Position Description

POSITION TITLE: Radiation Oncology Medical Physics Registrar DIVISION: Cancer Services
REPORTS TO: Chief Medical Physicist DIRECT REPORTS: NA
ENTERPRISE AGREEMENT: Victorian Public Health Sector (Medical Scientists, CLASSIFICATION: Base on qualification and experience as per award. Up to
Pharmacists & Psychologists) Enterprise Agreement 2017-2021 Grade 2.
APPROVED: Chief Medical Physicist APPROVAL DATE: 28th November 2018
PRIMARY OBJECTIVE:
 To participate as a member of the medical physics team to provide physics services relevant to the treatment of cancer patients using radiation.
 To undertake training, study and research to meet the requirements for the successful completion of the Australasian College of Physical Scientists in Engineering in Medicine
(ACPSEM) Training, Education and Accreditation Program (TEAP).

BARWON HEALTH VISION – Together with our community we build healthier lives, inspired by world class standards

PRIORITIES VALUES
RESPECT
Our Consumers at the Forefront We RESPECT the people we connect with
Our People at their Best
COMPASSION
Right Care, Right Time, Right Place We show COMPASSION for the people we care for and work with

Research, Education and Training for Excellence

COMMITMENT
Our Community’s Wellbeing We are COMMITED to quality and excellence in everything we do

ACCOUNTABILITY
Mission
With our consumers at the forefront, we excel in delivering efficient integrated care, We take ACCOUNTABILITY for what we do
education & research to advance health and wellbeing for all.
INNOVATION
We drive INNOVATION for better care

POSITION DIMENSION & DECISION MAKING AUTHORITY: KEY COMMUNICATION CONTACTS (INFORMED):

Without referral to Manager (RESPONSIBLE) Purpose/Frequency of Contact Contact/Organisation

 Performing routine duties. Internal

 The medical physics registrar is
responsible for their work to the Chief  Responsible to Chief Medical Physicist
Medical Physicist. Daily work shall be
After Consultation with Manager or others (CONSULTED)  Report to Clinical Supervisor and Senior
carried out under supervision of one of
Medical Physicists.
 Changing rosters and routine duties. the more senior medical physicist in the
 Liaises with Radiation Therapists,
 Participation in research and development projects. department.
Radiation Oncologists and other Medical
 Participation in education and training programs. Physicists.
 Participation in radiation safety and protection activities.  Participates in physics team meetings
and departmental meetings as directed.
 Acceptance and commissioning tests of new equipment and software.
 Assist in the provision of physics
 Testing of new treatment techniques. services to the department as directed.
 Purchase of replacement equipment.
 Clinical release of radiotherapy machine and planning systems after fault
External
situations and findings of out of tolerance results.
 Department of Human Services,
Radiation Safety Unit,
Referred to Managers or others (CONSULTED) Australian Radiation Protection and
Nuclear Safety Agency,
 Clinical release of new equipment, software, and treatment techniques. Equipment sale and service
 Purchase of new equipment and software. representatives and Service Engineers
under the supervision of senior medical
physicists.

KEY ACCOUNTABILITIES:
Key Result Area
 Progress in training program
 If applicable, progress in postgraduate studies
 Satisfactory participation in departmental duties
Major Activities
 Participate with the department’s other medical
physicists in the quality assurance test programme
for all radiation oncology treatment, ancillary and
dosimetry equipment.
 Participate with other medical physicists,
externally contracted service personnel in work
carried out during the maintenance or clinical
recommissioning of the radiotherapy radiation
apparatus.
 When necessary prepare radiation dosimetry
documentation for treatment planning. This
includes checking the calculated treatment
planning computer data for patient treatments. Any
new or revised treatment planning data or
documentation must be checked and approved by
a designated medical physicist before the
documentation is distributed for general
departmental use.
 Assist in the development of protocols for the safe
use of radiotherapy treatment machines and
ancillary equipment used by other members of
staff. In particular, participate in any work required
to ensure that staff radiation safe practices are
satisfactorily maintained.
 Participate with other physicists in the physics
acceptance testing and clinical dosimetry
measurements necessary for new, refurbished or
re-commissioned radiation oncology treatment
apparatus.
 Carry out a research and development programme
in medical physics applied to radiation oncology,
as may be assigned or approved by the Chief
Physicist.
 Australasian College of Physical
Scientists and Engineers in Medicine
under the supervision of the Clinical
Supervisor.
 Scientific and technical staff in other
medical institutions.
 Educational institutions.
Performance Measures
 The medical physics registrar must demonstrate
progress in the ACPSEM training programme to the
satisfaction of the Chief Medical Physicist. The
training programme requires postgraduate studies
at an accredited university for the medical physics
course work and clinical training at Geelong
Hospital.
 Participation in the hospital’s and TEAP’s education
and clinical training programmes for medical physic
registrars.
 If applicable, appropriate enrolment and
performance in a post-graduate medical physics
degree at an ACPSEM accredited university.
 Satisfactory completion of examinations and other
assessments assigned as part of the post-graduate
course (if applicable) and clinical in-house and
TEAP training programmes.
 Full payment of fees required for the university
higher degree and the ACPSEM TEAP programme
necessary for participating in all the required
components of the TEAP programme.
 Satisfactory annual performance review.
  Carry out other duties as requested by the Chief
Medical Physicist.

