000000 } —1.5480.00000 CAMC. Make : Advance Model No. IP 1 sl ‘Basie Price Rs. 1,54,80,000.00 Basic Order Value including Installation & Commissioning Charge: ® 1,54,80,000,00 (Rupees One Crores Fify Four Lakhs Eighty Thousand Only). ‘GST would be applicable as per the relevant clause mentioned in this Supply Order. Terms & Conditions: BASIS OF PRICE: ‘The above price is on FOR Destination basis inclusive of Packing & Forwarding charges, Freight charges and Transit Risk insurance charges etc. The prices shall remain fim till completion of supplies. 2. Goods & Services Tax (GST): Lerornant ox48) IGST would be paid extra at legally applicable rate atthe time of supply within delivery period, which is presently @ 18%. b) You will submit the invoice as per GST rules to avail Input Tax Credit, if any, which shall be certified by your Auditor atthe time of supply ©) You shall submit certificate trom practicing Chartered Accountant having Certificate of Practice and valid Membership Number of ICAI that you have passed/will pas the benefit, if any arse in your input tax ereit due to implementation of GST as per provision of section 171 of CGST Act. 4) GST Registration Number of NCL in ease of supply for MP is 23AABCN4884H1ZE. Your bills should ‘bear this number to enable NCL to claim INPUT TAX CREDIT. ©) You will give an undertaking on invoice or as separate Annexure along with invoice that Invoice! applicable GST returns has been/wll be uploaded in GST Portal within due time as prescribed in COST Act and IGST has been deposited as per the provision of GST’ Aet and rules thereon {You shall ensure timely submission of correct invoice(s), as per GST rules/ regulation, with all required supporting document(s) within a period specified in Contract to enable NCL to avail input credit of GST (CGST & SGST or IGST). Further, returns and details required to be filled under GST laws & rules should be timely filed by you with requisite details [input tax eredit isnot available to NCL. for any reason not attributable to NCL, then NCL. shall not be obligated o liebe t pay or reimburse GST (CGST & SGST or IGST) claimed in the invoiets) and shall be entitled to deduct setoff recover such GST (CGST & SGST or IGST) together with all penalties and interest, if any, against any amounts paid or payable by NCL to you. Further inthis case, NCL reserve the right to upload name and detail of such defaulter on NCL website and ‘may also consider forgiving holiday/debarring from participating tenders 18) Where NCI_has the obligation to discharge GST (CGST & SGST or IGST) lisbilty under reverse charge mechanism and NCL bas paid or is liable to pay GST (CGST & SGST or IGST) to the Government on ‘whieh interest or penalties becomes payable as per GST laws for any reason which is not attributable to NCL or ITC with respect to such payments is not available to NCL for any reason which is not atibutable to NCL, then NCL reserve the right to deduct / recover such amounts against any amounts paid or payable by NCL to you. fh) Amount of Statutory levies like CGST, SG GSTR-2A of NCL in the common portal of Of GST Taxes and fling of GST Returns. 1). E-way bill -to be arranged by you. T or IGST will be released when the same will appear in and after submission of documentary evidence deposition In case of any increase in taxes and duties after expiry of the scheduled delivery period, the increase will beon yours account and in ease there is any decrease, the same shall be passed on to NCL. For Installation & Commissioning Charg Inclusive For CAMC Charges: Payable extra as applicable and the present rate of GST is @ 18%. The firm will provide ‘Tax Invoice (as per GST Act & Rule) to enable NCL to avail Input Tax Credit 3, DELIVERY PERIOD: Within 120 days from the date of placement of supply order. Date of receipt of supplied materials at consignce’s premises will be taken asthe date of delivery. No materials should be supplied beyond the specified delivery period unless amendment for extension of delivery peri is obtained from the purchaser ic. NCL. However, early delivery is preferred, Firm delivery should be indicated on. FOR, estination basis. Delivery should be on DOOR DELIVERY Basis .Insurance to be covered by the supplier. 4. CONSIGNEE: Quantity one number each to be supplied to the following consignee. 1. Depot Officer, Amlohri Project NCL, Singrauli, MP. 486887 2) Depot Officer, Bina Project NCL, Sonebhudra, U.P. 231220 2. Depot Officer, Block-B Project NCL, Singrauli, M.P. 486892 3, Depot Officer, Dudhichua Project NCL, Sonebhacdra, U.P. 231222, ‘4, Depot Officer, Jayant Project NCL, Singrauli, M.P. 486890 5. Depot Officer, Kakri Project NCL, Sonebhadra, U.P. 231220 6. Depot Officer, Khadia Project NCL, Sonebhadra, U.P. 231222 7, Depot Officer, Krishnashila Project NCI., Sonebhadra, UP. 9. Depot Officer, Nigahi Project NCL, Singrauli, M.P. 486889 gs beretS.SECURITY DEPOSIT: You are advised to submit security money for Rs 20,65,590.00 (Twenty Lakhs Sixty Five Thousand Five Hundred Ninety Only) within 15 days from the date of receipt of Supply Order. The ‘security deposit