Republic of the Philippines

NATIONAL POLICE COMMISSION

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

March 5, 2019

PNP MEMORANDUM CIRCULAR

NO.: 2019-012

GUIDELINES AND PROCEDURES IN THE DISPOSITION OF CAPTURED,

CONFISCATED, SURRENDERED, DEPOSITED, ABANDONED, AND FORFEITED
(CCSDAF) FIREARMS AND AMMUNITION

1. REFERENCES:
a. Administrative Order N0. 10, s. 2008 entitled: “Centralizing All
Government Efforts for the Reintegration of Former Rebels and
Creating for the Purpose an Inter-Agency Task Force;”
b. Republic Act (RA) No. 10591 otherwise known as the
"Comprehensive Firearms and Ammunition Regulation Act" dated
May 29, 2013;
c. Revised Implementing Rules and Regulations 2018 of RA 10591
dated February 24, 2018;
d. RA No. 8294 entitled: “An Act Amending the Provisions of Presidential
Decree No. 1866, as Amended, entitled “Codifying the Laws on
Illegal/Unlawful Possession, Manufacture, Dealing in, Acquisition or
Disposition of Firearms, Ammunition or Explosives or Instruments
Used in the Manufacture of Firearms, Ammunition or Explosives, and
Imposing Stiffer Penalties for Certain Violations Thereof, and for
Relevant Purposes” dated June 6, 1997;
e. A Destruction Handbook: Small Arms, Light Weapons, Ammunition
and Explosives by the Department for Disarmament Affairs, United
Nations;
f. PNP Memorandum Circular (MC) No. 2018-033 entitled: “Policy
on the Permanent Issuance of Handgun” dated 22 August 2018;
g. PNP MC No. 2017-017 entitled "Revised Guidelines and Procedures
in the Disposal of PNP Property, Plant and Equipment (PPE) and
the Disposition of the Income Derived There From" dated February
21, 2017;
h. Command Memorandum Circular (CMC) No. 24-2013 with Subject:
“Guidelines and Procedure for the Demilitarization and Disposal of
Firearms, Explosives and Ammunition” dated July 23, 2013;
i. Memorandum from TDIDM dated February 11, 2011 with Subject:
“Mandatory Examination of all Firearms, Shells and Slug Recovered
during Police Operations;”
j. Letter Of Instruction (LOI) 49/09 “Bilang Boga” dated July 23, 2009;
and
k. PNP Circular No. 5 Series 2005 entitled: “Disposition of Captured,
Confiscated, Surrendered and Deposited CCSD Firearms, Explosives
and Ammunition” dated December 12, 2005.
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 128
 2. RATIONALE:

This Memorandum Circular shall provide the guidelines and

procedures in the proper recording and disposition of Captured, Confiscated,
Surrendered, Deposited, Abandoned and Forfeited (CCSDAF) firearms and
ammunition in possession of any PNP offices/units.

3. SITUATION:

During the five-month siege of Marawi City, over 1,100 people, mostly
Islamic State-inspired terrorists were killed and over 300,000 residents of the city,
considered as the center of Islamic faith in Mindanao were displaced. Further, as
an aftermath, a total of 652 weapons were either captured, confiscated,
surrendered or recovered from the Maute terrorists. Said weapons consisting of
high powered firearms such as machine guns, squad automatic weapons, rifle
grenade launchers, sniper rifles, M16 rifles, shotguns, as well as airguns were
flattened and destroyed by a road roller vehicle and were subsequently cut into
pieces to render them unserviceable.

No less than President Rodrigo Roa Duterte witnessed the

demilitarization of the enemy weapons, decisively demonstrating the government’s
resolve to fight and defeat terrorism in the country. The weapons were destroyed
to ensure that they will be ineffective for use as a component or a complete
firearm.

Based on PNP Firearms and Explosives Office (FEO) record, there are
about 25,476 firearms awaiting final disposition excluding CCSDAF firearms and
ammunition still in the possession of various PNP offices/units nationwide.

4. PURPOSE:

This MC shall serve the following purposes:

a. Provide guidelines and procedures in the proper disposition of

CCSDAF firearms and ammunition in possession of any PNP
office/unit;
b. Establish accurate recording, accounting, and inventory of CCSDAF
firearms and ammunition; and
c. Consolidate existing rules and regulations to have a more systematic
disposition of CCSDAF firearms and ammunition.

5. DEFINITION OF TERMS:

a. Ammunition- refers to a complete unfired unit consisting of a bullet,

gunpowder, cartridge case and primer or loaded shell for use in any
firearm.

b. CCSDAF – for purposes of this MC, refers to Confiscated, Captured,

Surrendered, Deposited, Abandoned, and Forfeited Firearms and
Ammunition:

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 129

 1) Captured Firearm and Ammunition – refers to firearm and
ammunition recovered during and/or after a law enforcement or
military operation/armed encounter.

