Vendor Assessment on GeM

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From 1st August, 2017 onwards sellers on GeM would be required to get an
assessment of their company profile and the products that are registered for offer on GeM.
For the purposes of assessment, 3 SEBI empanelled Credit Rating Agencies namely M/s
CRISIL Ltd, M/s India Ratings and Research Pvt Ltd and Brickworks Ratings India Pvt. Ltd
have been engaged. The vendor assessment will be carried out for all the Sellers except the
following categories: -

a) OEMs having annual turnover of Rs. 1000 Crore and having profit in last three years
out of five years.

b) Sellers of Stationery items except paper, will also be exempted from the requirement
of assessment being done by these agencies.

c) Sellers not falling in category (a) and (b) and list their products and sell under direct
purchase having order value up to Rs 50,000/- subject to ceiling of maximum Rs5 lakh per
month. To participate in the Bidding /Reverse Auction, vendor assessment will be mandatory
for such Sellers.

2. The Vendor Assessment will be carried out under the following four categories: -

(a) Manufacturers / OEMs (as per Format – A)

(b) Agent / Distributor / Channel Partner / Re-seller of Indian OEMs & e-Marketplaces
(as per Format – B)

(c) Agent / Distributor / Channel Partner / Re-seller of Foreign OEMs (as per Format –
C)

(d) Service Providers (as per Format – D)

The list of documents to be furnished by sellers to vendor assessment agencies is as per

Annexure – I for carrying out vendor assessment.

3. The fee structure for carrying out the Vendor Assessment as per the contracts with
them is as under:

Schedule Vendor Assessment Details Prices

No. (In Rupee)
excluding GST @
18%
1 Vendor Assessment of Seller as per Format - A

(i) Turnover – upto Rs.5 Crore 12,000

(ii) Turnover – above Rs.5 to 50 Crore 24,000

(iii) Turnover – above Rs. 50 Crore& less than 1000 Crores 30,000
 Schedule Vendor Assessment Details Prices
No. (In Rupee)
excluding GST @
18%
2. Vendor Assessment of Seller as per Format – B/ Format – C/
Format - D

(i) Turnover – upto Rs.5 Crore 6,000

(ii) Turnover – above Rs.5 Crore 12,000

3. Supplementary Vendor Assessment of Sellers as per Format – 3,000

A for additional items which are over and above for which
Vendor Assessment has already been done.

4. Supplementary Vendor Assessment of Sellers as per Format – 1200

B/ Format – C/ Format - D for additional items/services
which are over and above for which Vendor Assessment has
already been done.

5. Review of Vendor Assessment of Sellers as per Format -A 3,000

6. Review of Vendor Assessment of Sellers as per Format – B/ 3,000

Format – C/ Format - D

4. Terms & Conditions of Vendor Assessment:

(i) The validity of vendor assessment shall be for a period of two years from the date of
issue. However, any Seller is free to get a fresh vendor assessment at any time.

(ii) As of 7th of August, 2017, all bids and RAs would be conditional to the sellers
providing a valid general authorization / dealership of the OEM to sell their product in open
market as laid down in the terms and conditions. There shall be no exception. Sellers have
already been notified for registering on Digilocker ( www.digilocker.gov.in) to upload the
required document.

(iii) As assessment is a continuous process, we have not finalised any date for completion
of assessment by the listed agencies.

Steps for Vendor Assessment

(i) Seller’s request for carrying out the vendor assessment for the required category along
with company’s annual turnover and the requisite category under which the vendor
assessment is required would be received at the e-mail: venass-gem@gov.in for nominating
the assessment agency by the GeM.

ii) The allocation of the agency will be done by GeM, and the same will be notified to the
seller. The seller will complete the details as per the required formats and along with the
documents and prescribed fee, will submit the same to the allocated agency for carrying out
the vendor assessment.
iii) The agency shall verify the details and confirm the receipt of the request for assessment
through email. The agency shall conduct vendor assessment of seller based on information
provided by sellers in vendor assessment format, fee and related documents submitted by
them for which sellers will be responsible.

iv) The vendor assessment report will be prepared by Agency with due diligence and will be
submitted within 15 days of confirmation of receipt of the request for assessment.

