Magistrate SOP Manual Text Final

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STANDARD OPERATING PROCEDURES
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MAGISTRATES’ DEPARTMENT
Magistrates’ Department Standard Operating Procedures 1

FOREWORD
The Constitution of Zimbabwe places an obligation on the Judiciary of

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of people irrespective of status. The same Constitution charges the Judicial
Service Commission with the responsibility of promoting and facilitating the
independence and accountability of the Judiciary. Most importantly, it
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been inculcated into our Vision and Mission, as aptly captured in our 2021-2025
Strategic Plan and its two predecessor Plans.
The ability of the Judicial Service to meet its constitutional and strategic
obligations lies in operational readiness, responsiveness and aptitude within all
levels of the Judicial Service Commission.
These standard operating procedures (SOPs) seek to train, mentor, develop,

guide and assist all members of the Judicial Service working in different capacities
on the methods, policies and procedures to be followed in executing functions.
They are designed to reinforce professionalism by ensuring a standardised work
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effectiveness.
.
These SOPs are also meant to enlighten our stakeholders and members of the
public on our operations so as to promote transparency and accountability
within the Judicial Service.
I am exhorting each member of staff to closely look at, and internalise the
areas relating to their duties as captured in the SOPs, but at the same time
keeping abreast with what is generally happening in other areas and what the
organisation is doing as contained in these SOPs.
,KRSH\RXÀQGWKH623VDYDOXDEOHWRRODV\RXGR\RXUGD\WRGD\ZRUN
Mr W.T. Chikwana
Secretary, Judicial Service Commission of Zimbabwe
2 Magistrates’ Department Standard Operating Procedures

TABLE OF CONTENTS
STANDARD OPERATING PROCEDURES FOR THE CLERK OF COURT-

CIVIL REGISTRY: CHIEF MAGISTRATE’S DEPARTMENT ……………………… 4 - 25
STANDARD OPERATING PROCEDURES FOR THE CLERK OF COURT-

CRIMINAL REGISTRY: CHIEF MAGISTRATE’S DEPARTMENT………………... 26 – 37
STANDARD OPERATING PROCEDURES FOR THE MAGISTRATES

IN CIVIL CASES: CHIEF MAGISTRATE’S DEPARTMENT ………….................. 38 – 49
STANDARD OPERATING PROCEDURES FOR THE MAGISTRATES

IN CRIMINAL CASES: CHIEF MAGISTRATE’S DEPARTMENT ……................ 50 – 61
ANNEXURES
STANDARD OPERATING PROCEDURES FOR THE CIVIL COURT- :

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CHIEF MAGISTRATE’S DEPARTMENT …………………....... 62 - 154
STANDARD OPERATING PROCEDURES FOR THE CRIMINAL COURT-:

CHIEF MAGISTRATE’S DEPARTMENT……………… 155 - 161

STANDARD OPERATING PROCEDURES FOR
THE CLERK OF COURT- CIVIL REGISTRY:
CHIEF MAGISTRATE’S DEPARTMENT
—————————————————————————————————————
INTRODUCTION
By way of introduction, taking legal action is a last resort. Often, courts expect
the parties to reach out of court settlement both before and during court
processes. However, if the debtor, despite demand has failed or neglected to
honour the debt, then the court process starts. Your effort or attempt to recover
the debt is very important as it will also have a bearing on the costs of litigation
for causing unnecessary action.
There are two ways of bringing a matter to court namely:

a. Through an action
b. Through an application.
There is a distinction between giving legal advice and interpreting the civil rules,
e.g. where a litigant issues summons that are defective (the amount claimed
exceeds the prescribed limit).
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belt. Instead, he scrutinizes either the summons or the applications being guided
by the Magistrates Court (Civil) Rules and . the Magistrates Court Act [Chapter
7:10].
Summons ʄ 7KH 3ODLQWLII V WR EULQJ DW OHDVW IRXU FRSLHV RI
summons commencing action to the Clerk of Court.
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cause of action.
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the parties in the Case Register Book and Index
Register.
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copy for the record.
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Court for service to the Defendant(s).
Appearance ʄ 7KH'HIHQGDQW V WREULQJDWOHDVWWKUHH FRSLHV

to defend ʄ 7KH'HIHQGDQWWRUHVSRQGZLWKLQWKHdies induciae
(i.e.) seven (7) days in Harare and fourteen (14) days
outside Harare.
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after the expiry of either seven (7) or fourteen (14)
days whichever the case may be. This is as long as
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the record.
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the Clerk of Court issues and retains one copy for
the record.
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Appearance to Defend Register.
Request for ʄ 7KH'HIHQGDQWPD\ÀOHDWOHDVWWKUHH FRSLHVRID

Further Particulars request for further particulars within seven (7) days
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which the Plaintiff responds to.
Exception ʄ $ 'HIHQGDQW VKDOO ZLWKLQ VHYHQ GD\V DIWHU DQ
entry of appearance to defend, deliver particulars
of any exception to the summons.
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and a notice of set down of such exception which
the Clerk of Court issues and gives a date of return.
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dismiss the claim or dismiss the exception and the
matter shall proceed.
Notice to Plead ʄ 7KH3ODLQWLIIVKDOOEULQJDWOHDVWIRXU

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Clerk of Court.
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retains one (1) copy for the record and returns the
remaining copies to the Plaintiff.
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personally through his agent or the Messenger of
Court.
Default Judgment ʄ 7KH 3ODLQWLII VKDOO ÀOH DW OHDVW IRXU FRSLHV RI D
request for Default Judgment when the Defendant
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attached to a return of service, either payment
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the record.
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and taken before a Magistrate who shall either
grant the Default Judgment or dismiss it.

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Rescission of Default ʄ $'HIHQGDQWXSRQUHDOLVLQJWKDWD'HIDXOW-XGJPHQW

judgement has been obtained against him, may apply for
Rescission of the Default Judgment.
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an application within 30 days from the date he
becomes aware of the Default Judgment.
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which are costs incurred by the Plaintiff (then
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Default Judgment.
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by the Clerk of Court.
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the Applicant is entitled to respond to through an
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Court.
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application.
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of Default Judgment.
Stay of execution .
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application.
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with in the absence of the other party and has an
interim order or a rule nisi.
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takes the record, the application and the Applicant
before a Magistrate who will then deal with the
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provisional order after the Magistrate signs, and
retains one copy of the application and returns the
other copies to the Applicant.
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Court.
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the record.
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to defend.
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defence to the claim but only to delay completion
of the case.
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allocates a return date.
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the Applicant is entitled to respond to through
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of Court.
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and only awaits execution.
Defendant’s Plea ʄ 7KH'HIHQGDQWVKDOOVXEPLWDWOHDVWIRXU FRSLHV

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return the other copies to the Defendant.
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a notice to plead.
Replication or Reply ʄ 8SRQ UHFHLYLQJ WKH 'HIHQGDQW·V SOHD WKH 3ODLQWLII

replies and brings
. at least four (4) copies to the Clerk
of Court.
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(1) copy and returns the other copies to the Plaintiff
who then serves the Defendant.
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Discovery ʄ $Q\ SDUW\ FDQ JLYH QRWLFH WR WKH RWKHU SDUW\ WR
discover documents, that is, to bring any evidence
for inspection which can be documents or any
evidence which shall be used on this case.
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Pre-trial Conference ʄ $IWHUWKHFORVHRISOHDGLQJVWKHSDUW\WKDWZLVKHV

Minute (PTC) to have the action brought to trial shall request the
other party to attend a pre-trial conference at a
mutually convenient time and place.
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any party can have the agreement registered with
the court by bringing copies for issuing.
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Clerk of Court who then allocates a date and time
for the PTC.
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can be adopted for trial.
Trial ʄ (LWKHU SDUW\ FDQ EULQJ DW OHDVW IRXU FRSLHV RI
notice of set-down for trial to the Clerk of Court.
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down.
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the notices.
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the details in the Trial Register.
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brings the record to the Magistrate who signs for the
record and returns the record after trial through the
Clerk of Court who should sign for the record upon
collection.
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the date slots.
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Magistrate and have him or her sign for it.
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Absolution ʄ $IWHUWKH3ODLQWLIIKDVFORVHGKLVRUKHUFDVHWKH
from the instance Defendant can apply for absolution from the
instance.
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endorses the outcome in the Court Register.
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is convinced that the parties have not proved any
case before the court, he or she may make an order
for absolution from the instance.
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the defendant`s case.
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Court.
Execution order ʄ $Q\SDUW\SD\VIRUWKHRUGHU

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takes it to the trial Magistrate who will then sign and
stamp it.
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the process and retains one copy in the record and
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Writ of Execution ʄ :KHUHQHFHVVDU\WKHVXFFHVVIXOSDUW\EULQJVDW
against property or least four (4) copies of the writ
ejectment ʄ 7KHVXFFHVVIXOSDUW\SD\VWKHUHOHYDQWIHHDVÀOLQJ
fees.
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WKH SURFHVV DQG HQWHUV LW LQ WKH :ULW 5HJLVWHU DQG
takes it to the Magistrate who stamps and returns
the record.
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retains one (1) copy for the record and dispatches
other processes to the successful party.
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to the Messenger of Court for execution.
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Applications There are two types of applications: ex parte and

Ordinary ordinary.
application.
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enters it in the Case Register Book.
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application..
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a return date and retains one (1) set and gives the
remaining copies to the Applicant who then goes
to the Messenger of Court for service.
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parties’ names and return date on the cover and
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of service.
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takes the record to the trial Magistrate using the
Applications and Dates Register.
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returned to the Clerk of Court. The Clerk of Court
collects the records from the Magistrate and signs
for them.
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with a warrant of execution where necessary.
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process with the Clerk of Court.
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Magistrate for signing.

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collects it, issues the processes and retains one (1)
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the successful party for execution.
Ex-parte ʄ 7KH$SSOLFDQWEULQJVDVHWRIDWOHDVWIRXU FRSLHV

of the application.
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enters it in the Case Register Book.
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record.
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will assess the application and issue an appropriate
order on the same day.
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to the Clerk of Court.
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retains one (1) copy for the record and gives the
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record.
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stamps the order and allocates a return date.
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parte Register and Applications Date Register and
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takes the record and Applications Date Register to
the Magistrate who will sign for it.
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the records from the Magistrate and the Clerk of
Court should sign for them and enter the outcome
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the warrant of execution where necessary.
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takes both the register and record to the Magistrate
who will sign for the record.
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the Clerk of Court collects the record and issues the
process.

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DQG:ULWV5HJLVWHU
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record and hands over the remaining copies to the
party who will then take the order and writ to the
Messenger of Court for execution.
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REVIEW
ITEM PROCESS
Review ʄ 7R EH QRWHG ZLWKLQ HLJKW ZHHNV IURP GDWH RI
MXGJPHQW
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notice of review. Applicant to pays for the record
preparation costs (relevant fees per page).
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allocates a review number and enters details in the
Reviews Register and returns all the copies to the
Applicant.
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the High Court for a second stamp and allocation
of a High Court review number.
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.
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of review.
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notice of review.
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Register for the trial Magistrate.
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Magistrate and books it to the transcribers for typing
of all record of proceedings.
ʄ Preparation of record for review:

a. Arranging record in order
b. Pagination
c. Photocopying seven (7) copies
d. Indexing
e. Binding the records
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review record within ten (10) working days.
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a copy of the review record.

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VWDPSLQJRIWKHFHUWLÀFDWHRILQVSHFWLRQE\WKHWULDO
Magistrate.
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of inspection.
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of inspection.
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four (4) duplicate copies in the Reviews Register to
the High Court.
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ʄ 7KH&OHUNRI&RXUWGHOLYHUVWKHUHFRUGRIUHYLHZWR
the High Court within seven (7) days of the review
application.
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ʄ 7KH&OHUNRI&RXUWXSGDWHVWKH5HYLHZ5HJLVWHUDQG
notes the outcome.
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or she notes the outcome.
National Archives ʄ 5HFRUGVDUHNHSWIRUWKUHH FXUUHQW\HDUVEHIRUH

they are sent. to the National Archives.
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department, range of records in the box is
completed by a Clerk of Court.
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records in each box is shown indicating the range
of records in the box.
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Archives.
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is received by a Clerk of Court from the National
Archives.
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the Clerk of Court writes out a request quoting the
location, box number and CRB number.

REGISTERS
The Clerk of Court must maintain the following registers:

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ʄ 6XPPRQV0RYHPHQW5HJLVWHU
ʄ $SSHDUDQFHWR'HIHQG5HJLVWHU
ʄ 5HFRUG0RYHPHQW5HJLVWHU
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ʄ 37&'LDU\5HJLVWHU
ʄ 7ULDO'LDU\5HJLVWHU
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CLERK OF COURT AS A MAINTENANCE OFFICER
ITEM PROCESS
Applications ʄ 7KH &OHUN RI &RXUW DGYLVHV DSSOLFDQWV WR EULQJ

their bank account numbers, photocopies of their
identity cards, as well as photocopies of the birth
FHUWLÀFDWHV EDE\ FDUGV RU RWKHU ELUWK UHFRUGV RI
their dependants.
.
ʄ 7KH&OHUNRI&RXUWLVVXHVRXWWRWKH$SSOLFDQW
a. Summons x 4 (Annexure M1)
b. Complaint on oath x 3 (Annexure M2)
c. List of expenses x 3 (Annexure M3)
ʄ 7KH&OHUNRI&RXUWDVVLVWVWKHDSSOLFDQWVWRÀOOLQWKH
forms.
enters the parties’ names in the Maintenance Court
Register, stamps and signs the forms.
Opening Records ʄ 7KH&OHUNRI&RXUWHQWHUVWKHSDUWLHV·QDPHVFDVH

(continuous process) number and return date on the record cover.
ʄ 5HWXUQGDWHVDUHDWOHDVWVHYHQ ZRUNLQJGD\VIRU
those residing in Harare and at least fourteen (14)
working days for those resident outside Harare.
ʄ 7KH&OHUNRI&RXUWÀOHVRQH FRS\RIHDFKIRUPLQ
the record.
ʄ 7KH&OHUNRI&RXUWUHWXUQVWKHUHVWRIWKHIRUPVWRWKH
applicant and advises them to serve the respondents
through the Zimbabwe Republic Police (ZRP) or the

Messenger of Court and bring a return of service a
day before the court date or on the return date.
ʄ 7KH&OHUNRI&RXUW,QGH[HV$SSOLFDQW·VQDPHVLQWKH
Index Book in alphabetical order.
ʄ 7KH&OHUNRI&RXUWSUHSDUHVWKH&RXUW5ROODQGWKH
slot records appropriately.
ʄ 7KH&OHUNRI&RXUWERRNVUHFRUGVLQWKH0RYHPHQW
Register and takes them to the Magistrate who signs
for the records a day before the return date.
ʄ 7KH &OHUN RI &RXUW FROOHFWV WKH UHFRUGV IURP WKH
Magistrate after the court hearing and the Clerk of
Court signs for the records to acknowledge receipt.
ʄ 7KH&OHUNRI&RXUWIROORZVXSRQDQ\PLVVLQJUHFRUGV
with the Magistrate.
ʄ 7KH &OHUN RI &RXUW XSGDWHV WKH 0DLQWHQDQFH
5HJLVWHUDQGÀOHVWKHUHFRUGVDSSURSULDWHO\
Variations ʄ 7KHUHDUHWZRW\SHVRIYDULDWLRQVQDPHO\
D 8SZDUGV
b. Downwards
ʄ 7KHVH DSSOLFDWLRQV DUH GRQH ZKHUH WKHUH DUH
changed circumstances.
ʄ 7KH&OHUNRI&RXUWDGYLVHVDSSOLFDQWVRQWKHQHHG
to have changed circumstances.
ʄ 7KH &OHUN RI. &RXUW LVVXHV RXW YDULDWLRQ IRUPV ZKLFK
are:
a. 4 x PJI forms (Annexure M4)
b. 3 x M6 forms (Annexure M5)
ʄ 7KH &OHUN RI &RXUW DVVLVWV DSSOLFDQWV WR ÀOO LQ WKH
forms.
ʄ 7KH&OHUNRI&RXUWSXOOVWKHUHTXLUHGUHFRUG
ʄ 7KH &OHUN RI &RXUW DOORFDWHV D FRXUW GDWH ZKLFK LV
seven (7) working days within Harare and fourteen
(14) working days outside Harare.
ʄ 7KH &OHUN RI &RXUW LVVXHV SURFHVVHV VWDPSLQJ
signing, writing court date) and endorses the date
on the record cover.
ʄ 7KH&OHUNRI&RXUWÀOHVRQH FRS\LQWKHUHFRUGDQG
returns the remainder to the Applicant for service to
respondent through the Zimbabwe Republic Police
or the Messenger of Court.
ʄ 7KH&OHUNÀOHVWKHUHFRUGRQWKHDSSURSULDWHGDWH
slot.
ʄ 7KH&OHUNRI&RXUWDGYLVHVWKHDSSOLFDQWWREULQJWKH
return of service before or on the return date.
ʄ 7KH 5HVSRQGHQW FDQ ÀOH D QRWLFH RI RSSRVLWLRQ
before the return date.

ʄ 7KH&OHUNRI&RXUWSUHSDUHVWKH&RXUW5ROODQGERRNV
the records in the Maintenance Records Movement
for them.
ʄ $IWHUWKHFRXUWKHDULQJWKH&OHUNRI&RXUWFROOHFWV
Court signs for the records.
ʄ ,IWKHUHDUHDQ\PLVVLQJUHFRUGVWKH&OHUNRI&RXUW
follows up with the Magistrate.
ʄ 7KH &OHUN RI &RXUW HQGRUVHV WKH FRXUW RXWFRPH
XSGDWHV KLVKHU UHJLVWHU DQG ÀOHV WKH UHFRUGV
appropriately.
Discharge ʄ 7KH &OHUN RI &RXUW DGYLVHV WKH DSSOLFDQW RQ WKH
need to have valid grounds for discharge.
ʄ 7KH&OHUNLVVXHVRXWGLVFKDUJHIRUPV
a. (PJ1) four (4) copies (Annexure M4)
b. (M6) three (3) copies (Annexure M5)
ʄ 7KH&OHUNRI&RXUWDVVLVWVDSSOLFDQWVWRÀOOLQWKHIRUPV
and pulls the required record.
ʄ 7KH &OHUN DOORFDWHV WKH FRXUW GDWH ZKLFK LV VHYHQ
(7) working days within Harare and fourteen (14)
working days outside Harare.
ʄ 7KH &OHUN RI &RXUW LVVXHV SURFHVVHV VWDPSLQJ
signing, writing
. court date) and endorses the date
RQWKHUHFRUGFRYHU7KH&OHUNRI&RXUWÀOHVRQH
copy in the record. And returns the remainder to the
applicant for the service to the respondent through
the Zimbabwe Republic Police or Messenger of
Court.
ʄ 7KH&OHUNRI&RXUWÀOHVWKHUHFRUGRQWKHDSSURSULDWH
date slot.
ʄ 7KH &OHUN RI &RXUW DGYLVHV WKH $SSOLFDQW WR EULQJ
the return of service before or on the return date.
ʄ 7KH 5HVSRQGHQW FDQ ÀOH D QRWLFH RI RSSRVLWLRQ
before the return date.
ʄ 7KH&OHUNRI&RXUWSUHSDUHVWKHFRXUWUROODQGERRNV
the records in the Maintenance Records Movement
for them.
WKH UHFRUGV IURP WKH 0DJLVWUDWH DQG KHVKH VLJQV
for the records.
ʄ ,IWKHUHDUHDQ\PLVVLQJUHFRUGVWKH&OHUNRI&RXUW
follows up with the Magistrate.
ʄ 7KH &OHUN RI &RXUW HQGRUVHV WKH FRXUW RXWFRPH
XSGDWHV KLVKHU UHJLVWHU DQG ÀOHV WKH UHFRUGV
appropriately.

Garnishee Order ʄ 7KH&OHUNRI&RXUWHQVXUHVWKH5HVSRQGHQWLVIRUPDOO\
employed.
ʄ ,IWKH5HVSRQGHQWLVLQWKHFLYLOVHUYLFHRU=LPEDEZH
National Army (ZNA), the Applicant should provide
a bank account number.
ʄ 7KH&OHUNRI&RXUWLVVXHVRXWIRUPVQDPHO\
a. M9 forms x (4 copies) (Annexure M6)
b. Direct orders (3 copies) (Annexure M7)
ʄ 7KH&OHUNRI&RXUWDVVLVWVLQWKHÀOOLQJLQRIWKHIRUPV
and pulls the records and checks the correctness of
case number and parties.
ʄ 7KH&OHUNRI&RXUWLVVXHVWKHSURFHVVDQGDOORFDWHV
a return date, seven (7) days within Harare and
fourteen (14) days outside Harare.
ʄ 7KH &OHUN RI &RXUW DGYLVHV WKH $SSOLFDQW WR VHUYH
the forms through the Zimbabwe Republic Police
and to get the forms signed and stamped by the
employer and the Respondent.
ʄ 7KH &OHUN RI &RXUW DGYLVHV WKH $SSOLFDQW WR EULQJ
the return of service on or before the return date.
ʄ 7KH &OHUN RI &RXUW VORWV WKH UHFRUG DSSURSULDWHO\
and prepares the court roll.
ʄ $GD\EHIRUHWKHUHWXUQGDWHWKH&OHUNRI&RXUWERRNV
the records in the Maintenance Record Movement
Register and. takes them to the Magistrate who signs
to acknowledge receipt of the records.
Court signs to acknowledge return of the record.
ʄ 7KH&OHUNRI&RXUWÀOHVWKHUHFRUGDSSURSULDWHO\
Paternity Tests (D.N.A) ʄ 7KH&OHUNRI&RXUWDGYLVHVWKHSDUWLHVRIWKHFHQWUHV

that provide the service for the court namely:
a. African Institute of Biomedical Science and
Technology (AIBST) Deoxyribonucleic Acid
'1$ &HQWUHDW:LONLQV+RVSLWDO
b. National Blood Services Zimbabwe (NBSZ) at
3DULUHQ\DWZD+RVSLWDODQG
c. Any other recognised institutions that
conduct DNA tests.
ʄ 7KH &OHUN RI &RXUW ZULWHV D OHWWHU WR WKH VHUYLFH
provider chosen with the correct details of the
father, mother and child(ren) as appears on the
LGHQWLW\FDUGVDQGELUWKFHUWLÀFDWHVIRUERRNLQJ
ʄ 7KH VHUYLFH SURYLGHU VHQGV D OHWWHU ZLWK WKH
requirements.

ʄ 7KH &OHUN RI &RXUW FDOOV WKH SDUWLHV DQG QRWLÀHV
them of the requirements and gives the letter to the
Respondent which he will use for payment of the
required relevant fee for each child.
ʄ :KHQWKH5HVSRQGHQWKDVSDLGWKHVHUYLFHSURYLGHU
VHQGV D SD\PHQW FRQÀUPDWLRQ DQG D SURIRUPD
invoice to the Clerk of Court.
ʄ 7KH&OHUNRI&RXUWFDOOVWKH5HVSRQGHQWDQGJLYHV
him the pro-forma invoice to enable payment
of the relevant fee for each child into the service
provider’s Bank Account.
ʄ 7KH6HUYLFH3URYLGHUVHQGVDQDSSRLQWPHQWGDWHWR
the Clerk of Court.
ʄ 7KH&OHUNRI&RXUWWKHQFDOOVERWKSDUWLHVWRFRPH
DQGQRWLÀHVWKHPRIWKHDSSRLQWPHQWGDWHDQGWKH
parties sign to acknowledge.
ʄ 7KHKXVEDQGWDNHVWKHVLJQHGIRUPVWRWKHVHUYLFH
provider.
ʄ $IWHUWKHWHVWVWKHUHVXOWVDUHWDNHQWRWKH&OHUNRI
Court.
ʄ 7KH&OHUNRI&RXUWFDOOVERWKSDUWLHVWRFRPHRQWKH
same date and time.
ʄ :KHQERWKSDUWLHVKDYHDUULYHGWKH&OHUNRI&RXUW
takes them and the record to the Magistrate who
announces the . results to them.
ʄ ,IWKHUHVXOWVDUHQHJDWLYHWKH0DJLVWUDWHGLVFKDUJHV
the maintenance order and advises the Respondent
to claim the money that he had paid in compliance
with an interim maintenance order.
Transfer of records to ʄ $SDUW\ZLVKLQJWRKDYHWKHUHFRUGWUDQVIHUUHG

other Magistrates’ makes the request in writing.
court ʄ 7KH &OHUN RI &RXUW SXOOV WKH UHFRUG DQG ERRNV LW LQ
the Outgoing Register.
ʄ 7KH&OHUNRI&RXUWZULWHVWZR FRYHULQJOHWWHUV
ʄ 7KH&OHUNRI&RXUWRSHQVDGXPP\UHFRUGDQGÀOHV
a copy in the dummy.
ʄ 7KH&OHUNERRNVWKHUHFRUGLQWKH7UDQVIHUUHG5HFRUGV
Register.
ʄ 7KH UHFRUG LV GHOLYHUHG WKURXJK ([SHGLWHG 0DLO
Service (EMS).
Receiving records from ʄ 7KH&OHUNRI&RXUWERRNVWKHUHFRUGLQWKH,QFRPLQJ

other Magistrates’ Record Register.
Court ʄ 7KH &OHUN RI &RXUW JLYHV D QHZ FDVH QXPEHU DQG
endorses it in the Maintenance Register and Index.

ʄ 7KH&OHUNRI&RXUWZULWHVDOHWWHUWRWKHVHQGLQJFRXUW
acknowledging receipt and notifying them of the
new case number.
DOMESTIC VIOLENCE PROCESSING

ITEM PROCESS
Protection Order ʄ 7KH FRPSODLQDQW H[SODLQV WKH SOLJKW WR WKH &OHUN
of Court who ascertains whether the complaint
requires a protection order.
ʄ 7KH&OHUNRI&RXUWJLYHVWKHFRPSODLQDQW'RPHVWLF
9LROHQFH$FW '9$ IRUPVWRÀOOLQWKDWLVD3-IRUP
DIÀGDYLWD'9IRUPDQGD'9IRUP(Annexures
D1, 2, 3 respectively)
ʄ $IWHUWKHIRUPVKDYHEHHQÀOOHGLQWKH&OHUNRI&RXUW
FKHFNVLIWKHIRUPVKDYHEHHQSURSHUO\ÀOOHGLQ
enters the parties in the DVA Register and DVA
Index.
ʄ 7KH &OHUN RI &RXUW RSHQV WKH UHFRUG DQG SURSHUO\
writes the parties’ names and case number on the
record cover.
ʄ 7KH&OHUNRI&RXUWWDNHVWKHUHFRUGWRWKH0DJLVWUDWH
.
for an interim assessment.

