THE SELECTION

OF THE CIVIL
ENGINEER
Presented by: Bulalhog, Jeca A.
Concha, Hannah Kyla L.
Rasonabe, M a r y A n n To n i N.

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GENERAL
The selection and engagement of a Civil Engineer is one of
the important decisions to be made during the development
of an engineering project. No two Civil Engineers have the
same training, experience, capabilities, personnel,
workloads, and particular abilities. Selection of the most
qualified Civil Engineer for a specific project will result in a
well-planned and designed, economical, and successful
project.

This section presents what experience has shown to be the

best and therefore, the recommended procedure for the
engagement of Civil Engineer.

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BASIS FOR SELECTION
The client should establish administrative policy and criteria
for the selection of qualified Civil Engineers for particular
projects. The client’s first step is to define the proposed scope
of the project. In some cases, this may be a general statement
of the performance requirements of the project.

At other times, the tasks to be performed maybe individually

identified and defined. By clearly defining the services which
the Civil Engineer is to furnish, the client can accurately judge
whether or not the Civil Engineer is best equipped to provide
them.

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 BASIS FOR
SELECTION

Some of the factors that should be considered in the selection process are:

The professional and ethical

Responsible Civil Engineers
01 reputation of the Civil
02 and its employee must be
Engineer and his staff as
registered professional Civil
determined by inquiries to
Engineers.
previous clients and other
references.

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 BASIS FOR
SELECTION

Some of the factors that should be considered in the selection process are:

Civil Engineer should be able to

Civil Engineers should have assign qualified engineering staff
demonstrated qualifications and who will be in responsible charge
03 04
expertise, performing the of the project and will be able to
services required for the project. provide and complete the
required services within the
allotted time.

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 BASIS FOR
SELECTION

Some of the factors that should be considered in the selection process are:

The Civil Engineer should have the

necessary financial and business
05
resources to accomplish the assignment
and provide continuing service.

The selection procedures described in this manual apply to

projects of the private sector. For government projects, E.O.
164 and PD 1594 as amended apply to procurement of
consulting services and selection of contractor for
construction, respectively.

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CLIENT’S SELECTION COMMITTEE
Within the client's organization there should be an established administrative policy for
designating the persons authorized to select or recommend selection of Civil Engineers
for specific assignments. The persons appointed should be familiar with the project
requirements and should be kept free of internal or eternal pressure during the
selection process.

One satisfactory procedure is to utilize a selection committee of three or more

individuals, at least one of whom is a professional engineer of the appropriate
discipline. For public projects, the client must choose who demonstrates objectivity in
order to avoid the appearance of a conflict of interest in the selection of the Civil
Engineer. At least one of the individuals should be thoroughly familiar with the civil
engineering practices. The committee is responsible for making recommendations after
conducting appropriate investigations, interviews, and inquiries. The final selection is
then based upon the selection committee's recommendations.

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 About Service Team Contact

QUALIFICATIONS-BASED • SIMPLE • QUALITY

SELECTION (QBS)
• COMPETETIVE • INNOVATIONS
• COST

PROCEDURE

"It's a very good system. We use it now for all

engineering because it just saves a bunch of
potential problems."

Steve Sobers
Big Rapids City Manager

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 About Service Team Contact

QBS
• Fewer cost overruns -70%
• Shorter schedules
• Improved construction quality

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 About Service Team Contact

HOW QBS
WORKS

01 Identify Scope 02 Request Qualifications

10
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OUR COMPANY
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SERVICE
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03 Evaluate Qualifiactions 04 Make a Shortlist

11
 About Service Team Contact

CONTACT US
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05 Interviews 06 Rank

12
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HOW QBS
WORKS

07 Select top-ranked 08 Jointly Define Scope

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OUR COMPANY
SERVICE

09 Negotiate Fee 10 Execute a Contract

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WHAT'S WRONG
WITH LOW BID?
MOST FIRMS
ARE QUALIFIED
RIGHT?

15
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REWARDS FIRMS
THAT INTERPRET
YOUR PROJECT
MINIMALLY

PROBLEMS

ENCOURAGES
FIRMS TO IGNORE
COMPLEXITIES

16
 About Service Team Contact

YOU MAY MISS OUT

ON INNIOVATIONS

PROBLEMS

ENCOURAGES
FIRMS TO IGNORE
COMPLEXITIES

17
About Service Team Contact

17
18
About Service Team Contact

18
19
About Service Team Contact

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20
About Service Team Contact

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 About Service Team Contact

QBS
• The right team for the right project
• Realistic schedules and budgets
• Better business relationships
• Better service, quality & value

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SELECTION PROCEDURE FOR “LEVEL OF EFFORT”
CONTRACTS

A “level of effort” type of contract for engineering

services is a contract procedure used to supplement a
client staff, either by providing an extension to existing
disciplines and capabilities already on board or by
adding special disciplines not available on the client's
staff.