Annexures

FORMAT FOR APPLICATION FOR VENDOR ASSESSMENTS FORMAT

APPLICATION FORM FOR VENDOR ASSESSMENT OF INDIAN

MANUFACTURER / OEM APPLYING AS GeM SELLER:

A. AUTHENTICATION OF VENDOR PROFILE

1. Name of Company/ Firm:

2. (a) Registered Address with Contact No. & E-mail ID:

(b) Factory Address with Contact No. & E-mail ID:

3. Type of Company/Firm: Large Scale Industry / Medium Enterprise / Small or Micro

Enterprise / SC, ST Small or Micro Enterprise:

4. Constitution of Firm:
Proprietorship / Partnership / Limited Liability Partnership / Private Limited / Public
Limited / Society/ Others:

5. Company Identification Number (CIN) / Udyog Aadhar No. (if not proprietary firm)/:
Aadhar No.(Proprietor) and Director’s Identification Number (DIN) of all Directors
of the Company:

6. Date of Incorporation :

7. Firm/ Company PAN Number :

8. TIN Number (CST) :

Additional TIN Nos. (CST) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

 (i)
(ii)
(iii)
(iv)

9. TIN Number (VAT) :

Additional TIN Nos. (VAT) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)
(ii)
(iii)
(iv)

10. Bank Details:

Company/ Firm’s Company/ Firm’s Company/ Company/

Banker’s Name Bank Account Name Firm’s Bank Firm’s Bank
Account Number IFSC Code

11. Years of Business Experience in dealing with Government Organisations:

12. Items for which Vendor Assessment requested:

13. Total quantity sold (Item-wise) to both Government and Private Organisations in last
three financial years

S. Year (1st /2nd /3rd eg. Item Name ITCHS Code Quantity Total
No. 2014-15, 15-16, 16-17) value of
the item
sold (in
Indian
Rupees)

1.
 2.

3.

14. Details of Top Three Orders (Item &Value wise) received annually in last three
financial years in descending order value and whether executed successfully (year-
wise):

(A) From Govt. Organisations

S. Year Ordering Item ITCHS Quantity Order Status of

No. (1st /2nd Govt. Name Code Value Execution*
/3rd eg. Ministry / / Non-
2014- Deptt. execution
15, 15- Agency
16, 16-
17)

1.

2.

3.

(B) From Private Organisations

S. Year Ordering Item ITCHS Quantity Order Status of

st nd
No. (1 /2 Entity Name Code Value Execution*
/3rd eg. / Non-
2014- execution
15, 15-
16, 16-
17)

1.

2.

3.
 * Execution means final delivery and acceptance of Goods/Services or receipt of
payment.

15. Whether the item is covered under Memorandum and Article of Association of Firm:
Yes / No

16. Whether the Firm is Debarred / Blacklisted by any Government Organisation:

B. FINANCIAL CAPACITY

1. Annual Turnover of the Company with Profit / Loss Statement of last three years:

S. Financial Turnover in Rs. Profit or Profit/loss Whether

No. year (In Lacs) Loss Amount (In Audited
Lacs)

i)

ii)

iii)

2. Bankers Report:

C. TECHNICAL DETAILS OF THE ITEM TO BE OFFERED ON GEM:

S. Item Name and Average Quality System BIS License Test report
No. Description Production Certificates Certificates (if available
with Capacity No. and available applicable) with the
Governing Per Month Date with the firm with validity firm
Specifications available date
with the
Firm.

i)
ii)

D. Territory of Operation: All India or States (Specify States).

 (E- Signed by Authorised Signatory of the Seller)

I have checked and verified the relevant records and found them to be correct.

