YOUNG ENTERPRISE PROGRAM

CENTRAL REGION 2023

CSR Project Guidelines

YE Audit Process
Report Writing Guidelines
YE 2023 Awards

Founding Sponsor
of JA Malaysia
YE 2023

CSR Project
1 GUIDELINES
 Social
Responsibility

CSR- Corporate Social Responsibility

• Helps a company be socially accountable—to itself, its stakeholders, and
the public
*NOTE:
• companies can be conscious of the kind of impact they are having on all
• Effectives of Social Responsibility
aspects of society, including economic, social, and environmental.
engagement
• To engage in CSR means that, in the ordinary course of business, a
company is operating in ways that enhance society and the environment,
instead of contributing negatively to them.
Examples:

Starbucks has long been known for its keen sense of corporate
social responsibility and commitment to sustainability and
community welfare.

• According to its 2019 Global Social Impact Report, these

milestones include reaching 99% of ethically sourced
coffee, creating a global network of farmers, pioneering
green building throughout its stores, contributing millions
of hours of community service, and creating a
groundbreaking college program for its
partner/employees.1
 Social
Responsibility

CSR- Corporate Social Responsibility

• YE Company’s CSR Project can be done before the company is
liquidated or even after.
*NOTE:
• As long as you know what you want to do and are able to explain it in
• Allocate a portion of your
your CSR Project Report.
profits for this CSR
Project
YE 2023
YE School Audit
Process

2 6 th – 24 th Nov 2023
• Book Audit Session with JA. Let us know Date,
Time and Venue.
YE 2023
YE School Audit
Process

2 The Evaluation of a company's

processes including finances &
other processes
Audit Process

YE School Audit Process

• Why are Audit's important?
• It provides credibility to a set of financial statements and
gives the shareholders confidence that the accounts are true
and fair.
• It can also help to improve a company's internal controls and
systems.
 Cash
Book

*NOTE:
• Need to
provide
during Audit
Session
Share Register

*NOTE:
• Need to provide during
Audit Session
Sales Records

*NOTE:
• Need to provide during Audit Session
• Including Receipts, Purchases, etc.
Profit & Loss

*NOTE:
• Need to
provide
during Audit
Session
• Also include
in Annual
Report
Balance Sheet

*NOTE:
• Need to
provide
during Audit
Session
• Also include
in Annual
Report
 Auditors
Report

*NOTE:
• Need to include in your
Annual Report
Audit Process

YE School Audit Process

• JA Malaysia will be conducting an audit process with every school.
• This can be a virtual or a physical session. Schools need to let JA know
*NOTE: which is more suitable for them.
• Please reach out to JA Malaysia if • This will be a simple financial audit.
you need help preparing these • Students will be required to show us some financial documents such as:
documents.
• Cashbook,
• Shareholders record,
• Profit & Loss statement,
• Balance sheet,
• Receipts,
• Sales records and any other relevant records.
YE 2023

Liquidation

3 The Process of bringing a

Business to an End
 YE 2023
Liquidation

• All YE Companies to

2
liquidate company
before end of program

• All schools must tie up

all accounts and
prepare financial
documents
 YE 2023 Tax
• All YE companies must
pay tax.

RM 50 or 10%, whichever is
lower

• Tax will be deducted

from profit.
2
Liquidation
Report

*NOTE:
• Need to include in your
Annual Report
 YE 2023
Liquidation
• After all documents are

2
prepared, school will
present performance of
company at an AGM /
Mesyuarat Agong
YE 2023
AGM

4 A yearly gathering
of a company’s
shareholders
 YE 2023
Managing of AGM
• Plan for an AGM Date

2
•
• Invite Corporate
Advisors for AGM

• AGM can be done in-

person or online
 YE 2023
Managing of AGM

2
• Present YE Company
performance to all
members and advisors.
YE 2023

Interview &

5 Presentation
5-minute Presentation by YE YE Interview
Company and
Presentation
10-minutes interview by Judges Judging Criteria

15th & 16th December 2023, 9.30am – 12.30pm

*School can select the most suitable date

 What? - Creating a presentation showcasing their company,
interviewed about different aspects of their business and
receive feedback on their performance via live video
Interview conferencing
and
Presentation