2) Confiscated Firearm and Ammunition– refers to a firearm and

ammunition that is taken into custody by the PNP, National Bureau
of Investigation (NBI), Philippine Drug Enforcement Agency
(PDEA), and all other law enforcement agencies by reason of their
mandate and must be necessarily reported or turned over to the
Firearms and Explosives Office (FEO) of the PNP.

3) Surrendered Firearms and Ammunition – refers to firearm and

ammunition voluntarily turned in by owner or any person without
any intention of recovering or even applying for license.

4) Deposited Firearm and Ammunition – refers to firearm and

ammunition turned in by the owner/person for safekeeping and/or
for future licensing.

5) Abandoned Firearms and Ammunition – refers to any firearm or

ammunition deposited in the custody of the FEO pursuant to the
provisions of RA No. 10591, deemed to have been abandoned by
the owner or his/her authorized representative if he/she failed to
reclaim the same within five years or failed to advise the FEO of the
disposition to be made thereof. Thereafter, the FEO may dispose of
the same after compliance with established procedures.

6) Forfeited Firearm and Ammunition - refers to firearm and

ammunition that is subject to forfeiture by reason of court order as
accessory penalty or for the disposition by the PNP FEO of firearms
considered as abandoned, surrendered, confiscated or revoked in
compliance with existing rules and regulations.

c. CCSDAF Turned PNP-Property Firearms (TPPF) - refers to CCSDAF

firearms acquired thru legal processes (forfeiture proceedings) and
registered in the name of the PNP pursuant to the provision of RA No.
10591 and its IRR.

d. Demilitarization – refers to the destruction of firearms and ammunition

whereby all parts shall be rendered incapable of performing its main
purpose of firing a projectile or inoperable for use.

e. Disposal – refers to the removal of firearms and ammunition from a

stockpile by the utilization of a variety of methods (that may not
necessarily involve destruction).

f. Enhanced Comprehensive Local Integration Program (E-CLIP) – refers

to the enhancement of the Comprehensive Local Integration Program
(CLIP) by providing a complete package of assistance to former rebels
(FR) who were members of the Communist Party of the Philippines
(CPP), New Peoples’ Army (NPA), and National Democratic Front
(NDF) as well as their immediate family members, who have surfaced
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 130
 beginning on the date of the effectivity of Administrative Order (AO) No.
10 and expressed their desire to abandon armed struggle and become
productive members of society.

g. Firearm - refers to any handheld or portable weapon, whether a small

arm or light weapon, that expels or is designed to expel a bullet, shot,
slug, missile or any projectile, which is discharged by means of
expansive force of gases from burning gunpowder or other form of
combustion or any similar instrument or implement. RA No. 10591 also
considers the barrel, frame, or receiver a firearm.

h. Repairable Firearms – refer to those firearms which are in good

condition but cannot be used or placed in service because of damaged
or lacking part/component but can be restored and be operational
through repair.

i. Salvaged Firearms – refer to whatever reusable parts or components

of the firearms and ammunition retrieved to be used for the repair of
CCSDAF firearms and ammunition turned over by the Regional Crime
Laboratory Office (RCLO)/District Crime Laboratory Office
(DCLO)/Provincial Crime Laboratory Office (PCLO) and/or Regional
Supply Accountable Officer (RSAO) wherein, the remaining parts of the
firearms shall be destroyed and disposed.

j. Serviceable Firearms and Ammunition – refer to those firearms and

ammunition that are in good condition and operational.

k. Storage Area – refers to the designated areas within PNP units where
the turned-in, inspected and inventoried firearms shall be received and
stored.

l. Supply Personnel – for purposes of this MC, shall refer to the

Responsible Supply Police Non-Commissioned Officer (RSPNCO),
Non-Uniformed Personnel or Logistics Officer designated by the
office/unit to perform functions for property custodianship.

m. Unserviceable Firearm – refers to a firearm which is beyond economic

repair and can no longer be used for its purpose.

6. GUIDELINES:

a. Procedures:

1) General Procedures in the Reporting, Recording and Custody of

CCSDAF Firearms and Ammunition (See Annex “A”) :

a) Immediate Office/Unit Concerned:

a.1) Within 24 hours following a police operation/recovery or

receipt of a CCSDAF firearms and ammunition, the Head
of office/unit shall submit a spot report to the Operations
Branch/ Division/Section of the next Higher Headquarters
(stating the type, make, caliber, serial number and status of
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 131
 the firearm) copy furnished the Supply Division/Section.
Subsequent report indicating the status of subject firearm
shall likewise be submitted. The Chief of office/unit shall
also establish the chain of custody of the CCSDAF firearm
and ammunition; and
a.2) The Supply Personnel of the office/unit shall have custody
of the CCSDAF firearms and ammunition which are not
subject for litigation or not used as evidence in a case. The
Supply Officer/PNCO/NUP shall keep and maintain a book
or registry for recording of CCSDAF firearms and
ammunition with corresponding database (e-copy) which
contains the description of the firearm; name of the person
whom it was seized/name of the owner; the date and place
of the seizure/capture/surrender and brief explanation or
circumstances. Further, the Supply Personnel shall also
submit a monthly report (every 30th of the Month) to the
Supply Branch/Division/Section of the next Higher
Office/Unit of the CCSDAF firearms and ammunition under
his custody.