should be submitted in the form of Bank Demand Draft payable at SBI, Morwa Branch (Code 3767), Singrauli, MP Jor at any bank located at Morwa, Singrauli, MP / or inthe form of Bank Guarantee drawn ‘on any nationalized bank / Scheduled Bank in a prescribed Format (i.e. as per Annexure J of NIT) The validity ‘of BG for security deposit will be fora period of three months beyond the expiry of delivery period. If you fail to deposit the security deposit within 15 (fifteen) days from the date of receipt of order, the order shall be cancelled and the case shall be processed to order elsewhere and your performance shall be kept recorded for future dealings. The security deposit shall be refunded within thirty days of satisfactory execution of the ‘contract on your request. For contractual failure, the security money shall be forfeited. In ease, the security ‘money has been submited in the form of Bank Guarantee, the same may be converted in to performance bank _Buarantee provided the validity is 21 months from the date of receipt and aeceptance of materials at site. In ease, Security Deposit is submitted in the form of Bank Guarantee, the bidders may please note the following: i:The Bank Guarantees should be issued through Structured Financial Messaging System, ii, Details for Beneficiary Bank under fields of SEMS — FMS Field No. = Details 7035 IPSC Code: 1C1CT0003529 7036 ICICI Bank Ltd. — Ave No. 352905000016 7037 NCIS40172593 ili, Beneficiary Bank Branch Name & address should be mentioned as ICICI Bank Ltd, Singrauli Branch, Plot ‘No. 86, Opp. Post Office, Ward No. 3, Morwa, Tehsil Singrauli, Madhya Pradesh — 486889 jv, Ifthe Bank Guarantee is issued by ICICI Bank branches, the following may please be incorporated: “We shall be liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only if you serve upon us a written claim or demand on or before at ICICI Bank Ltd, Plot No. 86, Opp. Post Office, Ward No. 3, Morwa, Tehsil Singrauli, Madhya Pradesh ~ 486889." 6, PAYMENT TERMS: 180% payment shall be released within 21 days after receipt ofthe EQUIPMENT by consignee and receipt and acceptance of Performance Bank guarantee Balance 20% payment shall be released within 21 days of successful installation, commissioning and final acceptance of the equipment along with accessories at site upon presentation of a certificate from the project head to the effect that the equipment has been erected and commissioned to thei entre satisfaction. ‘The fayment will be made by “Electronic Fund Transfer" (EFT) or e-payment through RTTGS for which you are requested to indicate your EFT A/C no., Name of Bank, Branch, RTGS Code and other relevant details in your invoice for facilitating payment through EFT. 7. INSPECTION: Final inspection: Final inspection of the materials shall be carried out by the authorized representative of GM (QOYNCL aller receipt of materials at consignee’s end. The materialystores found defective or not in accordance with the supply order specification will be rejected and will be intimated for free replacement, which are to be replaced within 30 (thirty) days from the date of intimation. 8, PAYING AUTHORITY: Respective Area Finance Manager of consignes. 9, BANK DETAILS OF FIRM: | Account Name/ Beneficiary Name ‘Advance Research Instruments Company, Dei b | Banker's Name ‘Syndicate Bank € | Address, City/Town, Distriet, State ‘Vasant Vibar New Delhi 110057 | Account type CURRENT e | IFSC Code 'SYNB0009031, overa[amare aT 10, SUBMISSION OF BILL! A. Following documents required to be submitted to the Consignee: i) Consignment Note. ii) Delivery Challan in original iil) One copy of the bill i) CGSTISGST/GST duty paying documentary evidence, wherever mentioned iv) Warranty/Guarantee CertfieateInspection Report wherever required. ‘v) Manufacturers test certifiate vi) Lowest Price Certificate, vii) Any other documents specified inthe Supply order. B. Following documents should be submitted to the Paying Authority: ii) 100% bill in triplicate duly stamped and pre-receipted. iil) CGST/SGST/GST Duty paying documentary evidence, wherever mentioned iv) Copy ofthe consignment Note y) Warranty/Guarantee Centficate/Copy of the Inspection Note wherever required. vi) Lowest Price Cerificate. vii) Any other documents specified in the Supply order. 11, PACKING: Packing of all the materials should conform to the requirements of the carriers. The ‘consignment should be securely packed & marked as per standard Trade Practices/BIS norms to withstand the rigorous of transport to prevent any loss/damage or pilferage in transit and ensure safe arrival at destination. 2. MODE OF DESPATCH: By Road. Safe arrival of the materials at the Consignee's end will be your responsibility. All consignments should be booked to Consignee & not to Selves. 