GENERIC STATEMENTS – ALL PD’S
OTHER DUTIES (must be included in all PD’s)
 Exhibits a commitment the Barwon Health’s Values
including team based above and below behaviours
 Undertake special projects or reports required by the
Manager on a wide range of issues
 Report all incidents through the incident management
system
 Practice in accordance with the relevant health care or
industry standards
 Demonstrate an understanding of appropriate
behaviours when engaging with children
 Complete mandatory training and education
 Comply with relevant Barwon Health policies and
procedures
 Participate in quality improvement activities
 Perform all other duties as directed within the limits of
skill, competence and training to maximise flexibility
and effectiveness
 Barwon Health values modelled at all times.
 Performance Review
 Demonstrated use of incident management system
 Adherence to applicable health care or industry
standards
 Demonstrated completion of mandatory training
 Adherence with Barwon Health policy and procedures
 Adherence with Child Safe Standards
 Active participation in required quality improvement
activities
 Performance Review

KEY SELECTION CRITERIA – LEADERSHIP CAPABILITY FRAMEWORK: Leadership Capabilities - Leading Self

AWARENESS OF SELF COMMUNICATE RELATIONSHIPS RESULTS

Builds and maintains resilience:
 Monitors own emotional reactions
when under pressure
 Focuses on the positives in difficult
situations
 Bounces back from setbacks
Communicates clearly:
 Obtains and provides accurate
information to consumers and
colleagues utilising principles of Health
Literacy
 Has the courage to respectfully have
‘difficult’ conversations
 Discusses issues thoughtfully without
getting aggressive
Works in teams:
 Works cooperatively with others to
achieve shared objectives
 Contributes to maintaining an
environment of trust
Supports a shared purpose:
 Understands Barwon Health’s mission,
vision and values and can explain how
they are relevant to work
 Holds self and others responsible for
achieving results
Demonstrates commitment to personal
development:
 Evaluates own strengths and areas for
development
 Seeks feedback from others on own
performance and development
 Seeks development opportunities
Listens, understands and adapt to
others:
 Listens actively to others
 Focuses on gaining a clear
understanding of others’ comments by
asking clarifying questions and
reflecting back
Develops others: Displays openness to change:
 Recognises and praises others for  Responds in a positive and flexible
their contributions and manner to change and uncertainty
accomplishments  Listens with an open mind to others
 Provides respectful and timely when they propose new solutions and
feedback to others different ways of doing things

Exemplifies personal integrity and
professionalism:
 Acts in alignment with the Barwon
Health Values and Code of Conduct at
all times
 Reports instances where the
behaviours of others are inconsistent
with the Barwon Health Values and
Code of Conduct
Influences positive outcomes:
 Provides ideas and information to
individuals and in group discussions, in
keeping with the Barwon Health
Values
Values individual differences and
diversity:
 Recognises the positive benefits of
diversity
 Is sensitive to culture norms and
expectations
 Puts themselves in others’ shoes to
accept and value different perspectives
Takes accountability for achieving
quality and excellence:
 Establishes and maintains effective
consumer relationships
 Sets SMART (Specific, Measureable,
Agreed Upon, Realistic, Time-based)
goals, strives to meet and exceed
goals, reports on progress
 Shows initiative

KEY SELECTION CRITERIA - SPECIALIST KNOWLEDGE:

ESSENTIAL:

 Undergraduate degree in physics/medical physics/engineering

 Enrolment in or ability to enrol in the ACPSEM Training, Education and Accreditation Program (TEAP)
 Australian citizenship or permanent residency
 Demonstrate strong personal initiative
 Willingness to work irregular hours/overtime as necessary

DESIRABLE:
 Post-graduate degree in medical physics
 Experience in radiation oncology
 Evidence of commitment to TEAP and a career in radiation oncology
 Demonstrated ability to produce work of a high professional standard