Tribhuvan University

Faculty of Management
In the Partial Fulfillment of the Requirement for the Degree of
Bachelor of Information Management (BIM)

Project Proposal

On

Computer Store Management System

Submitted by: Submitted to:

Harinarayan Chaudhary Ambikeshwari Campus
Department of BIM
Ghorahi-14, Dang

On June 2, 2023

1
Introduction:
NexGen Computer Store, is a ultimate destination for all your technological needs. It is in located in
Ghorahi-15, Dang, NexGen Computer Store is dedicated to providing top-notch computer products
and services to cater to a wide range of requirements. With a passion for technology and a
commitment to customer satisfaction, NexGen Computer Store is to revolutionize shopping
experience.

NexGen Computer Store understands the rapidly evolving landscape of computer technology and the
importance of staying up-to-date with the latest advancements. Store is careful on the selection of
products encompasses everything from cutting-edge laptops, desktops, and components to accessories
that enhance your computing experience.

Current situation:
1.Limited Reach: Without an online platform, the store's reach is limited to customers who can visit
the physical location. This excludes potential customers from other areas who might prefer shopping
online.

2.Inventory Management Challenges: Managing inventory manually can be time-consuming and

error-prone. Staff members might struggle to keep accurate track of product availability, leading to
potential stockouts or overstock situations.

3.Order Processing Delays: Without a streamlined system, processing orders and managing
customer requests can be slower, impacting overall customer satisfaction.

4.Limited Customer Insights: Without a system to track customer preferences and purchase history,
the store misses out on valuable data for personalized marketing and improved customer experiences.

5.Scalability Challenges: As the business grows, manual management of products, sales, and
customer data can become increasingly difficult to handle efficiently.

6.Time and Resource Consumption: Manual inventory management, order processing, and
communication consume valuable staff time that could be better utilized for other tasks.

Objectives:
The objectives of implementing a Computer Store Management Software are aimed at enhancing
various aspects of the store's operations, customer experience, and overall efficiency. Here are the key
objectives:

 Streamline inventory management to optimize stock levels and prevent stockouts.

 Automate order processing for faster and error-free fulfillment.
 Provide centralized and accurate product information to employees.
 Enhance customer experience with online browsing and availability checks.
 Utilize customer data for personalized marketing campaigns.

2
  Generate reports for informed decision-making based on sales trends and inventory turnover.
 Seamlessly integrate with the POS system for efficient transactions.
 Reduce manual workload by automating tasks like inventory updates and order processing.
 Streamline communication with suppliers and manage purchase orders.
 Adapt to business growth with scalability in data handling.
 Ensure data security to protect customer information and transactions.
 Minimize errors in processes through system automation.

Methodology
Developing a Computer Store Management System Software involves several stages to ensure a
robust and functional solution. Here are the steps tailored for this specific project:

1.Define Requirements:
 Understand the specific needs and goals of the computer store.
 Collaborate with stakeholders to define features, functionalities, and workflows.

2.System Design:
 Create a high-level design of the software architecture, including components and modules.
 Design the user interface (UI) for easy navigation and usability.

3.Database Design:
 Design the database schema to store information such as products, inventory, customers, and
orders.
 Define relationships between different data entities.

4.Front-End Development:
 Develop the user interface using appropriate technologies (HTML, CSS, JavaScript).
 Implement features like product browsing, search, and order placement.

5.Back-End Development:
 Build the core functionalities of the system using programming languages (e.g., Python, Java,
.NET).
 Develop modules for inventory management, order processing, and customer management.

6.Integration Development:
 Integrate with external systems like POS terminals, payment gateways, and accounting
software.

7.Testing:
 Conduct unit testing to ensure individual components work as expected.

3
  Perform integration testing to verify interactions between different modules.
 Test the software's performance, security, and scalability.

8.Quality Assurance (QA):

 Thoroughly test the software to identify and fix any bugs or issues.
 Validate that the software meets the specified requirements.

9.User Acceptance Testing (UAT):

 Engage end-users to test the software in a real-world scenario.
 Gather feedback and make necessary refinements.

10.Deployment:
 Prepare the software for deployment on the intended servers or cloud platforms.
 Set up necessary databases and configurations.

11.Training:
 Provide training sessions to users on how to use the software effectively.
 Offer guidance on tasks like product management, order processing, and reporting.

12.Data Migration:
 Migrate existing data from previous systems to the new software.
 Ensure data integrity and accuracy during the migration process.

13.Maintenance and Support:

 Provide ongoing support to address any issues or questions that arise.
 Regularly update the software to fix bugs and introduce new features.

14.Feedback Collection and Improvement:

 Gather feedback from users about their experience with the software.
 Use feedback to make continuous improvements and refinements.

15.Scalability and Future Enhancements:

 Design the software to be scalable, allowing it to handle increased data and users.
 Plan for future enhancements based on evolving business needs.

Programming languages and tools:

Frontend Languages:

4
 HTML, CSS, and JavaScript

Framework:

Bootstrap

Backend Languages

PHP

Database:

MySQL

Editor:

Vs code

Conclusion:
In conclusion, the implementation of a Computer Store Management System Software offers a
transformative solution for enhancing the efficiency, customer experience, and overall management
of a computer store. This comprehensive software package streamlines various aspects of the store's
operations, from inventory management and order processing to customer engagement and data
analysis. By leveraging technology to its fullest potential, the software empowers store owners and
staff to navigate the dynamic landscape of computer retail with greater ease and effectiveness.