Interview
• No limit on attendees – can have as
many team members to attend
Presentation • No limit to number Presenters – Can
assign as many students to
present/answer questions
• 5-minute presentation – about your
• English language – medium of
company
communication (however, can speak
• Interesting – to be able to grab the
Bahasa Malaysia if needed)
judges’ attention and showcase the
company’s business activity
• Take note of the following:
• To include:
(i) Succinctly answer without over
(i) Business activities of company;
elaborating;
(ii) Product Ideas and problem it solves;
(ii) No extension of time given –
and
interview ends when time is up; and
(iii) Challenges faced
(iii) Companies should be mindful of
• English language – medium of language
allowing judges to ask questions
YE 2023

Report

6 Writing
GUIDELINES
YE 2023 Reports
• Annual Report
• Share Value Growth
• Marketing Strategies
• Best Use of ICT
• CSR Project

2
• Product Report
YE 2023 Compulsory Reports

1. Annual Report

4
2. Best Product Report
YE 2023
ANNUAL
REPORT

1 No. of pages – 27
pages (Max)
Front Cover / Title page of
report does not count as a
page
 YE 2023 Annual Report
Annual Report – 9 Sections

• Section 1 – Intro of YE Company

• Section 2 – Report from Managing Director
• Section 3 – Report from Finance Director

2
• Sections 4 – Report from Operations Director
• Section 5 – Report from Marketing & Sales
Director
• Section 6 – Report from HR Director
• Section 7 – Report from ICT Director
• Section 8 – Auditors Report and Liquidation
Report
• Section 9 – Learning, Challenges & Solutions
by BOD
SECTION
Introduction
of YE
Company

1 No. of pages – 2
page (Max)
Front Cover / Title page of
report does not count as a
page
Section 1

Introduction of
YE Company
To include the following
details:
(i) Company profile;
(ii) Company logo;
(iii) Company objectives;
(iv) Mission and Vision;
SECTION
Report from
Managing
Director

2 No. of pages – 1 page

(Max)
Front Cover / Title page of
report does not count as a
page
 Reports from BOD
Section 2

Managing Director
• Overview of performance of YE Company
• Key achievements of YE Company
• Overall experience of YE Company
SECTION
Report from
Finance
Director

3 No. of pages : 1 -3
pages (Max)
Front Cover / Title page of
report does not count as a
page
 Reports from BOD

Section 3

Finance Department
• Explain about Product Cost, Profit & Loss of
Company, Total Sales and Balance Sheet
• How company managed financially throughout
program
• Share Value Growth - Justification of shares sold
and return of investment to shareholders
Share Value
Growth
Report Cash Flow Statement/
Financial Plan
• Share Value Performance – to supplement with a
write up of implications and justifications of
strategies used
• To provide justification and Implications on the
following:
(i) Decisions and Strategy on No. of Shares to be Sold;
(ii) Capital Raising activities;
(iii) Operations;
SECTION
Report from
Operations
Director

4 No. of pages : 1 -3
pages (Max)
Front Cover / Title page of
report does not count as a
page
 Reports from BOD

Section 4

Operations Department
• Explain about all products created (including Main
Product & Other products)
• Include details such as costing, sourcing of
products, manufacturing process, pricing,
packaging & delivery process of products, etc.
• Management of products on JA Mall platform and
include reports from Purchasing Manager, R&D
Manager & Quality Control Manager
SECTION
Report from
Marketing &
Sales Director

5 No. of pages : 1-3

pages (Max)
Front Cover / Title page of
report does not count as a
page
 Reports from BOD

Section 5

Marketing & Sales Department

• Marketing strategies implemented for overall
company and for products
• Overall effectiveness of strategies used
• Summary of Sales Activities

• Product Fliers or Pictures will be excluded for page

numbers.
Marketing
Strategies
Marketing/Advertising Strategies
• To include and elaborate clearly:
(i) Unique selling techniques planned/Types of strategies;
*NOTE: (ii) Creativeness of promotion and marketing products;
• Marketing/Branding strategies for (iii) Promotional contents and Materials;
all products and company
(iv) Brand awareness;
• How was JAMall used effectively and
(v) Target customer and how to reach them; and
incorporated with overall company
(vi) How was JAMall used effectively and incorporated with
marketing strategies?
overall company Marketing strategies?
SECTION

Report from HR
Director

6 No. of pages : 4 -6
pages (Max)
Front Cover / Title page of
report does not count as a
page
 Reports from BOD

HR Department
Section 6
• Organizational structure and how YE Company managed
all members
• HR challenges and solutions found throughout company
operations
• Calendar of events;
• Organization chart
• Attendance Report
• CSR Project should be included in the HR Directors report
• CSR Project - Effectives – Social Responsibility engagement
planned
• To include:
(i) Uniqueness and strategies used;
(ii) Quality and depth of the initiative;
(iii) Impact to the society; and
(iv) Justification on why the CSR activity is carried out in relation to the company
 Social
Responsibility