3. WARRANTY/GUARANTEE: The Supplier shall give a warranty for satisfactory performance of the ‘supplied materials for a period of 24 months from the date of supply & commissioning or 30 months from the date of receipt and acceptance of materials at consignee’s end whichever is earlier. The supplier shall be responsible for any defect that may develop, under the condition provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall remedy such defect at his own cost. I it becomes necessary for the supplier to replace or to renew any defective put, such replacement or renewal shal bbe made by the supplier 100% free of cost without any extra cost to Northern Coalfields Limited. The new ‘goods should be supplied on FOR destination bass free of cost ‘Warranty replacement should be completed within a reasonable period maximum within one month from the date of claim free of cost up to ultimate Consignee's end. All cases of warranty replacements will be decided on the basis of joint inspection of the failed goods held between the user's representative and the supplier's representative. 14, PERFORMANCE BANK GUARANTEE: ‘The Performance Bank Guarantee is to be submitted by you for Rs 20,65,590.00 (Twenty Lakhs Sixty Five Thousand Five Hundred Ninety Only) to cover both satisfactory performance and warranty. The performance {guarantee will be taken in the form of a Bank Guarantee in prescribed format as per Annexure-K of NIT valid for 66 months from the date of receipt and acceptance of the materials at consignee’s end and the same shall released after fulfillment of all contractual obligation including warranty / guarantee conditions stipulated inthe contract, For unsatisfactory performance and/or contractual failure, NCL shall have the full right to invoke/encash the Performance Bank Guarantee. ‘The Performance Bank Guarantee shall be issued by a scheduled Bank and NCL. shall have the powers 10 invokelencash it notwithstanding any dispute or difference between supplier and NCL pending before the court, tribunal, arbitrator or any other authority. ‘The firm shall be fully responsible for the warranty in respect of proper design, quality, workmanship of the ‘materials and proper fitment for which these are intended for a period of 30 months from the date of instalation and commissioning. Incase, the security money has been submitted in the form of Bank Guarantee, the same may be converted in to performance bank guarantee provided the validity is 66 months from the date of receipt and acceptance of ‘materials at site Wy Leversaiei. The Bank Guarantees should be issued through Structured Financial Messaging System, ii. Details for Beneficiary Bank under fields of SFMS Details TFSC Code: ICICT0003529 ICICI Bank Ltd. - Ale No. 352903000016 NCLS40172593 m- iii, leneficiary Bank / Branch Name & address should be mentioned as ICICI Bank L1¢., Singrauli Branch, Plot ‘No. 86, Opp. Post Office, Ward No. 3, Morwa, Tehsil Singrauli, Madhya Pradesh ~ 486889 iv. Ifthe Bank Guarante is issued by ICICI Bank branches, the following may please be incorporated “We shall be liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only if you serve upon us a written claim or demand on or before ......... at ICICI Bank Ltd, Plot No. 86, Opp. Post Office, Ward No. 3, Morwa, Tehsil Singrauli, Madhya Pradesh ~ 486889.” 15, CAMC: The CAMC agreement shall be concluded by the technical department after completion of 2 year warranty. The price break up is as detailed below. Si No| 1" Year 2nd Year 1 [70,000.00 75,000.00 16, RISK PURCHASE: In the event of failure ofthe supplier to deliver or dispatch the stores within the stipulated date / period of the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd, ofits subsidiary Companies have the right to purchase the stores from elsewhere after due notice to the defaulting supplier a the risk and cost ofthe defaulting supplier. ILis clearly mentioned that in the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered from the bills against any other supplies pending in the same Subsidiary Co, and also in any other Subsidiary Companies / Coal India Limited. GST will be charged / levied on Risk Purchase as per the provision of GST Act Rule thereon. JQUIDATED DAMAGES: Inthe event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with the samples and / or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, NCL should have the rights 8) To recover from you as agreed liquidated damages, a sum of 0.5 % (half percent) of the price of any stores \hieh the suecessful tenderer has not been able to supply as aforesaid for each week or part of a week during Which the delivery of such stores may be in arrears limited to 10% (Ten percent). Wherever felt necessary, the limit of 10% can be increased to 15% atthe discretion of Head of the Materials management Division of NCL. b) Or to purchase elsewhere, after due notice to you on the account and at the risk of the defaulting supplier the stores not supplied or others of similar description without canceling the supply order in respect of the ‘consignment not yet due for supply or ©) To-eancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and cost ‘of the defaulting supplier and also, 4) Toextend the period of delivery with or without penalty as may be considered ft and proper, the penalty, if imposed shall not be more than the agreed liquidated damages referred to in clause (a) above. ©) To forfeit the security deposit fully or partly 1) Whenever, under this contrat, a sum of money is recoverable from and payable by the supplier, NCL shall be entitled to recover such sum by appropriating in part or in whole by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any contract should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay NCL. on demand the remaining balance, The supplier shall not be entitled to any gain on any such purchase. 