b) Police Provincial Office/City Police Office/Regional Support

Units (PPO/CPO/RSU):

b.1) The Operations Branch/Division of the PPO/CPO/ RSU

shall forward the report from the lower office/unit to the
Regional Operations and Plans Division
(ROPD)/Operations Division copy furnished the Regional
Logistics and Research Development Division (RLRDD)
and the Regional Civil Security Unit (RCSU); and
b.2) The Supply Branch/Division shall also keep and maintain a
book of registry for recording reported CCSDAF firearms
and ammunition including all updates. Monitoring shall be
done in coordination with the Operations Branch and
update reports shall be subsequently submitted to the
RLRDD copy furnished the RCSU.

c) Police Regional Offices/National Support Units (PRO/NSU):

c.1) Police Regional Offices, thru the C, ROPD, shall

consolidate, monitor and submit report (hard and soft copy)
to the Directorate for Operations (DO) copy furnished the
Directorate for Logistics (DL) and Logistics Support Service
(LSS) every 7th day of the month; and
c.2) RCSU in coordination with ROPD and RLRDD shall submit
report to FEO, CSG the status of all CCSDAF firearms and
ammunition.

d) National Headquarters:

d.1) FEO, CSG shall have a database of all CCSDAF firearms

and ammunition and continuously monitor the status and
updates based on submitted reports from the RCSUs; and
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 132
 d.2) Director, CSG with the concurrence of TDL and TDO shall
submit report to the Chief, PNP for information.

2) Procedures in the Disposition of Confiscated and Captured

Firearms and Ammunition Subject for Litigation (See Annex “B”):

a) Field Investigator (FI) or Investigator-On-Case (IOC) shall

render a report as stated in the above procedure copy furnished
the Supply Personnel and turned over the captured/confiscated
firearm or ammunition to the Evidence Custodian for
safekeeping duly covered with Acknowledgement Receipt;
b) Subsequently, the IOC shall also request for record verification
with the RCSU/FEO; RLRDD; and with the AFP Logistics Office
(J4) or its equivalent offices;
c) For confiscated and captured firearms subjected for Court
litigation, the FI/IOC shall submit the confiscated and captured
firearms and ammunition (released by the Evidence Custodian
duly covered with released receipt) to the prosecutor or the court
for presentation with the corresponding prayer/petition to turn
over such firearm and ammunition to the PNP Provincial Crime
Laboratory Office (PCLO)/District Crime Laboratory (DCLO)
Regional Crime Laboratory Office (RCLO)/Crime Laboratory
(CL) for firearm examination and identification through the
Firearms Identification System (FIS), macro-etching examination
and for custody.
c.1) If granted, the FI/IOC shall submit the confiscated and
captured firearms and ammunition to
PCLO/DCLO/RCLO/CL, duly endorsed by the Head of
office/unit; and
c.2) If denied, the confiscated and captured firearms and
ammunition shall remain in the custody of the court
pursuant to Section 36 of RA No. 10591 and its
Implementing Rules and Regulations (IRR). The FI/OC with
the Head of Office shall monitor the case.
d) For confiscated and captured firearms and ammunition
not subjected for Court Proceedings, the FI/IOC shall submit to
the PCLO/DCLO/RCLO/CL for firearm examination and cross
matching duly endorsed by the Head of office/unit. Thereafter,
the PCLO/DCLO/RCLO/CL shall turn over said firearms and
ammunition to the RCSU or FEO pursuant to the provisions of
RA No. 10591 and furnish the concerned office/unit that
submitted the captured or confiscated firearms with the report
for updating of records and reporting;
e) All FI/IOC shall also monitor the status of the confiscated or
captured firearms and ammunition if they are no longer needed as
evidence in the case filed in court and/or after the disposition of the
case on monthly basis. Further, the FI or IOC shall coordinate with
the courts for the turn-over of said firearms to the PNP;
f) RCSU in coordination with ROPD and RLRDD shall submit to
FEO, CSG a report on the status of all Confiscated and
Captured firearms and ammunition; and

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 133

 g) Director, CSG with the concurrence of TDL and TDO shall
submit report to the Chief, PNP for information.

