Feedback

No. Specifications of service Compliance (MUST select Suggestions/records

18 Primext system Yes / No)
A. A general resolution
- Overview of the solution: The system will
18.01
feature a hierarchical display of modules,
allowing for organization and accessibility
based on user category.- Actors: System
administrators, users.- Input: User categories,
Mandatory Ya module hierarchy settings.- Process:
Configuration of module display based on
user category.- Output: Accessible modules
structured according to user category.-
The system needs to have the ability to set a sub-sub-up display Expected result: User-friendly interface with
of modules accessible by user category modules tailored to specific user categories.
- Overview of the solution: The system will
18.02 provide functionality to enable or disable
specific sub-modules for CPC officers,
activating users categorized under the State
SKM category.- Actors: System
administrators, CPC officers, State SKM
category users.- Input: Sub-module settings,
Mandatory Ya user categories.- Process: Configuration of
sub-module access permissions based on
user category.- Output: Enabled or disabled
sub-modules for CPC officers and State SKM
The system needs to have the ability to set the on-off button for category users.- Expected result: Controlled
CPC officers for specific sub modules activates users under the access to sub-modules based on user roles
State SKM category and categories.

18.03
The system needs to have the ability to deliver automatically
notification to users involved in the relevant processes primarily:
i. The status of the application using the provisions to the
Applying Officer and the Director of the CPC and the Director of
the Division involved
ii. WARNING Submit an impact report from the use of KWA
funds for programs that have been implemented to all officers
approved for the allocation of allocation and Director of Division
involved
18.04
The system needs to have quick and easy access to
help/references for using the system and all related modules
B. User Category
- Overview of the solution: The system will
automate notifications to relevant users
regarding application statuses and warnings
related to the use of KWA funds for
implemented programs. Notifications will be
sent to Applying Officers, CPC Directors,
Division Directors, and other relevant
officers.- Actors: System, Applying Officers,
CPC Directors, Division Directors, other
Mandatory Ya relevant officers.- Input: Application status,
KWA fund usage data, user roles.- Process:
Automated notification generation based on
predefined triggers and user roles.- Output:
Notification messages delivered to relevant
users.- Expected result: Timely
communication of application statuses and
warnings regarding KWA fund usage to the
appropriate stakeholders.
Mandatory Ya
Mandatory Ya
- Overview of the solution: The system will
feature readily accessible help and reference
materials to assist users in navigating and
utilizing the system and its modules
effectively.- Actors: System users.- Input: Help
and reference materials.- Process: Integration
Mandatory Ya of help and reference materials into the
system interface.- Output: User-accessible
help and reference resources.- Expected
result: Users can easily access assistance and
guidance to enhance their proficiency in
using the system and its modules.
 - Overview of the solution: Access to the
18.05
system will be restricted to SKM officers and
SPACE officers only, ensuring security and
confidentiality.- Actors: System
administrators, SKM officers, SPACE officers.-
Mandatory Ya Input: User categories.- Process: Access
control configuration based on user roles.-
The system should have the ability to only grant access to the Output: Restricted access to authorized user
following categories of users: categories.- Expected result: Limited access to
a. SKM officer the system, restricted to SKM officers and
b. SPACE officer SPACE officers as intended.
C. Integration feature integration capabilities with the SPKB,
18.06 SAGA system, and SPACE Financial System to
facilitate seamless data exchange and
interoperability.- Actors: System
administrators, SPKB users, SAGA system
users, SPACE Financial System users.- Input:
Integration requirements, system APIs.-
Mandatory Ya Process: Development and implementation of
integration interfaces.- Output: Integrated
The system needs to have the ability to integrate with the data exchange between systems.- Expected
following systems: result: Smooth interoperability between the
a. Promotion Program Management System (SPKB) Promext system and the specified external
b. SAGA system systems, enhancing efficiency and data
c. SPACE Financial System accuracy.
D. System and Functional Composition
- Overview of the solution: The Promext
18.07 system comprises three main sub-modules:
Allocation Sub Module, Program Sub
Modules, and Reporting Sub Module, each
serving distinct functions within the system.-
Actors: System administrators, users.- Input:
Mandatory Ya System architecture, user requirements.-
Process: Development and configuration of
sub-modules.- Output: Functional sub-
modules within the Promext system.-
Expected result: Organized and structured
This system contains three (3) main sub-modules or sub- system architecture with clear delineation of
systems according to the proposed details as follows: functionalities.
i. Allocation Sub Module Mandatory Ya
i. Program Sub Modules Mandatory Ya
iii. Reporting Sub Module Mandatory Ya
 Module is structured into two sub-
18.08 components: Application and Approval
Status, facilitating the process of allocating
resources and tracking approval statuses
within the system.- Actors: System
administrators, users.- Input: Allocation
requests, approval statuses.- Process:
Mandatory Ya Allocation request submission, approval
status tracking.- Output: Application
submissions, approval statuses recorded
within the system.- Expected result:
Streamlined allocation process with clear
The Allocation Sub Module is divided into 2 sub components visibility into application submissions and
namely: approval statuses.
i. Application Mandatory Ya
i. Approval Status Mandatory Ya - Overview of the solution: Integration with
18.09 the Saga System and the Space Financial
System will enable the display of current and
gross balance provisions, aligned with the
regulations of each PTJ/Space, providing real-
time financial data within the system.- Actors:
System administrators, PTJ representatives,
SPACE administrators.- Input: Financial data
Mandatory Ya from Saga System and Space Financial
System.- Process: Integration of financial
data, calculation of current and gross balance
provisions.- Output: Display of current and
gross balance provisions within the Promext
system.- Expected result: Accurate and up-to-
The Sub Module Module must be able to integrate with the Saga date financial information accessible within
System and the Space Financial System to display: the system for informed decision-making.
i. Current Balance of Provision (Real) in accordance with the Mandatory Ya
provisions of each PTJ & Space
ii. Gross Balance Provision (Actual Balance with Current
Commitment) in accordance with the provisions of each PTJ/ Mandatory Ya
State