8) CGST, SGST or IGST will be levied as applicable a per the provision of GST Act and Rule thereon, Ye Loversaxbh). Supplier will issue credit note as per the provision of Rule $3 of CGST Rule, 2017 on quality deduetion or liquidity damage, ifany arises. 18, FORCE MAJEURE CONDITIONS: If the execution of the Contractsupply order is delayed beyond the period stipulated inthe supply order, as a result of outbreak of hostilities, declaration of an embargo or blockade ‘or fire, flood, aets of nature or any other contingency beyond the suppliers control due to act of God, then NCL. ‘may allow such additional time by extending the delivery period as considered 10 be justified by the Circumstances of the ease and is decision will be final If additional time is granted by NCL, the supply order shall be read and understood as if t had contained from its inception the delivery date as extended. Power Failure / Cuts cannot be taken as Force Majeure Conditions “The supplier will advise, inthe event of his having to resort to this clause, by a registered leter, duly certified by the local chamber of commerce, or statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure conditions. In the event of delay last out of force majeure, NCL. will reserve the right to cancel the contract, and provisions ‘governing termination of contract as stated in the bid documents will apply For delay arising out of Force majeure the supplier wll not claim the extension in completion date for a period exceeding the period of delay attributable to the causes of foree majeure and neither NCL. nor the supplier shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist 19, PRICE FALL CLAUSE: "You shall confirm that you have not supplied / are not supplying similar producUsystems or subsystems at a price lower than that in respect of any other Ministry ! Department of the Government of India or PSU and if it {is found at any stage that similar produet / Systems or Subsystems was supplied by you to any other Ministry / Department of the Government of India or a PSU at a lower price, then that very price, with due allowance for lapsed time, will be applicable to the present case and the difference in the cost would be refunded by you to [NCL, ifthe contract has already been concluded. 20, LOWEST PRICE CERTIFICATE: ‘You will cerily on the body ofthe bill that the price (s) charged by you forthe items covered in the bill is the Jowest and is the same as applicable to other Government Departments’ Undertakings Other Organizations. 21, JURISDICTION OF COURT: ‘Any dispute arising out of or in respect of the contract will be subject to the Jurisdiction of Singrauli Court Only. ‘Apart from the above terms and conditions the supplies will also be governed by the other conditions of NIT and also "General Terms & Conditions of Supply of Stores” issued along with our NIT. You are requested to kindly acknowledge receipt and acceptance of order within 15 days from the date of issue ‘of order. In case no reply is received, it will be presumed thatthe order has been accepted by you, Yours faithfully, For & On Behalf of Northern Coalfields Limited. ss vy Leresesr ‘Annexure A: Technical specification ‘Annexure B : Integrity Pact Copy to: 1, The Chief Vigilance Officer, NCL, Singrauli 2. GM (MM) Purchase - HOD / GM (Stores) / GM (Finance) Incharge, NCL HQ, Singrauli, 3. The General Manager (MM), CCL / BC4. The GM / Amlobri Project, Bina Project, Block-B Project, Dudhichua Project, Jayant Project, Kakri Project, Khadia Project, Krishnashila Project, Nigahi Project. 5, TStoDT(P&P)NCL. 66, Depot Officer, Amlobri Project NCL, Singrauli, MP. 486887, Depot Officer, Bina Project NCL, Sonebhadra, U.P, 251220, Depot Officer, Block-B Project NCL, Singrauli, M.P. 486892, Depot Officer, Dudhichua Project INCL, Sonebhadra, U.P. 231222, Depot Officer, Jayant Project NCL, Singrauli, M.P. 486890, Depot Officer, Kakri Project NCL, Sonebhadra, U.P, 231220, Depot Officer, Khadia Project NCL, Sonebhadra, U.P. 231222, Depot Officer, Krishnashila Project NCL, Sonebhadra, U.P, Depot Officer, Nigahi Project NCL, Singrauli, M.P. 480889 7. The AFM, Amlohri Project NCL, Singrauli, MP. 486887, The AFM, Bina Project NCL, Sonebhadra, U.P. 231220, The AFM, Block-B Project NCL, Singrauli, M.P. 486892, ‘The AFM, Dudhichua Project NCL, Sonebhadra, U.P. 231222, The AFM, Jayant Project NCL, Singrauli, M.P. 486890, The AFM, Kakri Project NCL, Sonebhadr, U.P, 231220, The AFM, Khadia Project NCL, Sonebhadra, U.P. 231222, The AFM, Krishnashila Projeet NCL, Sonebhadra, U.P, The APM, Nigabi Project NCL, Singrauli, M.P. 486889 8. Shri V. Venkatchalam, IAS (Retd,), No. 92, Ram Nagar North Extn., 6 