ʄ $IWHU DVVHVVPHQW WKH &OHUN RI &RXUW LVVXHV WKH
process (stamping, signing and allocating a return
date).
ʄ 7KH&OHUNRI&RXUWUHWDLQVRQH FRS\IRUWKHUHFRUG
and gives the other copies to the complainant.
ʄ 7KHFRPSODLQDQWWDNHVWKHSURFHVVHVWRWKHSROLFH
station for service to the other party.
ʄ %HIRUHWKHUHWXUQGDWHWKH&OHUNRI&RXUWWDNHVWKH
register and record to the Magistrate.
ʄ 7KH0DJLVWUDWHVLJQVIRUWKHUHFRUG
ʄ $IWHU WKH PDWWHU LV KHDUG WKH UHFRUG LV FROOHFWHG
from the Magistrate by the Clerk of Court who signs
for the records.
ʄ 7KH&OHUNRI&RXUWVLJQVLQWKH'9$5HFRUG0RYHPHQW
Register that he has received the record back.
ʄ 7KH&OHUNRI&RXUWHQWHUVWKHRXWFRPHLQWKH'9$
Register.
ʄ ,I WKH FRPSODLQW ZDV DFFHSWHG E\ WKH FRXUW WKH
&OHUNRI&RXUWÀOOVLQDWOHDVWWKUHH FRSLHVRIWKH
DV7 form. (Annexure D4)
ʄ 7KH&OHUNRI&RXUWWDNHVWKHUHFRUGZLWK'9IRUPV

to the Magistrate who will then assess and signs on
the DV7.
ʄ 7KHUHFRUGLVUHWXUQHGWRWKH&OHUNRI&RXUW
ʄ 7KH&OHUNRI&RXUWJLYHVDFRS\WRWKHFRPSODLQDQW
for future use if the order is breached.
ʄ ,IWKH5HVSRQGHQWZDVLQGHIDXOWRQWKHUHWXUQGDWH
the complainant will take one (1) copy to the police
to serve Respondent.
Breach of Order ʄ 7KH FRPSODLQDQW WDNHV D FRS\ RI WKH RUGHU '9
to the police who investigate and arrest the
Respondent and prepare a docket for contempt of
court if the order has been breached. (Annexure
D5)
Peace Order ʄ 7KHFRPSODLQDQWH[SODLQVWKHSOLJKWWRWKH&OHUNRI

Court.
ʄ 7KH&OHUNRI&RXUWJLYHVD3HDFH2UGHUIRUPWRWKH
complainant. (Annexure D6)
ʄ 7KHFRPSODLQDQWÀOOVLQWKHIRUPVDQGUHWXUQVWKHP
to the Clerk of Court who allocates a case number
and enters the parties’ names in the Peace Order
Register and Peace Order Index.
ʄ 7KH FRPSODLQDQW
. SD\V WKH UHOHYDQW IHH IRU WKH
application.
ʄ 7KH&OHUNRI&RXUWRSHQVWKHUHFRUGWKDWLVZULWHV
the parties’ names on the record cover and case
number.
ʄ 7KH&OHUNRI&RXUWDOORFDWHVDUHWXUQGDWH
ʄ $WOHDVWDGD\EHIRUHWKHUHWXUQGDWHWKH&OHUNRI
Court takes the record and Peace Order Record
Movement Register to the Magistrate who then
signs for the record.
ʄ $IWHUWKHFRXUWKHDULQJWKHUHFRUGLVFROOHFWHGE\
the Clerk of Court from the Magistrate.
ʄ 7KH &OHUN RI &RXUW VLJQV WKH 3HDFH 2UGHU 5HFRUG
Movement Register to acknowledge receipt of the
record.
ʄ 7KH &OHUN RI &RXUW HQWHUV WKH RXWFRPH LQ WKH
Movement Register and Peace Orders Register.
ʄ 7KH&OHUNRI&RXUWWDNHVWKHUHFRUGWRWKHWUDQVFULEHUV
IRUWKHW\SLQJRIWKHFRXUWRUGHURXWFRPH
ʄ (DFK SDUW\ FRPHV WR WKH &OHUN RI &RXUW WR FROOHFW
WKHRUGHURXWFRPH

Contempt of Court ʄ 7KHFRPSODLQDQWZULWHVDQDIÀGDYLWH[SODLQLQJWKH
or Breach breach.
ʄ 7KHFRPSODLQDQWWDNHVWKH3HDFH2UGHUMXGJPHQW
DQG DIÀGDYLW WR WKH SROLFH ZKR ZLOO WKHQ SUHSDUH
a docket of Contempt of Court which is a criminal
offence.
Custody/Access ʄ 7KH$SSOLFDQWQDUUDWHVWKHSOLJKWDQGVKHLV
Guardianship he is directed to lawyers or non-governmental
Adoption organisations (NGOs) who offer services.
application.
ʄ 7KH&OHUNRI&RXUWDOORFDWHVDFDVHQXPEHULQWKH
Children’s Register, book and enters the parties in
the register and index.
ʄ 7KH$SSOLFDQWPDNHVWKHSD\PHQW
ʄ 7KH&OHUNRI&RXUWLVVXHVWKHSURFHVV VWDPSV VLJQV
on the application and allocates a return date
which is at least two (2) weeks).
ʄ 7KH&OHUNRI&RXUWRSHQVWKHUHFRUGE\ZULWLQJWKH
parties’ names, case numbers and return date on
the record cover.
ʄ 7KH &OHUN RI &RXUW UHWDLQV RQH FRS\ DQG JLYHV
the Applicant . the other copies for service to the
Respondent through the police and gets a return of
service before the court date.
ʄ 7KH 5HVSRQGHQW EULQJV DW OHDVW WKUHH FRSLHV RI
the notice of opposition to the application.
ʄ 7KH &OHUN RI &RXUW FKHFNV LI WKH FDVH QXPEHU
parties’ names and return date are correct.
ʄ 7KH&OHUNRI&RXUWVWDPSVWKHQRWLFHRIRSSRVLWLRQ
DQGUHWDLQVRQH FRS\IRUWKHÀOHDQGJLYHVWKH
remaining copies to the Respondent to serve one
copy on the Applicant.
takes the record and Children’s Register to the
Magistrate who signs for the record.
ʄ $IWHU FRXUW WKH &OHUN RI &RXUW FROOHFWV WKH UHFRUG
from the Magistrate.
ʄ 7KH &OHUN RI &RXUW VLJQV LQ WKH &KLOGUHQ·V 5HFRUG
Movement Register to acknowledge receipt of the
record.
ʄ 7KH &OHUN RI &RXUW HQWHUV WKH RXWFRPH LQ WKH
Children’s Court Register.
ʄ 7KH&OHUNRI&RXUWVHQGVWKHUHFRUGWRWKHWUDQVFULEHUV
for typing of the order. After typing of the order, the

Magistrate signs and stamps it. The record is returned
ʄ :KHUHRQHELRORJLFDOSDUHQWLVDOLYHEXWZKHUHDERXWV
are unknown or known, refer the application to the
+LJK &RXUW :KHUH ERWK ELRORJLFDO SDUHQWV DUH VWLOO
alive, the application is dealt with by the Magistrates’
Court.
ʄ 7KH$SSOLFDQWDSSURDFKHVWKHFRXUWIRUWKHRUGHU
pays for it and collects it.
ʄ ,IWKH5HVSRQGHQWZDVLQGHIDXOWRQWKHUHWXUQGDWH
the Applicant serves the Respondent with the order
and enforces the order after seven (7) days with the
assistance of the police.
ʄ 7KH $SSOLFDQW QDUUDWHV WKH SOLJKW GLUHFWHG WR WKH
lawyers or NGOs who offer legal services.
ʄ 7KH $SSOLFDQW EULQJV DW OHDVW IRXU FRSLHV RI
application.
ʄ 7KH &OHUN RI &RXUW DOORFDWHV D FDVH QXPEHU LQ
Children’s Court Register, enters the parties and
index in the Children’s Court Index book.
application.
ʄ 7KH&OHUNRI&RXUWRSHQVWKHUHFRUGDQGDOORFDWHV
.
return date which is about a month.

ʄ 7KH&OHUNRI&RXUWUHWDLQVRQH FRS\IRUWKHUHFRUG
and gives the other copies to the Applicant.
ʄ 7KH $SSOLFDQW WDNHV WKH DSSOLFDWLRQ WR WKH
Government Gazette and any other local paper for
advertising of such an application.
ʄ 7KH$SSOLFDQWEULQJVWKHDGYHUWLVHPHQWVEHIRUHWKH
UHWXUQGDWHZKLFKZLOOEHÀOHGE\WKH&OHUNRI&RXUW
in the record.
takes the record to the Magistrate through the
Record Movement Register who signs for the record
in the register.
ʄ 7KH &OHUN RI &RXUW HQWHUV WKH MXGJPHQW LQ WKH
Children’s’ Court Register.
through the Record Movement Register, who types
WKH&HUWLÀFDWHRI*XDUGLDQVKLS
for signing and stamping.
ʄ 7KH&OHUNRI&RXUWVHQGVWKHUHFRUGWRWKH+LJK&RXUW
IRU FRQÀUPDWLRQ RI &HUWLÀFDWH RI *XDUGLDQVKLS E\
the Judge.

ʄ 7KHUHFRUGFRPHVEDFNWRWKH&OHUNRI&RXUWZKR
then updates the Children’s Court Register on the
outcome.
ʄ 7KH&OHUNRI&RXUWVHQGVWKHUHFRUGWRWKH0DJLVWUDWH
to see the outcome and returns the record.
ʄ 7KH$SSOLFDQWSD\VIRUWKHFHUWLÀFDWHDQGFROOHFWV
WKHFHUWLÀFDWH
ʄ 7KH&OHUNRIFRXUWÀOHVWKHUHFRUG
Adoption ʄ $GRSWLRQ LV WR EH DSSOLHG IRU LQ WKH 0DJLVWUDWHV·
Court in cases where both parents of the minor are
deceased.
ʄ 7KH$SSOLFDQWQDUUDWHVWKHSOLJKWRUFLUFXPVWDQFHV
ʄ 7KH&OHUNRI&RXUWGLUHFWVWKH$SSOLFDQWWRODZ\HUV
or the Justice for Children Trust.
application.
enters the details in the Children’s Court Register
that is, the applicant’s name, gender, disability (if
any) status and date case opened and indexes.
application.
ʄ 7KH &OHUN RI
.
&RXUW VWDPSV DQG VLJQV WKH SURFHVV
and endorses the application as received.
ʄ 7KH &OHUN RI &RXUW RSHQV WKH UHFRUG DQG FOHDUO\
endorses the case number and Applicant’s name.
ʄ 7KH&OHUNRI&RXUWGLUHFWVWKH$SSOLFDQWWRWKH6RFLDO
:HOIDUH'HSDUWPHQWIRUDVVHVVPHQWRIDSSOLFDWLRQ
ʄ 7KH&OHUNRI&RXUWZULWHVDUHTXHVWIRUDJXDUGLDQDG
OLWHPUHSRUWIURPWKH6RFLDO:HOIDUH'HSDUWPHQW
ʄ 7KH &OHUN RI &RXUW ÀOHV WKH UHFRUG DZDLWLQJ WKH
guardian ad litem report.
ʄ 7KHVRFLDOZHOIDUHRIÀFHUÀOHVWKHJXDUGLDQDGOLWHP
report.
ʄ 7KH &OHUN RI &RXUW DOORFDWHV DQ\ QHDUHVW SRVVLEOH
date.
ʄ $ GD\ EHIRUH WKH FRXUW GDWH WKH &OHUN RI &RXUW
takes the record to the Magistrate who signs to
acknowledge receipt of the record.
ʄ $IWHU WKH FRXUW LQTXLU\ WKH &OHUN RI &RXUW FROOHFWV
the record from the Magistrate and signs in the
Children’s Court Records Movement Register that
he has received the record.
who type the order.

for signing of the order.
ʄ 7KH$SSOLFDQWSD\VWKHUHOHYDQWIHHIRUWKHRUGHU
ʄ 7KH&OHUNRI&RXUWLVVXHVWKHRUGHUWRWKH$SSOLFDQW
DQGÀOHVWKHUHFRUG
REGISTRATION OF DECEASED ESTATES
ITEM PROCESS
Clerk of Court informs ʄ7KHUHTXLUHPHQWVDUHWKHIROORZLQJ

parties of the D 2ULJLQDO'HDWK&HUWLÀFDWHSOXVFRS\
requirements E 0DUULDJH&HUWLÀFDWHLIDQ\
[Chapter 5: 07].
c. At least three (3) blood relatives.
d. Identity Cards.
e. Registration fees. Edict meetings held
ZLWKLQÀYH ZRUNLQJGD\V
f. Filling of forms starts at 8am.
Day of Registration ʄ 7KHSDUWLHVDSSURDFKWKH&OHUNRI&RXUW

ʄ 7KH&OHUNRI&RXUWFKHFNVLIWKHUHTXLUHPHQWVKDYH
been met.
ʄ 7KHSDUWLHVDJUHHRQDQH[HFXWRUH[HFXWUL[GDWLYH
ʄ ,VVXLQJRIUHJLVWUDWLRQIRUPVWKDWLV
.
a. Inventory
b. Death Notice
c. Bond of Security
d. Declaration forms
H $IÀGDYLWDQGXQGHUWDNLQJ
I &RQÀUPDWLRQRIFXVWRPDU\PDUULDJHLI
required.
Filling in of Forms ʄ 7KH&OHUNRI&RXUWDVVLVWVWKHSDUWLHVWRÀOOLQWKHIRUPV

ʄ 7KH&OHUNRI&RXUWHQWHUVWKHQDPHRIWKHGHFHDVHG
person in the register and allocates a case number.
ʄ 7KH&OHUNRI&RXUWRSHQVWKHUHFRUGDQGZULWHVWKH
deceased’s name and case number on the record
cover.
ʄ 3D\PHQWRIUHOHYDQWUHJLVWUDWLRQIHHV
ʄ )LOOLQJ LQ OHWWHUV RI DGPLQLVWUDWLRQ DQG DSSRLQWPHQW
RIH[HFXWRUH[HFXWUL[GDWLYHIRUPV
Edict Meeting ʄ 5HODWLYHV RI GHFHDVHG SHUVRQ DWWHQG WKH

DSSRLQWPHQWRIWKHH[HFXWRUH[HFXWUL[GDWLYHZLWK
the forms.

Endorsement ʄ 7KH $GGLWLRQDO 0DVWHU FRQÀUPV WKH QDPH RI WKH
H[HFXWRUH[HFXWUL[ GDWLYH DQG HQGRUVHV RQ WKH
record.
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arises a dispute among the parties in connection
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register.
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(where there is money in the deceased’s bank
account).
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required.
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insurance.
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notice to creditors and debtors (30 days).
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debtors.
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Account and Distribution Plan Forms.
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.
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Master’s fees ʄ 3D\PHQWRI0DVWHU·VIHHV

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ITEM PROCESS
Letter of Demand ʄ 7KH&OHUNRI&RXUWJLYHVWKH3ODLQWLIIWZR FRSLHV

RIDOHWWHURIGHPDQGWRÀOOLQ(Annexure SC 1)
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the Plaintiff to serve the Defendant. The Plaintiff can
serve on his own, through the Messenger of Court or
the Zimbabwe Republic Police.

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demand. If he does not, then the Clerk of Court
advises the Plaintiff to return to the Clerk of Court’s
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Summons ʄ 7KH&OHUNRI&RXUWJLYHVWKH3ODLQWLIIIRXU FRSLHV

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(Annexures SC 2, 3 respectively)
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Plaintiff pays the relevant fee.
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Small Claims Register, stamps and signs the forms.
Record Opening ʄ 7KH&OHUNRI&RXUWHQWHUVWKHSDUWLHV·QDPHVFDVH

number and return date on the record cover.
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for those residing in Harare and at least (14) working
days for those residing outside Harare.
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the record.
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the Applicant and advises them to serve the
respondents through the Zimbabwe Republic Police
or the Messenger of Court and bring a return of
service a day. before the court day or on the return
date. (Annexure SC 4)
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the index book in alphabetical order.
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the records appropriately.
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for the records a day before the return date.
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Magistrate Court after the hearing and the Clerk of
Court signs for the records to acknowledge receipt.
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with the Magistrate.
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STANDARD OPERATING PROCEDURES FOR
THE CLERK OF COURT- CRIMINAL REGISTRY:
OPENING OF RECORDS
—————————————————————————————————————
'RFNHWV DUH EURXJKW E\ SROLFH RIÀFHUV RU RQ VXPPRQV E\ SURVHFXWRUV
(Annexure CR1)
• The prosecutor authorizes the opening of the record by appending his
signature on the criminal docket.
• The Clerk of Court pulls out the charge sheet (Annexure CR2) and state
outline (Annexure CR3) from the docket and places the same in the
record. The charge sheet and state outline are stamped to authenticate.
+HVKH DOORFDWHV WKH QH[W DYDLODEOH &5% 1XPEHU LQ WKH &5% 5HJLVWHU
(Annexure CR4)
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CRB number to the police docket.
• The Clerk of Court endorses the name of the accused person, CR number,
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Register and the same details must be written on the case record.
(Annexure CR5)
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them must be given a separate CRB number although one record is made
out with all names of accused persons.
• The record is initially scanned.
.
RECORD MOVEMENT REGISTER

• The Clerk of Court enters the details of the record in the Record Movement
Register which has the following columns:
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• After the case is dealt with, the Clerk of Court receives the record and
signs for it.
INDEXING
• The Clerk of Court indexes the accused’s name in the register soon after
making entries in the CRB Register.
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ÀUVWQDPH
• The Clerk of Court enters the CRB number against the accused’s name.

MAKING ENTRIES
• The Clerk of Court, on receipt of the record from court, must immediately
make all the necessary entries on the outcome of the matter into the CRB
Register, which could be sentence in full, warrant of arrests, committal
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be.
BAIL
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Movement Register.
• Either the accused person, Legal Practitioner or a relative pays the amount
ordered by the court and a receipt is issued out by the Accounting
Assistant.
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• A warrant of liberation is then issued by the Clerk of Court.
• Once a matter has been completed, the documents are returned to the
owner or forfeited in the manner directed by the order of the court.
• A bail deposit must be refunded to the person who paid it.
• The bail receipt number is endorsed in the CRB Register and sent for
scanning to the IT Department at the end of the day.
• If the accused is ordered to surrender a passport or title deeds, the Clerk
RI &RXUW PXVW GHPDQG WKHVH IURP WKH DFFXVHG SHUVRQ EHIRUH KHVKH
liberates them.
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.
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• The Clerk of Court will not accept bail deposit if the accused person has
not surrendered the required documents as per the court ruling.
FILING
• After entries have been made in the CRB and other registers, records are
taken for further scanning.
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in their respective pigeon holes according to court dates.
• Completed cases are processed for scrutiny, review or appeal and those
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• Remanded records are placed in the pigeon holes according to court
dates.
PREPARATION OF A COURT ROLL

• There shall be a daily court roll.
• A day before a court hearing, the Clerk of Court arranges the records
according to the court number written on the record.
• The Clerk of Court prepares a Court Roll and sends it for typing.
• The Clerk of Court must place the Court Roll on the notice board which is
accessible to the public or at any prominent position for litigants.
• One (1) copy of the Court Roll is given to the trial Magistrate and another
copy to the prosecution.

CVR REGISTER
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a driver’s licence for cancellation, prohibition and endorsement, the Clerk
of Court receives the driver’s licence from the accused person. (Annexure
CR6)
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(CVR) and completes the (CVR) forms and then attaches the relevant
driver’s licence according to instructions.
• The CVR form and the attached driver’s licence are sent to CVR for further
processing and the accused person is contacted to collect his or her
driver’s licence.
• In cases where the driver’s licence is cancelled, it will not be returned to
court.
TIME TO PAY
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the Clerk of Court completes the payment record sheets in duplicate and
asks the accused person to sign. (Annexure CR7)
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Clerk of Court pulls out the record and the payment record sheet and
places them before a Magistrate who will either give a further extension or
refuse to extend the time to pay.
• Most accused persons apply for an . extension of time to pay well before
the due date. These are brought before a Magistrate for consideration.
:KHUH WKH 0DJLVWUDWH UHIXVHV WR IXUWKHU H[WHQG WKH WLPH WR SD\ WKH
accused person will then serve the alternative sentence.
8SRQWKHH[SLU\RIWKHGXHGDWHEHIRUHWKHDFFXVHGSHUVRQKDVPDGH
payment, the Clerk of Court writes a warrant of arrest in duplicate and
places it before a Magistrate.
WARRANT OF ARREST
:KHUH D 0DJLVWUDWH RUGHUV D ZDUUDQW RI DUUHVW (Annexure CR8) against
an accused person, the Clerk of Court completes two (2) copies of the
warrant of arrest, one (1) for the record and one (1) for the relevant police
station which must be forwarded through the police post and signed for.
7KH&OHUNRI&RXUWLVUHTXLUHGWRPDLQWDLQD:DUUDQWRI$UUHVW5HJLVWHU7KH
warrant of arrest is dispatched via the register and the police must sign for
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terms of whether the accused person has been arrested and every three
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ER[ÀOH
• A Magistrate is required to check this register once every month.
COMMUNITY SERVICE
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HQWHUVWKHFRXUWRUGHULQWKH&5%5HJLVWHUDQGÀOOVLQWKHSODFHPHQWIRUPV
(Annexure CR9)
• The Clerk of Court sends the placement forms to the institution.
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suitability to perform community service.
• After being vetted, the accused is returned to court for consideration of
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• After the placement papers are done, the Clerk of Court takes the record
EDFNIRUÀOLQJ
MENTAL PATIENTS
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the Mental Health Act [Chapter 15:12], the Clerk of Court must enter the
details of the accused person in the Mental Health Register. The following
must be completed:-
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• The Clerk of Court writes to prison to. have the accused person examined
by two (2) doctors or one (1) doctor and a psychiatric nurse in terms of the
section referred to by the court and to be examined within three (3) days
by two (2) doctors or one (1) doctor and a psychiatric nurse.
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immediately takes the reports to the Magistrate for further management.
,I WKH DFFXVHG LV IRXQG FHUWLÀDEOH WKH &OHUN RI &RXUW PXVW DWWDFK WKH
PHGLFDOUHSRUWVLQWKHUHFRUGDQGVHQGLWWRWKH0DJLVWUDWHIRUKLPKHUWR
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• On receipt of the record from the Magistrate indicating that the accused
has been committed to a mental hospital for treatment, the Clerk of Court
prepares committal papers consisting of the following:
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(Annexure CR11)
ʄ 5HFHSWLRQRUGHU²IRUP0+ (Annexure CR12)
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originals
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institution where the accused person is to be detained to receive
treatment. The copies of the letter must also be sent to the Prosecutor
General, Secretary for Health, the Prison and the District Administrator
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• Once committal papers are typed, they have to be forwarded to the
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RIÀFHVPHQWLRQHGDERYH
• The Clerk of Court has to endorse that accused was committed to a
mental institution in the CRB.
• The Clerk of Court ensures that the originals are left in the record which is
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General has directed that criminal proceedings be commenced against
the accused person. The record is thereafter sent to court to commence
or continue proceedings.
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of Court must make entries in the CRB Register and immediately submit this
to the Prosecutor General. The Clerk must:
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(paginations).
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the paginated longhand proceedings.
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.
dispatch details in the Mental Health Register.

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received within a month, and thereafter, after every two (2) weeks.
ʄ (QGRUVH WKH RXWFRPH XSRQ UHFHLSW RI WKH UHFRUG DQG QRWLI\ WKH
Prosecutor and Magistrate concerned.
ʄ (QGRUVHWKHRXWFRPHLQWKH&5%DQGWKH0HQWDO+HDOWK5HJLVWHUDIWHU
trial.
SCRUTINY
• If an unrepresented accused person has been sentenced to a term of
imprisonment exceeding three (3) months and below twelve (12) months
RUDÀQHH[FHHGLQJDQGEHORZWKHUHFRUGPXVWEHVHQW
for scrutiny.
• The Clerk of Court enters the details in the Scrutiny Register and allocates
a scrutiny number on the scrutiny cover. (Annexure CR 14) The record is
sent to the transcribers for typing of the scrutiny cover.
• The Clerk of Court must arrange the record and have it signed by the
Magistrate.
• The record is sent for scrutiny within seven (7) calendar days from the date
of sentence. The Clerk of Court must arrange the record in the following
sequence:

TRIAL
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Plea
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• The Clerk of Court must update the Scrutiny Register.
• The date of dispatch to the Regional Magistrate should also be noted in
the Scrutiny Register.
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must update the Scrutiny Register as well as the CRB Register.
• The record should be sent to the trial Magistrate for his or her sight.
• If there is a white paper, the Clerk. of Court must submit the record to the
trial Magistrate for comments and resubmit to the Regional Magistrate
within three (3) days.
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the record cover.
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for scrutiny.
REVIEW
• If an unrepresented accused person has been sentenced to a term of
LPSULVRQPHQWH[FHHGLQJWZHOYH PRQWKVRUDÀQHH[FHHGLQJOHYHOVL[
(6) by a magistrate, the record must be sent for review.
• The Clerk of Court enters details in the Review Register and allocates a
review number on the review cover (Annexure CR15). The record is sent
to the transcribers for typing of the review cover.
• The Clerk of Court must arrange the record and have it signed by the
Magistrate.
• The record is sent for review within seven (7) calendar days from the date
of sentence. The Clerk of Court must arrange the record.
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• The Clerk of Court must update the Review Register.
• The date of dispatch to the Judge should also be noted in the Review
Register.

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Register as well as the CRB Register.
• The record should be sent to the trial Magistrate for his or her sight.
• If there is a white paper, the Clerk of Court must submit the record to the
Judge for comments and resubmit to the Judge within three (3) days.
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WKHMDFNHW
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for review.
APPEALS – WITHIN 20 DAYS

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notice of appeal, retrieves the record and ensures the details are correct
before stamping it. The Clerk of Court estimates cost of transcription the
record of appeal.
• A Notice of Appeal must be accompanied by the estimated cost of
preparation of the record of appeal or an undertaking by the lawyer to
pay costs of the preparation of the appeal record.
• The Clerk of Court must then record the details and give an appeal number
in the Appeal Register, i.e. names of the convict, charge, date of noting
appeal and send the record to the Magistrate who dealt with the case
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keep a record of movement, namely date sent to the Magistrate and
date returned.
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.
within two (2) days.