CSR Project/Initiative
• CSR Project should be explained as a plan and ways it would
be implemented by YE Company
• Timeline and benefits of CSR Project are to be explained
• It is not necessary for CSR Project to be carried out due to
pandemic SOP’s.
• Plans of how it will be executed should be explained in the
report
SECTION
Report from ICT
Director

7 No. of pages – 2
pages (Max)
Front Cover / Title page of
report does not count as a page
Use of ICT

Best Use of ICT

• Use of ICT – creatively and effectively
• To include:
*NOTE: (i) Extent of Digital Technology in Business (i.e.; Document
• Creative and effective use of ICT management, Research, Sharing of tasks, etc.);
(ii) Use of Technology in Manufacturing, Operations, etc.;
(iii) Planned Marketing and Promotion using ICT, Business
Process, Communication and Reporting;
(iv) Effectiveness of implementation; and
(v) Creativeness and innovation
Section 2
to
Section 7

Reports from BOD

MD and Department Reports should be based on the
following elements:
• Work done in that department that helped the YE
Company
• Degree and complexity of challenges faced;
• Impact of learning from experience; and
• Creativeness and innovativeness in handling
business issue
• Leadership;
• Teamwork;
SECTION
Auditor &
Liquidation

8
Report

No. of pages – 2
pages (Max)
Front Cover / Title page of
report does not count as a
page
 Auditors
Report

*NOTE:
• Need to include in your
Annual Report
• 1 PAGE
Liquidation
Report

*NOTE:
• Need to include in your
Annual Report
• 1 PAGE
SECTION
Learning,
Challenges &
Solutions

9 No. of pages : 2-5

pages (Max)
Front Cover / Title page of
report does not count as a
page
Section 9
Actions/Decisions/Challenges/Le
ssons Learnt in YE Company

• Key learning from YE Company

and BOD
• Actions taken and solutions
implemented in YE Company
 Additional Guidelines for Annual Report:-

Allocated Page No. Format of Report

• Report to be submitted
• Page Number should not Fonts Size in Soft-Copy
exceed 27 pages (Does not
• Please Use Font size 11 • Report to be emailed to
include Title page)
(Ex: Arial or Times New roshaan@jamalaysia.org
• Students must follow the
Roman)
maximum page number
• A4 Size page
allocated.
• Page No. at bottom on
• Any section that has
page
surpassed the maximum
page limit will NOT be
graded
Language
• Students must use
English when writing
Sections
in Reports
• Students should clearly
• Students can get help
label the different
from Teacher or
sections
Corporate Advisors
Sample Annual Report:-
Please indicate clearly the different parts of your Annual Report. Refer to example
below:
Mission & Vision
Introduction of YE
Company
SECTION 1 Dif f er en t
Secti on s

• Annual Report to be
written as One document
with the various Sections
• Students should
CLEARLY label the
different Parts to separate
Finance Director
Managing Director Report each Part.
Report
• Students can decorate or
use graphics, but each
SECTION part must be clearly
SECTION 2 PART 3 3
labeled
• Separators are not
counted in Page No.
YE 2023
BEST
PRODUCT

2
REPORT
No. of pages – 3
pages (Max)
 Best
Product
Report Best Product Idea
• Select ONE best product – to explain in detailed manner
• To include:
• Page 1 should be a flier or promotional document of the
*NOTE:
• Each YE Company must Best Product
select ONE product
• Page 2 & 3 – A short write up the chosen product. You can
include the below.
(i) Reason for picking product
(ii) Pricing Strategy;
(iii) Manufacturing or Out-sourcing strategy;
(iv) Competitive Advantage/Unique Value Proposition;
Additional Guideline for Best Product Report: -

Allocated Page No. Format of Report

• Report to be submitted
• Page Number should not
Fonts Size in Soft-Copy
exceed 2 pages;
• Please Use Font size 11 • Report to be emailed to
• Page 1 – Flier or
(Ex: Arial or Times New roshaan@jamalaysia.org
Promotional Document
Roman)
• Page 2 & 3 – Short Write
• A4 Size page
up about BEST Product
• Page No. at bottom on
• Students must follow the
page
maximum page number
allocated.

