Professional Documents
Culture Documents
CK0602 2014
CK0602 2014
CK0602 2014
1 CURRENT SITUATION
With the South African political situation as in many other countries around the world, there are elements that thrive on intimidation. We
experience periods of calm and volatility. Tactics to create instability, fear or panic are widely practiced and may include the undoing of
established businesses. With this real threat in mind, it is not unreasonable to presume that lives, stock and property are at risk.
This element has indicated that absolutely no respect would be shown to life, limbs, law and order or property in attempts to achieve their
lawless goals.
2 POSSIBLE SITUATIONS
Over and above the situations mentioned above, negligence, arson, sabotage and intentional destruction may too cause emergency situations.
Other situations are accidents caused by our staff or the staff of companies we deal with.
3 ACTS OF GOD
Emergency situations termed “Acts of God“, are lightening, floods, winds etc.
The aim therefore of the plan is to do everything possible to avoid loss of life, limbs and property.
To achieve this set aim it is imperative that we create detailed policies, procedures and practices which can be implemented by management
and staff.
The objectives of an emergency plan is to obtain maximum benefit from the combined resources of the organisation and of outside services so
as to:
4.1 Minimise casualties and effect the rescue and treatment of the injured.
4.4 Initially to contain and ultimately to bring under control any incident which gives rise to an emergency.
4.5 Notify relatives of casualties and provide authoritative information to the media, see attached personal particulars.
Ensure safe rehabilitation of the effected areas and to provide accurate records and preserve relevant material to facilitate
4.6
subsequent enquiry into the cause and circumstances of an emergency.
construct, enforce and make functional certain rules or guidelines which when adhered to, will ensure the least possible loss of
5.1
life, limb and property.
ensure that a well disciplined, informed and organised reaction is obtained from all the personnel on site, and to minimise
5.2
threat.
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6 GOALS
To minimise the loss of life, limb, property equipment, assets etc, to the best of our abilities.
7 EMERGENCY STRUCTURES
In order to achieve our goals, it is imperative that we establish our “emergency teams“, to deal with all and any of the aforementioned situations
and/or emergencies.
When fires can be easily extinguished using fire extinguishers or hose-reels by designated employees in their normal working
clothes without compromising their safety due to heat, smoke etc. is classed incipient stage fires.
The fire team can handle small/incipient stage fires. They can extinguish both interior and exterior fires. The only
requirements for small incipient stage fires are:
7.1.2 Team should not have to take excessive evasive action against heat and smoke.
Team must be able to fight the fire effectively with extinguishers and hose reels available in the work place.
7.1.3
Members should not perform duties for which they have not been trained.
Fires larger than can be handled by the designated fire team must be handled by the fire brigade.
The chief fire marshal controls the marshals in each designated area. Chief marshal co-ordinates the
a.
extinguishing of the incipient and small/incipient stage fire.
Injuries sustained by persons being evacuated will be attended to by the qualified first aiders on site.
The first aider must ensure the first aid box is taken with to the emergency assembly point when the alarm is activated. At this
point he will attend to the minor injuries if any are recorded. Should there be no injuries, the first aider must be on stand-by to
assist in injuries possibly sustained by the fire team.
To ensure a safe and orderly evacuation of all personnel and visitors from the workplace, evacuation officers/marshals are
utilised. The evacuation officer is responsible to ensure the area identified under his control to be searched immediately after
the evacuation to ensure all persons are evacuated. (Evacuation official/marshal as per annexure A)
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7.3.1.3 Running, other than in exceptional circumstances, must be forbidden, as it causes panic.
7.3.1.5 Take roll call of the personnel under your control. (See roll call format as per annexure D)
7.3.1.6 Check for laggards or persons who may have been trapped by smoke.
7.3.1.7 Inform fire officer upon his arrival of any trapped persons.
In the event of evacuation due to bomb scare the evacuation officer must ensure:
The operations officer is to remain at a telephone during the emergency to ensure all details pertaining to the emergency can
be carried over to the company directors.
The operations officer is to ensure the necessary steps are taken when an emergency situation is detected: emergency
numbers as per annexure B, follow annexure F's guidelines.