• The record must be taken to the typists for a transcription of the record of
proceedings and submit a copy to the Magistrate for proof reading. This
must be done within ten (10) days.
• The Clerk of Court must keep a proper record of the Movement Register.
• The Clerk of Court must prepare the record for appeal purposes within two
(2) days, by binding all the proceedings and placing in the appeal cover.
(Annexure CR 16)
• The Clerk of Court writes a notice of inspection to the Appellant or his
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does not come for inspection, the Clerk of Court writes to the Registrar of
the High Court for dismissal of the appeal.
• The original record and four (4) copies are sent to the High Court. The Clerk
of Court must keep a record of movement of the record to the High Court.
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the High Court Registry.
• One (1) copy is retained for the Appellant’s Legal Practitioners who shall
pay the costs of the transcript.
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LQWKHRIÀFH
• On receipt of the record from appeal, the Clerk of Court shall record the
UHVXOWVLQWKH&5%DQGWKHUHFRUGLVFKHFNHGDQGWKHQÀOHGDZD\

• If the appeal is dismissed when the Appellant is out on bail pending appeal
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ZLWKLQWKHSUHVFULEHGWLPHWKH&OHUNRI&RXUWPXVWFDXVHDZDUUDQWIRUKLV
her arrest to be issued.
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to be brought to court to be informed about the alteration.
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been paid, then a refund should be paid.
• The Clerk of Court also records the reduced sentence accordingly and
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records it in the CRB and informs the CCB.
APPEAL FORMAT
For submission to the Registrar of the High Court, the appeal must have the
following format:
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NB: Appeals must be submitted to the High Court within (20) days from date of
noting of the appeal.
EXHIBITS
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RQZKHWKHUKHVKHVKRXOGDFFHSWWKHH[KLELW
• The Clerk of Court is to identify the exhibit per entry in the police exhibit
book brought by the Police Station and the tag.
• A brief description of the item (quantity, colour, quality, value etc.) should
be noted in the exhibit.
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non-valuable and the appropriate exhibit book to use must be selected:
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etc.)
ʄ 1RQ9DOXDEOH([KLELW%RRN FORWKHVNQLYHVFHOOSKRQHVHWF
ʄ 3HULVKDEOHV([KLELW%RRN YHJHWDEOHVPHDWHWF

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the court record or the summons.
• The following details must be captured:

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ʄ 2ZQHU·VDGGUHVVDQGFRQWDFWQXPEHUV
ʄ :KHUHPRQH\LVLQYROYHGFDSWXUHWKHVHULDOQXPEHURIHDFKQRWH
ʄ )RUJROGDQDVVD\HU·VUHSRUWPXVWEHDWWDFKHGIURPWKH0LQLVWU\RI
Mines.
• Cross reference i.e. enter the police reference number in the Court Exhibit
Book and supply a court exhibit number to the police.
• Do handover and takeover by signing. The Clerk of Court should sign in
the Police Register and the Police should sign in the Clerk of Court’s Exhibit
5HJLVWHUWRFRQÀUPUHFHLSWDQGGHSRVLWDWFRXUW
• Store the exhibits in the appropriate places:
ʄ 6WURQJ5RRPIRUYDOXDEOHH[KLELWV
ʄ 1RQYDOXDEOHVH[KLELWVLQWKHURRPSURYLGHG
ʄ 3HULVKDEOHH[KLELWVPXVWEHSURPSWO\UHIHUUHGWRWKH0DJLVWUDWHIRUD
disposal order.
• Secure the room by locking up the. room:

ʄ ([KLELW5HJLVWHUWREHNHSWDVDVHFXULW\LWHP
ʄ 3K\VLFDO EDUULHUV PXVW EH HUHFWHG WR UHVWULFW DFFHVV WR DUHDV ZKHUH
valuables are kept.
ʄ 2QO\DXWKRULVHGDQGLGHQWLÀDEOHSHUVRQQHOPXVWKDYHDFFHVVWRWKH
exhibit room.
• Keys to the exhibit room:

ʄ 2QO\WKH([KLELW&OHUNPXVWKDYHWKHNH\V
ʄ 7KHVSDUHNH\VPXVWEHNHSWDWWKHEDQNIRUVDIHFXVWRG\
ʄ 7KHUHFHLSWIURPWKHEDQNPXVWEHNHSWE\WKH3URYLQFLDO$FFRXQWDQW
ʄ :KHQ KDQGLQJ RYHU WKH NH\ WR WKH EDQN D FRPPLWWHH PXVW EH
constituted and for deposit and retrieval from the bank, a committee
comprising heads of four (4) departments must sign and the
transaction must be minuted.
ʄ 7KHNH\VPXVWEHURWDWHGHYHU\VL[ PRQWKVDORQJZLWKDFKDQJHRI
locks.
ʄ $WQRWLPHVKRXOGWKH([KLELW2IÀFHUJLYHDQ\RQHWKRVHNH\VZLWKRXW
a proper handover-takeover.
ʄ 2WKHUVHFXULW\PHDVXUHVLQFOXGHWKHLQWURGXFWLRQRI&&79ELRPHWULF
access, cameras and alarms.
• Managing exhibits for court use:

ʄ 7KH3URVHFXWRUVKRXOGÀOOLQDUHTXHVWIRUPWRWKH([KLELW2IÀFHUFKHFN

WKHGHWDLOVRQWKHIRUPIRUFRUUHFWQHVVDQGLGHQWLÀFDWLRQRIWKHULJKW
exhibit.
ʄ 7KH&OHUNRI&RXUWZLWKGUDZVWKHH[KLELWIURPWKHH[LKLELWURRPDQG
does a proper handover-takeover with the Police Court Orderly.
ʄ 7KH &OHUN RI &RXUW UHFHLYHV WKH H[KLELW DIWHU XVH DQG GRHV DQRWKHU
handover-takeover to ensure that the exhibit has not been tampered
with.
ʄ 6WRUHH[KLELW
ʄ 7KH&OHUNRI&RXUWPXVWGRDFURVVUHIHUHQFHRIWKH([KLELW5HJLVWHU
with the CRB Register and update both registers on the progress of the
case. The Magistrate must endorse the exhibit number on the record
cover and how it is to be disposed of, either immediately during trial
or at the completion of the case.
• Disposal of exhibit:
ʄ 7KH &OHUN RI &RXUW IROORZV WKH FRXUW RUGHU DQG VXUUHQGHUV WKH LWHPV
after a proper handover-takeover to the named individual and this
PXVWEHZLWQHVVHGE\DQ$GPLQLVWUDWLRQ2IÀFHU7KH&OHUNRI&RXUW
HQWHUVWKHQDPHSK\VLFDODGGUHVVDQGFHOOSKRQHODQGOLQHQXPEHUV
of the person collecting the exhibit. These can independently be
YHULÀHGE\,QWHUQDO$XGLWRUDFKHFNLQJ0DJLVWUDWH
ʄ 7KHUHPXVWEHELRPHWULFHQGRUVHPHQWRIWKHULJKWWKXPERIDQ\RQH
collecting the exhibits.
ʄ 7KH &OHUN RI &RXUW LV WR DSSURDFK WKH 0DJLVWUDWH UHVSRQVLEOH IRU
exhibits for the purposes of disposal,
. who should give directions on
whether to burn, auction or receipt the exhibit.
ʄ $FRPPLWWHHRIIRXU PXVWEHFRQVWLWXWHGFRQVLVWLQJRIDFKHFNLQJ
0DJLVWUDWHD3URVHFXWRUD&OHUNRI&RXUWDQGD3ROLFH2IÀFHUDQG
they must all sign after destruction in the Exhibit Register.
ʄ 7KHFRPPLWWHHPXVWVLJQRQWKHGD\RIGLVSRVDO
ʄ :KHUHWKHDFFXVHGDGPLWVKLVKHUJXLOWLQWHUPVRIVHFWLRQRIWKH
Criminal Procedure and Evidence Act [Chapter 9:07] or where the
exhibit is not required for criminal proceedings, the exhibit must be
returned to the owner and if the owner fails to take the article within
three (3) months, it shall be forfeited to the State.
ʄ ,Q WHUPV RI VHFWLRQ RI &ULPLQDO 3URFHGXUH DQG (YLGHQFH $FW
which provides for the disposal after commencement of criminal
proceedings wherein a Magistrate has discretion to return the item
WR WKH RZQHU RU KROGHU DQG LI KHVKH FDQQRW EH WUDFHG LW VKDOO EH
forfeited to the State within three (3) months from date of seizure of
the article.
ʄ ,QWHUPVRIVHFWLRQRIWKH&ULPLQDO3URFHGXUHDQG(YLGHQFH$FW
any weapon or instrument used to commit an offence or which is
intrinsically unlawful shall be kept for three (3) months awaiting any
application to reclaim it and thereafter shall be destroyed.
ʄ *XQVDQGDPPXQLWLRQDUHWREHVXUUHQGHUHGWRWKH0LQLVWU\RI+RPH
Affairs and minerals to the Ministry of Mines, who must acknowledge
receipt in writing and weigh and classify the mineral.

ʄ 0RQH\IRUIHLWHGPXVWEHUHFHLSWHGLQWRWKH5HYHQXH$FFRXQW
ʄ &RFDLQHPXVWQHYHUEHGHVWUR\HGDWFRXUWDQGPXVWEHVXUUHQGHUHG
WR D 3ROLFH 2IÀFHU LQ FRPPDQG RI WKH 3ROLFH 'LVWULFW WR ZKRP DQ\
dangerous drugs are delivered within seven (7) days after completion
of the case in terms of Part 5 of section 14(g) of the Criminal Law
&RGLÀFDWLRQDQG5HIRUP$FW[Chapter 9:23].
ʄ 2OG EDQN QRWHV 5DQGV .ZDFKDV 3RXQGV DQG DQ\ RWKHU IRUHLJQ
currency must be surrendered to the Reserve Bank of Zimbabwe (RBZ)
and a receipt of acknowledgment must be issued and be attached
in the Exhibit Register.
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conducted by an Auctioneer and proceeds must be receipted in
the Revenue Account.
• Handover-Takeover process
ʄ ,IWKHFXVWRGLDQRIWKHH[KLELWVLVDZD\KHRUVKHPXVWGRDSURSHUKDQGRYHU
WDNHRYHUEHIRUHGHSDUWXUHDQGPXVWVLJQDFHUWLÀFDWHLQWKHSUHVHQFHRI
DZLWQHVV$FRS\RIWKHFHUWLÀFDWHPXVWEHÀOHGZLWKWKH+HDGRI2IÀFH
and in the Exhibit Book.
7KH MRE GHVFULSWLRQ RI WKH ([KLELW 2IÀFHU PXVW EH GLVSOD\HG RQ WKH ZDOO
which includes:
ʄ 5HFHLYLQJH[KLELWVIURPWKHSROLFH
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ʄ 'LVSRVLQJRIWKHH[KLELWVDIWHUXVH
• Exhibits for completed cases must .be disposed of within thirty (30) days.
• The Clerk of Court must follow-up on completed cases without the
Magistrate’s disposal order.
• The Clerk of Court must contact the owner to come and collect his goods
and inform them that the goods will be destroyed if not collected.
• Call-in letters to be dispatched to owners.
• Checking of exhibits must be done by Magistrates.
0RQWKO\UHWXUQVPXVWEHFRPSLOHGE\WKH([KLELW2IÀFHU
• The Magistrate must check all exhibits at hand on the format of exhibits at
hand as at the end of the month. The Magistrate must tick on each exhibit
number against the physical item in the exhibit room in the presence of
WKH([KLELW2IÀFHUDQGDZLWQHVVSUHIHUDEO\DQ$GPLQLVWUDWLRQ2IÀFHU
National Archives
• Records are kept for three (3) current years before they are sent to the
National Archives.
• Each deposit consists of 50 archive boxes.
• A Transmittal List indicating the year, station, department, range of records
in the box is completed by a Clerk of Court.
• At the end of the Transmittal List, a list of missing records in each box is
shown indicating the range of records in the box.
• The Transmittal List is prepared in triplicate.
2QH FRS\LVÀOHGIRUWKHUHFRUG

• Two (2) copies are submitted to the National Archives.
• A copy indicating the location and box number is received by the Clerk of
Court from the National Archives.
• To retrieve a record from the National Archives, the Clerk of Court writes
out a request quoting the location, box number and CRB number.
REGISTERS
The Clerk of Court must maintain the following registers:
ʄ &5%5HJLVWHU
ʄ 5HFRUG0RYHPHQW5HJLVWHU
ʄ ([KLELW5HJLVWHU
ʄ 3DVVSRUW5HJLVWHU
ʄ :DUUDQWRI$UUHVW5HJLVWHU
ʄ :DUUDQWRI$UUHVW(QIRUFHPHQW5HJLVWHU
ʄ 7LPHWR3D\5HJLVWHU
ʄ 7LPHWR3D\(QIRUFHPHQW5HJLVWHU
ʄ &955HJLVWHU
ʄ &RPPXQLW\6HUYLFH5HJLVWHU
ʄ 0HQWDO+HDOWK$FW5HJLVWHU
ʄ 6HFWLRQV DQG 5HJLVWHU
ʄ 5HYLHZ5HJLVWHU
ʄ 6FUXWLQ\5HJLVWHU
ʄ :KLWH3DSHU5HJLVWHU$SSHDO(QIRUFHPHQW5HJLVWHU
ʄ &RPSOHWHG&DVHV5HJLVWHU
.

STANDARD OPERATING PROCEDURES FOR THE
MAGISTRATES IN CIVIL CASES:
—————————————————————————————————————
1. INTRODUCTION
The operation and functions of the civil court in the Magistrates’ Court are
guided by the provisions of the following:
a. The Constitution of Zimbabwe, 2013
b. The Magistrates’ Court Act [Chapter 7:10]
c. The Magistrates Court (Civil) Rules, 2019
d. The Civil Evidence Act [Chapter 8:01]
The form of civil proceedings in the Magistrates’ Court can be by way of Action
or Application.
1. ACTION PROCEDURE
This procedure is mainly used where material disputes of fact are anticipated.
It is also used where the rules require that such a matter be brought by way of
action. This is done by issuing summons in terms of Order 8 of the Magistrates’
Court Civil Rules.
a) Summons commencing action (Annexure 1)

7KLVLVWKHÀUVWSOHDGLQJLQWKHSURFHVVRIFRPPHQFLQJDFWLRQDJDLQVW
another party. The person bringing the matter is referred to as a Plaintiff
and the person against whom the claim is made is a Defendant.
.
The summons must contain the following:

ʄ 7KHSDUWLFXODUVRIWKHFODLP
• They shall appear on the face of the summons.
• Be signed by the plaintiff, or any other person authorised in
Order 4 of the Civil Rules.
• Must show the nature and amount of the claim, the rate of
interest, whether costs will be claimed, any abandonment
of part of the claim and any set-off.
• If the particulars contain more than 100 words, they may be
contained in an annexure served with the summons.
ʄ 7KHVXPPRQVVKDOOJLYHDQDGGUHVVRIVHUYLFH
:KLFKVKDOOEHZLWKLQDUDGLXVRINLORPHWUHVRIWKHFRXUW
KRXVHIURPZKLFKLWLVLVVXHGDQG
• The postal address of the plaintiff
:KHUH WKHUH DUH IHZHU WKDQ WKUHH OHJDO SUDFWLWLRQHUV
practising independently of one another within 15 kilometres
from the court house the address of service may be farther
than 15 kilometres from the court house.
ʄ 7KH SHULRG ZLWKLQ ZKLFK GHIHQGDQW LV FDOOHG XSRQ WR HQWHU DQ
appearance which shall not be less than seven (7) days if the

defendant resides, or fourteen (14) days if the defendant does
QRWUHVLGHZLWKLQWKHDUHDRIMXULVGLFWLRQRIWKHFRXUWIURPZKLFK
the summons is issued.
ʄ 6XPPRQVFRPPHQFLQJDFWLRQPXVWEHVHUYHGRQWKHGHIHQGDQW
by the Messenger of Court.
ʄ 2QLVVXHVZKLFKDIIHFWWKHSHUVRQDOOLEHUW\RIDOLWLJDQWVXFKDV
Civil Imprisonment, summons must be served personally on the
litigant.
ʄ 6XPPRQV DUH RQO\ VHUYHG E\ WKH 0HVVHQJHU RI &RXUW XQOHVV
directed otherwise by a court.
ʄ $Q\VHUYLFHRI SURFHVV VKDOO QRWEH YDOLG LI VHUYHG EHWZHHQ
pm and 6 am.
ʄ 6HUYLFHRI6XPPRQVFDQRQO\EHGRQHLQWKHIROORZLQJPDQQHU
• On personal delivery to the defendant or his duly authorised
agent.
• By delivery to a responsible person at the residence or
place of business of the defendant.
,I WKH SHUVRQ WR EH VHUYHG SUHYHQWV VHUYLFH DQG KLVKHU
address is known, by leaving a copy of the summons in
D OHWWHUER[ DW RU DIÀ[HG WR RU QHDU WKH RXWHU GRRU RU DQ\
conspicuous position at the residence, place of business or
employment as the case may be.
• To a body corporate, by delivery at the body corporate’s
SODFHRIEXVLQHVVRUUHJLVWHUHGRIÀFH
ʄ 3URRIRIVHUYLFHLVVKRZQE\DUHWXUQRIVHUYLFHHQGRUVHGE\WKH
.
Messenger of Court.
b) Appearance to defend –
ʄ 7KLV LV ÀOHG E\ WKH 'HIHQGDQW ZKHUH KH LQWHQGV WR RSSRVH WKH
Plaintiff’s claim in the summons.
ʄ 7KLVPXVWEHÀOHGZLWKWKH&OHUNRI&RXUWQRWPRUHWKDQVHYHQ
(7) days after service of summons if Defendant resides within
WKHMXULVGLFWLRQRIWKHFRXUWIURPZKLFKWKHVXPPRQVZDVLVVXHG
or not more than fourteen (14) days after service of summons
ZKHUH 'HIHQGDQW UHVLGHV RXWVLGH WKH MXULVGLFWLRQ RI WKH FRXUW
from which the summons was issued.
ʄ :KHUH WKH DSSHDUDQFH LV ÀOHG DIWHU WKH H[SLU\ RI WKH SHULRG
PHQWLRQHGLWVKDOOEHHIIHFWLYHLIDUHTXHVWIRUGHIDXOWMXGJPHQW
has not been made.
c) Default Judgment –
ʄ $ 3ODLQWLII FDQ PDNH D UHTXHVW IRU GHIDXOW MXGJPHQW LQ WKH
IROORZLQJLQVWDQFHV
:KHUH WKH 'HIHQGDQW IDLOV WR HQWHU KLV DSSHDUDQFH WR
defend within the stipulated time.
:KHUHDIWHUÀOLQJDQDSSHDUDQFHWRGHIHQGWKH'HIHQGDQW
IDLOVWRÀOHKLVSOHDXSRQEHLQJUHTXHVWHGWRGRVR

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IRU GHIDXOW MXGJPHQW WKH 0DJLVWUDWH PXVW FKHFN WKH UHWXUQ RI
service to ensure that Defendant was properly served. He must
DOVR FKHFN LI WKH QRWLFH WR SOHDG ZDV ÀOHG ZKHUH WKHUH LV DQ
DSSHDUDQFHWRGHIHQGÀOHG
d) Summary Judgment –
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the Defendant has no defence, and that an appearance was
entered simply to buy time.
ʄ ,WFDQRQO\EHPDGHLQWKHIROORZLQJLQVWDQFHV
:KHUHWKHFODLPLVRQDOLTXLGGRFXPHQW
• For a liquidated amount of money
)RUWKHGHOLYHU\RIVSHFLÀHGPRYHDEOHSURSHUW\
ʄ )RUHMHFWPHQW
• The application must be supported by a Plaintiff’s founding
DIÀGDYLW YHULI\LQJ WKH FDXVH RI DFWLRQ DQG WKH DPRXQW
FODLPHGLIDQ\
• Stating that in his or her belief Defendant does not have a
ERQDÀGHGHIHQFHWRWKHDFWLRQDQG
• That appearance has been entered solely for the purpose
of delay.
• If the claim is liquid, a copy of the liquid document on which
the claim is founded must be attached supported by an
DIÀGDYLW .
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party
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• The magistrate must be alive to the procedure that no
evidence may be adduced by the Plaintiff otherwise than
E\WKHIRXQGLQJDIÀGDYLW WKLVZRXOGKDYHEHHQVHUYHGZLWK
the notice of the application),
• Or the production without evidence of the liquid document
sued upon.
• The Plaintiff may not cross-examine any witness called by
the Defendant, but any such witness may be questioned
by the court and re-examined by the Defendant.
ʄ 7KH0DJLVWUDWHPXVWVDWLVI\KLPVHOIWKDW
• The Defendant paid into court to abide by the result of the
action, the sum sued for, together with such sum of costs as
the court may determine.
• If this has been done the court shall give leave to defend.
This means the court will direct that the action shall proceed
as if no application under this order has been made.
2U WKH 'HIHQGDQW JDYH VHFXULW\ WR VDWLVI\ WKH MXGJPHQW
:KHUHWKLVKDVEHHQGRQHWKHFRXUWVKDOODOVRJUDQWOHDYH
to defend.

2UWKH'HIHQGDQWIURPWKHDIÀGDYLWÀOHGDQGVXSSRUWHGE\
viva voce evidence or otherwise, that he has a good prima
facie defence to the action.
:KHUHWKH0DJLVWUDWHLVVRVDWLVÀHGKHFDQRUGHUWKDWWKHDFWLRQ
proceeds to trial.
:KHUHWKHUHDUHWZRRUPRUH'HIHQGDQWVDQGWKH0DJLVWUDWHLV
of the opinion that one has a good prima facie defence he may
give leave to defend to the Defendant so entitled
:KHUH D 'HIHQGDQW KDV D SODXVLEOH GHIHQFH RQ SDUW RI WKH
claim, the Magistrate shall give leave to defend such part of the
FODLPDQGHQWHUMXGJPHQWDVWRWKHEDODQFHRIWKHFODLP
• The Plaintiff shall be allowed to replicate in respect of the part of
the claim the Defendant is granted leave to defend
e) Plea –
ʄ $SOHDVKDOOEHPDGHE\WKHGHIHQGDQWZLWKLQVHYHQ GD\V
after –
HQWU\RIDSSHDUDQFHRU
GHOLYHU\RIIXUWKHUSDUWLFXODUVRU
WKHGLVPLVVDORIDQDSSOLFDWLRQIRUVXPPDU\MXGJPHQWRU
• the dismissal of an exception, motion to strike out or special
SOHDRU
• Any amendment of the summons allowed by the court at
the hearing of such exception, motion or special plea.
ʄ $SOHDVKDOOFRQWDLQWKHIROORZLQJ
.
$QDGPLVVLRQRUGHQLDOE\WKHGHIHQGDQWRU
• A confession and avoidance of every material fact alleged
in the particulars to the summons
• A clear and concise statement of the nature of the defence
and all the material facts on which it is based.
f) Plaintiffs’ Reply –
ʄ ,I WKH SOHD LV RWKHU WKDQ D EDUH GHQLDO WKH 3ODLQWLII PD\ ZLWKLQ
seven (7) days after delivery of the plea or delivery of further
SDUWLFXODUVGHOLYHUDVWDWHPHQWLQZULWLQJNQRZQDVDUHSO\
ʄ ,WLVQRWPDQGDWRU\IRUWKH3ODLQWLIIWRÀOHDUHSO\
ʄ ,ILWLVQRWÀOHGLWVKDOOEHWDNHQWKDWWKH3ODLQWLIIZRXOGKDYHGHQLHG
all the allegations of fact contained in the plea.
g) Closure of pleadings –
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h) Discovery –
ʄ $W WKLV VWDJH SDUWLHV DUH H[SHFWHG WR GHOLYHU WR HDFK RWKHU·V
legal representative, a schedule of books and documents to be
used during the trial.
ʄ $ERRNRUGRFXPHQWQRWGLVFORVHGLQWHUPVRIWKH5XOHVFDQQRW
be used for any purpose in the trial without the leave of the

court. The Magistrate in allowing the use of the documents not
GLVFRYHUHGPXVWSXWWHUPVDVWRDGMRXUQPHQWDQGFRVWVDVPD\
EH MXVW 7KH RWKHU SDUW\ PD\ FDOO IRU DQG RU XVH VXFK ERRN RU
document in the cross examination of a witness.
i) Pre-Trial Conference –
ʄ $Q\SDUW\WRWKHDFWLRQFDQPDNHDUHTXHVWIRUWKHRWKHUSDUW\
to attend a Pre-Trial Conference at a mutually convenient time
and place.
ʄ $3UH7ULDO&RQIHUHQFHFDQEHKHOGHLWKHUE\WKHSDUWLHVDORQH
or in the presence of the Magistrate.
ʄ :KHUHWKHSDUWLHVKDYHFRQFOXGHGD3UH7ULDO&RQIHUHQFHLQWKH
absence of the Magistrate, the parties shall draw up a minute
of the conference proceedings and it must be signed by the
parties or their legal practitioners.
ʄ :KHUH D SUHWULDO LV KHOG EHIRUH D 0DJLVWUDWH LW VKDOO EH LQ
Chambers.
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WRDSSHDULQKLVKHU&KDPEHUVRQDGDWHDQGDWDWLPHVSHFLÀHG
in the notice. This should be on reasonable notice to the parties.
ʄ 7KHSXUSRVHRIWKH3UH7ULDO&RQIHUHQFHLVWRDWWHPSWWRUHDFK
an agreement on the possible ways of expediting or curtailing
the duration of the trial.
ʄ 8SRQWKHFRQFOXVLRQRID3UH7ULDO&RQIHUHQFHWKH0DJLVWUDWHLV
H[SHFWHGWRGRWKHIROORZLQJ
.
• Record any decisions taken at the conference and any

DJUHHPHQWVUHDFKHGDVWRWKHPDWWHUVWREHFRQVLGHUHG
and
• Make an order limiting the issues for trial to those not
GLVSRVHGRIE\DGPLVVLRQRUDJUHHPHQWDQG
*LYHGLUHFWLRQVDVWRDQ\PDWWHUUDLVHG
• Record the refusal of any party to make an admission or
reach agreement. The reasons for such refusal must be
recorded.
ʄ $0DJLVWUDWHKDVSRZHUWRGLVPLVVDSDUW\·VFODLPRUVWULNHRXWKLV
defence or make any other appropriate order if:
• A party fails to attend a Pre-Trial Conference set down by
WKH&OHUNRI&RXUWRU
• Refuses to agree or consent with the request for the holding
RID3UH7ULDO&RQIHUHQFHRU
• If at a conference held between the parties in the absence
of the Magistrate, the parties cannot agree on matters to
the dispute.
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PXVWEHPDGHMXGLFLRXVO\DQGREMHFWLYHO\
ʄ 7KH0DJLVWUDWHRWKHUWKDQGLVPLVVLQJWKHFODLPRUVWULNLQJRXWWKH
defence, may make any other order which is appropriate.