18.10
Sub Module Program is divided into 2 sub -components:
i. The implementation of the program
ii. Record archives
18.11
For the program implementation component, the system must be
able to integrate with the promotional program management
system to obtain data on organizing the program.
18.12
The system must also be able to provide the option to increase
the program implementation record (exclusive)
Module is subdivided into two components:
Program Implementation and Record
Archives, facilitating the management of
program execution and storage of related
records within the system.- Actors: Program
managers, system administrators, users.-
Mandatory Ya Input: Program implementation data, record
archives.- Process: Program execution, record
storage.- Output: Program implementation
details, archived records.- Expected result:
Efficient program management and
comprehensive record-keeping within the
system.
Mandatory Ya
Mandatory Ya the promotional program management
system will enable the retrieval of data
related to program organization, enhancing
coordination and visibility within the Promext
system.- Actors: Program managers, system
administrators.- Input: Program management
data from promotional program
Mandatory Ya management system.- Process: Data retrieval
and synchronization with the Program Sub
Module.- Output: Program implementation
data within the Promext system.- Expected
result: Seamless integration of program
management data, improving efficiency and
coordination.
- Overview of the solution: The system will
offer functionality to increment program
implementation records exclusively, allowing
for comprehensive tracking and management
of program activities within the Promext
system.- Actors: Program managers, system
Mandatory Ya administrators.- Input: Program
implementation data.- Process: Incremental
record creation within the Program Sub
Module.- Output: Expanded program
implementation records.- Expected result:
Enhanced capability to document and
monitor program activities effectively.
 - Overview of the solution: The system will
18.13 allocate dedicated space for storing records
of award recipients, including cooperatives
and other relevant entities, ensuring
comprehensive record-keeping within the
Promext system.- Actors: System
Mandatory Ya administrators, users.- Input: Record data,
award recipient information.- Process: Record
storage and organization within the Record
Archives Sub Module.- Output: Archived
For record-archiving components, the system must have the records of award recipients.- Expected result:
ability to provide space for storing records of award receiver Centralized storage of records for easy access
(cooperative & cooperative); and other required records and reference.
- Overview of the solution: The Reporting Sub
18.14 Module compiles various reports to provide
comprehensive insights into system activities.
These reports include details of allocation
applications and statuses, current allocation
status encompassing receipts, payments, and
commitments, status and impact reports from
program implementation and KWA fund
utilization, and the ability to search for award
receipts based on program, cooperative, or
Mandatory Ya
PTJ criteria.- Actors: System administrators,
users.- Input: Data from system transactions,
program implementations, and fund
utilization.- Process: Report generation and
compilation based on predefined criteria.-
Output: Detailed reports for analysis and
decision-making.- Expected result: Enhanced
The reporting module lists the reports generated from the transparency and decision support through
i.system;
DetailsAmong them areand
of applications as status
follows:of allocation applications by comprehensive reporting functionalities.
project
ii.
iii. code
Details
Status of
and and PTJ
current
Impact allocation
Reports status involve receipts,
from Program payments
Implementation and Mandatory Ya
and commitments
Use of KWA Fundsby(BPL project code by
Format) and PTJ Code and PTJ/
Project Mandatory Ya
Space Mandatory Ya
iv. Award Receipt Search by Program, Cooperative Name or PTJ Mandatory Ya
END 18.0 PROMEXT MODULE