(E- Signed by Authorised Signatory of the Credit Rating Agency)

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 FORMAT - B

APPLICATION FORM FOR VENDOR ASSESSMENT OF AGENT OF INDIAN

OEMs / DISTRIBUTOR OF INDIAN OEMs / CHANNEL PARTNER OF INDIAN
OEMs / RESELLER OF INDIAN OEMs/ INDIAN E-MARKET PLACES.

A. AUTHENTICATION OF VENDOR PROFILE

1. Name of Company/Firm:

2. Registered Address with Contact No. & E-mail ID:

3. Type of Company/Firm: Large Scale Industry / Medium Enterprise / Small or Micro

Enterprise / SC, ST Small or Micro Enterprise:

4. Constitution of Company/Firm:
Proprietorship / Partnership / Limited Liability Partnership / Private Limited / Public
Limited / Society

5. Company Identification Number (CIN) / Udyog Aadhar No. (if not proprietary firm)/:
Aadhar No.(Proprietor) and Director’s Identification Number (DIN) of all Directors
of the Company:

6. Date of Incorporation:

7. Firm/Company PAN Number:

8. TIN Number (CST) :

Additional TIN Nos. (CST) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)
(ii)
(iii)
(iv)

9. TIN Number (VAT) :

Additional TIN Nos. (VAT) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)

(ii)

(iii)
10. Bank Details:

Company/ Firm’s Banker’s Company/ Firm’s Company/ Company/

Name Bank Account Firm’s Bank Firm’s Bank
Name Account IFSC Code
Number

11. Years of Business Experience in dealing with Government Organisations:

12. Items for which Vendor Assessment requested:

13. Total quantity sold (Item-wise) to both Government and Private in last three financial
years:

S. Year (1st /2nd /3rd Item Name ITCHS Quantity Total value of
No. eg. 2014-15, 15- Code the item sold
16, 16-17) (in Indian
Rupees)
1.

2.

3.

14. Details of top three Orders (Item &Value wise) received annually in last three
financial years in descending order value and whether executed successfully (year-
wise):

(A) From Govt. Organisations

S. Year Ordering Item ITCHS Quantity Order Status of

No. (1st /2nd Govt. Name Code Value Execution*
/3rd eg. Ministry / / Non-
2014- Deptt. execution
15, 15- Agency
16, 16-
17)

1.

2.
 3.

(B) From Private Organisations

S. Year Ordering Item ITCHS Quantity Order Status of

st nd
No. (1 /2 Entity Name Code Value Execution*
/3rd eg. / Non-
2014- execution
15, 15-
16, 16-
17)
1.
2.
3.

* Execution means final delivery and acceptance of Goods/Services or receipt of

payment.

15. Whether the Items covered under Memorandum and Article of Association of Firm:
Yes / No

16. Whether the Firm is Debarred / Blacklisted by any Government Organisation:

17. OEM Authorisation to sell products in open market:

B. FINANCIAL CAPACITY

1. Annual Turnover of the Company with Profit / Loss Statement of last three years:

S. Financial Turnover in Rs. Profit/Loss Profit/loss Audited

No. year (in Rs.) Amount (In lacs)
i)
ii)
iii)

2. Bankers Report:

C. Territory of Operation: All India or States (Specify States).

(E- Signed by Authorised Signatory of the Seller)

I have checked and verified the relevant records and found them to be correct.

(E- Signed by Authorised Signatory of the Credit Rating Agency)

*****
 FORMAT - C

APPLICATION FORM FOR VENDOR ASSESSMENT OF AGENT OF FOREIGN

OEMs / DISTRIBUTOR OF FOREIGN OEMs / CHANNEL PARTNER OF FOREIGN
OEMs / RESELLER OF FOREIGN OEMs.