M 6HW'RZQIRU7ULDO²
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the Pre-Trial Conference, or upon his failure, by the defendant
thereafter.
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ZKHUH WKH WULDO KDV EHHQ DGMRXUQHG RU SRVWSRQHG LQGHÀQLWHO\
shall be effected at least seven (7) days before the day approved
for trial by the Clerk of Court.
ʄ $ GLOLJHQW 0DJLVWUDWH PXVW HQVXUH WKDW KHVKH KDV WKH UHFRUG
well before trial and would have read all pleadings before trial
starts. He must check if all pleadings outlined above are in the
record.
k) Trial–
ʄ &RQYHQLQJD&RXUW
7KH IROORZLQJ RIÀFHUV RI WKH FRXUW PXVW EH SUHVHQW EHIRUH WKH
Magistrate comes into court. A court is regarded as properly
FRQVWLWXWHGZKHQWKHVHRIÀFHUVDUHDOOSUHVHQW
,QWHUSUHWHU
• Recorder (in courts where there are mechanical recording
WRROV
• Litigants (and their counsel where they are legally
UHSUHVHQWHG DQG
• Court Orderly.
ʄ (QWU\RI0DJLVWUDWHLQWRFRXUW .
• In practice, it is the function of the court interpreter to usher

the Magistrate into court.
2QHQWU\RIWKH0DJLVWUDWHDOORIÀFHUVRIWKHFRXUWDQGDQ\
members of the public in the gallery must rise.
• Before taking the chair, the Magistrate acknowledges the
UHVSHFW IURP WKH RIÀFHUV RI WKH FRXUW DQG WKH JDOOHU\ E\
making a slight bow.
7KHRIÀFHUVLQWXUQERZEDFNLQUHVSHFWDQGWDNHWKHLUVHDWV
DWWKHEDUDIWHUWKH0DJLVWUDWHKDVWDNHQKLVKHUVHDW
• The court orderly also signals the public to take their seats in
the gallery.
ʄ 2SHQLQJ$GGUHVVHV²
• The Magistrate may require the parties to state shortly the
issues of fact or questions of law which are in dispute and
must record the issues so stated.
ʄ %XUGHQRI3URRI²
8QOLNHLQDFULPLQDOWULDOLIRQWKHSOHDGLQJVWKHEXUGHQRI
proof is on either the Plaintiff or Defendant, the one with
VXFKEXUGHQPXVWÀUVWDGGXFHHYLGHQFH
• If the burden of proof is on both the parties, the Plaintiff shall
FDOOKLVHYLGHQFHÀUVW

ʄ 3ODLQWLII·V&DVH
• Plaintiff`s case opens, and calls witnesses to adduce
evidence.
• All witnesses must be sworn before giving evidence. For
some reasons, religious or immaturity, a witness may be
DOORZHGWRJLYHHYLGHQFHXQGHUDIÀUPDWLRQ
(YLGHQFHLQFKLHI LV JLYHQ ZKHQ WKH ZLWQHVV WHVWLÀHV $IWHU
evidence-in-chief, the witness is cross-examined by the
Defendant or his Legal Practitioner.
• After cross-examination, the witness is re-examined by the
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only be on new issues arising during cross- examination.
• The documents or any other exhibits discovered, may be
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discovered, it shall not be used for any purpose in the trial
without the leave of the Magistrate. The Magistrate in
allowing the use of the documents not discovered must put
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advised that they are excused from further attendance.
• After leading evidence from all witnesses, the Plaintiff`s
case closes.
ʄ $EVROXWLRQIURPWKHLQVWDQFH
• At the close of the . Plaintiff’s case, the Defendant may
apply for absolution from the instance. This happens where

the Defendant is of the opinion that the evidence led does
not prove the Plaintiff’s claim.
• If it is the case, the Magistrate must grant absolution.
• The court may make an Order for Absolution from the
instance mero motu, if it is of the opinion that the party with
the burden of proof failed to discharge that onus.
• Reasons for such decision must be given in writing.
• However, if an Application for Absolution from the instance
is dismissed or if no such application is made, the matter
proceeds to the Defendant’s case.
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• During Defendant’s case, each witness is sworn or gives
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• The Plaintiff or his Legal Practitioner has right to cross
examine each witness after the witness’ Evidence-in-chief.
• The Defendant or his Legal Practitioner may re-examine on
issues arising during the cross examination.
• The Defendant may through these witnesses produce any
documents discovered.
• All witnesses must be thanked for giving evidence and

formally advised that they are excused from further
attendance.
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witnesses the Defendant’s case closes.
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• These are not mandatory.
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and thereafter the other party has its opportunity.
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l) Judgment
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covering all the issues of the trial.
• The decision must account for all evidence received. None
of the issues must be ignored.
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• An order for costs must be made.
2. APPLICATION PROCEDURE
This procedure is used to bring a claim to court where there are no material
disputes of fact.
a) Notice of Application – .
ʄ :KHUHDSDUW\FRPPHQFHVSURFHHGLQJVE\ZD\RIDSSOLFDWLRQ
he is known as the Applicant. The other party against whom the
claim is made is referred to as the Respondent.
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than seven (7) days’ notice to such other party.
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time at which the application will be made to court.
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accompanied by a draft of the order being sought.
b) Notice of Opposition –
ʄ ,WPXVWEHGHOLYHUHGE\WKH5HVSRQGHQWQRWOHVVWKDQIRUW\HLJKW
(48) hours before the time stated in the application.
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• That the Respondent consents to the order mentioned in
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any denial of fact or additional facts must be contained
therein.

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together with his Heads of Argument.
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d) Hearing –
ʄ 7KH0DJLVWUDWHPXVWFKHFNLIWKHPDWWHUZDVSURSHUO\VHWGRZQ
ʄ +HVKHPXVWFKHFNLIDOOWKHDERYHQDPHGSOHDGLQJVZHUHÀOHG
ʄ 'XULQJ WKH KHDULQJ RI WKH PDWWHU SUHOLPLQDU\ LVVXHV points in
limine) may be raised by the parties.
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WKHFRXUWÀUVWDQGWKHRWKHUZLOOUHVSRQG
ʄ 7KHPDWWHUPD\EHGLVSRVHGRIRQSRLQWVLQOLPLQHUDLVHG
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will then proceed to address the court on the main application.
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hence no witnesses are called. All issues are dealt with on the
papers and addresses by the parties.
e) Orders by the Court -

ʄ $IWHU KHDULQJ WKH SDUWLHV WKH 0DJLVWUDWH PD\ GR DQ\ RI WKH
IROORZLQJ .
• Refuse the application and give written reasons for his

decision.
• Grant the order applied for or make any variations to the
order.
• The Magistrate must not grant what has not been prayed
for. Full written reasons must be provided.
• Order that the issue be tried by way of action and give
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brought to trial.
• The Magistrate must make an order as to costs as he thinks
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RIÀFLRand cannot preside over issues such as the taxation
of such costs.
3. EX PARTE APPLICATIONS
ʄ $Q ex-parte application can only be made in the following
LQVWDQFHV
• For an order in terms of section 12 of the Magistrates’
Court Act. This relates to an order for tamquam suspectus
defuga. This procedure allows for the arrest and detention
of a debtor in circumstances where a creditor reasonably
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purpose of avoiding the repayment of a debt.

• An attachment, an interdict or a spoliation.
• Application for interdict where a child is about to be
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• Garnishee orders.
• Or where the procedure is provided for in the rules or any
other enactment.
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the shortest possible time. By its nature the application is urgent.
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satisfy himself that the application meets the requirements as
set out in the Rules of Court.
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In addition, the Magistrate must ensure that the application shall
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• The terms of the order applied for, and
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provided.
• It must be signed by the party making the application.
ʄ ,IWKH0DJLVWUDWHLVVDWLVÀHGWKDWWKHPDWWHUPHHWVWKHUHTXLUHPHQWV
for an ex parte application, and deserves the order prayed for,
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interim order.
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party has been served. Magistrate must hear why the respondent
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or rescinding the interim order.
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the other party before granting the interim order, the matter will
proceed as an ordinary application to be served on the other
party.
ʄ ,IKHVKHGHFLGHVWKDWWKHPDWWHUVKRXOGSURFHHGRQQRWLFHWKH
magistrate should endorse this on the record and provide such
reasons.
ʄ Ex parte applications are contrary to the audi alteram partem
rule. They can only be resorted to in extreme circumstances. The
examples where the applications are appropriate which are
given in the rules must serve as a guide to the circumstances
under which the procedure can be resorted to.
ʄ 0DJLVWUDWHV PXVW JXDUG DJDLQVW DEXVH RI WKH SURFHGXUH DQG
grant orders without hearing both parties. The availability of the
urgent applications procedure removes the need to resort to ex
parte applications in many instances, particularly where a party
alleges to have been unlawfully evicted from premises.

4. URGENT APPLICATIONS
ʄ 7KLVLVDQDSSOLFDWLRQPDGHWRD0DJLVWUDWHRQDQXUJHQW
basis.
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a legal practitioner where the applicant is represented
vouching the urgency of the matter.
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that the application be served on the other party.
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application can be heard.
5. WRIT OF EXECUTION AGAINST PROPERTY OR EJECTMENT

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party in whose favour the order was made, prepares a writ that
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that it should be brought before a Magistrate for authorisation.
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writ contains the order which he granted and the exact scale of
costs awarded. .
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Magistrate shall endorse on the face of the writ and record
cover that the issuance of the writ is authorised by appending
his signature and date.
6. PROTECTION ORDERS
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• Notice for Application for a Protection Order. The set-down
date must be endorsed by the Clerk of Court - Form P.J. 1.
• An Application for a Protection Order – DV 3 Form.
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is attached to the DV 3 Form.
• An interim order - DV 6 Form.
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• The relief sought must be clearly indicated on the DV Forms.

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DVVHVVWKHDSSOLFDWLRQSODFHGEHIRUHKLPKHU
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he must grant the interim order as indicated in DV6 Form.
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she may refer the matter to trial.
• This is endorsed on the application. The full reasons must
also be endorsed.
• The interim relief granted must be recorded on the record.
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return date shall be provided by the Clerk of Court.
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be heard. This is an application and not a trial. The Magistrate
however has discretion to hear evidence of witnesses.
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case and he may be cross-examined by the Applicant if he so
wishes, and the Respondent’s case is closed.
ʄ 0DJLVWUDWH PXVW PDNH D IXOO UXOLQJ RQ WKH PDWWHU ,W PXVW KDYH
reasons for the decision. If an interim order was granted, the
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.
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'9)RUP7KLVZLOOVHUYHDVWKHÀQDORUGHU,WLVQRWDUHTXLUHPHQW
to type a separate order.
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him on all the forms. He must duly stamp the order.

STANDARD OPERATING PROCEDURES FOR THE
MAGISTRATES IN CRIMINAL CASES:
—————————————————————————————————————
1. INTRODUCTION
The operations and functions of the criminal court in the Magistrates’ Court are
guided by the provisions of the following:
a. The Constitution of Zimbabwe, 2013
b. The Magistrates’ Court Act [Chapter 7:10]
c. The Criminal Procedure and Evidence Act [Chapter 9:07] and
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Criminal trials usually proceed in two broad ways namely the plea of guilty
procedure or the contested trial procedure.
The court mutates into a number of forms which are informed by the work it will
be dealing with at a particular time. These various types of the criminal courts
are not legally binding and remain informal.
ʄ 5HPDQG&RXUW%DLO&RXUW
7KLVLVWKHFRXUWLQZKLFKWKHDFFXVHGDSSHDUVIRUWKHÀUVWWLPHIROORZLQJKLV
her arrest. During that appearance the prosecution applies for placement of
the accused on remand. The issue of consideration of the admission of the
accused to bail may also arise. It is also
. that court which deals with what are
called subsequent remands pending trial.
ʄ 3OHD&RXUW
This is a court which deals with matters of accused persons who will be admitting
the charges against them.
ʄ Trial Court
This is the court which handles contested trials.
2. MAINTENANCE OF COURT RECORDS

Section 5 of the Magistrates’ Court Act requires every Magistrate’s Court to be
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the trial magistrate MUST keep a full handwritten record of the proceedings.
He or she must make full, clear and accurate written notes of everything that
is said and everything that happens during the hearing of the case which is of
any relevance to the outcome of the case. This includes gestures and other
non-verbal communication made by the accused or by witnesses where such
have a bearing on the outcome of the case.
:KHUH WKH SURFHHGLQJV DUH UHFRUGHG PHFKDQLFDOO\ WKH PDJLVWUDWH PD\ LQ
addition, keep a handwritten record. The record of proceedings must be kept
in the English language. All witnesses must give oral evidence except in those
circumstances provided for under the law. Evidence-in-chief can normally be

paraphrased by the Magistrate except for important aspects which must be
fully recorded. All cross-examination must be taken down verbatim in question-
and-answer form.
Preliminaries
Securing the attendance of the accused
The attendance of an accused at court may be secured in a variety of ways

the commonest of which are:
a) Summonses (Annexure 1)
A summons is a document requiring the accused to appear in court on a
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Court at the request of a Public Prosecutor. Once issued the summons is
returned to the prosecutor for service on the accused. That service can
be in any of the ways indicated below:
• Service upon accused personally.

• Placing it at a conspicuous place at accused person’s place of
residence.
• Leaving a copy with an adult at the appointed address.
• The summons must have the following details:
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.
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the date and time of appearance must also be endorsed
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Court.
• Signing of summons by accused as acknowledgement of receipt

is not a legal requirement. It must therefore not be insisted upon.
• Endorsement that service has been effected by the police
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LGHQWLW\RIWKHRIÀFHULVHQRXJKSURRIRIWKDWVHUYLFH
b) Warning in Court/Remand
o Accused is advised by Magistrate of his future date of
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attendance. Mass remands of accused persons where several
accused facing different offences are called into the dock and
collectively given a date on which to return to court are illegal.
o The details of the remand together with the prosecution’s
reasons for requesting the remand must fully be endorsed in the
record. Additionally, the date of remand must be endorsed on
the outer cover of the record.

c) By Warrant of Arrest (Annexure 2)
:KHQDFFXVHGZDVSUHYLRXVO\VHUYHGZLWKDVXPPRQVRUZDVSHUVRQDOO\
ZDUQHGE\DFRXUWWRDSSHDUKHVKHPD\KDYHDZDUUDQWRIKLVKHUDUUHVW
LVVXHG DJDLQVW KLPKHU +HVKH VKDOO DSSHDU IROORZLQJ WKH H[HFXWLRQ RI
that warrant of arrest by the police.
Securing attendance of witnesses
(a) By Subpoena (Annexure 3)

The subpoena is issued by the Clerk of Court at the request of the
prosecutor. It must bear the following:
o Complete particulars of the witness such as full names, address,

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the failure of an accused.
o On the appointed date witness must be called clearly, for
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attendance, the prosecutor shall apply for a warrant of arrest.
The court upon satisfying itself that there is proof that the witness
was duly served to appear,. shall issue a warrant for the arrest
of the witness. Like any other proceedings, that process is fully
recorded. The order is endorsed on the record cover.
Convening a Court
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all present.
• Prosecutor
• Interpreter
• Recorder (in courts where there are mechanical recording tools)
• Accused (and his counsel where he is legally represented)
• Court Orderly
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Entry of Magistrate into court

o In practice, it is the function of the court interpreter to usher the
Magistrate into court.
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of the public in the gallery must rise.
o Before taking the chair, the Magistrate acknowledges the respect
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o The court orderly also signals the public to take their seats in the
gallery.
Initial Remand Court

o The court orderly calls the accused’s name three times from outside
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he or she is directed to enter the dock.
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accused is conversant. The explanation is critical as some accused
may feel obliged to use English.
o Soon after ascertaining that, the interpreter’s role is to interpret and
not to not to lead the proceedings.
R 7KH3URVHFXWRUDQQRXQFHVWRWKHFRXUWWKHSXUSRVHRISURFHHGLQJV
e.g. that the accused intends to apply for bail.
o The accused may be appearing in person or be represented by
counsel.
Where accused is unrepresented

o The Magistrate explains to the accused the purpose of the hearing
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to be brought before a court within forty-eight (48) hours and
the available remedies on breach of any of those rights.
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the explanations. In addition, the Magistrate is required by law to
record the fact that the accused has been given the information
referred to above and the accused’s response to it.
o The Magistrate must invite the accused to raise any complaints he
may have in view of the Magistrate’s explanation on his rights.
o If accused has any complaints, the Magistrate must fully record them
Accused persons usually have complaints against the police but may
be afraid to advise the court of such in the presence of the police
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whether in plain clothes or in uniform to leave the courtroom.
o After accused has laid his complaints, give the State an opportunity
to respond to them. Evaluate the complaints and instruct the State
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medical reports. The accused may also be advised to press criminal
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way. The instruction to investigate complaints raised by an accused

must be on record, must be followed up until the matter is properly
dealt with.
o Thereafter, the prosecutor reads the allegations to be accused and
requests the court to place accused on remand.
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and after accused’s submissions must proceed to make a ruling on
that issue.
o If application for placement on remand is granted, the prosecutor
advises the court whether or not bail is opposed. If it is opposed
the Magistrate advises the accused his right to be admitted to bail
including that it is the obligation of the State to show compelling
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o Magistrate must make a ruling on the application for bail.
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record cover and any conditions accompanying the grant of bail
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unambiguous terms as ordered by the court.
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the accused’s informed consent.
Where accused is represented

o Magistrate must satisfy himself. that the Legal Practitioner has right of
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this, you may rely on prior knowledge due to previous appearances in
that current year instead of asking the legal practitioner to produce
the licence at every appearance.
R 7KHODZ\HUPXVWDVVXUHWKHFRXUWRQUHFRUGWKDWKHVKHKDVH[SODLQHG
all rights to the accused and that the accused fully understands
them. Counsel must also tell the court in detail any complaints that
the accused may have.
Bail Hearing
o Prosecutor formally advises the court that bail is opposed.
o Regard being had to the requirement to show compelling reasons,
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to cross examine.
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may also lead evidence.
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WKHHQGRIVXEPLVVLRQVDQGRUOHDGLQJRIHYLGHQFH

Plea of guilty
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o Prosecutor reads the charge to the accused.
R 0DJLVWUDWH PXVW VDWLVI\ KLPVHOIKHUVHOI WKDW WKH FKDUJH LV SURSHUO\
drafted and is competent.
o If it is, Magistrate ascertains if the accused understands the charge.
o Accused is invited to personally tender his plea to the charge.
In terms of section 271(2) (a) and (b) of the Code

o If accused pleads guilty, prosecutor advises the Magistrate to
proceed in terms of section 271(2) (a) of the Code but the Magistrate
is not obliged to proceed if he sees otherwise.
R 7KH0DJLVWUDWHPXVWEHVDWLVÀHGWKDWWKHRIIHQFHLVRQHSXQLVKDEOH
by:
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of not more than thirty (30) days.
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soon after the plea is tendered.
R ,IDFFXVHGLVUHSUHVHQWHGKLVKHUODZ\HUFRQÀUPVWRWKHFRXUWWKDWWKH
plea is in accordance with the . advice given to accused.
o A lawyer does not tender plea on behalf of accused.

o The reading of the state outline is not necessary.
o After conviction, the accused is allowed to address the court in
mitigation
o Court gives brief reasons for sentence and sentences accused
accordingly.
In terms of section 271 (2) (b) of the Code
o Accused is invited to tender his plea personally to the charge.

o The Prosecutor applies to the court for the adoption of the procedure.
o Court must not question the prosecutor why the state intends the
court to proceed in terms of that section. Prosecution may be in
possession of damning information about accused which it cannot
disclose before conviction.
R :KHUHDFFXVHGLVXQUHSUHVHQWHGSURVHFXWRUUHDGVRXWVWDWHRXWOLQH
and court ensures that the facts read out are fully understood by the
accused.
o If accused is represented, lawyer may advise the court that the facts
have been explained to accused and that the court may dispense
with the reading of state outline.

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and answer method, that accused admits to each essential element
of the offence charged.
R 0DJLVWUDWHPXVWVDWLVI\KLPVHOIWKDWDFFXVHGGRHVQRWJLYHTXDOLÀHG
answers in his admission of the essential elements. Answers must be
unequivocal.
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explained to accused and that the plea of guilty is an admission of
the charge and its essential elements.
o Thereafter court convicts the accused by pronouncing the verdict of
guilty.
o Prosecutor proceeds to advise the court on whether an accused is a
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in mitigation.
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R :KHUHDFFXVHGKDVSUHYLRXVFRQYLFWLRQVWKH3URVHFXWRUDSSOLHVWR
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o Court describes the previous conviction to accused in full and asks
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o If accused admits, the previous conviction is then admitted by the
court and is taken into consideration.
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the Prosecutor to prove that the previous conviction relates to the
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prints.
o Court then proceeds to detail its reasons for sentence and to
pronounce sentence passed on accused.
Mandatory Sentences
R :KHUHDFFXVHGLVFKDUJHGZLWKDQRIIHQFHWKDWFDUULHVDPDQGDWRU\
sentence in the absence of special circumstances, the Magistrate
advises accused of that issue before accused is called to plead to
the charge. The Magistrate also explains the meaning of special
circumstances. Accused is advised that in the absence of special
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advised what that minimum mandatory sentence is.
o After convicting the accused following the procedure explained
above, the Magistrate again explains the implication of special
circumstances to accused and invites accused to address the court
on special circumstances.
o The court’s explanation of what is meant by special circumstances
must be recorded.
o Accused must be advised that he may lead evidence in support of
or to prove any fact he seeks to rely on as a special circumstance.

o Prosecution may mount a challenge to disprove that any issue
VXEPLWWHG DV D VSHFLDO FLUFXPVWDQFH GRHV QRW VXIÀFH WR EH RQH LI
they so wish.
o If the court rules that there are no special circumstances, it proceeds
to impose the minimum mandatory sentence.
o There is no need for ordinary mitigation to be taken because that
would not change anything.
R :KHUHKRZHYHUWKHFRXUWÀQGVVSHFLDOFLUFXPVWDQFHVLWPXVWDOORZ
the accused to make submissions in ordinary mitigation as in all other
cases.
o The Magistrate thereafter proceeds to deliver sentence together with
the reasons thereof. Strive to avoid giving extempore reasons.
R :KHUHWKHVHQWHQFHLPSRVHGLVDERYHWKUHH PRQWKV·LPSULVRQPHQW
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the proceedings were before a Magistrate of the rank of Provincial
Magistrate and below record must be submitted for scrutiny within
seven (7) calendar days of sentence.
R :KHUH VHQWHQFH LV DERYH RQH\HDU LPSULVRQPHQW RU /HYHO VL[ ÀQH
proceedings must be submitted for review within seven (7) calendar
days of sentence.
Subsequent Remands
o Every subsequent remand must be on application.
o Accused is allowed to challenge such application for further remand
LIKHVKHVRZLVKHV .
o The application must have a legal basis for it to be granted.

o All such applications must be fully recorded.
o The remand date on record cover is only a court order, hence the
proceedings from which it emanates must be fully captured in the
record of proceedings.
Trial
Preparation
o Trial dates are usually set from the remand court.
o The State applies for the matter to be remanded to a trial date. If
DFFXVHG LV UHSUHVHQWHG WKH ODZ\HU ZLOO FRQÀUP LI WKH GDWH LV E\
consent.
o Court must enquire from the prosecutor and the defence if all
preliminaries have been discharged.
o Insist on service of all State papers. This can be done in court so that
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serve the papers on the defence, the undertaking must again be
recorded fully.
o If accused is not represented, the Magistrate must advise accused
of his right to Legal Counsel out of own means or advise accused
how to apply for legal aid if same expresses indigence. Magistrate
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address of Legal Aid Directorate in the district.

o The Magistrate must ensure that accused is personally given all State
papers and endorse on the record receipt of such State papers. Fully
explain the purpose of being given State papers.
At contested trial
o The various pleas available to an accused are provided for in section
180 of the Code.
R :KHUHWKHDFFXVHGH[FHSWVWRWKHFKDUJHWKHH[FHSWLRQPXVWEH
disposed of before proceeding to the trial.
o No evidence must be led during an exception proceeding. Parties
must restrict selves to the face of the charge sheet and state outline.
Unrepresented Accused
Duty of Magistrate
o Must advise accused of his fair trial rights namely:
• Right to lawyer and how it is exercised.
• Depending on accused’s attitude, allow reasonable time for the
exercise of the right.
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on the basis of the so called consent to waive some of rights.
o Prosecutor reads the charge to the accused.
R :KHUH RIIHQFH DWWUDFWV D PLQLPXP PDQGDWRU\ VHQWHQFH FRXUW
advises of that issue and explains what mandatory sentences mean
and the implications of mandatory sentence following conviction.
o The court then calls upon accused . to answer to the charge and
records plea at the back of the charge sheet, date the plea and
sign it.
o All witnesses for both the defence and the state must be excused
from court at this stage.
R 6WDWHRXWOLQHPXVWEHUHDGLQWRWKHUHFRUGHQVXUHVWDWHRXWOLQHGRHV
QRWFRQWDLQSUHMXGLFLDODYHUPHQWV
o State outline must enter record marked as Annexure 1 and not exhibit
1. (Exhibits relate to evidence but a State outline is not evidence)
o Invite accused to give a defence outline and advise him in this
context of his right to silence.
R )XOO\H[SODLQZKDWDGHIHQFHRXWOLQHHQWDLOV8QUHSUHVHQWHGDFFXVHG
have a tendency of giving “a defence” instead of a defence outline
o Before State case opens, outline to accused in simple language the
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witnesses.
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religious or immaturity, a witness may be allowed to give evidence
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o After examination-in-chief the accused is invited to cross examine
the witness. Again fully re-explain what this entails.
o Magistrate to assist and direct accused on important points to cross-
examine on and assist accused take his case to the witnesses.
R ,I6WDWHZLVKHVWRWHQGHUDIÀGDYLWVDVH[KLELWVWKDWFDQRQO\EHGRQH
on (72) hours’ notice.
R :DLYHURIQRWLFHFDQEHGRQH2UGLQDU\GRFXPHQWVDUHSURGXFHG
on reasonable notice, depending on the circumstances of the case.
R $IWHU6WDWHFDVHKDVRSHQHGDOOGRFXPHQWVDQGDIÀGDYLWVPXVWEH
marked as “Exhibits” and numbered in chronological order. A list of
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record cover.
o After witness has given evidence and has been cross-examined, the
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excused from further attendance and that the witness is entitled to
reimbursement of witness expenses which they could have lawfully
incurred.
State Case Closes

o If there is no evidence establishing a prima facie case at this stage,
the Magistrate must discharge accused.
o The discharge can be done at the court’s instance. Reasons for such
decision must be given in writing.
o State has right of appeal against the decision to discharge at the
close of State case. .
o Accused does not have such right of appeal against being put to
defence but can pursue a review of the decision.
Defence Case Opens

o Magistrate explains what this entails and that accused has the right
to silence.
o Accused is advised to open his defence case by giving evidence if
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witnesses and be assisted by the court to do so.
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giving evidence-in-chief and re-examination where necessary.
o Magistrate to direct and assist the accused, bearing in mind the
demands for impartiality and not descending into the arena.
o Prosecution has right to cross examine each defence witness after
the witness’ evidence in chief.
R :LWQHVVPXVWEHWKDQNHGIRUJLYLQJHYLGHQFHDQGIRUPDOO\DGYLVHG
WKDWKHVKHLVH[FXVHGIURPIXUWKHUDWWHQGDQFH
o Defence witnesses are not entitled to reimbursement of witness
expenses.
R :KHQ DFFXVHG QR ORQJHU ZLVKHV WR FDOO DQ\ PRUH ZLWQHVVHV WKH
defence case closes.