3) Procedures in the Disposition of Surrendered Firearms and

Ammunition (See Annex “C”):

a) The receiving Investigation Officer shall record the pertinent

information (type, make, caliber, serial number and status of the
firearm) of the surrendered firearm in the blotter book and
interview the person who surrendered the firearm;
b) After the interview, the surrendered firearm or ammunition shall
be endorsed by the Investigation Officer to the Supply Personnel
of the Office/Unit for the issuance of Acknowledgement Receipt
duly noted by the Head of Office;
c) Subsequently, the Investigation Officer shall request for record
verification with the RCSU/FEO; RLRDD; and with the AFP
Logistics Office (J4) or its equivalent offices;
d) The surrendered firearms or ammunition shall be submitted to
the PCLO/DCLO/RCLO/CL for firearm examination and cross
matching duly endorsed by the Head of Office and submit report
to the next higher office/unit report thereof;
e) The PCLO/DCLO/ RCLO/CL shall conduct firearm examination
and cross matching:
e.1) If the surrendered firearm is found to be a negative hit in
the Firearms Identification System, the firearm shall be
turned over to the RCSU/FEO pursuant to the provisions of
RA No. 10591; and
e.2) If the surrendered firearms is found to be a positive hit in
the Firearms Identification System, Firearms Identification
Division (FAID), CL shall inform the CPNP thru the DIDM
copy furnished the concerned Director/Regional Director of
NSU/PRO for dissemination to the office/unit involved in
the case. The firearm shall be with the custody of the
PCLO/DCLO/RCLO/CL.

4) Procedures in the Disposition of Deposited Firearms and

Ammunition (See Annex “D”):

a) The receiving Supply Personnel of PNP office/unit shall record

the pertinent information of the deposited firearm in the blotter
book and supply logbook;
b) After recording, the Supply Personnel shall issue
Acknowledgment Receipt or Certificate of Deposit/Deposit Slip
of the deposited firearm to the owner duly noted by the Head of
Office;
c) The Supply Personnel shall then turn over the firearms or
ammunition to the RCSU/FEO duly endorsed by the Head of
office/unit;
d) All deposited firearms and ammunition in the possession of PNP
offices/units shall be turned over to the RCSU/FEO for
safekeeping and storage; and
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 134
 e) The RCSU/FEO shall regularly conduct monthly record check
and inventory of firearms deposited for safekeeping in their
Office. The C, RCSU/C, FEO shall inform in writing owners of
deposited firearms and ammunition on storage for a period of
four years that they have only one year left of the five year
allowable period for safekeeping. The letter shall clearly state
the consequences should the owner shall not take any action
prior expiration of the said period.

5) Procedures in the Disposition of Abandoned Firearms and

Ammunition:

a) Firearms and ammunition deposited in the custody of the FEO

shall be deemed to have been abandoned by the owner or
his/her authorized representative if he/she failed to reclaim the
same within five (5) years or failed to advise the FEO of the
disposition to be made thereof; and
b) Abandoned firearms and ammunition shall be included in the
forfeiture proceedings.

6) Procedures in the Disposition of Forfeited Firearms and

Ammunition:

a) Firearms and ammunition that are subject to forfeiture by reason

of court order as accessory penalty or for the disposition by FEO
are considered as abandoned, surrendered, confiscated or
revoked in compliance with the existing rules and regulation;
b) For firearms and ammunition that were already released by the
courts, the PNP CL/RCLO/DCLO, upon receipt of the Order
from the trial courts, official bodies, or tribunals which have the
jurisdiction to effectively terminate the case/s and/or formally
pronounce with finality that said items are no longer needed in
the inquiry, said firearms or ammunition shall be turned over to
the FEO/RCSU within one month copy furnished DL/RLRDD for
recording purposes; and
c) The CL/RCLO shall also conduct a quarterly inventory of all
forfeited firearms and ammunition under their custody in
coordination with DIDM and turn over the same to the
RCSU/FEO within one month.

7) Procedures in the Safekeeping/Storage, Accounting and Inventory

of CCSDAF Firearms and Ammunition (See Annex “E”):

a) Safekeeping/Storage:
a.1) The FEO/RCSU shall be the depository of all CCSDAF
firearms and ammunition; and
a.2) In case, the RCSU has no storage and the PRO has a
warehouse, the C, RCSU shall coordinate with the C,
RLRDD for the possibility of storing the CCSDAF firearms
and ammunition in the PRO storage/warehouse, however,
the CCSDAF firearms and ammunition must be separately
stored from the PNP-owned firearms and ammunition.
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 135
 b) Accounting:
b.1) For accounting purposes, the RLRDD/Supply Officer shall
have a record of all CCSDAF turned over to RCSU/FEO;
and
b.2) The RLRDD shall coordinate with RCSU/FEO to check
their records on a monthly basis.

c) Inventory:
c.1) RLRDD/Logistics Office shall conduct a quarterly inventory
and inspection of all CCSDAF firearms and ammunition
stored at the RCSU/FEO;
c.2) Authorized Inventory Report format (Annex “F”) and
Physical Inspection Checklist (Annex “G”) shall be used in
the inventory taking and reporting; and
c.3 RLRDD shall prepare and submit to DL copy furnish FEO/
LSS separate inventory reports on serviceable and
unserviceable CCSDAF firearms and ammunition attached
to the individual technical inspection report (TIR) of
firearms.

