Microsoft® Publisher 2007 Introduction

Contents
Objectives ........................................................................................... 3
Introduction ......................................................................................... 3
Accessing Publisher............................................................................... 3
Building a Foundation............................................................................ 4
Starting from Scratch ............................................................................ 4
Knowing Elements of the Publisher Screen ............................................... 8
Adding Addition Toolbars to the Publisher Screen ..................................... 9
Changing Objects on a Toolbar ............................................................. 10
Creating a Customized Toolbar ............................................................. 11
Hiding the Task Pane .......................................................................... 14
Enabling the Layout and Baseline Guides ............................................... 15
Changing the Size of the Baseline Guides .............................................. 16
Accessing Layout Guides ..................................................................... 18
Turning on Ruler Guides ...................................................................... 20
Using the Side Bar to Store Design Elements ......................................... 21
Adding a Inserting Pages ..................................................................... 22
Exercise 1: Create a document ............................................................. 23
Framing a Document ........................................................................... 24
Creating a Page Background ................................................................ 24
Adding Gradients ................................................................................ 26
Adding Textures ................................................................................. 27
Adding a Pattern................................................................................. 28
Adding a Picture ................................................................................. 29
Adding a Tint ..................................................................................... 32
Creating a Text Box ............................................................................ 33

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Formatting a Text Box ......................................................................... 34

Inserting Borders and Backgrounds ...................................................... 35
Turning on AutoFit .............................................................................. 36
Exercise 2: Adding a Page Background and Creating a Text Box ............... 38
Inserting Clip Art ................................................................................ 39
Adding a Picture ................................................................................. 41
Bringing Objects Backward and Forward ................................................ 44
Grouping and Ungrouping .................................................................... 46
Creating Word Art ............................................................................... 47
Exercise 3: Adding a Page Background and Creating a Text Box ............... 50
Renovating ........................................................................................ 51
Using a Template................................................................................ 51
Adding Business or Personal Information to a Template ........................... 54
Modifying Design Gallery Elements ....................................................... 56
Using Pack and Go .............................................................................. 61
Creating a Pack and Go Zip File ............................................................ 61
Opening a Zip File............................................................................... 66

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Objectives
By the end of class, learners will be able to do the following:
 Format a blank document
 Create a document from a template
 Insert clip art

Introduction
Microsoft Publisher is desktop publishing software. It handles text
boxes and graphics in much the same way as PowerPoint. In
most instances, you will use a template that can be modified.
Before you begin, please click Help/ Publisher Tasks and
review the material on the left screen by clicking the blue text.

Accessing Publisher

Publisher still uses the Menu Bar instead of the Fluid

User Interface a.k.a. the Ribbon.

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Building a Foundation
Starting from Scratch

1. Click

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2. Scroll down the page until you see the appropriate paper size,
for example, Letter (Portrait) 8½ x 11.

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3. Click Customize under Color scheme.

4. Click a color scheme. You can always change it.

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5. Click the down arrow under Font scheme:

6. From the drop down box, select a font scheme by clicking it.
7. Click

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Knowing Elements of the Publisher Screen

Menu Bar
Tool Bars

Task Pane

Page Indicator

Objects Toolbar

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Adding Addition Toolbars to the Publisher Screen

1. Click View/Toolbars.
2. Toolbars with checkmarks already appear on the Publisher
screen. To view a toolbar click, it until a checkmark appears;
to remove a toolbar, click it until the checkmark disappears.

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Changing Objects on a Toolbar

You can select which objects to display on a toolbar.

1. Click the down arrow at the end of a toolbar.

2. Select Add or Remove Buttons from the drop-down screen.
3. Click the name of the toolbar, for example, Formatting.

4. All the tools are listed. To add a tool, click until a checkmark
appears; to remove a tool, click until a checkmark disappears.
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Creating a Customized Toolbar

1. Click View/Toolbars.
2. Click Customize.

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3. Click from the Toolbar tab.

4. Type a name for the new toolbar, for example, Favorites.

5. Click

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6. A blue window appears on the right side.

7. Click the Commends tab.
8. Scroll through the commands on the left. When the commands
appear on the right, drag them on top of the blue window. You
can also rearrange the commands by moving dragging and
dropping them.

You can edit this toolbar. See page 10.

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Hiding the Task Pane

If you wish to see more of your document, hide the task pane.

Click the x on the Task Pane to close it.

To view the Task Pane, click View/Task Pane from the
Menu Bar, or hold down the Ctrl key from the keyboard
and tap the F1 key.

