https://www.scribd.

com/document/515046662/STUDENT-MANAGEMENT-SYSTEM-PROJECT-REPORT

Intruduction

Student management system is software which is helpful for students as well as school authorities.In the
current system all the activities are done manually.It is very time taking or consuming and costly.Our
student management system deals with the various activities related to the students.

There are mainly 3 modules in this software;

Admin Module

Student Module

Teacher Module

In the software we can register as a user and user has of two types, student and administrator .
Administrator has the power to add new user and can edit and delete a user. A student can register as
user and can check his details and can send updated requests. The administrator can add edit and delete
remarks for students.

System Analysis;

Existing System:

System analysis is a detailed study of the various operations performed by the system and their
relationship within and outside of the system.

In the current system we need to keep a number of records related to the student and want to enter
the details of the student and the marks manually.In this system only the teacher or the school
authorities views the mark of the student and they want to enter the details of the student.This is time
consuming and has much cost.

Proposed system

In our proposed system we have the provision for adding the details of the students by the admnin.So
the details cant be misused. Another advantage of the system is that it is very easy to edit the details of
the student and delete a student when it found unnecessary.

Advantage of proposed system

User friendly interface

Fast access to database

Less error
More storage capacity

Search facility

3.System Requirements Specification

3.1:

Hardware Requirements

Processor :

Ram: 4 GB

Hard Disk: 6 GB

Software requirements:

Operating System: Windows 10

Web Designing Language: HTML,CSS,JS

Webpage developing Language: PHP

Database : Mysql

Server : XAMPP server

A Student Management System (SMS) project is a software application or system designed to streamline
and automate various aspects of student-related processes within an educational institution. The
primary goal of an SMS is to efficiently manage student information, academic records, administrative
tasks, and communication between students, faculty, and administrators. The system aims to enhance
the overall management of student data and facilitate effective decision-making for educators and
administrators.

Key features and functionalities of a Student Management System typically include:

Student Information Management:

Capture and maintain comprehensive details of each student, including personal information, contact
details, and enrollment history.

Course and Curriculum Management:

Manage information related to courses, curriculum, and academic programs offered by the institution.

Enrollment and Registration:

Facilitate student enrollment, course registration, and class assignment processes.

Attendance Tracking:

Monitor and record student attendance in various classes, helping educators assess student
engagement.

Grading and Transcript Management:

Automate the grading process, calculate GPAs, and maintain official transcripts for students.

Fee Management:

Handle tuition fees, financial transactions, and provide students with a platform for fee payment.

Examination and Results Management:

Manage exam schedules, conduct examinations, and publish results efficiently.

Library Management:

Administer library resources, including book cataloging, borrowing, and return processes.

Communication and Announcement:

Enable communication between students, faculty, and administrators through announcements, alerts,
and messaging features.

Leave Management:

Allow students to request leaves of absence, and provide a mechanism for faculty to review and
approve or deny leave applications.

User Authentication and Access Control:

Ensure secure access to the system with user authentication and implement access controls based on
user roles (e.g., student, faculty, administrator).

Reporting and Analytics:

Generate reports and analytics to provide insights into student performance, attendance trends, and
other relevant data.

1. Student Information Management:

1.1 Purpose:

Objective: To capture, organize, and maintain comprehensive information about each student enrolled
in the institution.

Importance: Forms the foundation for various other functionalities within the system, ensuring accurate
and up-to-date student records.

1.2 Key Components:

Personal Information:

Full Name, Date of Birth, Gender, Nationality, etc.

Contact Details:

Address, Phone Number, Email Address.

Enrollment Information:
Admission Date, Admission Type (e.g., Regular, Transfer), Enrollment Status.

Academic History:

Previous Educational Institutions, Academic Achievements.

Emergency Contact Information:

Name, Relationship, Phone Number.

1.3 Additional Features:

Photograph Upload:

Allow students to upload their photographs for identification purposes.

Document Storage:

Provide a secure repository for storing essential documents, such as identification cards, admission
forms, and transcripts.

Health Information:

Capture relevant health information, allergies, and emergency medical contacts.

1.4 User Interface:

Student Profile Page:

A dedicated page presenting a summarized view of the student's information.