8) Procedures in the Disposition of CCSDAF Firearms and

Ammunition (See Annex “H”):

a) Conduct of Forfeiture Proceedings:

a.1) RCSUs shall forward CCSDAF firearms and ammunition
cleared and ready for forfeiture proceedings at the FEO;
a.2) Pursuant to the existing rules, regulations and established
procedures, the FEO through its created Forfeiture Board
composed of the following, shall conduct forfeiture
proceedings on all CCSDAF firearms and ammunition in
favor of the PNP every 6 months (June and December) of
every year:

Composition Designation
Assistant Chief, FEO Chairman
Chief, FLD, FEO Vice-Chairman
Chief, EEMD, FEO Member
SLO, FEO Member
Chief, CIDS, EEMD, FEO Member
Chief, Record, FLD, FEO Member
SAO, CSG Member
Chief, Storage Sec, FLD, FEO Head Secretariat

a.3) After the forfeiture proceedings, the CCSDAF firearms and

ammunition shall be considered as property of the PNP
and can be processed as such. The firearms can now be
called CCSDAF Turned PNP Property Firearms (CCSDAF-
TPPF) and Ammunition; and
a.4) The CCSDAF-TPPF and Ammunition shall be turned over
to SAO PNP Wide for recording, storage, categorization
and further processing.
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 136
 b) Classification/Categorization of CCSDAF-TPPF:
b.1) Serviceable CCSDAF-TPPF and Ammunition:
b.1.1) SAO PNP Wide shall request the CL to conduct
firearm testing and processing;
b.1.2) CCSDAF-TPPF firearms with tampered or defaced
serial number will be subjected for macro-etching
examination to restore serial number;
b.1.3) After processing the CCSDAF-TPPF firearms, CL
shall endorse the firearms to FEO for the issuance
of Certificate of Registration;
b.1.4) FEO shall assign a particular serial number which
shall be engraved by duly authorized gunsmith on
the individual firearm parts:
 For Short Firearms – Slide/Lower
Receiver/Barrel.
 For Long Firearms – Left side of the Upper
Receiver/Lower Receiver/Barrel/Bolt Carrier/Bolt.
b.1.5) The FEO shall forward the CCSDAF-TPPF and the
Certificate of Registration to SAO PNP Wide for
recording, storage and processing in order for the
CCSDAF-TPPF to have cost valuation.

b.2) Unserviceable/Paltik CCSDAF-TPPF:

b.2.1) SAO PNP Wide shall recommend to the Disposal
Committee that all unserviceable CCSDAF-TPPF
and all “PALTIK” guns shall be demilitarized.

b.3) Vintage/Antique CCSDAF-TPPF:

b.3.1) SAO PNP Wide shall recommend to D, LSS that
Vintage/antique or those with historical value
CCSDAF-TPPF be displayed and preserved at the
PNP Museum, Camp BGen Rafael T Crame,
Quezon City. D, LSS shall recommend its approval
to the CPNP in accordance with existing laws, rules,
policies and issuances.

c) Appraisal and Recording of CCSDAF-TPPF and Ammunition:

c.1) A CCSDAF Appraisal Committee shall be created

composed of the following personnel to appraise and
determine the cost valuation of CCSDAF-TPPF:
Ex-O, DL - Chairman
Deputy Chief, FEO - Vice-Chairman
C, SMD, DL - Member
SAO, PNP Wide - Member
Asst Bookkeeping Supervisor, - Member
BK Section, Acctng Div, DC
C, Storage, FEO - Member
SAO, FEO - Member
C, FAID, CL - Member
SLO, DL - Member

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 137

 AC, SMD, DL - Head Secretariat
C, FAS, SMD, DL - Secretariat Member
Action PNCO, FAS, SMD, DL - Secretariat Member
PNP COA Resident Auditor - Observer
Representative

c.2) The CCSDAF Appraisal Committee shall appraise and

determine the cost valuation of CCSDAF-TPPF and shall
prepare a report to be submitted to the PNP COA Resident
Auditor for approval, duly endorsed by TDL; and
c.3) The cost valuation approved by the PNP COA Resident
Auditor shall be the cost valuation of the CCSDAF-TPPF to
be carried/reflected/recorded in the property book/inventory
report/accounting records of SAO, PNP Wide and Chief,
Accounting Division, DC.

d) Issuance of CCSDAF-TPPF and Ammunition:

d.1) The issuance of CCSDAF-TPPF shall strictly adhere to the

provisions of PNP Memorandum Circular Number 2018-
033 dated August 22, 2018 entitled: “Policy on the
Permanent Issuance of Handgun” and its subsequent
revision, if any.