Language
• Students must use
Sections English when writing
• Students should clearly in Report
label the different • Students can get help
sections from Teacher or
Corporate Advisors
End of Sales (Online & Offline) –
20 November 2023

YE School Audit–
6-24 November 2023
YE 2023
YE Reports Submission– DEADLINES!!
20 December 2023

YE Presentation & Interview-

15th & 16th December 2023
YE 2023

5
Awards
 A
• All Awards/Reports
• Presentation/Interview
• Sales Fair & JA Mall
Awards

Best Enterprise
Award W
Best Marketing
A
R
Best Annual Best Use of ICT
Strategies
Report

Best Share Value Best CSR Project

D
S
Best Product Idea
Growth
 Best
Enterprise

Awards • MOE and State Edu. Office advise to include 5 winners for this award
• Awards will be given during Annual Showcase

01 Winner
02 1st Runner Up
03 2nd Runner Up
04 3rd Runner Up
05 4th Runner Up
 Other Awards:

Other 01 Best Annual Report

Awards 02 Best Product

What? 03 Best Marketing Strategies

• All other awards will have 4 places
• Winner 04 Best Share Value Growth
• 1st Runner Up
• 2nd Runner Up
• 3rd Runner Up
05 Best Use of ICT
• Awards will be given during Annual Showcase
06 Best CSR Project

07 Best Interview & Presentation

 1. Best Decorated Stall
2. Best Customer Service
3. Best in Promotions
SALES FAIR 4. Best Eco-Innovation
AWARDS 5. Stall with Most Revenue
6. Best Overall Stall
 Best E-Commerce Store
- Design of Store
JA MALL - User Experience
AWARD - Company & Product Description

• JA MALL will be Shut Down on 20th November 2023

 - Both Audit & AGM must be
completed.
AGM - Will not be given marks for
& YE 2023.
AUDIT - JA will consider both when
judging
YE 2023 Monthly Proposed Timeline
JAN FEB MAR APR MAY JUNE
1 NEW YEAR 1 1 1 1 LABOUR DAY 1
2 2 2 2 2
2
3 3 3
3 3 3
4 4 4
4 4
5
5
4 5
6 5 5
6 5
7 6 6 6
7 6
8 7 7 7
8 7
10 8 8 8
8 Achievers Wshop
11 9 9 9 9
9 Achievers Wshop
12 10 10 10 10
13 10 Achievers Wshop
11 11 11 11
11 Achievers Wshop
14 12 12 12
12 12
15 13 13
13 13 13
16 14 14
14 14 Advisors Meeting #1 14
17 15 15 15 15
18 15
16 16 16 16
19 16
17 17 17 17
20 17
18 18 18 18
21 18
19 19 19 19
22 19
20 20 20
23 20 20
21 21 22
24 21 23
22 22 23
25 22 24 .
23 24
26 23 23 25.
24 25
27 24 24 26
25 26
28 25 25 27
29 26 27
26 26 28
30 27 28
27 27 29
31 28 29
28 28 30
29 30
29 31
30 30
31
YE 2023 Monthly Proposed Timeline
JULY AUGUST SEPT OCT NOV DEC
1 1 Finance & Marketing 1 1 1 1
2 Wshop 2 2 2 2
3 2 3 3
3 3
4 3 4 4
4
YE CENTRAL
5 4
4 5 5 5 5
6
5 6 6
7
8 6 7
6
7
6
7 7 Annual Showcase
• 26th January
9 7 8 8 8
8
10 8 9 9 9
9
2024
11 9 10 10 10
10
12 10 11 11
11 11
13 11 12
12 12 12
14 12 13
13 E-Commerce Workshop 13 13
15 13 14 E-Commerce Workshop 14 14
16 14
14
15 15 15 YE Interview &
17 15
15 16 Presentation – Day 1
18 16 16
16 17 16 YE Interview &
19 17
17 17 Presentation – Day 2
20 18 Start JA MALL Sales 18
18 18 17
21 19 19
22 19 19 18
20 20 20 End Offline & JA Mall 19
23 20 Sales
21 21 20 Report Submission
24 21 21
22 22 21
25 22
23 22
26 23 23 22
24 23
27 24 23
24 24 .
28 25 25 24
25 25.
29 26 26 25
30 26 26
27 27 26
31 Finance & Marketing 27 27
28 28 Sales Fair 27
Wshop 28 28
29 29 28
29 29
30 30 29
30 30
31 31 30
31
 Hello!
I am Roshaan
I am the YE Lead Coordinator

You can contact me at 012-9131736 /

roshaan@jamalaysia.org