Closing submissions
o Closing submissions are not mandatory.
o Magistrate must however allow parties to make closing submissions
where they wish to.
o There is no rule that the submissions must be in writing. Oral submissions
must be encouraged to avoid unduly prolonging the proceedings.
R 7KH6WDWHDGGUHVVHVWKHFRXUWÀUVWDQGWKHDFFXVHGIROORZV
o The Magistrate to guide accused on the implication of closing
submissions.
Judgment
R 0DJLVWUDWHLVUHTXLUHGWRGHOLYHUZULWWHQMXGJPHQWFRYHULQJDOOLVVXHV
of the trial.
o Decision must account for all evidence received. None of it must be
ignored.
o Decision must pronounce verdict of either guilty or not guilty.
o Thereafter the procedure described under the plea of guilty follows.
Special Circumstances
o Again, the procedure under the plea of guilty must be followed in
relation to previous convictions, special circumstances, ordinary
mitigation, where necessary, and reasons for sentence.
Execution of sentence
o Magistrate shall ensure that . the sentence imposed is carried into
execution. If it is a term of imprisonment, a warrant committing the
convict to prison must be signed.
R ,ILWLVDÀQHFRXUWFDQHLWKHUDIIRUGWKHDFFXVHGWLPHWRSD\RUUHTXLUH
WKDWWKHÀQHEHSDLGLPPHGLDWHO\
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community service has been imposed.
Right of appeal and review of proceedings

o It is good practice for the Magistrate to advise accused of right to
appeal and the time frames involved or to advise accused of right to
ÀOHDUHYLHZZLWKLQWKHVSHFLÀHGWLPHOLQHV
Automatic review/Scrutiny
o Magistrate to advise the accused that in the absence of an appeal,
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or scrutiny within seven (7) calendar days and what the process of
automatic review or scrutiny entails.
o Magistrate to ensure that record shall be send for automatic review
or scrutiny within seven (7) calendar days of passing of sentence.
R 7KHUHYLHZLQJ-XGJHRUVFUXWLQLVLQJ0DJLVWUDWHPD\VHHNFODULÀFDWLRQ
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who tried the case. These queries are contained in what are
colloquially called “white letters”.
o Each point raised by the reviewing Judge or scrutinising Regional
Magistrate must be dealt with in the reply from the trial magistrate
and responses should be sent promptly.
Represented Accused
o The course followed is the same as in unrepresented accused, save
that the court has no burden of explaining procedures.
o The proceedings are excluded from automatic review and scrutiny.
Appeals
o Appealing against the decision of a court is a constitutional right of
every litigant.
o The trial Magistrate is required to manage his record of proceedings
until it is submitted to the Registrar of the court to which the appeal
lies.
o Magistrate must comment on the grounds of appeal promptly and
ensure that a prepared copy of the record is submitted to the High
Court within stipulated timelines. These timelines are dependent on
the type of appeal noted.

FOR THE CIVIL COURT:
ANNEXURES

FORMS CIV A1
APPLICATION FOR AUTHORITY TO USE AN ELECTRONIC MAIL ADDRESS, WEBSITE,

PORTAL OR OTHER INTERCATIVE ELECTRONIC LINK ORDER 1 Rule 6(1)
To: The Chief Magistrate
I, ………………………………………………………………………………………………………
apply for authority to use an electronic mail address, website, portal or other interactive electronic link
IRUH൵HFWLQJQRWLFHVVHUYLFHRISURFHVV¿OLQJVRURWKHUWUDQVDFWLRQVZLWKRUWKURXJKPDJLVWUDWHFRXUW
7KHIROORZLQJDUHUHOHYDQWSDUWLFXODUVRIHOHFWURQLFPDLODGGUHVVHWF
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
Declarations
I/We, the undersigned do hereby certify and undertake-
(a) That no person other than the signatory/signatories or his or her authorised agents (whose names
DQGRWKHUUHOHYDQWSDUWLFXODUVVKDOOEHQRWL¿HGLQDGYDQFHWRWKH&OHUNRI&RXUWFRQFHUQHG VKDOO
use or have access to the electronic mail address, website, portal or other interactive electronic
OLQN
(b) That every precaution shall be taken to ensure against unauthorised use of the electronic
mail address, website, portal or other interactive electronic link in connection with any legal
proceedings;
.
F 7RFRPSO\SURPSWO\ZLWKDQ\GLUHFWLRQUHIHUUHGWRLQ2UGHU5XOHV DQG
Breach and terminology authority

$Q\YLRODWLRQRIWKHWHUPVRIWKLVDXWKRULW\VKDOOEHJURXQGVIRULWVLPPHGLDWHWHUPLQDWLRQ
The Clerk of Court concerned Registrar shall determine, on reasonable grounds-
D :KHWKHUWKH$SSOLFDQWKDVYLRODWHGDQ\FRQGLWLRQVXEMHFWWRZKLFKWKLVDXWKRULW\LVJUDQWHG
(b) Whether the Applicant has not honoured his or her above declared undertakings;
(c) What actions, if any, are necessary to remedy a breach of this authority, and the Applicant shall
FRPSO\ZLWKSHUWLQHQWLQVWUXFWLRQVIURPWKHFOHUN
Material changes
Any material changes to the particulars furnished by an Applicant in the particulars furnished below
VKDOOEHSURPSWO\QRWL¿HGWRWKH&OHUNRI&RXUWDQGLQDQ\HYHQWZLWKLQVHYHQGD\VIURPWKHFKDQJH
having occurred or been made:
6LJQHG«««««««««««««««««««««««««««««««««««««
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)LUPRUJDQLVDWLRQ««««««««««««««««««««««««««««

3KRQH ODQGDQGRUFHOO ««««««««««««««)D[««««««««««««
E-mail: …………………………………………………………………………………………
Application received by the Clerk of the ……………………………Magistrates Court

on………………………
(Signature of Clerk) ……………………………………
Authority of Chief Magistrate:
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WKLV«««««GD\RI«««««««««««««««««««
subject to the following conditions:

…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
«««««««««««««««««««««««««««««««««««««
—————————————————————————————————————
.

FORM CIV 1
(GENERAL HEADINGS)
(1) IN ACTIONS
,QWKH0DJLVWUDWHV¶&RXUWIRUWKH3URYLQFHRI«««
+HOGDW««««««1R«««««RI««««
%HWZHHQ$%3ODLQWL൵
and
CD, Defendant,
,1$33/,&$7,216
In the Magistrates’ Court for the Province of ……………………………………………………
+HOGDW«««««««««««««««««1R«««««««««RI««««
In the matter of application of –

0DJLVWUDWHV&RXUW &LYLO 5XOHV
AB, applicant
Against
CD, Respondent,
.
(3) IN GARNISHEE MATTERS
+HOGDW«««««««««««««««««««««1R«««««RI««««
Between A B, Judgment Creditor

and
CD, Judgment Debtor
()*DUQLVKHH
—————————————————————————————————————

FORM CIV 2
GENERAL CONCLUSIONS
(1) PROCESS FOR SERVICE
'DWHGDW«««««WKLV««GD\RI«««««««««««««««««

Clerk of Court
352&(66)25(;(&87,21
And return as required by law what you have done by virtue hereof, for which shall be your
ZDUUDQW
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Clerk of Court
By order of the court
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(3) NOTICE .
'DWHGDW«««««WKLV««GD\RI«««««««««««««««««
Legal Practitioner for the ……………………………………………………………………
(4) SECURITY BOND
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7KLV««««««««««GD\RI««««««««««««««««««««
As witnesses:
6LJQDWXUHDQGDGGUHVV
…………………………………………………………………………………………………
…………………………………………………………………………………………………
6LJQDWXUHDQGDGGUHVV
…………………………………………………………………………………………………
…………………………………………………………………………………………………

(5) AGREEMENT
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3ODLQWL൵RU3ODLQWL൵¶V/HJDO3UDFWLWLRQHU
««««««««««««««««««««
Defendant or Defendant’s Legal Practitioner
As witnesses:
6LJQDWXUHDQGDGGUHVV
…………………………………………………………………………………………………
…………………………………………………………………………………………………
6LJQDWXUHDQGDGGUHVV
…………………………………………………………………………………………………
…………………………………………………………………………………………………
(6) AFFIDAVIT .
6ZRUQDW««««WKLV««««««««GD\RI«««««««««««
Before me,
Signed ……………………………………………
«««««««««««««
Justice of the Peace
RU&RPPLVVLRQHURI2DWKV
—————————————————————————————————————

FORM CIV3
General Form of Notice of Application
(Headings)
TAKE notice that application will be made to this Court on ……………………………………
««««««««««WKHGD\RI«««««««««««««««««««««
DW««««««««««DPIRUDQRUGHUWKDW(state shortly terms of order applied for)
(Conclusion)
—————————————————————————————————————

FORM CIV 4
Summons Commencing Action
1R«««
Issued by ……………………………………
Clerk of Court
—————————————————————————————————————
MAGISTRATE’S COURT: PROVINCE OF …………………………………………………
«««««««««««««««««««««««««««««««««
HELD AT ………………………………………………………………………………………
PLAINTIFF:
…………………………………………………………………………………………………
TO: DEFENDANT:
…………………………………………………………………………………………………
YOU ARE HEREBY SUMMONEDWKDW\RXGRZLWKLQ««GD\VDIWHUWKHVHUYLFHRIWKH

6XPPRQVXSRQ\RXHQWHURUFDXVHWREHHQWHUHGZLWKPHDQGDOVR3ODLQWL൵V¶/HJDO3UDFWLWLRQHU
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ZKHUHRIDUHHQGRUVHGDWWDFKHGKHUHWRVHHDWWDFKHGSDUWLFXODUV
.
TAKE NOTICE THAT:
,Q 'HIDXOW RI \RXU GRLQJ VR \RX ZLOO EH KHOG WR KDYH DGPLWWHG WR VDLG FODLP DQG WKH
3ODLQWL൵VPD\SURFHHGWKHUHLQDQGMXGJPHQWPD\EHJLYHQDJDLQVW\RXLQ\RXUDEVHQFH
but that, on payment of the said claim and costs to me within the said time, judgment will
not be given against you; and that if; before the expiration of the said time you so pay or
ORGJHZLWKPHDQGWKH3ODLQWL൵V/HJDO3UDFWLWLRQHUDFRQVHQWWRMXGJPHQW\RXZLOOVDYH
MXGJPHQWFKDUJHV
,I\RXDOOHJHDQ\H[FHSWLRQGHIHQFHRUFRXQWHUFODLP\RXPXVWZLWKLQ«««««GD\V
DIWHUDSSHDUDQFHGHOLYHUWRPHDQGWKH3ODLQWL൵V/HJDO3UDFWLWLRQHUDVWDWHPHQWLQZULWLQJ
RIWKHQDWXUHDQGJURXQGVWKHUHRI
PARTICULARS:
3ODLQWL൵¶V/HJDO3UDFWLWLRQHU¶VDGGUHVV &RVWVLIWKHDFWLRQLVXQGHIHQGHG
Legal Practitioner’s Summons charges
&RXUWIHHV
Messenger’s fees on Re-issue ____________
SUB- TOTAL
Legal Practitioner’s judgment charge________
TOTAL _____________
Messenger’s Fees

(Endorsement on back of summons)
CONSENT TO JUDGEMENT
,DGPLWWKDW,DPOLDEOHWRWKH3ODLQWL൵DVFODLPHGLQWKLVVXPPRQV RULQWKHDPRXQWRI
«««««DQGFRVWVWRGDWH DQG,FRQVHQWWRMXGJPHQWDFFRUGLQJO\
'DWHGWKLV«««««««GD\RI«««««««««««
…………………………………………
Defendant
APPEARANCE TO DEFEND TO: (1) THE CLERK OF COURT
3/$,17,))253/$,17,))¶6/(*$/
PRACTITIONERS
(QWHUDQDSSHDUDQFHIRUWKH'HIHQGDQWZKRLQWHQGVWRGHIHQGDFWLRQ
'DWHGWKLV«««««««««GD\RI«««««««««««««««««««
…………………………………………………………………………………………………
Defendant or Defendant’s Legal Practitioner
Address of service: .
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Postal address
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
1RWH
In terms of the Rules where Defendant wishes to consent to judgment or to enter an Appearance
WR'HIHQGDQRWLFHLQWKHDSSURSULDWHIRUPVKRZQDERYHPXVWEH¿OHGRIUHFRUGZLWKWKHFOHUN
RIFRXUWDQGDFRS\VHUYHGRQWKH3ODLQWL൵
1RWH
,QWHUPVRIWKH5XOHVWKH3ODLQWL൵DQGWKH'HIHQGDQWDUHUHTXLUHGWRJLYHDQDGGUHVVIRUVHUYLFH
ZLWKLQDUDGLXVRI¿IWHHQNLORPHWUHVRIWKHFRXUW±KRXVHIURPZKLFKWKHVXPPRQVLVLVVXHG
—————————————————————————————————————

FORM CIV 5
Particulars of Claim
(Note- These forms are examples only)
7KHSODLQWL൵¶VFODLPLVIRUWKHFRVWRIJRRGVVROGDQGGHOLYHUHG
Particulars:
±VW-DQXDU\
$ C
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VW-DQXDU\WRVW0DUFK
%XWFKHU¶VPHDW««««««««««««««««««
7RWDO«««««««««««««««««««««
±VW)HEUXDU\±SDLG««««««««««««
%DODQFH««««««««««««««««««««
With costs, if the action is undefended, as follows:
Summons Judgment
$C $C
/HJDO3UDFWLWLRQHU¶VFKDUJHV««««««««««««
.
&RXUWIHHV«««««««««««««««««««
0HVVHQJHUVIHHV««««««««««««««««« BBBB
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7RWDO«««««««««««««««««««««««
(Conclusion)
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GROODUVGDWHGWKHVW-DQXDU\SD\DEOHIRXUPRQWKVDIWHUWKLVGDWHWR$%RIZKLFKWKH
3ODLQWL൵LVQRZWKHKROGHUZKLFKQRWHZDVRQWKHVW0D\GXO\SUHVHQWHGWRWKH6WDQGDUG
%DQN)LUVW6WUHHW+DUDUHZKHUHWKHVDPHZDVSD\DEOHDQGZDVGLVKRQRXUHG
Particulars: $ C
3ULQFLSDO««««««««««««««««««««
Interest per centum«««««««««««««««««
$PRXQWGXH«««««««««««««««««««
:LWKFRVWVHWF
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Particulars: $ C
VW-DQXDU\«««««««««««««««««
VW-XQH3DLG«««««««««««««««««

%DODQFH««««««««««««««««««««««
Interest at …………………… per centum«««««««
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:LWKFRVWVHWF
7KH3ODLQWL൵¶VFODLPLV
IRUDUUHDUVRIUHQWGXHLQUHVSHFWRIWKHGHIHQGDQW¶VPRQWKO\WHQDQF\RI7KLUG6WUHHW
Where the summons contains an order interdicting the removal of goods pendent lie, add-
³DGGIRUFRQ¿UPDWLRQRIWKHRUGHUDSSHDULQJRQWKHIDFHRIWKLVVXPPRQV´
Particulars:
$ C
VW-DQXDU\±5HQWGXHIRUWKHPRQWKRI-DQXDU\
VW)HEUXDU\±5HQWGXHIRUWKHPRQWKRI)HEUXDU\
VW0DUFK±UHQWGXHIRUWKHPRQWKRI0DUFK
7RWDO««««««««««««««««««««««
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With costs, etc,
$QG IRUHMHFWPHQW
Particulars
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SUHPLVHV .
7KH 3ODLQWL൵¶V FODLP IRU DUHDV RI ZDJH VDODU\ DV D «««««««««««DW
««««««««««««««««GROODUVFHQWV««
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$ C
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%DODQFH««««««««««««««««««««
:LWKFRVWVHWF
7KH3ODLQWL൵¶VFODLPLVIRUWKHGHOLYHU\WRKLPRIPRYDEOHSURSHUW\RUGDPDJHVLQOLHXRI
WKHGHOLYHU\WKHUHRIDQGIRUGDPDJHVIRUWKHSDVWQRQGHOLYHU\WKHUHRIDQGIRUFRQ¿UPDWLRQ
RIWKHRUGHURIFRXUWGDWHGWKH«««««««««««««GD\RI««««««««
«««««««««««««LQWHUGLFWLQJWKHGLVSRVDORIVXFKDPRYDEOHSURSHUW\
Particulars:
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EHQWZRRGFKDLUVYDOXH««¿IW\IRXUGROODUVWREHUHWXUQHGRQGHPDQG
2QWKHWK$XJXVWWKH3ODLQWL൵GHPDQGHGWKHUHWXUQRIWKHVDLGWDEOHDQGFKDLUV
7KH'HIHQGDQWUHIXVHGDQGVWLOOUHIXVHVWRUHWXUQWKHVDLGWDEOHDQGFKDLUV
7KHUHDVRQDEOHKLUHRIVXFKWDEOHDQGFKDLUVLVRQHGROODUDPRQWK

:KHUHRIWKH3ODLQWL൵FODLPV
(1) Return of the said table chairs;
'DPDJHV
$C
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LQOLHXRIGHOLYHU\««««««««««««
with costs etc
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QHJOLJHQFH
Particulars:
2QWKHWK2FWREHUDWDERXWDPWKH3ODLQWL൵ZDVFURVVLQJ0DLQ6WUHHWIURP
1RUWKWR6RXWK
$WWKHVDPHWLPHWKH'HIHQGDQWZDVGULYLQJDPRWRUFDUDORQJWKHVDLGVWUHHWIURP1RUWK
WR6RXWK
7KH'HIHQGDQWE\QHJOLJHQWGULYLQJVWUXFNWKH3ODLQWL൵DQGWKUHZKLPWRWKHJURXQG
LQÀLFWLQJWKHIROORZLQJLQMXULHVOHIWDUPEURNHQWKUHHULEVEURNHQIDFHVHYHUHO\FXW
FRDWWRUQ
7KH3ODLQWL൵E\UHDVRQRIWKHDERYHLQMXULHVZDVXQDEOHWRSXUVXHKLVRFFXSDWLRQDVD
miner for seven weeks and incurred the following damages-
$ C
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/RVVRIHDUQLQJV«««««««««««««««
.
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3DLQDQGVX൵HULQJ««««««««««««««
7RWDO««««««««««««««««««
7KH3ODLQWL൵DGPLWVWKDWKHLVLQGHEWHGWRWKHGHIHQGDQWLQWKHVXPRIWZRKXQGUHGGROODUV
as damages for breach of contract to deliver to the Defendant one thousand tonnes of coal,
HQWHUHGLQWREHWZHHQWKHSDUWLHVYHUEDOO\RQWKHWK6HSWHPEHU
$ C
$QGVHWVR൵««««««««««««««««
%DODQFH««««««««
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VHYHQGROODUVWKLUW\±¿YHFHQWVDQGFODLPVIRXUKXQGUHGGROODUVZLWKFRVWVHWF
7KH3ODLQWL൵¶VFODLPLVDVFHVVLRQDU\RIFODLPE\-.RI6WDWLRQ6WUHHW*ZHUX/HJDO
3UDFWLWLRQHUVIRUSURIHVVLRQDOVHUYLFHVUHQGHUHGFHGHGWRWKH3ODLQWL൵E\WKHVDLG-.LQZULWLQJ
GDWHGWKHWK$XJXVW $WWDFKWKHGHHGRIFHVVLRQDQGSURRIRISD\PHQW
Particulars:
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FORM CIV 6
Conclusions to Particulars of Claim
………………………………………………
Address: …………………………………………………………………………………………
««««««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««
3RVWDODGGUHVV«««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««
—————————————————————————————————————

FORM CIV 6 A
&HUWL¿FDWHRIVHUYLFH
(Heading)
I…………………………, the legal practitioner of record/ an employee of the legal practitioner
of record for the ………………………… hereby certify that at ………………………………
«««««««««««««««««««««««««««««««
hereby certify that at ……………………………………………………………………………
6WDWHSUHFLVHO\ZKHUHVHUYLFHZDVH൵HFWHG RQWKH««««««GD\RI««««««
«««««««DW«««« WLPH ,VHUYHGWKHIROORZLQJGRFXPHQWV«««««««E\
…………………………………………………………………………………………………
GHVFULELQJPHWKRGRIVHUYLFH
'DWHG«««««««««WKLV««««««««GD\««««RI«««««««««
6LJQDWXUH«««««««««««««««««««
.
—————————————————————————————————————

FORM CIV 7
Notice under Order 7, Rule 14, for Service by Notice in Newspaper
(Heading)
To:
CD of ……………………………………………………………………………………………
TAKE notice that summons have been issued against you in this court by AB, of
…………………………………………………………………………………………………
)RUWKHVXPRIIRUJRRGVVROGDQGGHOLYHUHG RUDVWKHFDVHPD\EH
and that an order has been made that the publication of notice of such summons shall be deemed
WREHDQGVX൶FLHQWVHUYLFHRIVXPPRQVRQ\RX
You are required to enter an appearance to the summons on or before
WKH««««««««««GD\RI«««««««««««««««««««««
$QGLI\RXGRQRWGRVRMXGJPHQWPD\EHHQWHUHGDJDLQVW\RXLQ\RXUDEVHQFH
&RQFOXVLRQ1R LQ)RUP&,9

.
—————————————————————————————————————

FORM CIV 8
Interdict in terms of Section 38 of the Act
Take notice that-

You the defendant and all other persons are hereby interdicted from removing or causing or
VX൵HULQJWREHUHPRYHGRIWKHIXUQLWXUHRUH൵HFWVLQRUWKHSURSHUW\GHVFULEHGLQWKHSDUWLFXODUV
of the claim here on the property described in the particulars of the claim entered here in which
DUHVXEMHFWHGWRWKH3ODLQWL൵¶VK\SRWKHWLFWRUHQWXQWLODQRUGHUUHODWLQJWKHUHWRKDVEHHQPDGH
E\WKHFRXUW
—————————————————————————————————————

FORM CIV 9
Request for Default Judgment
(Heading)
7KH3ODLQWL൵KHUHE\DSSOLHVWKDW±
(1) The Defendant having been duly served;
7KHWLPHIRUDSSHDUDQFHE\WKH'HIHQGDQWKDYLQJH[SLUHGDQG
(3) The Defendant not having entered an appearance to defend;
Judgment may be entered against the defendant as claimed in the summons, together with costs
«««««««««««««««««««««««««««««««««««
)RULQWHUHVWVDW«««««««SHUFHQWIURPWKHGDWHRIVXPPRQV
'DWHGWKLV««««««««GD\RI««««««««««««««««««««
«««««««««««««««
—————————————————————————————————————
.

FORM CIV 10
Notice of withdrawal
(Heading)
7$.(QRWLFHWKDWWKHDERYH±QDPHG3ODLQWL൵KHUHE\ZLWKGUDZVWKHDERYHPHQWLRQHGDFWLRQ
DQGWHQGHUVFRVWV
(Conclusion)
—————————————————————————————————————

FORM CIV 11
Notice of Application for Summary Judgment
(Heading)
7$.(QRWLFHWKDWWKHDSSOLFDWLRQZLOOEHPDGHWRWKLVFRXUWRQWKH««««««««««««
GD\RI«««««««««««««««DW««««DPSPIRUOHDYHWRHQWHU
MXGJPHQWDJDLQVW\RXLQWKLVDFWLRQRIDQGFRVWV
$QG IXUWKHU WDNH QRWLFH WKDW WKH D൶GDYLW RI «««««««««««««««««« RI
which a copy is served herewith, will then be used in support of such application, and that you
PD\UHSO\WKHUHWRE\D൶GDYLW
(Conclusion)
—————————————————————————————————————

FORM CIV 12
$൶GDYLWLQ6XSSRUWRI$SSOLFDWLRQIRU6XPPDU\-XGJPHQW
(Heading)
I, …………………………………………………………………………………………………
Address: …………………………………………………………………………………………
…………………………………………………………………………………………
…………………………………………………………………………………………
…………………………………………………………………………………………
Occupation: ……………………………………………………………………………………
Make oath and say as follows: -
,DPWKHSODQWL൵LQWKLVDFWLRQ RUWKHIDFWKHUHLQVWDWHVDUHZLWKLQP\RZQ.QRZOHGJH

DQG,DPGXO\DXWKRUL]HGWRPDNHWKLVD൶GDYLW
7KHGHIHQGDQWLVWRWKHSODQWL൵LQWKHVXPRIRQWKHJURXQGVVWDWHG
LQWKHVXPPRQV
, YHULO\ EHOLHYH WKDW WKH GHIHQGDQW KDV QRW D ERQD ¿GH defence to this action and that
DSSHDUDQFHKDVEHHQHQWHUHGVROHO\IRUWKHSXUSRVHRIGHOD\
.
(Conclusion)
—————————————————————————————————————

FORM CIV 13
$൶GDYLWLQ6XSSRUWRI$SSOLFDWLRQIRU6XPPDU\-XGJPHQW
(Heading)
I, …………………………………………………………………………………………………
Address: …………………………………………………………………………………………
…………………
Occupation: ……………………………………………………………………………………
…………………………………
Make oath and say as follows: -
,DPWKHODQGORUG RUWKHDJHQWRIWKHODQGORUGQDPLQJKLP RISUHPLVHVVLWXDWHDQG
EHLQJ GHVFULEHWKHSUHPLVHV
$««««««««««««««%««««««««RI GHVFULEHWKHWHQDQW LV

MXVWO\ DQG WUXO\ LQGHEWHG WR PH RU WR P\ VDLG SULQFLSDO LQ WKH VXP RI
IRU UHQW RI WKH VDLG SUHPLVHV DFFUXHG IURP WKH «««««««« GD\ RI
«««««««
7KHVDLGVXPRI««««««««EHFDPHGXHDQGSD\DEOHXSRQWKH«««««««
GD\RI«««««««««
7KHVDLGUHQWKDVEHHQGHPDQGHGIURPWKHVDLG$«««««««%«««««««
.
RQ««««WKH«««GD\RI«««««««««««««««
EXWKDVQRW\HWEHHQSDLGRU
,DPLQIRUPHGDQGEHOLHYHWKDWWKHVDLG$«««««««««%««««««««
is about to remove certain movable, now upon the said premises, from such premises in
RUGHUWRGHIHDWDQGDYRLGWKHSD\PHQWRIWKHVDLGUHQW
(Conclusion)
—————————————————————————————————————

FORM CIV 14
Security for rent attachment under section 34 of the Act

(Heading)
:+(5$6 ;««««««««« <««««« RI ««««««««««««

(describe the landlord), has applied for the issue of an order to seize and arrest the moveable
SURSHUW\LQRUXSRQ«««««««««««««««««««««««« GHVFULEHWKH
OHDVHGSUHPLVHV IRUWKHVXPRIIRUUHQWGXH
E\$«««««%««««««RI«« GHVFULEHVWKHWHQDQW DQGIRU
costs:
12: 7+(5()25( WKDW ;«< DQG 3««««««««
4«««««««««««RI««« GHVFULEHWKHVXUHW\ DVVXUHW\DQGFRSULQFLSDOGHEWRU
IRU KLP WKH VDLG ; «««««« < ««««« KHUHE\ XQGHUWDNH DQG ELQG WKHPVHOYHV
MRLQWO\ DQG VHYHUDOO\ WKDW WKH VDLG ;««««««««««<«««««««««DQG
3««««««««4««««RUHLWKHURIWKHPVKDOOSD\VDWLVI\DQGPDNHJRRGWRWKH
VDLG$««««%«««««RUZKRPHOVHLWPD\FRQFHUQDOOGDPDJHFRVWVDQGFKDUJHV
which he or they may sustain by reason of the seizure or arrest of the said immovable property
LQFDVHWKHVDLGVHL]XUHRUDUUHVWLVVHWDVLGH
(Conclusion)
—————————————————————————————————————
.