Main Road, Velachery, ‘Chennai ~ 600042 This is issued against Indent Registration No, 1170613 dated 06.02.2018 and with the approval of competent authority. BCIEC No, Be Capital BC/FC Details: Ss Total Budget in Rs. NCLAVQICABICapita/PAM Others 2020-21/01 27.09.2020 1,82,66,400.00 NCLMQIC2020-21/ Captal/P&M Others /01 .06.102000 SS |«266,00.00 | ‘Anmexure—A ‘Technical specification - ‘Bret Deseription- Microprocessor based computer controlled isoperibal Bomb Calorimeter for rapid determination of gross calorific value of crushed/powdered. samples of CoalCokellignite carbonaceous rock samples as per Indian/nternational Standard like ASTM, DIN, GB, ISO & BIS. The equipment should hae aisoperibol tabletop design propery interfaced witha printer, LCD with touch sereenkey board display. Provision for adequate memory storage facility and with builtin aut filling and vesse pressurization sytem, integral Oxygen pressurization and de-pressurzation port. The combustion vessel should have provision for both fuse wire and eoton thread inition technique using 99.5% purty oF oxygen. ‘Method :Toperibol z Calorimeter Measurement Range: 1000 KeallKg wo 12000 KealKg for ¥ gram of sample ‘Sample weight 0 gramio 1S gram ‘Sample fed size: Maximum: 72 mesh ( ‘Operating voltage : 270230V AC, 50 = Precision : = <05% RSD (Complying ASTM, DIN, GB, ISO & BIS 1350) Resolution: 0.1 CalGram Processing Capacity (Operation Time): OF08 samples Per our. Repeatability of determination 225 Callram between two duplicate “Temperature Measurement Resolution: 00001 degree centrigrade ‘Water Jacket System : Closed loop waie system at ambien temperature wih Bull im minimum 2000mi pipette for integral water handling without any heater or cooler, Temperature should be monitored at an minimum interval preferably ‘every 06 scconds witha builtin electronic thermometer. ‘Bomb Cleaning Station: Separate bomb cleaning station should be included as an integral part ofthe system, ‘Microprocessor : Bul in operational programme to perform all ealeulations und control heating rte, the temperature and also for entrance instruction options through key boar. Al instruction options will be through inbuilt graphic touch screen LCD displ ‘Oxygen Bomb : Should Correction: Spiking, ash, Acid or % Nitrogen, Fuse Wit 2 meron) rite and sulphurie acid, working pressure and emperatue et. Sulphur moisture and Hydrogen. avHeat correction : Operator selectable from 03 methods R-P, High Precision or Predictive methods. ‘Memory Capacity: 1000 tess reslis ‘Gas filling System : Suitable Gas filing arrangements with proper regulator, Cylinder and pauges forthe line vessel pressure ana ll necessary altachments ‘Safiey: Salley of Bomb shouldbe assured. Software should automatically keep Week of number of times bomb have Been fired. Builtin auto counter mus id in the tacking of routine maintenance and ater expendable components “Manufacturing Year Should not be manufactured earlier than 2017 Printer: HP Laserjet MFP M26DN or equivalent either Bul in or sltable interfaced with the basic unit with LCD Aisplayand realtime printout facilities, Adequate data storage facility and keyboard controlled printing feel ‘Balance ; Balance unit in interface lop Toading electronic balance with LCD display and ato calibration facilites. Required weight range 0.1 gram to 120 ram, Resolution: 0.0001 ram (minimum), Accuracy: +/-0.0001 gram (cxinimu), ‘Power requirement: 250V ACY/- 10% 50 Tie single phase as per Indian conditions shall be provided. Back Up facility ‘Unitemupted power supply (fT line) suitable KV rating commensurate with power requirement ofthe total system with back up capacity of OF hour, CVT of suitable rating shouldbe capable of providing required power supply for input power of 150 V 10 220V at SOF ‘Consumables & Peripherals: “The analyser must be CE approved with built n diagnose Felliy and should be goed with spares and all necessary accessories. Vendor has to supply Operating Supplies for $000 analysis and guarantood accessories & spares for minimum (2 yeas operation. ‘Computer (PC) and printer are required forthe operation ofthe insirument shouldbe provided by the supplier long with the instrument with original software as per the specification given below. Tit of accessories tobe supplied along withthe instrument 1, Combustion vessel i sing wie: requirement for 2 years ‘Combustion vessel cleaning sation: requirement for O2 years Bezoic aed pellets: requirement for 02 years Sillicon grease: requirement for 02 years ‘Wetting Agent Tit requirement for 02 years Fuse wire packager requirement for 02 yeas Filler TOO/pRE requirement for 02 years Filler Indine 149 micro Piste: requirement for 02 years. ‘Screen Filter Back up: requirement for 02 years TO, Diet ype of "O° rings requirement for OF years Ti, Crucible TOPE: requirement For OD years Coramie washer TO nas TR, Assay Hames Power vessel requirement for 02 years TS, Fase Cig 3.15 a requirement for 02 years Ti Fase Cig 1.6: equiennt fr 02 yea 15, Fleetrode collar for combustion vessel: requirement fo 02 years 16. Heat Exehange fer: requirement for 02 years