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Date 2024-02-29

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A company meeting refers to a gathering of individuals within an organization to discuss, deliberate, and make decisions
on various matters relevant to the company’s operations, management, or strategic direction. These meetings can range
from informal team huddles to formal board meetings and may include discussions on topics such as business
performance, project updates, policy changes, and future planning. Company meetings serve as essential platforms for
communication, collaboration, and decision-making among employees, managers, executives, and stakeholders within the
organization.
Company meetings play a pivotal role in organizational communication and decision-making processes. This research
paper aims to provide a comprehensive overview of various types of company meetings and their associated procedures.
Through an extensive literature review and analysis of established practices, this study categorizes company meetings into
distinct types, including board meetings, staff meetings, and project meetings, among others. Each type is examined in
terms of its objectives, participants, and procedural norms. Additionally, common meeting procedures such as agenda
setting, minutes taking, and decision-making processes are discussed in detail. The impact of effective meeting procedures
on organizational performance and productivity is also explored. By understanding the nuances of different company
meetings and their procedures, organizations can optimize their communication channels and enhance overall
effectiveness. This paper concludes with recommendations for improving meeting practices and suggestions for future
research in this area.
INTRODUCTION:
In the Companies Act, 2013, there is no explicit definition provided for the term “meeting.” In simple terms, however, a
company can be understood as comprising two or more individuals who convene, assemble, or gather either through prior
notification or unanimous agreement to engage in legitimate activities pertaining to business. A company meeting can
thus be described as the coming together of a minimum number of members required for decision-making, known as a
quorum, to address routine or significant business matters and make decisions that impact the company’s operations. This
gathering is typically conducted according to specified procedures outlined in the company’s articles of association or
applicable regulations.
In the case of Sharp v.
Dawes (1971), a meeting is defined as "an assembly of individuals for a legal purpose" or "the gathering of at least two
people for any lawful objective." Additionally, P.K.
Ghosh describes a meeting as "any gathering, assembly, or coming together of two or more persons for the purpose of
conducting lawful business of mutual concern." Furthermore, according to K. Kishore, "a meeting is the agreement or
gathering of at least a quorum of members by prior notice or mutual understanding to conduct business for a common
interest."
Company meetings are gatherings organized by a company for its shareholders, directors, or employees to discuss and
address various matters related to the company's operations, management, financial performance, and strategic direction.
These meetings may include annual general meetings (AGMs), where shareholders gather to elect directors, approve
financial statements, and discuss key company decisions, as well as extraordinary general meetings (EGMs) held for specific
purposes outside the regular AGM schedule. Company meetings are crucial for transparency, accountability, and decision-
making within the organization.

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Importance of company meetings
Meetings play a crucial role in our daily social interactions and are indispensable in various organizational settings such as
clubs, associations, and businesses. They serve as a democratic process for decision-making and are essential for
introducing changes, making decisions, and fostering better relationships between employers and employees. Different
types of meetings have distinct objectives and protocols, which will be explored extensively in the subsequent paragraphs.
Moreover, adhering to certain guidelines is imperative in recognizing the significance of conducting business meetings. As
outlined in the Companies Act of 1956, meetings are integral to the operation of a business, requiring the approval of the
company’s members or shareholders to finalize decisions made by the board of directors. Attendance at these meetings
provides shareholders with the opportunity to discuss various matters and stay informed about the company’s recent
activities and policies. Furthermore, calling, organizing, and conducting meetings must adhere to specific requirements to
ensure their effectiveness and legality.
Components of a valid company meeting
A company meeting generally consists of the following:
 Participants: The primary necessity for a meeting is the presence of participants. In private gatherings, only individuals
with the requisite authority, such as members of the organization, committee, sub-committee, and invited guests, are
eligible to participate. In cases where a designated individual is unavailable, they may appoint a representative or proxy to
attend in their place. Conversely, public meetings are open to the general public, granting them the authority to attend
 Chairman: In order for a company meeting to be considered valid, it is essential to have a chairman present at each
gathering. The chairman holds both the authority and responsibility to conduct the meeting efficiently.
 Secretary: The secretary of the organization, committee, or sub-committee is assigned various responsibilities
throughout the entirety of the meeting, from its initiation to its conclusion. Their role is instrumental in facilitating the
smooth execution of such gatherings.
 Invitees In addition to individuals authorized to attend the meeting, there are also guests who are invited, such as
members of the press.
 Material elements: Necessary materials such as seating arrangements and writing materials should be provided to
facilitate the smooth conduct of the meeting.
TYPES OF MEETINGS:
 Public meetings: These are gatherings that address issues relevant to the public and are open to all members of the
community, though attendance may be limited by physical constraints of the venue or legal regulations.
 Private meetings: These are meetings that individuals have the right to attend based on specific criteria, such as being
members of a particular committee within a welfare organization or a registered company. Therefore, company meetings
are included in this classification.

Matched Source

Similarity 5%
Title:Company Meeting: Meaning, Characteristics and Kinds
Dawes (1971), the meeting is defined as An assembly of people for a lawful purpose or the coming together of at least two
persons for any lawful purpose.
https://www.legalserviceindia.com/legal/article-1133-company-meeting-meaning-characteristics-and-kinds.html

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