FORM CIV 15
Order for rent attachment Section 34 of the Act

It is ordered: -
7KDWWKH0HVVHQJHURI&RXUWGRVHL]HDQGDUUHVWVRPXFKRIWKH««««« GHVFULEHWKH
PRYHDEOH LQWKH«««« KRXVHVWRUHRUDVWKHFDVHPD\EH VLWXDWHDQGEHLQJ1R
«««««« GHVFULEHWKHSUHPLVHV DVVKDOOEHVX൶FLHQWWRVDWLVI\WKHVXPRI««««
UHQWDQGFRVWV
(Conclusion)

FORM CIV 16
Consent to sale of attached goods
(Heading)
,$«««««««%«««««RI««««««««WKHDERYH5HVSRQGHQWKHUHE\
admits that the property attached in the above matter is a hypothec to the above applicant to the
H[WHQWRIDQG,FRQVHQWWRWKHVDOHRIWKHVDLGSURSHUW\LQVDWLVIDFWLRQRIWKH
VDLGDPRXQWRISOXVFRVWVDQGPHVVHQJHU¶VIHHV
'DWHGDW««««««««WKLV««««««««GD\RI«««««««««««
………………………………
Respondent
As witness:
«««««««««««««««««
—————————————————————————————————————

FORM CIV 17
Forms as to Inspection and Production of Documents
(1) Schedule of documents
7KH IROORZLQJ ««««««««««««««««« LQWHQGV WR XVH WKH IROORZLQJ

documents at the trial of this action: -
Date of document Description of document
1RWLFHWRGHOLYHU6FKHGXOHRI'RFXPHQWV
7$.( QRWLFH WKDW WKH ««« UHTXLUHV \RX ZLWKLQ VHYHQ GD\V DIWHU UHFHLYLQJ WKLV
notice to deliver a schedule specifying the books and documents in your possession or
XQGHU\RXUFRQWUROZKLFK\RXLQWHQGWRXVHLQWKHDERYHDFWLRQ
(3) Notice to produce Documents for Inspection

TAKE notice that the …………………………………………………
UHTXLUHV \RX WR SURGXFH IRU KLV RU KHU LQVSHFWLRQ DW \RXU R൶FH RQ
………………………………………………at ………………………………………am,
7KHGRFXPHQWVVSHFL¿HGLQ\RXUVFKHGXOHRI'RFXPHQWVRUWKHDFFRXQWVDQGGRFXPHQWV
XSRQZKLFKWKHDFWLRQLVIRXQGHG .
1RWLFHWRSURGXFH *HQHUDO)RUP

TAKE notice that you are hereby required to produce and show to the court that the trial
of this action, all books and documents disclosed in your schedule of documents, and also
(specify documents): -
Note: - The foregoing notices are to be headed in the action and dated and signed by the party or
KLVOHJDOSUDFWLWLRQHUDQGDUHWREHDGGUHVVHGWRWKHSDUW\RUKLVOHJDOSUDFWLWLRQHULIKHKDVRQH
___________________________________________________________________________

&HUWL¿FDWHRIUHFRUG
FORM CIV 18
(Heading)
I……………………………………………, Clerk of the Court (or Shorthand Writer of this

court), do hereby certify and declare that the foregoing record is a true record of the proceedings
LQWKLVDFWLRQDQGRIDOOHYLGHQFHUHFHLYHGE\WKHVDLGFRXUW
'DWHGDW«««««««««WKLV««««««««GD\RI««««««««««««
--------------------------------------------
Clerk of Court
(Or Shorthand Writer)
___________________________________________________________________________

Order obtained ex parte
FORM CIV 19
(Heading)
IT IS ORDERED: -
7KDWDUXOHnisi EHDQGLWLVKHUHE\JUDQWHGFDOOLQJXSRQ««««««««««««««
««««««««««««««««««««««««««««««««««
5HVSRQGHQW RI«««««««««««««««««««« 5HVSRQGHQW¶VDGGUHVV
WRVKRZFDXVHLIDQ\WRWKLVFRXUWRQWKH««««««GD\RI««««««««
DW««««««««««««LQ WKH «««««««««««« QRRQ RU VRRQ

WKHUHDIWHUDVKHRUVKHFDQEHKHDUGZK\«««««««««««VKDOOQRWEHLQWHUGLFWHG
IURP««««««« VHW RXW WKH DFW IURP ZKLFK 5HVSRQGHQW RU DQ\ RWKHU SHUVRQ LV
restrained) pending the decision of an action to be brought by the applicant against the said
«««««««««« 5HVSRQGHQW IRU«««««« VHWRXWWKHQDWXUHRIWKHFODLP
7KDWWKHVDLGDFWLRQEHFRPPHQFHGZLWKLQ««««««««««««GD\V
7KDWWKLVUXOHRSHUDWHVDVDQLQWHULPLQWHUGLFW
'DWHGDW«WKLVGD\RI«««««««««««««««««««««««««
.
%\RUGHURIWKH&RXUW
……………………………………
Clerk of Court
…………………………………………
Applicant’s Legal Practitioner
$GGUHVV«««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««

FORM CIV 20
Order for arrest of person
(Heading)
IT IS ORDERED; -
7KDWWKH0HVVHQJHURIWKH&RXUWGRWDNH««««««««««««««««««
…………………………………………………………………………………………………
(Respondent) and safely keep him or her and cause him or her to appear before this court
DW««««««««««2¶FORFNLQWKH«««««««««««QRRQ
RQWKH««««««««GD\RI««««««««««WKHQDQGWKHUHWRVKRZFDXVH
why he or she should not be detained to abide by the judgement of this court in an action for the
VXPRIDQGWREHLQVWLWXWHGDJDLQVWKLPRUKHUE\WKHDSSOLFDQW
7KDWWKHVDLGDFWLRQEHLQVWLWXWHGZLWKLQKRXUVIURPWKHGDWHRIWKLVRUGHU
……………………………………
Clerk of. Court
…………………………………………
Applicant’s Legal Practitioner
$GGUHVV«««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««

FORM CIV 21
:DUUDQWIRU¿QHRUDUUHVWRIDZLWQHVVLQGHIDXOW
(Heading)
7RWKH0HVVHQJHURIWKH&RXUWDQGWRWKH2൶FHULQFKDUJHRIWKH3ULVRQ
:+(5($6$%RI««««««««««««KDVEHHQGXO\VXESRHQDHGWRJLYHHYLGHQFH
or, to produce certain books, papers or documents, as the case may be, in the above matter
EHIRUHWKLVFRXUWDW«««««««DP
2QWKH«««««««GD\RI««««««««««««««DQGKDVPDGHGHIDXOW
$QGZKHUHDVWKLVFRXUWKDVLPSRVHGRQWKHVDLG$%IRUKLVVDLGGHIDXOWD¿QHRI«««««««
GROODUVDQGIRUQRQSD\PHQWKDVFRPPLWWHGKLPRUKHUWRSULVRQDW«««««««««IRU
DSHULRGRI««««««««««««
This is, therefore, to authorise and require you, the said Messenger of Court, to take the body
RIWKHVDLG$%DQGXQOHVVKHRUVKHVKDOOSD\\RXWKHVDLGVXPRI«««««««««««
GROODUV WR GHOLYHU KLP RU KHU WR WKH R൶FHULQFKDUJH RI WKH SULVRQ DW««««««««
together with this warrant, there to be safely kept until he or she shall have paid the said sum
RI«««««««XQWLOWKHH[SLUDWLRQRIWKHVDLGVXPRI«««««««««IURPWKH
day on which the said AB shall be received into. or retained in the said prison by virtue of this
ZDUUDQWZKLFKHYHURIWKHWZRVKDOO¿UVWKDSSHQVRUXQWLOWKHVDLG$%VKDOOEHRWKHUZLVHOHJDOO\
GLVFKDUJHG
$QGWKLVLVWRFRPPDQG\RXWKHVDLGR൶FHULQFKDUJHRIWKHVDLGSULVRQWRUHFHLYHDQGVDIHO\
NHHSWKHVDLG$%DVIRUHVDLG
(Conclusion)
___________________________________________________________________________

Warrant for apprehension of a witness in default
FORM CIV22
(Heading)
To the Messenger of Court
:+(5($6$««««««««%««««««««««««RI«««««««
has been duly subpoenaed to give evidence (or, to produce certain books, papers or documents,
DV WKH FDVH PD\ EH LQ WKH DERYH PDWWHU EHIRUH WKLV FRXUW DW «««««««««DP RQ
WKH«««««GD\RI««««««««««««««DQGKDVPDGHGHIDXOW
7KLVLVWKHUHIRUHWRDXWKRULVHDQGUHTXLUH\RXWRWDNHERG\RIWKHVDLG$««««%«««
DQGKDYHKLPRUKHUEHIRUHWKHFRXUWDW«««««««««««DPRQWKH««««««
GD\RI««««««««
7KHQDQGWKHUHWRJLYHKLVRUKHUHYLGHQFHDQGWREHRWKHUZLVHGHDOWZLWKDFFRUGLQJWRODZ
___________________________________________________________________________

Security on attachment or interdict
FORM CIV 23
(Heading)
:+(5($6$««««««««««««%««««««««««««
««««««««RI««««««&«««««««««««
'««««««««««««««««««««RI«««««««««««««
RUDQDUUHVWRULQWHUGLFWDJDLQVWWKHJRRGVRI&««««««««««
'««««««««««««DW««««««««««««««« DQGWKHFRXUWKDV
¿[HGWKHVHFXULW\WREHJLYHQE\WKHVDLG$%DWWKHVXPRI«««««««
12:7+(5()25(WKHVDLG$«««««««««««««««%«««««««««
DQG(««««««««««««)«««««««««««««RI««««

.
as surety and co-principal debtor for him or her the said A……………………B…………………
hereby undertake and bind themselves jointly and severally to answer any claim for damages
WRDVXPQRWH[FHHGLQJWKHVDLGVXPRILQFDVHWKHVDLGDUUHVW RULQWHUGLFW
PD\EHVHWDVLGHRUVKDOOEHUHYHUVHGRQDSSHDO
(Conclusion)
___________________________________________________________________________

Subpoena
FORM CIV24
(Heading)
To: -
$««««««««««««%«««««««««««
RI««««««
&««««««««««««'«««««««««««
RI««««««
(««««««««««««)««««««««««««
RI««««««

*«««««««««««+««««««««««««
RI««««««
___________________________________________________________________________
<RX DUH KHUHE\ UHTXLUHG WR DSSHDU LQ SHUVRQ. EHIRUH WKLV FRXUW DW««««««««««
RQ WKH«««««««««GD\ RI««««««««««««««« DW WKH KRXU
RI«««««,QWKH«««««««««QRRQDQGVRIURPGD\WRGD\XQWLOWKLVDFWLRQLV
tried, to give evidence in this action on behalf of the…………………………………
(WHERE documents are required to be produced, add)
$QGWREULQJZLWK\RXDQGWKHQSURGXFHWRWKHFRXUWWKHVHYHUDOGRFXPHQWVLQWKHOLVW
hereunder:-
(Conclusion)
/LVWRIGRFXPHQWVWREHSURGXFHG
DATE DESCRIPTION ORIGINAL COPY

SECURITY FOR STAY OF EXECUTION
FORM CIV 25
(Heading)
:+(5($6WKHVDLG$«««««««««%«««««««««««««E\MXGJHPHQW
RIWKLVFRXUWRQWKH««««««««««GD\RI«««««««««««««
UHFRYHUHGDJDLQVWWKHVDLG&««««««««««'««««««««WKHVXPIRU
WRJHWKHUZLWKWKHVXPRIIRUFRVWV
$1' :+(5($6 WKH VDLG &«««««««««««««« '««««««««««

has applied to the court for stay of execution pending Appeal (or, pending the hearing of an
application to review and reverse the said judgment) and court had directed that execution be
stayed accordingly, subject to the said
&««««««««««««'««««««««JLYLQJVHFXULW\ZLWKLQ««««GD\V
NOW, THEREFORE, the said C……………D…………………E………………F…………,
RI««DVVXUHW\DQGFRSULQFLSDOGHEWRUIRUKLPRUKHUWKHVDLG&««««««
'««««« .
hereby undertake and bind themselves, jointly and severally to satisfy the said judgement
and any further liability which may arise by way of damages or otherwise by reason of such
VXVSHQVLRQVRIDUVXFKMXGJHPHQWQRWEHUHYHUVHGRUYDULHGRQVXFKDSSHDO RUUHYLHZ
(Conclusion)
___________________________________________________________________________

Security when execution is allowed pending appeal
FORM CIV 26
(Heading)
:+(5($6 WKH VDLG $«««««««««« %«««««««««««RQ WKH

««««««GD\ RI««««««««««« UHFRYHUHG E\ MXGJHPHQW RI WKLV FRXUW
DJDLQVWWKHVDLG&«««««««««'«««««WKHVXPRIWRJHWKHU
ZLWKWKHVXPRIIRUFRVWV
$1':+(5($6WKHVDLGFRXUWKDVGLUHFWHGMXGJHPHQWQRWZLWKVWDQGLQJWKHVDLG&««««
D……………has noted an appeal against the same, to be carried into execution upon security
EHLQJJLYHQIRUUHVWLWXWLRQ
NOW, THEREFORE, the said A……………B…………and L…………M…………as surety
DQGFRSULQFLSDOGHEWRUIRUKLPKHUWKHVDLG$«««««««««%DQG/««««««
M ……………………
hereby undertake and bind themselves jointly and severally to refund and make restitution of the
DERYHVHYHUDOVXPVRIDQGVKRXOGEHMXGJHPHQW
.
of the said court be reversed, and further severally to conform to and execute such judgement,
RUGHURUGHFUHHDVVKDOOEHJLYHQDQGSURQRXQFHGXSRQRULQUHVSHFWRIVXFKDSSHDO
(Conclusion)
___________________________________________________________________________

Warrant of ejectment and execution against property
FORM CIV 27
(Heading)
TO: The Messenger of Court

Amount to be levied
(With costs of ejectment and execution)
Judgement debt
Cost
Costs of issuing warrant
&RVWRIDSSHDO
Sub-total
Messenger’s fees for ejectment

Execution
Total
.
:+(5($6LQWKLVVHFWLRQDQGRQWKHGD\RI««««««««««««««««WKH
FRXUWJUDQWHGMXGJHPHQWLQIDYRXURIWKH3ODLQWL൵DJDLQVWWKHVDLGGHIHQGDQW
a) For the ejectment of the said Defendant from……………………………………………
…………………………………………………………………………………………and
E $XWKRULVLQJWKHVDLG3ODLQWL൵WRUHFRYHUIURPWKHVDLG'HIHQGDQWWKHVHYHUDOVXPVVHWRXW
LQWKHPDUJLQKHUHRIDPRXQWLQJLQDOOWRWKHVXPRI
7KLVLVWKHUHIRUHWRDXWKRULVHDQGUHTXLUH\RXWRSXWWKHVDLG3ODLQWL൵LQSRVVHVVLRQRIWKHVDLG
premises by removing the from the said Defendant and to cause to be levied from the property
of the said Defendant the said sums set out in the margin hereof together with your costs of this
HMHFWPHQWDQGH[HFXWLRQDQGWRSD\WKHVDLGVXPWRWKHVDLG3ODLQWL൵IRUZKLFKWKLVVKDOOEH
\RXUZDUUDQW
(Conclusion)
___________________________________________________________________________

Note-
,I WKH MXGJHPHQW GHEWRU SD\V WKH DPRXQWV VSHFL¿HG LQ WKH PDUJLQ KHUHRI ZLWK WKH
PHVVHQJHU¶VFKDUJHVRIZLWKLQKDOIDQKRXUDIWHUWKHHQWU\RI
WKHPHVVHQJHUKHZLOOQRWEHUHTXLUHGWRSD\DQ\IXUWKHUFRVWVRIH[HFXWLRQ
7KLVH[HFXWLRQPD\EHSDLGRXWEHIRUHVDOHVXEMHFWWRWKHSD\PHQWRIWKHPHVVHQJHU¶V
IHHVDQGFKDUJHVRIH[HFXWLRQZKLFKPD\EHUHTXLUHGWREHWD[HG
3) The only immovable property upon which this warrant may be executed is (set out is
VLWXDWLRQDQGQDWXUHVX൶FLHQWO\WRHQDEOHLWWREHLGHQWL¿HG
4) Security for restitution to be required it is dispensed with the judgment debtor or Notice
RI$WWDFKPHQWLVJLYHQWRKLPSHUVRQDOO\
___________________________________________________________________________

Warrant of delivery and execution against property
FORM CIV 28
(Heading)

Amounts to be levied
(With costs of ejectment and execution)
Judgement debt
Cost
&RVWRIDSSHDO
Sub-total
Execution
Total
:+(5($6LQWKLVVHFWLRQDQGRQWKH«««««GD\RI««««««««««««
WKHFRXUWJUDQWHGMXGJHPHQWLQIDYRXURIWKH3ODLQWL൵DJDLQVWWKHVDLG'HIHQGDQW
D )RUWKHHMHFWPHQWRIWKHVDLG'HIHQGDQWIURP«««««««««««««
.
………………………………………………………………………………………………and
E $XWKRULVLQJWKHVDLG3ODLQWL൵WRUHFRYHUIURPWKHVDLG'HIHQGDQWWKHVHYHUDOVXPVVHWRXW
LQWKHPDUJLQKHUHRIDPRXQWLQJLQDOOWRWKHVXPRI
7KLVLVWKHUHIRUHWRDXWKRULVHDQGUHTXLUH\RXWRSXWWKHVDLG3ODLQWL൵LQSRVVHVVLRQRIWKHVDLG
premises by removing the from the said Defendant and to cause to be levied from the property
of the said Defendant the said sums set out in the margin hereof together with your costs of this
HMHFWPHQWDQGH[HFXWLRQDQGWRSD\WKHVDLGVXPWRWKHVDLG3ODLQWL൵IRUZKLFKWKLVVKDOOEH
\RXUZDUUDQW
(Conclusion)
Note-
PHVVHQJHU¶VFKDUJHVRIZLWKLQKDOIDQKRXUDIWHUWKHHQWU\RI
WKHPHVVHQJHUKHZLOOQRWEHUHTXLUHGWRSD\DQ\IXUWKHUFRVWVRIH[HFXWLRQ
7KHRQO\LPPRYDEOHSURSHUW\XSRQZKLFKWKLVZDUUDQWPD\EHH[HFXWHGLV VHWRXWLWV
6HFXULW\IRUUHVWLWXWLRQWREHUHTXLUHGXQOHVVLWLVGLVSHQVHGZLWKWKHMXGJPHQWGHEWRURU
QRWLFHRIDWWDFKPHQWLVJLYHQWRKLPSHUVRQDOO\

Warrant of execution against property
FORM CIV 29
(Heading)

Amounts to be levied:
:+(5($6 LQ WKLV VHFWLRQ WKH VDLG SODLQWL൵ RQ WKH ««««««««GD\«««««««
RI«««««««««E\WKHMXGJHPHQWRIWKHFRXUWUHFRYHUHGDJDLQVWWKHVDLG'HIHQGDQW
WKHVHYHUDOVXPVRXWLQPDUJLQKHUHRIDPRXQWLQJLQDOOWRWKHVXPRI
(with costs of execution)
Judgement debt
Cost
Cost of appeal

Execution
Total
This is therefore to authorise and require you to that you cause to be levied from the property
of the said Defendant the said sums set out in the
. margin hereof together with your costs of this
H[HFXWLRQDQGSD\WKHVDLGVXPWRWKH3ODLQWL൵IRUZKLFKWKLVVKDOOEH\RXUZDUUDQW
(Conclusion)
Note-
PHVVHQJHU¶VFKDUJHVRIZLWKLQKDOIDQKRXUDIWHUWKHHQWU\RIWKH
PHVVHQJHUKHZLOOQRWEHUHTXLUHGWRSD\DQ\IXUWKHUFRVWVRIH[HFXWLRQ
3) The only immovable property upon which this warrant may be executes is (set out its
4) Security for restitution to be required unless it is dispensed with by the judgment debtor
RUQRWLFHRIDWWDFKPHQWLVJLYHQWRKLPSHUVRQDOO\
___________________________________________________________________________

Notice of removal
FORM CIV 29A
'DWH««««««««««««
720U0UV0LVV««««««««««««
In the matter of
(Judgement creditor)
And
(Judgement debtor)
&DVH1R««««««RI«««««
This is to advise you that in respect of the above case, a warrant of execution/ejectment/delivery
has been issued at the instance of the judgement creditor, represented by Legal Practitioner:
Messrs……………………………………………………………………………………………
…………………………………………………………………………………………………
…………………
([HFXWLRQRIWKLVZDUUDQWZLOOWDNHSODFHDW«««««««««««« 3ODFH RQWKH
««««««««««««««««««««« GDWH
.
It is in your own interest to be present on the above date, especially in the case of eviction,
WRHQDEOH\RXWRWDNHSRVVHVVLRQRI\RXUSHUVRQDOEHORQJLQJV
6KRXOG\RXIDLOWREHSUHVHQWZHVKDOOSURFHHGWRH[HFXWHWKHZDUUDQWLQ\RXUDEVHQFH
The amount required on the warrant is $……………………to be paid in cash to

7KH0HVVHQJHURI&RXUWDWWKHODWHVWE\WKHGD\EHIRUHH[HFXWLRQ
____________________________
Deputy Court Messenger

Notice of attachment in execution
FORM CIV 30
(Heading)
7R&«««««««««««««««'««««««««««-XGJHPHQW'HEWRU
TAKE notice that I have this day seized and laid under judicial attachment the articles comprised
in the above inventory in pursuance of warrant to them directed under the hand of the Clerk of
Court for the province of ………………………whereby I am required to cause to be levied
DQGUDLVHRI\RXUSURSHUW\LQWKLVSURYLQFHWKHVXPRIDQG
FRVWUHFRYHUHGDJDLQVW\RXE\WKHMXGJHPHQWRIWKHVDLGFRXUWLQWKLVDFWLRQDQGDOVRIRU
DQ\FKDUJHGLQDQGDERXWWKHVDLGZDUUDQW
'DWHG«««««««««WKLV««GD\RI««««««««««««««««««
____________________________
Messenger of Court
___________________________________________________________________________

Security bond on attachment
FORM CIV31
(Heading)
:+(5($6WKHVDLG$%RQWKH«««««««««««GD\RI«««««««««««
ODVWE\MXGJHPHQWRIWKLVFRXUWUHFRYHUHGDJDLQVWWKHVDLG&'WKHVXPRI
WRJHWKHU ZLWK WKH VXP RI IRU FRVWV ZKHUHDV E\ YLUWXH RI D FHUWDLQ
warrant under the hand of the Clerk of the said Court bearing date, etc directed to EF,
Messenger of the said Court, the said EF has seized and laid under attachment in respect
of the said judgement and in respect of the execution thereof the under mentioned articles,
viz…………………………………………
(Conclusion)
___________________________________________________________________________

Interpleader Summons
FORM CIV 32
(Heading)
:+(5($6 «««««««««««««RI«««««««««««««KDV
interpleaded in this court as to the subject matter following –
(State subject matter)
ZKLFK LV DGYLVHGO\ FODLPHG E\«««««««««««« RI««««««DQG

…………………of…………………………hereinafter called the claimants:
Summon the said claimants that they severally appear before this court, to be held at
««««««RQWKH«««««««««««GD\RI«««««««««««
DW«««««««««R¶FORFN QRRQ DQG WKDW WKH\ GR WKHQ VHYHUDOO\ VWDWH WKH QDWXUH DQG
particulars of their several claims and whether they will maintain or relinquish the same
(Conclusion)
___________________________________________________________________________

Interpleader Summons
FORM CIV 33
(Heading)
TO: AB (describing the execution creditor) and CD (describing the claimant)
<RX DUH KHUHE\ VXPPRQHG WR DSSHDU EHIRUH WKLV FRXUW RQ WKH «««««««GD\ RI
««««««««««««««««DWRµFORFNLQWKH«««««««««QRRQWR
KDYHLWGHWHUPLQHGDQGGHFODUHGZKHWKHUFHUWDLQPRYDEOHSURSHUW\WRZLW«««««««««
DWWDFKHG RQ WKH ««««««««««GD\««««««««RI«««««««««
…,by the Messenger of the Court by virtue of a warrant of execution issued by this court on
WKH «««««GD\ RI «««««««««««« E\ WKH PHVVHQJHU RI WKH FRXUW E\
YLUWXHRIDZDUUDQWRIH[HFXWLRQLVVXHGE\WKLVFRXUWRQWKH««««««««««««««
GD\RI«««««««««««««LQWKHDFWLRQLQZKLFK\RXWKHVDLG%REWDLQHG
MXGJHPHQW LQ WKH VXP RI DJDLQVW () GHVFULELQJ WKH H[HFXWLRQ GHEWRU
And which said property is claimed by you, the said CD as being your property, is or is not your
SURSHUW\
'DWHGDW«WKLV«««««««GD\RI«««««««««««
«««««««««««««««««
Clerk of Court
___________________________________________________________________________

Security under order no 26, Rule 2
FORM CIV 34
(Heading)
:+(5($6 WKH VDLG SODLQWL൵ RQ WKH «««««««««««««« GD\ RI««««

«««« UHFRYHUHG MXGJPHQW LQ WKLV FRXUW DJDLQVW WKH VDLG GHIHQGDQW IRU WKH VXP RI
«««««««WRJHWKHUZLWKWKHVXPRI«««««««IRUFRVWV
And whereas under the said judgment execution has been issued and property has been attached:
12: 7+(5()25( WKH VDLG SODLQWL൵ DQG /0 RI «««««««««««««