TT, Cleaning Brush : requirement for 02 years 18. Coal Prox. Plus Tow: requirement for 02 years 19. Coal Prox. Plas med! requirement for 02 years 20, Coal Prox. Ps igh: requirement for 02 years ‘Specification of eomputer (OI no) & Prine (01 no) ‘A._ CPU: 3.33GHZ, Intel Core Sor beter, 660 Processor V-Pro Technology ‘Memory (RAM): 4GB 1333 MIIZ DDR3 HDD: 500 GB Original Windows 7 operating System Rey Bord USBY PS? Sid Keybourd Pointer Device: 2 bution OPTICAL Seroll Mouse along with mouse pad a] =) ==) ors: 6USB,Z serial and OF Parallel Por. Qn” LeernasH._DVD: DVD writer TL Printer: IP Laserject MFP M226DN or equivalent Calibration and Standardisation : The equipment should be calibrated with pure benzoic acid supplied by the supplier. Equipment Delivery Period The supplier should deliver the equipment within the period of Tou?) mons after opening oF L.C/ Reveipt of Supply Order ‘Warranty ‘Two year on-site warranty Tor the system from date of installation and commissioning and issue of final scceptanee cote [NCL requires that supplir should take the responsibility for the provision of the most recent, complete operable and ‘compatible package/system within the scope of supply. Tis note identifies all Une major items required for installation and ‘commissioning ofthe system and the supplier should ensure that the total supply includes all the necessary components for functioning ofthe system effectively and safely. Any additional item, the supplier considers necessary to ensure Wo years | smooth operation ofthe machine shall be identified and included. s Installation and Commissioning & Performance Testing : The supplicr has io install, commission and make the performance testing of the equipment at respective indenting projects of NCL. tthe satisfaction of NCLs nominated team, ‘The installation, commissioning as well a the performance testing of the equipment should be completed within 45 days from the date of receipt of the equipment at sit. It isto be ensured that supplied items meets the requirement a specified The commissioning and setting ofthe complet instrument supply package shall be carried oat under the supervision ofthe supplier in conjunetion with NCL Project's nominated personel. Physical demonstration: Supplier of technically suitable valid offer have to physically demonsirate the performance of | ‘equipment fo NCL nominated personnel as per NIT on coal supplied by NCL Training & Manual The supplier shall provide fee of cost walning on operation and maintenance, minor repair ofthe components ofthe instrument, hardware and software, data processing up Wo final stage to NCL's nominated personnel for ‘peri often working days afer installation and commissioning ofthe system, The supplir has to furnish all the available detail information ofthe system and technical brochures such as operation ‘manual, service manual, CD of software ete. inthe form of hardbound copy fn an electronic medium and submited along ‘with the offer. CAMC: SCOPE AND TERMS & CONDITIONS Scope af Work: T The CAM wil befor 05 years after the expiry of 2 years onsite warany/auararee Ti: During the contact period the CAM holder has to make 02 (wo) numbers of visis apainst preventive maintenance and ‘emergency visits against breakdown mainlenance as and when required foreach bomb calorimeter with alts accesories. Incase of no breakdown the CAMC holder wil make the breakdown visit nthe tenth month of every year from the date of signing of the CAMC. Over and above these visits emergency vsitsservices free of cost unlimited, TIL. In ease of breakdown & emergency calls the CAMC holder will atend the instrument within 24 hrs from the date/time of intimation by indenting NCL. Projecs or NCL-HQ,Singraul, TV In addition to the above the CAMC holder wil altend any numberof emergency calls given by the owner throughout the period of contract free of cost '. The scope of work shall include checking, repairs, servicing and replacement of defectiveunserviceable pars listed below free of cost «All letronic items including electron cards/board, circuit boards, power supply system connected with Bomb (Calorimeter and attached electronic weighment system, printer, Bomb ee All mechanical items such as combustion veseVchamber, combustion vessel charger assembly, electrodes water jacket, High Pressure Oxygen Hose, Bucket stirer, Thermistor Probe Sensor, pipet tank, filter installation, gas regulator and all related mechanical componcnts and asemblis required fr functioning ofthe Bomb Calorimeter and it acessories. «. The CAMC holder has to supply all consumables (excepting gases) for determination of ealorific value of S000 samples ‘per bomb calorimeter with intial package of CAMC, Vi The CAMC holder shall deploy specially tained service engineer as Yequred for the comprehensive annual ‘maintenance purpose ofthe Bomb Calorimeter. The service enpiner should keep informed GMs of indenting projets and {GM (QC), NCL-HQ about thei ectivitis and movements es. on daily basis and follow all the instructions issued by them. Gy LoveeVil. tis desirable thatthe CAMC holder should keep