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Enabling the Layout and Baseline Guides

1. Click View/Boundaries and Guides, or Baseline Guides.

Boundaries and Guides, and Baseline Guides help align

elements in graphic designs.

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Changing the Size of the Baseline Guides

You may want to change the Baseline Guides to coincide with the
point size of the text you are using.

1. Click Arrange/Layout Guides from the Menu Bar.

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2. Change the Horizontal Baseline to the point size of the font you
are using.

3. Click

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Accessing Layout Guides

1. Click Arrange/Layout Guides.

2. Change the top and side margins.

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3. Click the Grid Guides tab.

4. You can add columns and rows and increase the spacing
between them by using the up and down arrows, or typing a
number.

5. Click

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Turning on Ruler Guides

Ruler guides do not print and are used to layout a document.
They are especially helpful when you are placing pictures along
with text.

1. Click Arrange/Ruler Guides.

2. You can either add horizontal or vertical ruler guides. Click
either from the drop down menu.
3. To move the guides, position the cursor on the line until the
cursor looks like 
4. Hold the left mouse button down and drag the line up or down.
To add more lines, position the cursor on the ruler until
it looks like . Hold down the left mouse button and
drag it down to the page. You can do the same with the
vertical ruler.

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Using the Side Bar to Store Design Elements

If you are going to be using an element on multiple pages, like a
logo, you can copy it to the sidebar. It will then be available for
all pages of your document. Make sure that the element does not
touch the white of the screen, that is print area, or it won’t be
available for all pages.

DO
NOT
TOUCH


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Adding a Inserting Pages

1. Click Insert/Page from the Menu Bar.

2. Click in the circles next to your

preferences.

3. Click

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Exercise 1: Create a document

 Select portrait or landscape.
 Add at least one Toolbar to the Publisher screen.
 Insert at least two columns to the document using the Layout
Guide.
 Copy and paste at least two design elements to the Side Bar.
 Insert a new page into the document.

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Framing a Document
Creating a Page Background

1. Click Format/Background from the Menu Bar.

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2. Scroll down the menu on the left to see different backgrounds.

3. Click More backgrounds from the lower portion of the
Background Task Pane.

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Adding Gradients

1. Click One color or Two colors.

2. Click the down arrows to select color(s).
3. Pick a Shading style.

4. Click

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Adding Textures

1. Click the Texture tab.

2. Scroll down to see available textures and select a texture by
clicking it.

3. Click

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Adding a Pattern

Preview

1. Click the Pattern tab.

2. Click a pattern.
3. Change the colors if you wish by click the down arrows under
Foreground and Background. Click colors from the drop-
down menu.
4. Click

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Adding a Picture

1. Click the Picture tab.

2. Click

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3. Scroll down to find a picture or to see options click the places,

folders and hard drives that appear on the left of the screen.
4. Select a picture by double clicking it or by clicking it and
clicking

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5. Click

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Adding a Tint

1. Click the Tint tab.

2. Select a by clicking the down arrow and clicking a color. Click
More Colors to see more options.
3. Click the tint saturation you prefer from the color blocks at the
top of the screen.

4. Click

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Creating a Text Box

You cannot type in Publisher until you create a text box.

Object
Toolbar

1. Click from the Object Toolbar.

2. Drag the cursor on to the paper. The cursor looks like a plain
black cross . Hold down the LEFT mouse button and drag the
mouse to draw the text box.
3. Release the LEFT mouse button. A light frame appears around
the text box. The frame will not print.
 To rotate, position the cursor on the green dot. Your
cursor should look like a circling arrow. Hold down the
LEFT mouse button and drag the mouse.
 To enlarge or decrease the size of the text box,
position the cursor on one of the handles. The cursor
looks similar to  Drag the cursor in and out with
the LEFT mouse button.

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Formatting a Text Box

1. RIGHT click in the text box.

2. Click Format Text Box from the pop-up screen.

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Inserting Borders and Backgrounds

1. You can add a background color to the text box by clicking the
down arrow next to Color.
If you click Fill Effects, you’ll be able to add the
textures, etc., that you used to add a page background.
See page 24.
2. To add a border, select a color, style, and weight.

3. Click

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Turning on AutoFit

To zoom in, click the F9 key on the keyboard.

1. RIGHT click the text box.

2. Click Format Text Box.

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3. Click the Text Box tab.

4. Click Best fit under Text autofitting.

5. Click

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To make text bigger or smaller, highlight the text and

click tools on the Formatting toolbar. See page 9.

Exercise 2: Adding a Page Background and Creating a Text Box

 Add a page background to a document.
 Draw a text box.
 Copy and paste text into the text box.
 Format the text box so that the copied text fits into the text
box.