Sections for personal details, contact information, enrollment history, and academic records.

1.5 Data Security and Privacy:

User Authentication:

Implement secure login mechanisms to restrict access to authorized users.

Encryption:

Employ encryption methods to safeguard sensitive student data.

Compliance:

Ensure compliance with data protection regulations to protect student privacy.

1.6 Integration with Other Modules:

Enrollment and Registration:

Seamless integration with the enrollment and registration modules for efficient student onboarding.

Attendance Tracking:

Link student information to attendance records for accurate tracking.

1.7 Accessibility:

Mobile Responsiveness:

Design the interface to be accessible and user-friendly on various devices, including mobile phones and
tablets.

Search Functionality:

Implement a search feature for quick and easy retrieval of specific student profiles.

1.8 Reporting and Analytics:

Generate Reports:

Create reports summarizing student demographics, enrollment statistics, and other relevant insights.

Analytics Dashboard:

Provide administrators with an analytics dashboard for a visual representation of key student
information trends.

1.9 Conclusion:

A robust Student Information Management system forms the cornerstone of a Student Management
System, ensuring that accurate and comprehensive data is available for various administrative and
academic purposes.

Student Information Management form

For a Student Information Management form, the fields typically include essential information about the
student. Here are common form fields for capturing student information:

Personal Information:
Full Name

Date of Birth

Gender

Nationality

Social Security Number or National ID (if applicable)

Contact Details:

Address

City

State/Province

ZIP/Postal Code

Phone Number

Email Address

Enrollment Information:

Admission Date

Admission Type (e.g., Regular, Transfer)

Enrollment Status (e.g., Active, Inactive)

Academic History:

Previous Educational Institutions (Name, Address)

Degrees/Certificates Obtained

Academic Achievements or Awards

Emergency Contact Information:

Emergency Contact Name

Relationship to Student

Emergency Contact Phone Number

Photograph Upload:

Allow students to upload a recent photograph for identification purposes.

Document Storage:

Provide secure storage for essential documents, such as identification cards, admission forms, and
transcripts.

Health Information:

Allergies

Chronic Conditions (if any)

Emergency Medical Contacts

User Authentication:

Username (for system login)

Password (securely stored using encryption)

Additional Information (optional):

Birthplace

Marital Status

Languages Spoken

Ethnicity

Religion
database table

CREATE TABLE Students (

StudentID INT PRIMARY KEY AUTO_INCREMENT,

FirstName VARCHAR(50) NOT NULL,

LastName VARCHAR(50) NOT NULL,

DateOfBirth DATE,

Gender ENUM('Male', 'Female', 'Other'),

Nationality VARCHAR(50),

SSN_NationalID VARCHAR(20),

Address VARCHAR(255),

City VARCHAR(50),

StateProvince VARCHAR(50),

PostalCode VARCHAR(20),

PhoneNumber VARCHAR(20),

Email VARCHAR(50),

AdmissionDate DATE,

AdmissionType ENUM('Regular', 'Transfer'),

EnrollmentStatus ENUM('Active', 'Inactive'),

PreviousInstitution VARCHAR(100),

ObtainedDegree VARCHAR(50),

AcademicAchievements TEXT,
 EmergencyContactName VARCHAR(100),

EmergencyContactRelationship VARCHAR(50),

EmergencyContactPhone VARCHAR(20),

Photograph BLOB, -- Binary Large Object for storing images

DocumentStorage BLOB, -- Additional storage for documents, if necessary

Allergies TEXT,

ChronicConditions TEXT,

Username VARCHAR(30) UNIQUE,

PasswordHash VARCHAR(255),

-- Additional optional fields

Birthplace VARCHAR(50),

MaritalStatus ENUM('Single', 'Married', 'Divorced', 'Widowed'),

LanguagesSpoken VARCHAR(100),

Ethnicity VARCHAR(50),

Religion VARCHAR(50)

);

Code for student Registration Form:

<!DOCTYPE html>
<html lang="en">

<head>

<meta charset="UTF-8">

<meta name="viewport" content="width=device-width, initial-scale=1.0">

<title>Student Information Form</title>

<style>

body {

font-family: Arial, sans-serif;

margin: 20px;

label {

display: block;

margin-bottom: 5px;

input, select {

width: 100%;

padding: 8px;

margin-bottom: 10px;

box-sizing: border-box;

button {

background-color: #4CAF50;

color: white;

padding: 10px 15px;

border: none;
 border-radius: 4px;

cursor: pointer;

</style>

</head>

<body>

<h2>Student Information Form</h2>

<form action="submit_student_info.php" method="post">

<!-- Personal Information -->

<label for="firstName">First Name:</label>

<input type="text" id="firstName" name="firstName" required>

<label for="lastName">Last Name:</label>

<input type="text" id="lastName" name="lastName" required>

<label for="dateOfBirth">Date of Birth:</label>

<input type="date" id="dateOfBirth" name="dateOfBirth" required>

<label>Gender:</label>

<select id="gender" name="gender" required>

<option value="Male">Male</option>

<option value="Female">Female</option>

<option value="Other">Other</option>
</select>

<label for="nationality">Nationality:</label>

<input type="text" id="nationality" name="nationality">

<label for="ssnNationalID">SSN/National ID:</label>

<input type="text" id="ssnNationalID" name="ssnNationalID">

<!-- Contact Details -->

<label for="address">Address:</label>

<input type="text" id="address" name="address">

<label for="city">City:</label>

<input type="text" id="city" name="city">

<label for="stateProvince">State/Province:</label>

<input type="text" id="stateProvince" name="stateProvince">

<label for="postalCode">Postal Code:</label>

<input type="text" id="postalCode" name="postalCode">

<label for="phoneNumber">Phone Number:</label>

<input type="tel" id="phoneNumber" name="phoneNumber">

<label for="email">Email:</label>
<input type="email" id="email" name="email">

<!-- Admission Details -->

<label for="admissionDate">Admission Date:</label>

<input type="date" id="admissionDate" name="admissionDate">

<label>Admission Type:</label>

<select id="admissionType" name="admissionType">

<option value="Regular">Regular</option>

<option value="Transfer">Transfer</option>

</select>

<label>Enrollment Status:</label>

<select id="enrollmentStatus" name="enrollmentStatus">

<option value="Active">Active</option>

<option value="Inactive">Inactive</option>

</select>

<!-- Academic Details -->

<label for="previousInstitution">Previous Institution:</label>

<input type="text" id="previousInstitution" name="previousInstitution">

<label for="obtainedDegree">Obtained Degree:</label>

<input type="text" id="obtainedDegree" name="obtainedDegree">

<label for="academicAchievements">Academic Achievements:</label>

<textarea id="academicAchievements" name="academicAchievements"></textarea>

<!-- Emergency Contact -->

<label for="emergencyContactName">Emergency Contact Name:</label>

<input type="text" id="emergencyContactName" name="emergencyContactName">

<label for="emergencyContactRelationship">Emergency Contact Relationship:</label>

<input type="text" id="emergencyContactRelationship" name="emergencyContactRelationship">

<label for="emergencyContactPhone">Emergency Contact Phone:</label>

<input type="text" id="emergencyContactPhone" name="emergencyContactPhone">

<!-- Additional Fields -->

<label for="photograph">Photograph:</label>

<input type="file" id="photograph" name="photograph">

<label for="documentStorage">Document Storage:</label>

<input type="file" id="documentStorage" name="documentStorage">

<label for="allergies">Allergies:</label>

<textarea id="allergies" name="allergies"></textarea>

<label for="chronicConditions">Chronic Conditions:</label>

<textarea id="chronicConditions" name="chronicConditions"></textarea>

<label for="username">Username:</label>

<input type="text" id="username" name="username" required>

<label for="passwordHash">Password Hash:</label>

<input type="password" id="passwordHash" name="passwordHash" required>

<!-- Additional Optional Fields -->

<label for="birthplace">Birthplace:</label>

<input type="text" id="birthplace" name="birthplace">

<label>Marital Status:</label>

<select id="maritalStatus" name="maritalStatus">

<option value="Single">Single</option>

<option value="Married">Married</option>

<option value="Divorced">Divorced</option>

<option value="Widowed">Widowed</option>

</select>

<label for="languagesSpoken">Languages Spoken:</label>

<input type="text" id="languagesSpoken" name="languagesSpoken">

<label for="ethnicity">Ethnicity:</label>

<input type="text" id="ethnicity" name="ethnicity">

 <label for="religion">Religion:</label>

<input type="text" id="religion" name="religion">

<!-- Submit Button -->

<button type="submit">Submit</button>

</form>

</body>

</html>

Action Page:

<?php

// Include your database connection file or configure the connection here

$servername = "your_database_host";

$username = "your_database_username";

$password = "your_database_password";

$dbname = "your_database_name";

// Create connection

$conn = new mysqli($servername, $username, $password, $dbname);

// Check connection

if ($conn->connect_error) {

die("Connection failed: " . $conn->connect_error);

}
// Process the form submission

if ($_SERVER["REQUEST_METHOD"] == "POST") {

// Personal Information

$firstName = $_POST["firstName"];

$lastName = $_POST["lastName"];

$dateOfBirth = $_POST["dateOfBirth"];

$gender = $_POST["gender"];

$nationality = $_POST["nationality"];

$ssnNationalID = $_POST["ssnNationalID"];

// Contact Details

$address = $_POST["address"];

$city = $_POST["city"];

$stateProvince = $_POST["stateProvince"];

$postalCode = $_POST["postalCode"];

$phoneNumber = $_POST["phoneNumber"];

$email = $_POST["email"];

// Admission Details

$admissionDate = $_POST["admissionDate"];

$admissionType = $_POST["admissionType"];

$enrollmentStatus = $_POST["enrollmentStatus"];

// Academic Details

$previousInstitution = $_POST["previousInstitution"];
$obtainedDegree = $_POST["obtainedDegree"];

$academicAchievements = $_POST["academicAchievements"];

// Emergency Contact

$emergencyContactName = $_POST["emergencyContactName"];

$emergencyContactRelationship = $_POST["emergencyContactRelationship"];

$emergencyContactPhone = $_POST["emergencyContactPhone"];

// Additional Fields

// Handle file uploads for photograph and document storage

// Use appropriate error checking and move_uploaded_file function

$allergies = $_POST["allergies"];

$chronicConditions = $_POST["chronicConditions"];

// User Authentication

$username = $_POST["username"];

$passwordHash = password_hash($_POST["passwordHash"], PASSWORD_DEFAULT);

// Additional Optional Fields

$birthplace = $_POST["birthplace"];

$maritalStatus = $_POST["maritalStatus"];

$languagesSpoken = $_POST["languagesSpoken"];

$ethnicity = $_POST["ethnicity"];

$religion = $_POST["religion"];
 // Insert data into the database

$sql = "INSERT INTO Students (FirstName, LastName, DateOfBirth, Gender, Nationality,

SSN_NationalID,

Address, City, StateProvince, PostalCode, PhoneNumber, Email,

AdmissionDate, AdmissionType, EnrollmentStatus,

PreviousInstitution, ObtainedDegree, AcademicAchievements,

EmergencyContactName, EmergencyContactRelationship, EmergencyContactPhone,

Allergies, ChronicConditions,

Username, PasswordHash,

Birthplace, MaritalStatus, LanguagesSpoken, Ethnicity, Religion)

VALUES ('$firstName', '$lastName', '$dateOfBirth', '$gender', '$nationality', '$ssnNationalID',

'$address', '$city', '$stateProvince', '$postalCode', '$phoneNumber', '$email',

'$admissionDate', '$admissionType', '$enrollmentStatus',

'$previousInstitution', '$obtainedDegree', '$academicAchievements',

'$emergencyContactName', '$emergencyContactRelationship', '$emergencyContactPhone',

'$allergies', '$chronicConditions',

'$username', '$passwordHash',

'$birthplace', '$maritalStatus', '$languagesSpoken', '$ethnicity', '$religion')";

if ($conn->query($sql) === TRUE) {

echo "Student information submitted successfully!";

} else {

echo "Error: " . $sql . "<br>" . $conn->error;

}
// Close the database connection

$conn->close();

?>