9) Procedures in the Demilitarization of Unserviceable/Paltik

CCSDAF-TPPF and Ammunition (See Annex “I”):

Aside from adherence to the provisions of the PNP

Command Memorandum Circular No. 24-2013 with subject:
“Guidelines and Procedures for the Demilitarization and Disposal of
Firearms, Explosives and Ammunition” dated July 23, 2013, and PNP
MC No. 2017-17 entitled: “Revised Guidelines and Procedures in the
Disposal of PNP Property, Plant and Equipment (PPE) and the
Disposition of the Income Derived Therefrom” dated February 21, 2017
and existing policies and regulations of the Commission on Audit, the
following additional guidelines shall be strictly observed:

a) Preparation and Submission of Required Documents:

a.1) SAO, PNP Wide in coordination with the C, PDMD, LSS

shall prepare Inventory and Inspection Report of
Unserviceable Property (IIRUP) and submit them to the
Chief, Accounting Division, DC;
a.2) Based on the IIRUP submitted by the SAO PNP Wide, the
Chief, Accounting Division shall provide data on IIRUP and
the schedule of accumulated depreciation and forward it
back to SAO PNP Wide;
a.3) Upon receipt of the accomplished IIRUP and the schedule
of accumulated depreciation report, SAO, PNP Wide in
coordination with the C, PDMD, LSS shall prepare a
memorandum for signature of the Chairman, NHQ Disposal
Committee addressed to the COA PNP-Resident Auditor

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 138

 stating that the CCSDF TPPFs carried/recorded in the
property book are BER and subject for demilitarization with
the following attachments:
a.3.1) Accomplished IIRUP;
a.3.2) Schedule of Accumulated Depreciation;
a.3.3) Waste Material Report (WMR), if available;
a.3.4) Report of Survey;
a.3.5) Technical Inspection Report;
a.3.6) Stencils of CCSDAF-TPPF;
a.3.7) Pictures of CCSDAF-TPPF;
a.4) Upon receipt of the reply of the COA PNP-Resident
Auditor, the NHQ Disposal Committee shall conduct
evaluation on the submitted requirements based on the
guidelines set forth under above-mentioned circulars and
COA guidelines on disposal of properties; and
a.5) The Committee shall come up with a resolution and
program for the demilitarization of the unserviceable/paltik
CCSDAF-TPPF for approval of the CPNP.

b) Accounting, Inspection and Sorting of CCSDAF-TPPF and

Ammunition for Demilitarization:

b.1) Upon approval of the CPNP of the demilitarization of

CCSDAF-TPPF, an Inspection and Demilitarization Team
which is composed of the following PNP personnel shall
conduct the accounting, inspection of stocked ammunition
in the chamber, sorting and disassembling (separating
metal parts from wood and aluminum) of firearms:

Chief, SMD, ODL - Chairman

Chief, SSDD, LSS - V-Chairman
Chief, PDMD, LSS - Member
Chief, SAMD/SAO, PNP Wide - Member
Ten (10) Armorers from LSS - Members
Two PNP Personnel (1 PCO and 1 PNCO) - Members
from EOD/K9 Group

b.2) The Team shall be responsible in the determination of

equipment needed in the demilitarization; schedule the
date of demilitarization and secure the necessary
clearances for the disposal site; and
b.3) The members from the EOD/K9 Group shall be responsible
in the determination of materials to be used in the disposal
of ammunition and the safe disposal site.
c) Demilitarization of Firearms (Unserviceable/Paltik CCSDAF-
TPPF):
c.1) The individual steel piece shall be cut into sections using
circular saw; blowtorch; and grinder or whichever is
practical;
c.2) Each piece shall then be deformed or bended using a
mallet “maso”, flat bending machine or whichever is
practical;
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 139
 c.3) The wooden parts shall be cut or chopped into pieces; and
c.4) Aluminum parts shall be deformed or stretched using mallet.
d) Demilitarization of Ammunition:
d.1) Only qualified EOD personnel are allowed to conduct the
disposal especially on ammunition unsafe for storage;
d.2) Subject personnel shall be responsible in loading the
ammunition for safe travel to the disposal site;
d.3) Subject personnel shall conduct the actual detonation
using electric or non-electric firing system; and
d.4) Said EOD personnel shall conduct inspection and clear the
area from waste materials, debris or fragments around the
disposal area;
e) Post Demilitarization of Firearms and Ammunition:
e.1) After the demilitarization, the Inspection and
Demilitarization Team shall weigh the scrap and record it
using the IIRUP format; after which, sort it according to the
nature of metal. Separate metal from aluminum and
chopped woods;
e.2) The Inspection and Demilitarization Team shall
immediately submit to the Chairman, NHQ Disposal Team
copy furnished the NHQ Appraisal Committee on CCSDAF
TPPF an After Activity Report on demilitarization of
firearms and ammunition with the following documents:

e.2.1) Pictures (Before, during and after demilitarization

activities);
e.2.2) Electronic Copy of recorded demilitarization activities
downloaded in USBs;
e.2.3) Inspection and Inventory Report of Unserviceable
Property (IIRUP);
e.2.4) Waste Material Report;
e.2.5) Report of Survey;
e.2.6) Technical Inspection Report; and
e.2.7) Other related documents pertaining to demilitarization
of CCSDAF TPPF.

f) Appraisal of Scrap Metal (Demilitarized CCSDAF TPPF):

f.1) Upon receipt of the Report from the Inspection and
Demilitarization Team, the CCSDAF Appraisal Committee
shall conduct an in-house appraisal to determine the cost
valuation of the scrap metal subject for disposal;
f.2) The Committee shall submit to the PNP Resident-Auditor the
result on the determination of the cost valuation of the scrap
metal with documentary requirements for review and
approval; and
f.3) Upon receipt of the reply of the PNP COA Resident Auditor on
the appraisal review report, all documents related thereto
shall be forwarded to the Chairman, NHQ Disposal
Committee.

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 140

 g) Disposal of Scrap Metal (Demilitarized CCSDAF-TPPF)
g.1) The NHQ, Disposal Committee shall submit a Resolution
recommending the disposal of the scrap metal CCSDAF-
TPPF with disposal program for approval of the CPNP; and
g.2) Upon approval of the Authority to Dispose, the NHQ
Disposal Committee shall proceed with the disposal
proceedings in accordance with Memorandum Circular No.
2017-17.

b. General Guidelines:

1) All CCSDAF firearms and ammunition without court litigation from

any Law Enforcement Agency, AFP and BOC shall be turned over
to SAO, FEO for storage and safekeeping;
2) CCSDAF firearms registered/reflected in the inventory of the AFP
shall be turned over to the AFP in accordance with existing
disposal procedures;
3) FEO, through its Forfeiture Board, shall conduct forfeiture
proceedings to subject CCSDAF firearms and ammunition in
compliance with the existing rules and regulations;
4) After the forfeiture proceedings, all serviceable CCSDAF firearms
shall be registered in the name of the PNP;
5) A Certificate of Registration shall be issued by the FEO to subject
CCSDAF TPPF firearms;
6) All CCSDAF TPPF shall be turned over to SAO, PNP Wide, prior
to its issuance or demilitarization;
7) CCSDAF TPPF shall be taken-up/recorded in the property
book/accounting records maintained by SAO, PNP Wide and
Chief, Accounting Division, DC;
8) TDL shall have the sole authority to issue Supply Directive on
CCSDAF TPPF for distribution to PNP line units;
9) Issuance of CCSDAF TPPF to individual PNP personnel must be
properly documented with Property Acknowledgement Receipt
(PAR);
10) Proper care and maintenance of CCSDAF TPPF shall be in
adherence to the provisions of PNP LOI 65/2010 entitled: “Proper
Care and Maintenance of Issued Firearms” dated January 6, 2011
and its subsequent revision;
11) Request for relief of accountability for losses, stolen, damaged or
destroyed CCSDAF TPPF shall be governed by the provisions of
Section 73 (1) PD No. 1445 and PNP MC No. 002-02 entitled:
“Procedures to be Followed in Requesting for Relief from Property
Accountability” dated February 14, 2002 and its subsequent
revision or other pertinent rules and regulations;
12) All BER/Salvages/Homemade CCSDAF TPPF shall be
demilitarized and disposed in accordance with the existing PNP
and COA rules and regulations on the demilitarization and
disposal of CCSDAF firearms; and
13) Firearms turned in by E-CLIP Committee to RSAO shall not be re-
issued to PNP personnel/units. It shall be demilitarized and
disposed provided they are certified “clear” by the PNP (“Certified
Clear” means it was certified by the RCSU/FEO that the firearm

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 141

 will not be used as evidence before undergoing firearm testing
and stenciling at the PNP Crime Laboratory).

c) Responsibilities:

1) TDL:
a) OPR in the implementation of this PNP MC;
b) TDL will sit as Chairman of the NHQ Disposal Committee; and
c) Perform other tasks as directed.