informing the concered officer of respective projects dealing with coal testing laboratory about the status of concemed accessoresclectical/ electronic installation. Additionally, The (CAMC holder shall undertake to wai the persons deployed at the Coal Testing Laboratory by indenting Projects of NCL for day today operation, The CAMC holder wil also proside all possible technical information required in determination ‘of GCV and Keep informed the latest development in the same. Vill. A Tog booklservice voucher shall be mainiained at cach coal tesing laboratories by the CAMC holder where ‘conditions of bomb calorimeter and service rendered by them shall be noted, | TERMS AND CONDITIONS: — ‘L-Validity of Contract price: The price quoted shall be valid Tr entre contract paviod Le fr 03 years daring which the ‘orks shal be earried out as per entracorder. "ZL lnspsction & Test: Owner or his representative may Taspec review the maintenance works al any time during the progress of work/conrac. Inspector (authorized representative of owner) will check the quality and quantity of work. At ‘any time, iit found unsatisfactory, he may order to stop the worklconrat til the same is fllyretfied or taken eare (off The CAMC holder wall provide al the assistance required wo the owner's inspectr. ‘3 Duration of Work’ The date of commencement will be reckoned from the dae of issuance of LOA/work order fora period of 36 (tiny six) months. “4 Performance Bank Guarantee: The CAMC holder must submit performance bank guarantee Tor Tait performance ‘of contract for total of 10% contract value. The same shall be returned to The CAMC holder after the expiry of contract period. ‘S Stock of Spares: for smooth functioning of Bomb Calorimeter the CAMC holder will keep sufficient stock of necessary ‘pares with thei service engineer. MIC charges: Comprehensive AMC charges for each Bomb Calorimeter should separately. Kt shouldbe clearly indicated whether any other Taxis separately applicable or not. quoted "Tliptime guarantee: The party should ensure 95% upime ofthe machines. The upline and Downtime penalty willbe | ‘eieulated based on the fallowing methodology: ‘& Downtime Penalty: 4. The party should guarantee 95% availability (uptime) forthe machines on half-yarly bass fi, Machine downtime will be reckoned only during the working hours. Down time beyond these hours on a working day ‘would be excluded, For example, ifthe down time starts at 12.00 hours ona day and extends upto 11.00 hours the following working day, the down ime would be calculated asunder: ‘Working Hous: 08:30 hrs. to 16:30 hrs (8 hours) 1's day from: 12:00 hours to 16:30 hous = 4.50 hours 2 day from: 08:30 hours to 11:00 hours = 2.50 hours Total downime = 7.00 hours i, The downtime period will tar from the time and date of reporting the complaint to the party. | iv The availabilty percentage wil be calculated fr each half year. Penalty wil be imposed on pro-rata basis if he ‘sailaily fll below 95% Thus, Penalty-(95%- Actual Availability)(AMC Charge/2) 95% ‘No bonus or additonal sums shall be payable if the availability is more than 95%, ‘i, Actual availability percentage for cach machine will be calculated a follows: Actual Avaiabilty=(((Working days nthe half year x 8)-(Downtime hous inthe half year) (Working days inthe half year X8)) X100 ‘i, Penalty for any half year tobe imposed will be calculated on the basis ofthe fllowing table: Availability percentage (rounded) Penalty 95% and above Nil 85% 10 94% As per rate ealulated in 84), 50% 10 B% Double the ealeulated amount as per rat calcula iv). ()) low 50%, No AMC payment forthe half year ‘9, Agreement Before sar of comprehensive AMC, CAM agreement has tobe signed between the vendor and’ General Manager (QC), NCL-HQ, centrally fr al loations Vy Lereran: The safety ofthe workmen engaged by the AMC holder isthe sole responsiblity ofthe contractor. The AMC. holder shall make all possible measures for safety as per statutory provisions. Any compensation on account of damage of person or properties of NCL/The CAMC holier r other contacto of NCL has to be bore by the CAMC holder. It shall, ‘be governed as per statutory requirement. ‘LL Accommodation, Boarding & Transportation I wil be responsibility ofthe CAMC holder to arange ‘wansporation, boarding and lodging flies other employee engaged forthe work "12. Paving Authority: Area Finance Manager, NCI-1VQ, Singraul ‘TS. Enginese In-Charge’ Geno Manager of espeiveindotng Projeas Td, Engineer: Oiler In-Chargs of the vespective Coal Testing Laboratory ‘TE Payment Terms 30% payment as sk monthly payment of annual contract value apsinst completion of work done for ‘ach quirer certified by Engineer In-charge o his nominated representative as per the conract on submission of pre- | ‘eceiptd bill along with uptime ceritiet in ipliate bythe frm to General Manager (QC), NCL-1IQ, Singraul. Penalty foe shortfall, fan, from the uptime guaranted (.c. 95%) will be deducted from the billed amount for that half yea Payment shall be made after verification of work from by Enginer In-charg or his nominated representative where