A. AUTHENTICATION OF VENDOR PROFILE

1. Name of Company/Firm:

2. Registered Address with Contact No. & E-mail ID:

3. Type of Company/Firm: Large Scale Industry / Medium Enterprise / Small or Micro

Enterprise / SC, ST Small or Micro Enterprise:

4. Constitution of Company/Firm:
Proprietorship / Partnership / Limited Liability Partnership / Private Limited / Public
Limited / Society

5. Company Identification Number (CIN) / Udyog Aadhar No. (if not proprietary firm)/:
Aadhar No.(Proprietor) and Director’s Identification Number (DIN) of all Directors
of the Company:

6. Date of Incorporation:

7. Firm/Company PAN Number:

8. TIN Number (CST)

Additional TIN Nos. (CST) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)
(ii)
(iii)
(iv)

9. TIN Number (VAT)

Additional TIN Nos. (VAT) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)
(ii)
(iii)
(iv)
10. Bank Details:

Company/ Firm’s Company/ Firm’s Company/ Company/

Banker’s Name Bank Account Name Firm’s Bank Firm’s Bank
Account Number IFSC Code

11. Years of Business Experience in dealing with Government Agencies:

12. Items for which Vendor Assessment requested:

13. Total quantity sold (Item-wise) to both Government and Private in last three financial
years:

S. Year (1st /2nd /3rd Item Name ITCHS Quantity Total value
No. eg. 2014-15, 15-16, Code of the item
16-17) sold (in
Indian
Rupees)

1.
2.
3.

14. Details of top three Orders (Item &Value wise) received annually in last three
financial years in descending order value and whether executed successfully (year-
wise):

(A) From Govt. Organisations

S. Year Ordering Item ITCHS Quantity Order Status of

No. (1st Govt. Name Code Value Execution*
/2nd Ministry / / Non-
/3rd eg. Deptt. execution
2014- Agency
15, 15-
16, 16-
17)
1.

2.
 3.

(B) From Private Organisations

S. Year (1st Ordering Item ITCHS Quantity Order Status of

No. /2nd /3rd Entity Name Code Value Execution*
eg. 2014- / Non-
15, 15-16, execution
16-17)
1.
2.
3.

* Execution means final delivery and acceptance of Goods/Services or receipt of

payment.

15. Whether the items covered under Memorandum and Article of Association of Firm:
Yes / No

16. Whether the Firm is Debarred / Blacklisted by any Government Organisation:

17. OEM Authorisation to sell products in open market:

B. FINANCIAL CAPACITY

1. Annual Turnover of the Company with Profit / Loss Statement of last three years:
S. Financial Turnover in Rs. Profit/Loss Profit/loss Audited
No. year (in Rs.) amount (In
lacs)
i)
ii)
iii)

2. Bankers Report:

C. ASSESSMENT REPORT OF FOREIGN OEM / MANUFACTURER BY ANY

REPUTED THIRD PARTY AGENCY SUCH AS D&B ETC AS PER THEIR
STANDARD FORMAT TO BE PROVIDED BY THE SELLER:

D. Territory of Operation: All India or States (Specify States).

(E- Signed by Authorised Signatory of the Seller)

I have checked and verified the relevant records and found them to be correct.

(E- Signed by Authorised Signatory of the Credit Rating Agency)

******
 FORMAT– D

APPLICATION FORM FOR VENDOR ASSESSMENT OF SERVICE PROVIDERS

ON GeM.