7.4.6 Activate the all clear signal after the emergency to ensure personnel can return to their work stations.
7.4.7 Keep employees lists on hand in case of death or injury. (As per annexure D)
7.5 Security
During the emergency the security official (external security company) is to remain at his post so as to ensure no persons or
vehicles are permitted to enter the premises unless they are emergency vehicles. He may only allow re-entry once the all
clear signal has been activated. (Security as per annexure A and B)
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8 PARTICIPATION
It is as can be seen by the above teams, that participation of all staff members is required in this regard. It is none the less to ensure all of our
safety and the safety of all our work-mates or colleagues.
9 CO-ORDINATION
Coordination of all teams and preventative attempts will be the responsibility of the team leaders, the managers second in
9.1
charge (2IC) and the manager in charge (MIC) with the manager in charge accepting the ultimate responsibility.
9.2 The manager in charge by using his discretion must report to and keep informed the Company directors and Shareholders.
In the event of the complete facility being threatened, the manager will adopt the co-ordinating role of all emergency teams
9.3
using the various team leaders and 2IC to assist him.
9.4 Should the manager in charge not be able to perform his duties, the manager 2IC must comply in his absence.
9.5 MIC, 2IC’s must be possession of a detailed file containing the following:
9.5.6 Own duties and duties of your direct superior and subordinates.
Regular and monitored emergency drills must be performed. The evaluations of such drills must be documented and a copy
9.6
must be forwarded to the safety committee.
10 GENERAL
10.2 All staff must realise that they are individuals, and as individuals they play a vital role in the success of any emergency action.
10.4 Irresponsible talk creates instability. Behaviour should be of such a nature that it will lessen the risk rather than aggravate it.
10.7 Inspect your own individual area when alarm is made so as to identify irregularities, which should then be reported to the MIC.
10.8 All team leaders and general staff must be well informed in:
10.8.4 Positioning of fire equipment, first aid kits, and emergency equipment.
10.9 MIC, 2IC as well as all team leaders must regularly update and maintain records notifying all parties of any changes.
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ANNEXURE A
ORGANOGRAM
MIC
2IC
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ANNEXURE B
This document is the property of ___________________________, and may under no circumstances, leave these premises.
EMERGENCY NUMBERS
1 OFFICE MANAGER:
2 POLICE:
3 AMBULANCE:
4 CLINIC:
5 CLINIC:
6 FIRE:
7 SECURITY:
8 SAFETY CONSULTANT:
(011) 4973104
(011) 8341081
A/H 3313562
(011) 3151644
15
16
19
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ANNEXURE C
SURNAME
FIRST NAMES
DATE OF BIRTH
I.D./PASSPORT NUMBER
MARITAL STATUS
HOME LANGUAGE
NO. OF CHILDREN
RESIDENTIAL ADDRESS
POSTAL ADDRESS
HEALTH CONDITION
DISABILITIES
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ANNEXURE D 1
ROLL CALL
DATE:
CHECKED BY:
SECTION CHECKED:
NAMES EMP NO: 1ST CALL 2ND CALL 3RD CALL 4TH CALL
P – PRESENT
O – OFF SITE
L – LEAVE
S – SICK
M – MISSING
H – HOSPITAL
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ANNEXURE E
DATE:
TIME START:
TIME FINISH:
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ANNEXURE F
USERS GUIDELINES
INTRODUCTION
It is vitally important for evacuation drill to take place, practice makes perfect.
The entire work force must be prepared for any situation.
EVACUATION TIME
The evacuation time where all employees reach the assembly point, unhurt and safe must be within 2 (two) minutes.
WHEN TO EVACUATE?
WHAT TO DO?
1. Look at the plan for your work area and evacuate along trained evacuation routes.
2. When you hear the siren, identify which emergency is calling for evacuation, then:
3. Move swiftly. Help those with handicaps. Take your visitors with you.
4. Report your arrival, and any problems, at the assembly point to your supervisor.
5. If you are not in your work area during a call for evacuation, when reaching the assembly point, report to your supervisor.
6. When you hear one long siren, the evacuation is then complete.
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