work fas been caried ou 16, Suspension/Termination/Modification of warke NCI reserves the righ o sspend the work til frher onder, In ease ‘of suspension of work any extension of time for completion of work wil be given. NCL also reserves the right 10 terminate the work without showing any reasoa to the CAMC holder. in the event of termination, al clases ofthe contract shall be spplicable for the completed work. The contact shall be governed bythe clauses of ers & conditions. ‘Tz. Settlement of. disputeVarhitration: Is incumbent upon the eoirator to avon Migaion and disputes daring the ‘course of execution, However, if such disputes take place between the CAMC bolder and NCI. efforts shall be made first to etl the disputes atthe company level “The CAMC holder should make request in writing tothe Engineer In-Charge for settlement of such dsputelaims within 30 (thy) days of arising ofthe cause ofdsputs/lains, fling which no dsputesclaims ofthe CAMC holder shall be entertained by the company. 1 aiferences stl persist, the setement ofthe dispute with Gov. agencies shall be dealt with as per guidelines issued by “Ministry of Finance, Govt. of India inthis regard. Incase of partes other than Govt, Agencies, the rdressal ofthe dispute ‘may be brought in the court of law. | "The jurisdiction ofthe cours shal be Madhya Pradesh te “The ContractoriCAMC holder shall abide by the provisions of OHSAS:18001 and SA:8000. For example, child abor shall not be engaged, no unwilling worker willbe engaged by fre, payment shall be made as per | ‘minimum wages delared by Gov. time to time permissible working hous as pr rule, ood heathy working environment te ‘TD, Labour License" The ContractoriCAM( holder must obtain & prooess the labor licens, iey are engaging more | ‘than 19 persons ape law & same hast be produced to the Engineer. 720. Adjustment of the dues: IF any sum found due fom any payable tothe company bythe contractor in connection with this contactor any other eortraeVcontracts, the company shall have right and liberty to adjust the same out of the due porte rr lene rien cee bomen ea al Cacw Levers Race aN ees as Manager (1) Chet Manager (90)Advance Research Instruments Company Manufacturers & Exporters Of: Modern Testing, Research & Contr Irstruments Reference No:- $:158/01012403 Dated.01.01.2024 To M/s Northern Coalfields Limited Post Singrauli Coliery, Post Singraull - 486 889 Reference No :- CAMIC Purchase Order No.63014055/11706136 dated.09.10.2020. Subject : - Downtime Certificate. Dear Sir, With reference to CAM for Automatic Bomb Calorimeter Model |P.-1 supplied to NCL, Krishnashila Project. ‘We would like to inform you that we provided timely CAMC Services for Automatic Bomb Calorimeter Model 1.P.-1, 5.No.220044 for the period 16.06.2023 to 15.12.2023 and the calculated availability Percentage 100% ‘Name of Unit : Northern Coalfields Limited, Krishnashila Project Wo af Working days in the half year [783 owntime hours during the half year 0 [curt eo dey eing estonia ES Uptime Calculation (183*8- (0-0)/183*8)*100 = 100% Thanking you, Your's faithfully 6-22 DDA Shed, Okhia industria! Area, Phaso-, New Delhi 110020, Phone: 41320190, 41324630 Tele- Fax :91-11-26813734 E-mail: aricodelhi@gmail.com, URL: wwaircoindla.com, www aricoindia.inPrinted on 2-Feb-24 at 16:55 Tax Invoice (ORIGINAL FOR RECIPIENT) ‘Advance Research Instruments Company Invoice No Dated (€-22, DDA Shed, Okhia Industral 379 4-Jan-24 ‘MadoTermé oF ‘Area Phase-1, New Delhi - 110020, Delivery Note Tel No, 011-41320190 / 41324630 4 Days GSTINIUIN: O7AECPC7777E1Z) Reference No. & Date. State Name : Delhi, Code : 07 Syed iencad Other References” E-Mail : aricodelhi@gmail.com ____}iuyers order No. ‘Consianee (Ship to) ae Northern Coaifields Limited (Krishnashila Project) Dispateh Doc No Krishnashila Project NCL, Sonebhadra - 231220 (U.P.) GSTINIUIN OSAABCN48B4H124 State Name Uttar Pradesh, Code : 09 Contact person GM (QC), NCL-HO, Singraull At Your Plant ‘Buyer (Bil to) ‘Terms of Delivery Northern Coalfields Limited (Krishnashila Project) Krishnashila Project NCL, Sonebhadra - 231220 (U.P.) Dispatched through Dated GSTINIUIN ‘O9AABCN4884H1Z4 State Name Uttar Pradesh, Code : 09 Place of Supply = Ulttar Pradesh Contact person» GM (QC), NCL-HO, Singrault [Si] No. & kind Description af Goods SNSAC] GST | Guantiy | Rate [per] Amount | of Pigs. | Rate | fe | ° <<< ee Satan | | 4st alf Year of 15t Year CAMC | | last 16% 18|% 6,300.00 | | | | | | | | | | | | | | | | | | | | | | i [. _| 44,300.00 E&OE ‘Renount Chargeable (in words) INR Forty One Thousand Three Hundred Only oars HSNISAC Taxable | Taial Value (Rate: Tax Amount = "35,000.00, 18%| 6,300.00) 36, 16,300.00) ‘Tax Amount (in words) * INR Six Thousand Three Hundred Only Company's Bank Detal Remarks aN BiNNo = 379 Ae noo ‘Company's PAN AECPCTTTTE Branch 8 IFS Code | Deciaration | We deciare that this invoice shows the actual price of the goods described and that all particulars are true and correct ‘This is @ Computer Generated Invoice ‘Canara Bank OD Alc 90311250000124 Vasant Vihar & CNR50019031 efits Company Authorised Signatory