2) TDO:
a) Supervise the CSG in the implementation of this MC; and
b) Perform other tasks as directed.

3) TDC:
a) Provide funds for the transportation of CCSDAF firearms and
ammunition from the RCSUs to FEO;
b) Ensure proper recording of CCSDAF-TPPF and ammunition in
the book of accounts; and
c) Perform other tasks as directed.

4) Director, CSG
a) Director, CSG shall submit the consolidated report of CCSDAF
firearms and ammunition to the Chief, PNP with the
concurrence of TDL and TDO for information;
b) Ensure proper recording of all CCSDAF from the RCSUs and
updating of the database at the FEO; and
c) Perform other tasks as directed.

5) Chief, FEO:
a) Act as OPR in the conduct of forfeiture proceedings of all
CCSDAF firearms and ammunition in favor of the PNP every 6
months (June and December) of every year;
b) Responsible in the supervision of the proper storage and
security of all types of CCSDAF firearms and ammunition in
the FEO/RCSU storage area;
c) Supervise the assignment of serial number to all serviceable
CCSDAF TPPF with defaced/tampered or obliterated serial
numbers;
d) Issue corresponding permit to transport on all CCSDAF
firearms and ammunition for turn-in;
e) Submit inventory reports of CCSDAF firearms stored/stocked
in FEO storage rooms to DL (Attn: SMD) on quarterly basis as
well as the reports on gains and losses of CCSDAF firearms;
f) Supervise the turn-over of all CCSDAF TPPF to SAO, PNP
Wide; and
g) Perform other tasks as directed.

6) Director, LSS:
a) Designated as member of the NHQ Disposal Committee;
b) Act as OPR in the firearms demilitarization processes;

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 142

 c) Assist in the inventory of CCSDAF firearms and CCSDAF
TPPF; and
d) Perform other tasks as directed.

7) CCSDAF Appraisal Committee:

a) Conduct appraisal to determine the valuation of the CCSDAF
TPPF and demilitarized CCSDAF TPPF subject for disposal;
and
b) Perform other tasks as directed.

8) Director, PNP Crime Laboratory

a) Ensures that all serviceable captured, confiscated
surrendered, deposited, abandoned and forfeited (CCSDAF
TPPF) firearms shall be subjected for firearm examination
and identification;
b) Account all CCSDAF firearms with cases and considered
evidence in court in their custody/possession; and
c) Perform other tasks as directed.

9) Chief, RCSU
a) Responsible in the proper storage and security of all types of
CCSDAF firearms and ammunition turn-over to the RCSU;
b) Shall coordinate with respective RLRDDs and ROPD for
CCSDAF storage area and security if there are no available
storage in the RCSU;
c) Update database of CCSDAF firearms and ammunition in
coordination with RLDDD and ROPD;
d) Submit consolidated report to FEO, CSG including the status
of all CCSDAF firearms and ammunition; and
e) Perform other tasks as directed.

10) C, EOD/K9:
a) Supervise the EOD personnel in the demilitarization of
ammunition; and
b) Perform other tasks as directed.

11) All Heads/Chiefs of PNP offices/units:

a) Responsible for the proper storage and security of all CCSDAF
firearms and ammunition prior its turn-over to RCSU/FEO;
b) Submit report to the next higher Office on all CCSDAF firearms
and ammunition;
c) Monitor the strict implementation of this PNP Memorandum
Circular; and
d) Perform other tasks as directed.

12) SAO PNP Wide:

a) Responsible in the proper storage, security and processing
of all CCSDAF TPPF and ammunition from the FEO, CSG;
b) Submit to TDC (Attn: Chief, Accounting Division)
inventory report on CCSDAF TPPF received from SAO,
FEO for proper recording in the Accounting Records;

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 143

 c) Submit to TDC (Attn: C, AD) reports on the disposal of
CCSDAF TPPF for proper dropping of accountabilities; and
d) Perform other tasks as directed.

7) PENALTY CLAUSE:

Any violation of the provisions of this PNP MC shall be investigated and, if

warranted by evidence, appropriate criminal, civil and administrative charges shall be
filed against those who may be responsible thereof.

8) REPEALING CLAUSE:

All publications, memorandum circulars and other issuances inconsistent

with this PNP MC are hereby rescinded or modified accordingly.

9) EFFECTIVITY:

This MC shall take effect after 15 days from filing a copy thereof at the UP
Law Center in consonance with Section 3, Chapter 2, Book VII of Executive Order
292 otherwise known as the “Revised Administrative Code of 1987”, as amended.

Original signed
OSCAR D ALBAYALDE
Police Director General
Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
D, NSUs
RDs, PROs

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 144

PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 145
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 146
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 147
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 148
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 149
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 150
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 151
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 152
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 153
PNP MC ON CCSDAF FIREARMS AND AMMUNITION Page 154