A. AUTHENTICATION OF VENDOR PROFILE

1. Name of Company/Firm:

2. Registered Address with Contact No. & E-mail ID:

3. Type of Company / Firm: Large Scale Industry / Medium Enterprise / Small or Micro
Enterprise / SC, ST Small or Micro Enterprise:

4. Constitution of Company / Firm:

Proprietorship / Partnership / Limited Liability Partnership / Private Limited / Public
Limited / Society

5. Company Identification Number (CIN) / Udyog Aadhar No. (if not proprietary firm)/:
Aadhar No.(Proprietor) and Director’s Identification Number (DIN) of all Directors
of the Company:

6. Date of Incorporation:

7. Firm/Company PAN Number:

8. Service Tax No.:

9. TIN Number (CST)

Additional TIN Nos. (CST) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)
(ii)
(iii)
(iv)

10. TIN Number (VAT)

Additional TIN Nos. (VAT) (In case of multiple billing addresses)

S. No. Billing Address TIN No.

(i)

(ii)

(iii)
11. Bank Details:

Company/ Firm’s Company/ Firm’s Company/ Firm’s Company/

Banker’s Name Bank Account Name Bank Account Firm’s Bank
Number IFSC Code

12. Services for which Vendor Assessment requested:

13. Total value of services supplied (service-wise) to both Government and Private in last
three financial years along with Service Tax paid

S. Year (1st /2nd Service Name Service Value of ACONTRACTnt

No. /3rd eg. 2014- Code Services of Service Tax
15, 15-16, 16- Rendered based on returns
17)
1.
2.
3.

14. Details of top three Orders (Service wise&Value wise) received annually in last three
financial years in descending order value and whether executed successfully (year-
wise):

(A) From Govt. Organisations

S. Year (1st Ordering Service Service Value of Status of

No. /2nd /3rd eg. Govt. Name Code Services Execution*
2014-15, Ministry/ Rendered /Non-
15-16, 16- Deptt. Agency execution
17)
1.
2.
3.

(B) From Private Organisations

S. Year (1st Ordering Service Service Value of Status of

nd rd
No. /2 /3 eg. Entity Name Code Services Execution*
2014-15, Rendered / Non-
15-16, 16- execution
17)
1.
2.
3.
 * Execution means final delivery and acceptance of Goods/Services or receipt of
payment.
15. Whether the Services covered under Memorandum and Article of Association of
Firm: Yes / No

16. Whether the Firm is Debarred / Blacklisted by any Government Organisation:

B. FINANCIAL CAPACITY

1. Annual Turnover of the Company with Profit / Loss Statement of last three years:

S. Financial Turnover in Rs. Profit/Loss Profit/loss Audited

No. year (in Rs.) Amount (In
lacs)
i)
ii)
iii)

2. Bankers Report:

C. CAPABILITY PARTICULARS OF SERVICE ON GEM:

S. Name of Service & Tools & Equipment Manpower Details: Quality

No. Description Available for the (Skilled / Semi- certificates
Service Skilled/ Unskilled) available with
the firm
i)
ii)

D. Territory of Operation: All India or States (Specify States).

(E- Signed by Authorised Signatory of the Seller)

I have checked and verified the relevant records and found them to be correct.

(E- Signed by Authorised Signatory of the Credit Rating Agency)

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 Annexure – II

List of initial documents to be furnished by Sellers for carrying out Vendor Assessment
(Agency can request for more documents / information as needed for verification)

1. Company / Firm registration documents.

2. Name, Contact details with e-mail address of the promoters.
3. PAN card copy.
4. Memorandum of Association and Articles of Association (in case of Companies)
Partnership Deed (in case of Firms).
5. Sales Tax Registration (all required in case of multiple billing addresses) document
copy required for CST & VAT.
6. Crossed Bank Cheque.
7. Vendor Principal Agreement copy (applicable if the entity is a dealer or a vendor of
an OEM).
8. Management undertaking for years of experience in dealing with Government
Organisations.
9. Copy of Purchase Orders copies, Delivery Challans, GRN (Goods Received Note),
Invoice for Government Tenders / Businesses for the last three financial years. These
documents are required for all the orders details filled in the form of government
orders and corporate orders.
10. Financial Statements (Profit & Loss Statement and Balance Sheet) for the last three
financial years.
11. Banker Reference Letter on account performance.
12. Management undertaking stating that the firm is not debarred / blacklisted by any
Government Organisations.
*****