«««««««««««« $V VXUHW\ IRU KLP RU KHU WKH VDLG SODLQWL൵ KHUHE\ VHYHUDOO\
undertake and bind themselves jointly and severally to the said judgment debtor that if the said
judgment is hereafter reversed they will pay to the said judgment debtor such amount as may be
ascertained to be the damage caused to him or her by the said judgment and execution, but not
H[FHHGLQJWZLFHWKHJURVVSURFHHGVRIWKHVDOHRIVXFKJRRGVLQH[HFXWLRQ
(Conclusion)
Note:- Where the security is for the repayment of money attached by garnishee proceedings, a
similar form should be used, the words, “refund and make restitution of the gross
amount
.
SDLGE\WKHJDUQLVKHH´EHLQJVXEVWLWXWHGIRUWKHZRUGV³SD\WRWKHVDLGMXGJPHQWGHEWRU
VXFKDPRXQWHWF´
_________________________________________________________________________

Summons for Civil Imprisonment
Form CIV 35
(Heading)
TO: CD (Describing the judgement debtor)
I. NOTICE TO DEFENDANT
You, the Defendant, are called upon to pay EF, (describing the judgement creditor) the sum of
««««««««««ZLWKLQWHUHVWWKHUHRQDWWKHUDWHRI««««««««SHUFHQWSHU
DQQXPIURPWKHGDWHRISD\PHQW<RXDUHUHTXLUHGWRSD\WKLVVXPE\YLUWXHRIDMXGJHPHQW
obtained against you in the Magistrate’s Court at………………………on the…………………
GD\RI«««««««XQGHUZKLFK\RXZHUHRUGHUHGWRSD\WKHVXPRI«««««««
<RXZHUHDOVRRUGHUHGWRSD\WKHFRVWVRIWKDWFDVHZKLFKDPRXQWWR««««««««««
II. WHAT DEFENDANT MUST DO
,I\RXIDLOWRSD\WKHVXPVSHFL¿HGDERYH\RXPXVWDSSHDUEHIRUHWKH0DJLVWUDWHV&RXUW
DW«««««««««« RQ WKH «««««GD\ RI«««««««««DW ««DP WR

explain why you have no paid it and to show cause why an order for your imprisonment should
QRWEHPDGHRQDFFRXQWRI\RXUIDLOXUHWRSD\<RXVKRXOGEULQJZLWK\RXHYLGHQFHRI\RXU
¿QDQFLDOSRVLWLRQDQGLWZLOOEHLQ\RXULQWHUHVWWRJLYHWKHFRXUWHYLGHQFHRI
.
a) Your income from wages, salary or other earnings and any other income you may receive
from any other source (you should bring pay slip or other proof of your income);
b) Your expenses for yourself and any dependants (bring documentary proof such as rent
receipts, water and light accounts for school fees insurance policies) etc;
F $Q\RWKHUOLDELOLWLHVWRZKLFK\RXPD\EHVXEMHFWHG
7KH FRXUW ZLOO FRQGXFW DQ LQTXLU\ LQWR \RXU ¿QDQFLDO SRVLWLRQ DQG GHSHQGLQJ RQ WKH
circumstances, it may not commit you to prison but instead give you further time to pay the
VXPGXHWRGLUHFW\RXWRSD\LWLQLQVWDOPHQWVRYHUDVSHFL¿HGSHULRG
You are at liberty to approach the judgement creditor before the date of the hearing and to make
DQR൵HURILQVWDOPHQWVRIWKHVXPGXH
III. FAILURE TO ATTEND
8QOHVV \RX SD\ WKH MXGJHPHQW FUHGLWRU WKH VXP VSHFL¿HG LQ 6HFWLRQ DERYH 8QOHVV WKH
MXGJHPHQW FUHGLWRU DFFHSWV DQ R൵HU RI VHWWOHPHQW ZKLFK \RX PDGH WR KLP \RX PXVW DSSHDU
EHIRUHWKH0DJLVWUDWH¶V&RXUWRQWKHGDWHDQGDWWKHWLPHVSHFL¿HGDERYHLQ6HFWLRQ,I\RX
GRQRWGRVRDZDUUDQWIRU\RXUDUUHVWPD\EHLVVXHGDQG\RXPD\EHFRPPLWWHGWRSULVRQ
(Conclusion)
__________________________________________________________________________

Warrant for civil imprisonment
Form CIV 36
(Heading)
727KH0HVVHQJHURI&RXUWDQGWRWKH2൶FHULQ&KDUJHRIWKH3ULVRQDW«««««««««
These are to command you, the said Messenger of the Court, to take CD, of
…………………… (describe as in form Form CIV 35) DQG GHOLYHU KLP WR WKH 2൶FHULQ
Charge of the said Prison, together with this warrant, there to be safely kept until he shall
KDYH SDLG WR () RI «««««««««««« (describe as in form Form CIV 35),
WKH VXP RI «««««« SDUFHO RI WKH VXP RI ZKLFK WKH\ VDLG
EF recovered for his debt and costs by judgement of this court, bearing the date of the
««««««««GD\ RI««««««««««««««««««RU XQWLO WKH
H[SLDWLRQRI«««««««««IURPWKDWGD\RQZKLFKWKHVDLG&'VKDOOEHUHFHLYHGLQWR
RUUHWDLQHGLQWKHVDLGSULVRQE\YLUWXHRIWKLVZDUUDQWZKLFKHYHURIWKHWZRVKDOO¿UVWKDSSHQV
RUXQWLOWKHVDLG&'VKDOOEHRWKHUZLVHOHJDOO\GLVFKDUJHG
(Conclusion)
'DWHGHFUHHPDGH««««««««««««««««««««««««««
Date last payment made……………………… .
__________________________________________________________________________

$൶GDYLWLQVXSSRUWRIDSSOLFDWLRQIRUJDUQLVKHHRUGHU
FORM CIV37
(Heading)
$«««««««««%«««««««««««RI«««««««GXO\VZRUQVWDWHV
7KDWKHRUVKHLVWKHDERYHPHQWLRQHGMXGJPHQWFUHGLWRU RUWKDWKHLVGXO\DXWKRULVHGE\

WKHDERYHMXGJPHQWFUHGLWRUWRDFWIRUKLPLQWKLVPDWWHU
7KH MXGJPHQW FUHGLWRU KDV REWDLQHG MXGJPHQW DJDLQVW WKH MXGJPHQW GHEWRU LQ
WKLV FRXUW RU LQ WKH 0DJLVWUDWH¶V &RXUW IRU WKH SURYLQFH RI «««««« D
FHUWL¿HG FRS\ RI ZKLFK MXGJPHQW KHUHWR DQQH[HG PDUNHG µ$¶ RQ WKH ««««GD\
RI««««««««««««««LQDQDFWLRQQXPEHUHG«««««IRUWKHVXP
RIDQGFRVWVDPRXQWLQJWR
7KHVDLGMXGJHPHQWLVVWLOOXQVDWLV¿HGWRWKHDPRXQWRI
7KH JDUQLVKHH UHVLGHV RU FDUULHV RQ EXVLQHVV DGGUHVV«««« RU LV HPSOR\HG DV
«««««« DW1R««««««««6WUHHW««««ZLWKLQWKHSURYLQFHRIWKLV
FRXUW DQG LV LQGHEWHG WR WKH MXGJPHQW GHEWRU LQ WKH VXP RI RU LQ
DQDPRXQWWRWKHSHWLWLRQHUXQNQRZQ IRU VHWRXWWKH
FDXVVHRIGHEW QRW EHLQJIRUVDODU\DQGZDJHV
7KHMXGJPHQWGHEWRUZLOODIWHUWKHH[HFXWLRQRIWKHRUGHUKHUHLQVRXJKWKDYHDVX൶FLHQW
LQFRPHLHSHUPRQWKDULVLQJIRUP
. VHWRXWWKHVRXUFHRIVXFKLQFRPH WR
PDLQWDLQKLPVHOIDQGWKRVHGHSHQGHQWXSRQKLPLH VHWRXWWKHQXPEHUVDQGUHODWLRQVKLS
WRWKHMXGJPHQWGHEWRURIKLVGHSHQGHQWV
(Conclusion)
__________________________________________________________________________

Garnishee order
FORM CIV 38
(Heading)
WHEREAS it has been made to appear to the above court that the garnishee is indebted to the
judgment debtor and that the debt is now due and is not for salary wages (or, that the debt is now
GXHDQGWRPDLQWDLQKLPVHOIDQGWKRVHGHSHQGHQWXSRQKLP
IT IS ORDERED:-
7KDWDOOGHEWVRZLQJE\WKHJDUQLVKHHWRWKHMXGJPHQWGHEWRUWRDQDPRXQWQRWH[FHHGLQJ
be attached to answer a judgment recovered against the judgment debtor by the judgment
FUHGLWRU LQ WKH FRXUW RQ WKH ««« GD\ RI «««««««««««««««« IRU
WKHVXPRIRIZKLFKMXGJPHQWWKHVXPRIUHPDLQVGXHDQG
XQSDLG
7KDWWKHJDUQLVKHHGRHVSD\WRWKH0HVVHQJHURIWKLV&RXUWWKHVDLGVXPRI
WRJHWKHUZLWKWKHFRVWVKHUHRI EXWQRWH[FHHGLQJLQDOOWKHVXPRI RXW
of this said debt to the judgment debtor or failing such payment that the garnishee appear before
WKLVFRXUWRQWKH«««GD\RI««««««««««««««DW««««««««
o’clock in ………………noon, then and there to show cause why he/she could not pay the
VDPH
'DWHGDW««««««WKLV««GD\RI««««««««««DW«««KRXUV«««
PLQXWHVLQWKH««««QRRQ
.
By order of the court
«««««««««««««
Clerk of Court
««««««««««««««««««
Legal Practitioner for Judgment Creditor
TO: The above-named Garnishee:
If the debt due by you to the above-named judgment debtor was not owing both at the day and
hour above-mentioned and at the time when this order was served on you, or if debt is alleged
to be in respect of future salary or wages and such debt will not become due or is subject to any
VHWR൵RUOLHQRUVRPHRWKHUSHUVRQ\RXVKRXOGDSSHDUDWWKHFRXUWDQGSURYHWKHIDFWV,I\RX
GRQRWDSSHDU\RXPD\EHFRPSHOOHGWRSD\WKHGHEWWZLFHRYHU
72WKHDERYHQDPHGMXGJPHQW'HEWRU
,IWKHMXGJPHQWDJDLQVW\RXKDVEHHQVDWLV¿HGRULVIRUDQ\UHDVRQQRORQJHURSHUDWLYHDJDLQVW
you, or if the debt is due to you or become due to you for salary or wages and its attachment will
QRWOHDYH\RXZLWKVX൶FLHQWPHDQVWRHQDEOH\RXWRPDLQWDLQ\RXUVHOIDQGWKRVHGHSHQGHQWRQ
you, you should appear at the court and prove the facts, but you cannot be heard on any other
point
(Conclusion)

Agreement not to appeal
FORM CIV 39
(Heading)
:H ««««««««DQG««««««««« WKH UHVSHFWLYH OHJDO SUDFWLWLRQHUV RI WKH

DERYHQDPHG3ODLQWL൵DQG'HIHQGDQWGRKHUHE\DJUHHXQGHUWKHSURYLVLRQVRI6HFWLRQRI
the Magistrates Court Act [Chapter 7.10] that the decisions of the above named court in the
DERYH±QDPHGDFWLRQVKDOOEH¿QDO
(Conclusion)
___________________________________________________________________________

Notice of abandonment of claim, et cetera
FORM CIV 40
(Heading)
7$.(QRWLFHWKDWWKH3ODLQWL൵ RU'HIHQGDQW KHUHE\DEDQGRQVWKHXQGHUPHQWLRQHGFODLP RU

objection exception, defence, as the case may be), set up by him in his summons (or plea, et
cetera, as the case may be)
(Conclusion)
___________________________________________________________________________

Commission de bene esse
FORM CIV 41
TO………………………………………………………………………………………………
of ………………………………………………………………………………………………
(Heading)
Greeting
8QGHUDQGE\YLUWXHRIWKHDXWKRULW\YHVWHGLQPHE\VHFWLRQRIWKH0DJLVWUDWHV&RXUW$FW
[Chapter 7:10] I do hereby commit to you full power and authority as a commissioner of
WKLV FRXUW WR H[DPLQH *««««««««««««+«««««««««««««««
RI««««««««« DQG VXFK RWKHU ZLWQHVVHV DV HLWKHU RI WKH SDUWLHV WR WKLV VXLW PD\
desire to call) and to take the evidence on oath of the said witness(es) in the above suit now
SHQGLQJLQWKLVFRXUW
*LYHQXQGHUP\KDQGDW««««WKLV«««GD\RI««««««
««««««««««««
Magistrate .
(Conclusion)
___________________________________________________________________________

Instruction for immediate service of process
FORM CIV 41 A
,QWKHPDWWHURI««««««««««««« 3ODLQWL൵$SSOLFDQW
And
««««««««««««««««« 'HIHQGDQW5HVSRQGHQW
&DVH1R«««««RI«««««««««
It is necessary to serve the following process immediately…………………
«««««««««««««««««««« VWDWHQDWXUHRISURFHVV
,QFRQVLGHUDWLRQIRULPPHGLDWHVHUYLFHRUDWWHPSWHGVHUYLFHRIWKHDERYHSURFHVV,:HXQGHUWDNH
WRSD\WKHPHVVHQJHURIWKHFRXUWDWWKHDSSURSULDWHUDWHVSHUNLORPHWUHVSHFL¿HGLQRUFDOFXODWHG
in accordance with paragraph 13 or 14, as the case may be , of Table B of the Second Schedule
WRWKH0DJLVWUDWHV&RXUW &LYLO 5XOHV
Signature……………………
Date ……………… .
Capacity in which signatory signs this form LHDV3ODLQWLৼ$SSOLFDQW'HIHQGDQW5HVSRQGHQW

or Legal Practitioner for a party)««««««««««
(Conclusion)
__________________________________________________________________________

1RWL¿FDWLRQE\0HVVHQJHU
FORM CIV 42
Messenger Book number Advise

Date and time taken Issuing court Case Number
3ODLQWL൵ 'HIHQGDQW
Summons Summons Warrant Warrant Others Charges

CI of execution of arrest $ c
Address of service of execution of attempt Km at 14c

.PDWF
*For the rates at which the messenger is currently allowed to charge for distance travelled, see
Paragraph 3 and 14 of Table B of the Second Schedule
Charges
5XOH D D 7KHSHUVRQWR &
served on – be served
of Order 7 (b) authorised agent
(named and
described below)
5XOHVDQGRI $3ODFHRIUHVLGHQFH
order 7 served by /business
D൶[LQJWRRXWHU
principal door
DIWHUXQVXFFHVVIXO%domicilium citandi .
diligent search
5XOHV E
served on a
UHVSRQVLEOH $$WGHIHQGDQW¶V
SHUVRQ QDPHG UHVLGHQFH
and described
below)
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of
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domicilium citandi
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5XOHRIRUGHUVHUYHGE\UHJLVWHUHGSRVW
(delivery card completed and attached)
Rule 14 of order 7 served in terms of court
order (see remarks)
Attempt service execution (see remarks):
Execution withdrawn/stopped/
deemed suspended
:DUUDQWIRUGHOLYHU\HMHFWPHQWH[HFXWHG

Warrant of Arrest A Paid in full
executed B Debtor lodged
in prison
:DUUDQWRIDWWDFKPHQWHQIRUFHG'HEWRU
present/absent Goods attached /
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Not removed/removed for sale…………
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VHHQQRSURSHUW\SRLQWHGRXWVHHQ
Nulla bona
Remarks Carriage
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Notice
Inventories
Security
Commission
3ODLQWL൵¶V/HJDO 'HSXW\ (VFRUW
Practitioners Messenger Postage
.
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specify
<RXPD\UHTXLUHWKHVHFKDUJHVWREH &HUWL¿HG 7RWDO

WD[HGEHIRUHSD\PHQW DQGWUXH
correct
return

Notice of Opposition
FORM CIV 43
,17+(0$*,675$7(6&2857 &$6(120&«««««««
+(/'$7«««««««««««««««««
IN THE MATTER BETWEEN
««««««««««««««««««««««««««««$33/,&$17
AND
…………………………………………………………………………… RESPONDENT
__________________________________________________________________________
NOTICE OF OPPOSITION
7KHDSSOLFDWLRQZDVVHUYHGRQWKH5HVSRQGHQWRQWKH««GD\RI««««««
««««««««««««««
Applicant/Applicant’s Legal Practitioner .
Respondent’s service address
(Which must be a physical address within a radius of 15 kilometres from the court house in
ZKLFKWKHQRWLFHLVWREH¿OHG
TO: The Clerk of Court
;0DJLVWUDWH&RXUW
AND TO
5HVSRQGHQW5HVSRQGHQW¶V/HJDOSUDFWLWLRQHUV
___________________________________________________________________________

M1
IN THE MAINTENANCE COURT
&$6(12««««««««««««
IN THE MAGISTRATE COURT OF
«««««««««««««««««««««««««
Held at …………………………………………………………………………………………
SUMMONS
6(&7,21 0$,17(1$1&($&7>&+$37(5@
To: All and each member of the police force—
In the matter between…………………………………………………………………………

Applicant
And
««««««««««««««««««««««««««««««««
Respondent
ADDRESS: ……………………………………………………………………………………
:+(5($6DFRPSODLQWKDVEHHQPDGHRQRDWKWKDWWKH««««««««««««««
……………………………………………………………………is . legally liable to maintain
…………………………………………………………………………………………………
…………………………………………………………………………………………………
AND WHEREAS it is alleged that he has failed or neglected to provide reasonable maintenance
for the aforesaid person:
THIS THEREFORE is to require you to summon the said…………………………………

………………………………………………………………………………………………
««««««««««« LQ WHUPV RI WKH 0DLQWHQDQFH$FW >&KDSWHU @ WKDW KH DSSHDU
before the Maintenance Court of the MAGISTRATE’S COURT HELD at …………………
…………………………………………………………………………………on the day of
«««««««««««««««««««««DW«««««««««« R¶FORFN LQ
the noon, with any witness, to
Show cause why he should not provide reasonable maintenance for the aforesaid person(s): and
KHVKRXOGSURGXFHKLV(&1XPEHURUSD\VOLS
AND WARN the said ……………………………………………………………………………

««««WKDWVKRXOGKHIDLOWR$SSHDUWKHFRXUWPD\SURFHHGWRLQTXLUHLQWRWKHFRPSODLQW
DQGDQ\RUGHUWKDWPD\PDGHEHVKDOOEHELQGLQJRQKLP

,KHUHE\FHUWLI\WKDW,KDYHWKLV««««««««GD\RI«««««««
Serve a true copy of the within-mentioned summons on the within-mentioned
««««««««««««««««««««««««««
…………………………………………………………………………………………………
««««««««««««
(1) by handing it to him personally,
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HPSOR\HUUHODWLYHHWF DW«««««««««««««««««««««««««««
««««««««««««««««
And have fully explained
(a) to him,
(b) the said ……………………………………………………………………………………
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WKHH[LJHQFLHVWKHUHRI
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5DQN«««««««««««««««««« 1R«««««««««««««
Signature……………………
THE EFFECT OF A DIRECTION

(1) It has precedence over any other order of court requiring payments to be made from the
VDODU\ZDJHVUHPXQHUDWLRQRUDOORZDQFHV
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HPSOR\HUVKDOOEHDSSOLHGWRWKHVHWWOHPHQWRIDQ\GHEWLQFOXGLQJVHW±R൵RULQDFFRUGDQFH
with any agreement expressed or implied. or any arrangement or instruction of any kind
ZKDWVRHYHUXQWLOSD\PHQWVGXHLQWHUPVRIWKHGLUHFWLRQKDYHEHHQPDGH7+,6'2(6
NOT RELIEVE YOU OF YOUR OBLIGATION AS EMPLOYER TO WITHOLD
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(3) Should the responsible person be discharged from or terminate his employment with you,
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VXFKQRWL¿FDWLRQLVDFULPLQDOR൵HQFHLQWHUPVRIVHFWLRQ RIWKH$FWDQGFDUULHVD
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SD\PHQWRILPSULVRQPHQWIRUDSHULRGQRWH[FHHGLQJRQH\HDURUWRERWKVXFK¿QHDQG
LPSULVRQPHQW
,WKDVH൵HFWRIDJDUQLVKHHRUGHULQIDYRXURIWKH&OHUNRIWKH0DLQWHQDQFH&RXUWDVKHLV
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««««««««««««««««««
Clerk of the Maintenance Court
___________________________________________________________________________

M2
&$6(12««««««««««««
IN THE MAGISTRATES COURT

FOR THE PROVINCE OF MASHONALAND
HELD AT HARARE
COMPLAINT ON OATH IN TERMS OF SECTION 4(1) MAINTENANCE ACT,
>&+$37(5@
In the matter between

……………………………………………………………………………Applicant
Versus
…………………………………………………………………………Respondent
I, ……………………………………………………………………………make oath and say:
,DPDPDUULHGXQPDUULHG««««««««««««««««««ZRPDQ UDFH

Residing at ………………………………………………………………………………
$«««««««««««««,PDUULHG«««««««««««««««««
(Christian names and surnames)
………………………………………at……………………and there is/are
…………………………………
Legitimate child(ren), namely: .
NAME DATE OF BIRTH

(1) ……………………………………… ……………………………………
««««««««««««««« ««««««««««««««
««««««««««««««« «««««««««««««
(4) ……………………………………… ……………………………………
(5) ……………………………………… ……………………………………
(6) ……………………………………… ……………………………………
(7) ……………………………………… ……………………………………
OR
B…………………………………………………………………………………s the father of

(Christian names and surnames)
…………………………………………minor child(ren) born to me, namely:
(number)
(1) …………………………………………………
«««««««««««««««««««
(3) …………………………………………………
(4) …………………………………………………

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period …………………………………………………………………………………………
…………………………………………………………………………………………………
«««««««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
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………………………………………………………………………………………………
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………………………………………………………………………………………………
………………………………………………………………………………………………

,W«««««««««««««««««««««««««KDVGHVSLWHGHPDQG
(name of respondent)
IDLOHGRUQHJOHFWHGWRSURYLGHUHDVRQDEOHPDLQWHQDQFHIRUPHDQGFKLOG UHQ
,ZLVKWRFODLPPDLQWHQDQFHIRUP\VHOILQWKHVXPRI««««««««««««««««
per month (amount)
$QG««««««««««SHUPRQWKIRUHDFKRIWKH«««««««««««
(delete if necessary)
0LQRUFKLOG UHQ PDNLQJDWRWDORISHUPRQWK
0\LQFRPHLVSHUPRQWKZHHN
7KH5HVSRQGHQWUHVLGHVDW«««««««««««««««««««««««««
And is employed at ………………………………………………………………………
He is a…………………………………………………………and when employed earns
Approximately ………………………………………………per month and is well able to pay

…………………………………………………………………………………
(amount)
3HUPRQWKIRUKLVFKLOG UHQ DQGPH .
SWORN BEFORE ME AT ……………………………………………………………………
……………………………
7KLV«««««««««««««GD\RI««««««««««««««««««
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0DJLVWUDWH3UHVLGLQJ2൶FHU&RPPLVVLRQHURI2DWKV0DLQWHQDQFH2൶FHU
___________________________________________________________________________

M3
$11(;85(
(;3(16(63(50217+
SELF AND/OR CHILDREN
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7HOHSKRQH««««««««««««««««««««««««««««««
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_______________________
Outstanding: $ ________________________
Note: - You are advised to produce at the hearing, if available your current advice and receipted
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and when employed earns
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___________________________________________________________________________

M4
)RUP3-
IN THE MAGISTRATE’S COURT
HELD AT HARARE
In the matter between …………………………………………………………………Applicant
And
«««««««««««««««««««««««««««««««'HIHQGDQW
NOTICE OF APPLICATION FOR ……………………………………………………………
__________________________________________________________________________
Take notice that Application will be made on this Honourable Court on the ……………day
2I««««««««««««««««««« «««««««DW««« DPSP RU
soon thereafter as the matter may be made for…………………………………………………
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.
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To: The Clerk of Court

Magistrate’s Court
HARARE
AND TO:
«««««««««««««
«««««««««««««
«««««««««««««
«««««««««««««
___________________________________________________________________________

M5
Form M. 6
CASE NO………………………………
IN THE MAINTENANCE COURT,
FOR THE PROVINCE OF ……………………………………………………………………
+(/'$7«««««««««««««««««««««««««««««««««
In the matter between ………………………………………………………………Complainant
And
……………………………………………………………………………………Respondent
$33/,&$7,21,17(5062)6(&7,21 2)7+(0$,17(1$1&($&7
>&+$37(5@
)259$5,$7,21',6&+$5*(2)0$,17(1$1&(25'(52)',5(&7,21
(To be completed in quadruplicate)
1,………………………………………………………………do hereby make oath and state

that I hereby apply for the variation/discharge of the Maintenance Order/Direction registered in
this court on ……………on the following grounds
…………………………………………………………………………………………………
………………………………………………………………………………………………… .
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
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,DGKHUHWRWKHFRQWHQWVWKHUHRIDQGGHFODUHWKHPWREHWUXHDQGFRUUHFW
Signed …………………………………………………………………………………………
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EHIRUHPH
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NOTE: -
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of the changed circumstances, and you are advised to bring documentary evidence, if available,
WRWKHFRXUWKHDULQJ

M6
Form M. 9
CASE NO……………………………
IN THE MAINTENANCE COURT, ……………………………………………………………
FOR THE PROVINCE OF ……………………………………………………………………
HELD AT ………………………………………………………………………………………
In the matter between ………………………………………………………………Complainant

And
……………………………………………………………………………………Respondent
___________________________________________________________________________
127,&(,17(5062)6(&7,21 2)7+(0$,17(1$1&($&7>&+$37(5@
TO EMPLOYER TO SHOW CAUSE WHY HE SHOULD NOT BE DIRECTED TO PAY
0$,17(1$1&(
TO:
(PSOR\HU ««««««««««««« (PSOR\HH ««««««««««««
$GGUHVV««««««««««««««$GGUHVV«««««««««««««
WHEREAS a Maintenance Order made against ………………………………………………
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6HFWLRQRIWKH0DLQWHQDQFH$FW &KDSWHU IRUWKHSD\PHQWRIPDLQWHQDQFHLQWKHVXP
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be made against ………………………………………(Employer) .
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remuneration or allowances due to the responsible person by the employer, you are hereby
QRWL¿HGWKDWWKLVPDWWHUZLOOEHKHDUGLQWKLVFRXUWDQGVKRXOG\RXZLVKWRRSSRVHDQ\VXFK
direction you should appear to show cause at this court at:
«««««««««RQWKH««««««««GD\RI««««««««««««
____________________________
0DLQWHQDQFH2൶FHU
HARARE
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served a true copy of the within-mentioned process on the within-mentioned
…………………………………………………………………………………………………
«««««««««««««««««««««««««««««««««««««
(1) by handing it to him personally, or
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««««««««««LQWKHSURYLQFHRI««««««««««DQGKDYHIXOO\H[SODLQHG
(1) to him:
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M7a
The Community Court …………………………………………………………………………
Held at …………………………………………………………………………………………
DIRECTION ORDERS
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To: (Employer) …………………………………………………………………………………
(Employee) ……………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
««««««««««««««««««««««««««««««««««««
WHEREAS a Maintenance Order made against ………………………………………………