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SELECTION PROCEDURE FOR
“LEVEL OF EFFORT” CONTRACTS
As applied to “level of effort” contracts, the QBS procedure
sets forth the general nature of services to be rendered, the
types of specialists required and the estimated number of
hours required during the contract period for each type and
grade of specialist and then requests proposals from qualified
firms. Proposals usually state the experience of the firm as it
pertains to the given scope of services, and the backgrounds
of the specialists available to work on the project. After
narrowing the proposals to those which best meet
experience qualifications, the client negotiates an
agreement as described in paragraphs 9-11 above.

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SELECTION PROCEDURE FOR “LEVEL OF EFFORT” CONTRACTS
➢ BIDDING
Professional engineering and architectural societies, recognize QBS as the
preferred method for procurement of professional services. In fact the NEDA Guidelines
require the procurement of professional engineering and architectural services only by
a process similar to that described in “Qualifications-Based Selection Procedure”,
above.
Selection of Civil Engineers and related service professionals, including
consultants and sub consultants on construction projects, should result from
competition based on the qualifications and resources best suited to complete a
project successfully in terms or performance quality and cost effectiveness.
Qualifications and resources, including training, professional licensing experience,
skills, capabilities, special expertise personnel and workloads are paramount
considerations in engaging engineering services. Costs of these services, while
important and meriting careful negotiations and performance accountability, are a
small portion of overall project costs and should be subordinate to professional
qualifications and experience.

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 BIDDING

There are many reasons why bidding for consulting Civil Engineering services often produces
unsatisfactory results for the client. Principal among these are:

Bidding does not recognize professional judgement, which is

the key difference between professional services and the
01 furnishing of products. Judgment is an essential ingredient in
quality engineering services.

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 BIDDING

There are many reasons why bidding for consulting Civil Engineering services often
produces unsatisfactory results for the client. Principal among these are:

It is virtually impossible to completely detail in

advance the scope of services required for an
engineering project especially for the study
and preliminary phases, without lengthy
discussions and negotiations with the selected
02 firm. Lacking specifics, the bidding firms must, in
order to be competitive, submit a price for the
least effort envisioned. The resulting service
performed is likely to be tailored to fit the
minimal requirements of the bid documents and
will not necessarily suit the client’s needs or
expectations.

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 BIDDING

There are many reasons why bidding for consulting Civil Engineering services often produces
unsatisfactory results for the client. Principal among these are:

In-depth studies and analyses by

the consulting Civil Engineer are
not likely to be performed. The The consulting Civil Engineer's
03 consulting Civil Engineer
04 ability to be flexible and
selected by lowest bid will often creative in meeting the client's
provide only the minimum requirements is severely limited.
services necessary to satisfy the
client's scope of services.

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 BIDDING
There are many reasons why bidding for consulting Civil Engineering services often produces
unsatisfactory results for the client. Principal among these are:

The engineering designs are likely to be minimal in completeness

with the details left to the contractor. This produces a lower first
cost design but tends to add to the cost of the completed
05
project. The lack of designed - details also can and frequently does,
lead to a greater number of change orders during construction and
to contractor claims at a later date.

For these reasons, bidding for professional services is not recommended.

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SELECTION PROCEDURE FOR “LEVEL OF EFFORT” CONTRACTS
➢ TWO-ENVELOPE SYSTEM
The two-envelope system involves submission of a technical
proposal in one envelope and a price proposal in a second
envelope. The client then evaluates the technical
proposals and selects the best qualified Civil Engineer
based on that consulting Civil Engineer’s technical
proposal. At this point in the selection procedure, the client
opens the price proposal submitted n the second envelope
and uses this as a basis for negotiation of contractual scopes
and fees. The second envelopes submitted by the unsuccessful
proposers are returned unopened.

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SELECTION PROCEDURE FOR “LEVEL OF EFFORT” CONTRACTS
➢ TWO-ENVELOPE SYSTEM
If the client follows this procedure, the net effect is as
outlined in “Qualifications-Based Selection procedure”,
provided that the client and the best qualified
consulting Civil Engineer have extensive discussions to
reach full agreement on the scope of services. This allows
the client to utilized the knowledge and experience of
the consulting Civil Engineer in establishing the scope of
services. Upon agreement of the scope, the price of
the services should be negotiated to reflect changes
from the original scope used for obtaining proposals.

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SELECTION PROCEDURE FOR “LEVEL OF EFFORT” CONTRACTS
➢ TWO-ENVELOPE SYSTEM
If both envelopes of all proposers are opened at the time, a bidding
process, as discussed in the section on “Bidding,” is initiated with attendant
disadvantages. Procedures should be established to provide confirmation that
the second envelope is opened for only the successful proposal.

The two-envelope system is not recommended. If used as intended,

it is similar to the recommended QBS procedure except that the added cost to
prepare a comprehensive scope and price discourages some consulting Civil
Engineers from participating. The costs to prepare a proper price proposal are
considerable to the firms not selected, which increases the overall business
costs of consulting civil engineering and ultimately of the clients.

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THANK YOU!!!

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