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Inserting Clip Art

1. Click Insert/Picture/Clip Art.

Task Pane

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2. Notice that the Task Pane has changed. Click in the box under
Search for.
3. Type a keyword, for example, cat
4. After the task pane is populated, scroll down the screen and
click on a picture.
5. When the picture appears in the workspace you can make it
smaller and rotate it just like a text box.

To make text picture bigger or smaller, click the

diagonal handles.

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Adding a Picture

1. Click Insert/Picture/From File.

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2. Double click a graphic or click

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3. Use the Picture Toolbar to format the picture.

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Bringing Objects Backward and Forward

1. Click either the text box or a picture.

2. Click Arrange/Order.
3. Click either Bring to Front, Send to Back, Bring Forward or
Send Backward from the drop down menu.

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Grouping and Ungrouping

Grouping objects makes the object into one object. Use this if you
always want captions to stay with graphics, etc.

1. Select page objects by holding down Ctrl from the keyboard

and clicking with the LEFT mouse button.
2. Click Arrange/Group.

To ungroup, click the object, and click Arrange/Group.

Select Ungroup from the drop-down list.

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Creating Word Art

1. From the Objects Toolbar, click

2. Click a WordArt style.

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3. Click

4. Overtype your text.

5. If you want to change how the text looks, click the down arrow
next to Ariel Black and change the font. To change the point
size, click the down arrow under Size. Click to bold the text;
to italicize text, click

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6. When all the selections have been made, click

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7. WordArt is a graphic. To make it bigger or smaller, position the

cursor on the diagonal handles and drag the left mouse button.
To rotate the picture, position the cursor on the green circle,
hold down the left mouse button, and rotate the mouse. To
change the way WordArt looks, use the WordArt Toolbar.

Exercise 3: Adding a Page Background and Creating a Text Box

 Add a page background to a document.
 Draw a text box.
 Copy and paste text into the text box.
 Format the text box so that the copied text fits into the text
box.

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Renovating

Using a Template
Publisher contains many templates and more can be downloaded from
Microsoft’s website.

1. There is a list of publication types on the left side of the

screen. Popular templates appear in the middle of the screen.
Publications that you have created are on the right side of the
screen.
Click Brochures from the left.

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2. Scroll down the middle of the screen to see all available

designs.
3. Click a brochure.
4. Click

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5. Save your file.

6. Highlight text add type over it to add new text. Click graphics
and delete them. Insert graphics and resize them.

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Adding Business or Personal Information to a Template

1. To automatically add business or personal information to a

template, click on the business contact information text box.

2. The business contact tool appears click it.

3. From the drop-down menu, select Edit Business
Information.

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4. Enter all pertinent data. You can even upload a logo. Note:
Your publication will default to this information. You can save
more than one Business Information Set Name.

5. Click

You can also add your business information from the

Main Publisher menu. See page 5. Look at the bottom
right of the screen.

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Modifying Design Gallery Elements

Design Gallery elements add punch to your document.

1. Click from the Objects Toolbar.

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2. Scroll through the categories on the left.

3. Click Logos.
4. Scroll down the middle screen to see all the designs.
5. Click on a design.
6. From the right side of the screen, decide if you want to include
a graphic, and how many lines of text you wish the logo to
have.

7. Click

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Menu Bar

8. If you wish to change the graphic, click it.

9. From the Picture Tool pop up, click

10. Find the picture and click on it.

11. Click

If you want to make the graphic bigger or smaller, you’ll

have to ungroup the logo. Click Arrange/Ungroup
from the Menu Bar and click on the picture and drag
from the diagonal corner. After you’re finished resizing,
click the graphic and click Arrange/Regroup from the
Menu Bar.

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12. Highlight the text to change it.

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Using Pack and Go

This is a nice feature. You can send your publication to a zip file.
The file includes all graphics and all type used.
Creating a Pack and Go Zip File

1. Click File/Pack and Go from the Menu Bar.

2. Select Take to Another Computer or Take to a
Commercial Printing Service.

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3. Click

4. Click

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5. Locate where you want to save the file. If you’re saving to a

flash or thumb drive, find it on the left side of the screen.

6. Click

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7. Click

8. Click in the boxes to ensure that type and graphics are bundled
with the file.

9. Click

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10. Click

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Opening a Zip File

1. Click from the Task Manager at the bottom of the screen.

2. Find the file that was zipped. It will have the extension .zip.
You may have to click the folders and drives on the left side
of the screen to find it.

If you just saved the file, click Recently Changed from

the left side of the screen.

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3. RIGHT click the file.

4. Click Extract All . . .

5. Click

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