SECTION 01 31 09.

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PROJECT MEETINGS

PART 1 - GENERAL

1.1 SUMMARY
A. This section includes meetings to be conducted during implementation of the
Project
1. Preconstruction meeting
2. Site mobilization meeting
3. Progress meetings
4. Coordination meetings with other Contractors

1.2 PRECONSTRUCTION MEETING

A. The Company’s Representative will schedule a meeting with the Contractor as
soon as possible after the Notice of Commence has been issued.

B. Attendance Required: Company, Company’s Representative, and Contractor.

C. Agenda
1. Distribution of the Agreement including Company’s Design.
2. Submission of list of Subcontractors, list of products, schedule of values,
and progress schedule.
3. Designation of personnel representing the parties in the Agreement, and
the Company’s Representative.
4. Procedures and processing of field decisions, submittals, substitutions,
applications for payments, proposal request, Change Notices, and
Agreement closeout procedures and joint measurement submittals.
5. Programme.
6. Other related matters

D. The Company’s Representative will record minutes and distribute copies within
five (5) days after the meeting to Company and Contractor.

1.3 SITE MOBILIZATION MEETING

A. A meeting will be scheduled by the Company’s Representative at the Project site
prior to Contractor mobilization.

B. Attendance Required: Company, Company’s Representative and Contractor

C. Agenda
1. Use of the Site by Company, the Company’s Representative and
Contractor.
2. Company’s requirements.
3. Construction facilities and controls
4. Temporary utilities
5. Survey and building layout.
6. Security and housekeeping procedures.
7. Programme.
8. Application for payment procedures.
9. Procedures for materials testing.

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Project Meetings
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 10. Contractor’s Documents.
11. Procedures for maintaining Project record documents.
12. Requirements for start-up of Plant
13. Inspection and acceptance of Plant and equipment put into service during
the construction period.
14. Contractor’s safety plan
15. Contractor’s Quality plan
16. Layout and sequencing of the works by the Contractor.
17. Communication procedures

D. The Company’s Representative will record minutes and distribute copies within
five (5) days after the meeting to Company and Contractor.

1.4 PROGRESS MEETINGS

A. A regular progress meeting will be scheduled by the Company’s Representative
every other week or as may be necessary throughout the progress of work.

B. Attendance Required: Contractor, Company and Company’s Representative

C. Agenda
1. Comments to minutes of previous meeting.
2. Status of work
3. Field observations, problems and solutions if any
4. Coordination with other Contractors
5. Technical issues
6. Submittal
7. Administrative issues
8. Payment issues
9. Variation orders
10. Other contractual issues
11. Any other business

D. Record minutes and distribute copies within five (5) days after meeting to
participants, with copies furnished to Company’s Representative, Company
representative, participants, and those affected by decisions made.

1.5 COORDINATION MEETINGS WITH OTHER CONTRACTORS

A. A coordination meetings with other Contractors will be scheduled by the

Company’s Representative and Company throughout the progress of the works.

B. Attendance required: Company, Company’s Representative and the various

Contractors involved in the ongoing activities of the Project.

C. Location will be decided by the Company’s Representative and Company.

D. Record minutes and distribute copies within five (5) days after meeting to
participants, Company’s Representative, Company and those affected by the
decisions made.

END OF SECTION

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Project Meetings
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