………………………………………………
Hereinafter referred to as the responsible person, has been registered in this court in terms of
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*AND WHEREAS this court proposes/has received an application to direct that you
……………………… (Employer) make the maintenance payments, including any arrears
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UHVSRQVLEOHSHUVRQE\WKHHPSOR\HU .
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you wish to oppose any such direction you should appear to show cause at this Court at
««««««««««««RQWKH«««««««««««GD\RI««««««««
««««««««¿OLQJZKLFKDQRUGHUPD\EHPDGHLQ\RXUDEVHQFH
____________________________
0DLQWHQDQFH2൶FHU

HARARE
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VHUYHGDWUXHFRS\RIWKHZLWKLQPHQWLRQHGSURFHVVRQWKHZLWKLQPHQWLRQHG«««
«««««««««««««««««««««««««««««««««««««
(1) by handing it to him personally, or
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(1) This notice is issued either when the court itself decides to make direction under section
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M7b
MAGISTRATE COURT ………………………………………………………………………
Held at …………………………………………………………………………………………
',5(&7,21$*$,167(03/2<(5,17(5062)6(&7,21 2)7+(
0$,17(1$1&($&7>&+$37(5@
In the matter of
««««««««««««««««««««««««««««««««««««
(Applicant)
««««««««««««««««««««««««««««««««««««
(Responsible person)
««««««««««««««««««««««««««««««««««««
(Employer)
7DNHQRWLFHWKDWRQ««««««««««««WKH0DLQWHQDQFH&RXUW«««««««
2UGHUHG\RXUHPSOR\HH«««««««««««««««(&1R««««««««
WRSD\«««««««««
3HUPRQWKZLWKH൵HFWIURP««««««««««««««««««««««««VLQFH
this order has not been complied with voluntarily by the said responsible person, it is now
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HPSOR\HU««««««
.
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VXPRI %HLQJFXUUHQW0DLQWHQDQFHRIKDYHEHHQGLVFKDUJHG
thereafter every succeeding month/week there shall be deducted current maintenance of
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NOTES TO EMPLOYER
(Clerk of Court)
&855(17'(%7 3(50217+:((.
TO THE EMPLOYER
$55($56$&&808/$7('«««««««««««««««««««««««
FROM THE MONTH ORDER
:$60$'(&2857««««««««««««««««««««««
ARREARS TO BE DISCHARGED
$77+(5$7(2)3(50217+:((.6,08/7$1(286/<:,7+&855(17
'(%7
())(&7,9()520«««««««««««

Annexure D1
FORM PJ.I
IN THE MAGISTRATE’S COURT
&$6(12««««««««««
HELD AT HARARE
,QWKHPDWWHUEHWZHHQ«««««««««««««««««««««$33/,&$17
And
«««««««««««««««««««««««««««««'HIHQGDQW
NOTICE OF APPLICATION FOR……………………………………………………………

Take notice that Application will be made to this Honourable Court
RQ WKH «««««GD\ RI«««««««««««««««««DW««DPSP 2U
soon thereafter as the matter may be made for…………………………………………………
$QGIXUWKHUWDNHQRWLFHWKDW$SSOLFDQW¶V$൶GDYLWDQQH[HGKHUHWRZLOOEHXVHGLQVXSSRUW
RIVXFKDSSOLFDWLRQ
'DWHGDW+DUDUHWKLV««««««««««««««GD\RI««««««««««
«««««««««««««««««
………………………………………………
………………………………………………
.
………………………………………………
HARARE
AND to: …………………………………
…………………………………
…………………………………

AFFIDAVIT
I…………………………………………………………………………………………………
………………………………………………
(FULL NAMES AND NATIONAL REGISTRATION NUMBERS)
Residing at ………………………………………………………………………………………
«««««««««««««««
do hereby solemnly and sincerely swear/ declare the following: - ……………………………

…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………………………………………………………………………… .
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
,PDNHWKHDERYHVWDWHPHQWFRQVFLHQWLRXVO\EHOLHYLQJWKHVDPHWREHWUXH
Signed:
6LJQHGEHIRUHPHDW««««««RQWKLV««««««GD\RI««««««««««
DATE MONTH YEAR
6LJQHG«««««««««««««««««««
(COMMISSIONER OF OATHS)

Annexure D2
APPLICATION FOR PROTECTION ORDER DV3
'20(67,&9,2/(1&($&7>&+$37(5@
(SECTION 7)
APPLICATION (To be completed by applicant or applicant’s representative)
3$57,&8/$562)&203/$,1$17 9LFWLPRIGRPHVWLFYLROHQFH
SURNAME:
FIRST NAMES:
HOME OR TEMPORARY ADDRESS:

«««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
…………………………………………………………………………………………………
……………………………………………………………
+20(&217$&77(/(3+21(180%(5««««««««««««««««««
:25.7(/(3+21(180%(5««««««««««««««««««««
WORK:
ADDRESS:
«««««««««««««««««««««««««««««««««««
««««««««««««««««««««««««««««««««««««
«««««««««««««««««««««««««««««««««
.
WORK TELEPHONE NUMBER: ……………………………………………………………

NATURE OF DOMESTIC RELATIONSHIP WITH PERSON WHO COMMITTED THE
ACT OF DOMESTIC VIOLENCE
(RESPONDENT)………………………………………………………………………………
OCCUPATION: …………………………………………………………………………………
3$57,&8/$56 2) 3(5621 0$.,1* 7+( $33/,&$7,21 21 %(+$/) 2) 7+(
COMPLAINANT
(IF APPLICABLE)
SURNAME: ……………………………………………………………………………………
FIRST NAME: …………………………………………………………………………………
,'12'$7(2)%,57+«««««««««««««««««««««
HOMEADDRESS: ………………………………………………………………………………
«««««««««««««««««««««««««««««««««
«««««««««««

DV3
HOME TELEPHONE NUMBER……………………………………………………………
WORK ADDRESS………………………………………………………………………………
…………………………………………………………………………………………………
WORK TELPEHONE NUMBER:……………………………………………………………
CAPACITY IN WHICH APPLICATION IS MADE
«««««««««««««««««««««««««««««««««««««
NATURE OF RELATIONSHIP WITH THE COMPLAINANT………………………………
…………………………………………………………………………………………………
STATE REASON (S) WHYAPPLICATION IS MADE ON BEHALF OF THE COMPLAINANT:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
3$57,&8/$56 2) 3(5621 :+2 &200,77('$&7 2) '20(67,& 9,2/(1&(

(HEREAFTER CALLED THE Respondent) – in so far as such particulars are available:
6851$0(««««««««««««««««««««««««««««««««
FIRST NAMES…………………………………………………………………………………
,'12'$7(2)%,57+««««««««««««««««««««««««««
HOME ADDRESS ……………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
HOME TELEPHONE NUMBER………………………………………………………………

.
WORK ADDRESS………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
HOME / CONTACT TELEPHONE NUMBER…………………………………………………
WORK ADDRESS………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
WORK TELPEHONE NUMBER………………………………………………………………

2&&83$7,21««««««««««««««««««««««««««««««
__________________________________________________________________________

DV3
3(5621$))(&7('%<'20(67,&(9,2/(1&(
3$57,&8/$562)&+,/'5(1$1'$'8/766+$5,1*7+(5(6,'(1&(
NAME…………………………………………………………………………………………
AGE:…………………………………………………………………………………………
RELATIONSHIP TO COMPLAINANT:………………………………………………………
+2:$5(7+(6(3(56216$))(&7('"
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
……………………………………………………………………………………
'2 $1< 2) 7+(6( 68))(5 ',6$%,/,7,(6" ,) 62 *,9(
'(7$,/6««««««««««««««««««««««««««««
…………………………………………………………………………………
…………………………………………………………………………………
««««««««««««
,1)250$7,215(*$5',1*$&762)'20(67,&9,2/(1&(
GIVE FULL DETAILS REGARDING ALL INCIDENTS OF DOMESTIC VIOLENCE:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
.
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………
,1)250$7,215(*$5',1*85*(1&<2)$33/,&$7,21
GIVE FULL DETAILS REGARDING ALL INCIDENTS OF DOMESTIC VIOLENCE:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
««
7(5062)7+(3527(&7,2125'(55(48(67('
It is requested that the court will order the respondent as follows: (Mark the appropriate term
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D 1RWWRFRPPLWDQ\RIWKHIROORZLQJDFWVDJDLQVWWKHFRPSODLQDQW
Physical assaults ………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
««««««««

DV3
Threatening, insulting behaviour…………………………………………………………

…………………………………………………………………………………………………
…………………………………………………………………………………………………
……………………
b) To stay away from the following premises where complainant resides

…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………
F 1RWWRDSSURDFKRUHQWHUWKHIROORZLQJSUHPLVHVZKHUHFRPSODLQDQWLVHPSOR\HG
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………
d) Not to prevent or hinder complainant from entering the following premises where
complainant resides or from using the facilities attached thereto
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………
e) Not to prevent or hinder any child who normally lives with the complainant at the premises
listed in (d) above from entering those premises. and using the facilities attached thereto or any
VXFKSDUWRIWKRVHSUHPLVHVLQZKLFKWKHFRPSODLQDQWUHVLGHV
…………………………………………………………………………………………………
f) Not to commit any other act, namely

««««««««««««««««««««««««««««
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
$'',7,21$/',5(&7,2165(48(67('
It is requested that the Court will make the following directions-
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amounts and what they are required for (a supplementary sheet listing the amounts may be
DSSHQGHGWRWKLVDSSOLFDWLRQ
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
«««««««««««««««
___________________________________________________________________________

DV3
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,,, 7RGLUHFWWKDWWHPSRUDU\FXVWRG\RIWKHIROORZLQJFKLOGFKLOGUHQ
…………………………………………………………………………Aged…………………
……………………………………………………………………………………Aged………
««««««««««««««««««««««««««««««««««««
Aged………………………
…………………………………………………………………………Aged…………
……………………………………………………………………………………………
Aged……………………………
Shall be awarded to……………………………………………………………………………
………………
…………………………………………………………………………………………………
««««
And that access by Respondent to the said child/children shall be supervised/totally
prohibited/restricted to the following (delete the inapplicable)
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
«««««««««««««««
.
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…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
«««««««««««««««
6(/(&732/,&(67$7,21
It is requested that a copy of any interim protection order warrant or arrest that may be issued
by the court shall be forwarded to the following Police Station:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
&(57,),&$7,21
I hereby certify that I understand the purpose of this application and the particulars given
WKHUHLQDUHWUXHDQGFRUUHFWWRWKHEHVWRIP\NQRZOHGJHDQGEHOLHI
Signed _____________________________________________________________________
Complainant/Complainant’s Representative

Annexure D3
'20(67,&9,2/(1&(5(*8/$7,216
67$78725<,167580(172)
DV6
INTERIM PROTECTION ORDER
'20(67,&$&7>&+$37(5@
6(&7,21
IN THE MAGISTRATE’S COURT FOR THE DISTRICT OF

_________________________________________HELD AT __________________________
APPLICATION No_______________/____________________________________________
In the matter between:

____________________________________________________________________
APPLICANT
,'12'$7(2)%,57+«««««««««««««««««««««««««
AND
_________________________________________________________________
RESPONDENT
,'1R'DWHRI%LUWK LINQRZQ ««««««««««««««««««
3$57,&8/$562)5(6321'(17
Home .
Address:____________________________________________________________________
___________________________________________________________________________
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WORK Address: _____________________________________________________________
___________________________________________________________________________
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Occupation: _________________________________________________________________
3$57,&8/$562)$33/,&$7,21
An application for a protection order has been made against the Respondent in terms of the
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The application has been considered by the Court and the following order has been made:

3. INTERIM PROTECTION ORDER BY THE COURT
(1) The Respondent is ordered: -
(a) Not to commit any of the following acts against the complainant:
……………………………………………………………………………………………
……………………………………………………………………………………………
…………………………………………………………………………………………
(b) To stay away from the following premises (or part thereof) where the complainant
resides:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(c) Not to approach or enter the following premises where the complainant is employed:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(d) Not to prevent or hinder complainant from entering the following premises where
complainant resides or from using the facilities attached thereto:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
.
(e) Not to prevent or hinder any child who normally lives with the complainant at the
premises listed in (d) above from entering those premises and using the facilities
attached thereto or any part of those premises in which the complainant resides.
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(f) To pay the following emergency monetary relief.

……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(g) To observe or comply with the following conditions or directions.

……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(h) To observe or comply with the following conditions or directions.

……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………

DV6
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…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
……………………………………………………………………………………
is awarded to……………………………………………………………………………………
«««««««««««««««««««««««««««««««««««««
………………………………………………………………………………………………
subject to the following rights of access (if any) …………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………
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A copy of this order and the attached warrant shall
. be supplied to the Complainant and at the
Police Station at:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………
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…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………
The respondent is hereby called upon to show cause to the court on the
…………………………………………………………………………………………………
:K\D¿QDOSURWHFWLRQRUGHUVKRXOGQRWEHLVVXHG
You are advised that it is in your interest to attend the hearing and you are warned that the
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Dated at: ___________________________________________________________________
Signed _______________________________________________________________
JUDGE/MAGISTRATE
STAMP

Annexure D4
'20(67,&9,2/(1&(5(*8/$7,216
67$78725<,167580(172)
__________________________________________________________________________
DV 7
PROTECTION ORDER
'20(67,&9,2/(1&($&7>&+$37(5@
6HFWLRQ
IN THE MAGISTRATE’S COURT FOR THE DISTRICT OF
__________________________________________________________________________
HELD AT___________________________________________________________________

______________________________________________________________APPLICANT
,'12'DWHRI%LUWK«««««««««««««««««««««««««
And
____________________________________________________________RESPONDENT
,'1R'DWHRI%LUWK LINQRZQ ««««««««««««««««««««

3$57,&8/$562)5(6321'(17 .
HOME ADDRESS________________________________________________________
________________________________________________________________________
Tel No: __________________________________________________________________
Work Address:____________________________________________________________
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Occupation_______________________________________________________________
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If the respondent does not already have particulars of the application the Respondent may
DSSO\IRUWKHPWRWKH&OHUNRI&RXUW
The application has been considered by the Court and the following order has been made:
3527(&7,2125'(5%<7+(&2857
(1) The Respondent is ordered –

(a) Not to commit any of the following acts against the complainant:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
………………………………………
(b) Not to enter the following premises (or part thereof) where the complainant resides:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(c) Not to enter the following premises where the complainant is employed:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(d) Not to prevent or hinder complainant from entering the following premises where
complainant resides or from using the facilities attached thereto:
……………………………………………………………………………………………
……………………………………………………………………………………………
««««««««««««««««««««««««««««««
(e) Not or prevent or hinder any child who normally lives with the complainant at the
premises listed in (d) above from entering those premises and using the facilities
DWWDFKHGWKHUHWRRUDQ\SDUWRIWKRVHSUHPLVHVLQZKLFKWKHFRPSODLQDQWUHVLGHV
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
.
I 7RSD\WKHIROORZLQJHPHUJHQF\PRQHWDU\UHOLHIIRUWKHSHULRGVSHFL¿HG QRW
exceeding six (6) months:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
(g) To observe or comply with the following conditions

……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………
7HPSRUDU\FXVWRG\RIWKHIROORZLQJFKLOGFKLOGUHQIRUWKHSHULRGVSHFL¿HG QRW
exceeding six (6) months):
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………………………………………………………………
………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………………is awarded to………………………………………
………………………………………………………………………………………………

Subject to the following rights of access (if any)……………………………………
…………………………………………………………………………………………………
DV 7
…………………………………………………………………………………………………
…………………………………………………………………………………………………
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…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………
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A copy of this order and the attached warrant shall be supplied to the Complainant and the
Police Station at:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………
Dated at: ________________________________________________
Signed__________________________________________
.
JUDGE/MAGISTRATE
STAMP

Annexure D5 FORM MCC 1
Dated a …………………………………………………………………………………………
6LJQHG««««««««««««««««««««««
JUDGE/MAGISTRATE
STAMP
'20(67,&9,2/(1&($&7>&+$37(5@
WARRANT OF ARREST
_________________________________________________
(ATTACHED TO INTERIM PROTECTION ORDER)
TO ALL MEMBERS OF THE ZIMBABWE REPUBLIC POLICE force

This warrant authorises you to arrest the Respondent named in the attached Interim Protection
2UGHULI\RXDUHVDWLV¿HGWKDW
.
1. The Respondent concerned has been served with or has had notice of the
Interim Protection Order; and
2. There are responsible grounds for believing that the respondent has
committed, is committing or is threatening to commit a breach of the
Interim Protection Order and that it is necessary or desirable to arrest the
Respondent in order to protect the Complainant from serious or substantial
harm, discomfort or inconvenience (whether physical emotional or
economic).
If the Respondent is arrested in terms of this warrant he or she must be brought before a court
DVVRRQDVSRVVLEOHRQDFKDUJHRIFRQWUDYHQLQJ6HFWLRQ«««««««RIWKH$FW
'DWHGDW««««««««««WKLV«««««««GD\RI««««««««««
Signed………………………………………
JUDGE/MAGISTRATE

Annexure D6
CASE NO……………………………………………
____________________________________________
680021681'(56(&7,212)7+(&5,0,1$/
352&('85($1'(9,'(1&($&7>&+$37(5@
_____________________________________________
Province of Mashonaland
…………………………………………………………………………… COMPLAINANT
And
…………………………………………………………………………………RESPONDENT
TO………………………………………………………………………………………………
OF: ………………………………………………………………………………………………
Whereas from information upon oath there is a reason to believe that oath is breaching the
FRPSODLQDQW¶VSHDFH
.
NOW, THEREFORE, THIS REQUIRES YOU to appear before Court of the Magistrate at
«««««««««DPSPRQWKH««««««GD\RI««««««««««
…………………………………………………………………………………………………
7RDQVZHUWKHFRPSODLQDQWRIWKHVDLG««««««««««DQGWRVKRZFDXVHZK\\RX
should not give Surety to keep peace towards the Complainant and to refrain from injuring the
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*,9(181'(5+$1'$7+$5$5(7+,6«««'$<2)«««««««««
___________________________
CLERK OF COURT

AFFIDAVIT
I…………………………………………………………………………………………………
……………………………………
(FULL NAMES AND NATIONAL REGISTRATION NUMBER)
residing at ………………………………………………………………………………………
…………………………………
do hereby solemnly and sincerely swear/declare the following
«««««««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
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…………………………………………………………………………………………………
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…………………………………………………………………………………………………
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«««««««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
«««««««««««««««««««««««««««««««««««««
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«««««««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
.
«««««««««««««««««««««««««««««««««««««
«««««««««««««««««««««««««««««««««««««
«««««««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
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«««««««««««««««««««««««««««««««««««««
…………………………………………………………………………………………………
«««««««««««««««««««««««««««««««««««««
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,PDNHWKHDERYHVWDWHPHQWFRQVFLHQWLRXVO\EHOLHYLQJWKHVDPHWREHWUXH
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6LJQHGEHIRUHPHDW«««««RQWKH««««GD\RI««««««
DATE MONTH YEAR
6LJQHG««««««««««««««««««««««««
(COMMISSIONER OF OATHS)
___________________________________________________________________________

Annexure SC 1
Form S.C.C. 1
61900-9
___________________________________________________________________________
LETTER OF DEMAND
___________________________________________________________________________
…………………………………………………………
……………………………………..……………………
………………………………………………………………………
To:
Address………………………………………………………………………
………………………………………………………………………
……………………………………………………………………..
.
Re: FINAL DEMAND IN TERMS OF SECTION 22 OF THE SMALL CLAIMS COURTS
ACT [Chapter 7:12]
I hereby demand:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
Unless this demand is met within 14 days after receipt of this letter, summons will be issued
against you in the Small Claims Court.
Yours faithfully
……………………………………………………
……………………………………………………

Annexure SC 2
CASE NO………………………/20
___________________________________________________________________________
SUMMONS
___________________________________________________________________________
Summons to appear in the Small Claims Court at

…………………………………………………………………………
___________________________________________________________________________
i. PARTIES
(Address) …………………………………………………………………………
……………………………………………………………………………………
……………………………………………………………………………………
Defendant: (Name) ……………………………………………………………………………
(Address) …………………………………………………………………
………………………………………………………………………………
…………………………………………………………………………………
.
___________________________________________________________________________
ii. NOTICE TO THE DEFENDANT
You, the Defendant, are hereby summonsed to appear before the Small Claims Court
at……………………. am/pm on…………………………………….,20 …………… to
___________________________________________________________________________
iii. PLAINTIFF’S CLAIM
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………_
________________________________________________________________________
iv COSTS
If the Messenger of the Court has served this summons on you the costs of service will be
ill be entitled to claim these costs
from the Defendant.

Annexure SC 3
Case No…………………………. /20
___________________________________________________________________________
AFFIDAVIT
___________________________________________________________________________
AFFIDAVIT REGARDING DELIVERY OF LETTER OF DEMAND TOWARDS

PROOF OF DELIVERY OF LETTER OF DEMAND
I, the undersigned _________________________________________________
Do hereby state under oath that:
On ____________________________________, 20_________ I delivered a letter of demand

to
___________________________________________________________________________
(a) By handing to him/her personally at his/her home/business address.
Or *delete inapplicable
.
(b) by sending it by registered post to his/her home/business address.
A copy of the said letter of demand is attached
Signed……………………………………………
Deponent
Signed before me at …………………… this ………day of ………………, 20 ………………
By the deponent who declared that he/she understands the conte
Signed……………………………………………….
Commissioner of Oaths.

Annexure SC4 FORM S.C.C.
3
___________________________________________________________________________
RETURN OF SERVICE
__________________________________________________________________________
This is to certify that I personally handed a copy of the summons to the Defendant on
……………………………………………………
………………………………………….
(b) Where served by Messenger of Court.

This is to certify that I have served a copy of the summons by the following method (in
accordance with the Rules of the Court applicable in the Magistrates Court) …………………
…………………………………………………………………………………………………
……………. on………………………………………………….
Signature of the Messenger of the Court .
ISSUE OF SUMMONS
This summons has been issued by the Clerk of the Small Claims Court at ……………………….
On the …………………………………………………………………… 20……………………
……………………………………………… ………………………………………………
Signature of the Clerk of the Court

WHAT DEFENDANT MUST DO
If you, the Defendant: -
'HQ\OLDELOLW\\RX0867DWWHQGWKHKHDULQJDVVHWRXWLQVHFWLRQLL<RXPD\DOVRLI\RXZLVKORGJH
with the clerk of the court two copies of your written statement of defence to the claim on the
IRUPVZKLFKDUHDYDLODEOHDWWKHFOHUNRIFRXUW·VRIÀFH\RXVKRXOGGRWKLVDVVRRQSRVVLEOHEHIRUH
the date of the hearing so that the court and the plaintiff know that you are denying the claim and
what your defence is.
:LVKWRPDNHFRXQWHUFODLP\RX0867ORGJHWZRFRSLHVRI\RXUFRXQWHUFODLPZLWKWKHFOHUNRIWKH
court at least seven days before the hearing. You should do this on the forms which are available
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$GPLWOLDELOLW\LQZKROHRULQSDUWDQGZLVKWRFRQVHQWWRMXGJPHQWEHIRUHWKHKHDULQJ<RXPXVW
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DV VHW RXW LQ 6HFWLRQ LL HYHQ LI \RX KDYH FRQVHQW WR MXGJPHQW LQ IXOO RU LQ SDUW 81/(66 \RX KDYH
received written notice from the clerk of the court advising you that you are no longer required to
do so.
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DWOLEHUW\WRGRVR81/(66WKH3ODLQWLIIDFFHSWV\RXURIIHUEHIRUHWKHKHDULQJDQG\RXDUHDGYLVHGLQ
ZULWLQJE\WKH&OHUNRI&RXUWWKDWWKHFDVHKDVEHHQZLWKGUDZQ\RX0867DFWLQWHUPVRI ,RU LL RU
(iii) above.
___________________________________________________________________________
ATTENDING THE HEARING

, <RXWKH'HIHQGDQW0867DWWHQGWKHKHDULQJDVVHWRXWLQ6HFWLRQ,,81/(66EHIRUHWKHKHDULQJ\RX
KDYHFRQVHQWHGWRMXGJPHQWRUPDGHDQRIIHURIVHWWOHPHQWLQWKH3ODLQWLIIDQGWKH&OHUNRIWKH
Court has advised you in writing that you need no longer attend.
(ii) If you are being sued as an individual you must appear personally. If you are being sued as a body
(e.g. a company) you must appear though a persona who has been authorised by the body to
represent it. Legal Practitioners may not appear. in the Small Claims Courts though you are at liberty
to consult one in connection with this case. If you wish.
(iii) You should bring your witnesses and exhibits. (If any) to the hearing to answer the Plaintiff’s Claim
or to make your counterclaim (If any). However, it will not be necessary to produce witnesses or
H[KLELWVLI\RXFRQVHQWWRMXGJPHQWLQIXOO
___________________________________________________________________________
IF DEFENDANT FAILS TO ATTEND THE HEARING

,I\RXWKHGHIHQGDQWIDLOWRDWWHQGWKHKHDULQJDVUHTXLUHGMXGJPHQWE\GHIDXOWZLWKFRVWVPD\
be given against you in terms of section 25 of the Small Claims Act [Chapter 7:12]

SMALL CLAIMS
CASE NO……………………………………………
MAGISTRATES’ COURT ………………………………………………………………………
HELD AT ………………………………………………………………………………………
DIRECTION AGAINST EMPLOYER IN TERMS OF SECTION 29 (1)(b) OF THE SMALL CLAIMS ACT
[CHAPTER 7:12]
IN THE MATTER OF
……………………………………………………………………………………….…………………
(Plaintiff)
……………………………………………………………………………………….…………………
(Responsible Person)
……………………………………………………………………………………….…………………
(Employer)
Take notice that on …………………………………20…………., the Small Claims Court of

…………………...
Ordered your employee……………………………………... EC. No. ………………………...
to pay $......................
For month with effect from………………………………………………………………
since this order has Not been complied with voluntarily

. by the said responsible person,
it is now hereby directed in terms of section 29(1) (b) of the Small Claims Act [Chapter 7:12]
that you the employer………………
Do deduct per month/week with effect from 20…………………………………… the sum
of $.....................................(being debt owing of $..................) and Arrears at the rate of
$............. per month/week until the arrears of $......................... have been discharged
thereafter every succeeding month/week. There shall be deducted current debt
$............................. until further notice.
The above deductions shall be payable to Plaintiff’s account number
…………………………………………………………………………………………………………
............................................................................... NOTES TO EMPLOYER

(Clerk of Court) CURRENT DEBT $.................................
PER MONTH/WEEK
TO THE EMPLOYER ARREARS ACCUMULATED

………………………………………………… FROM THE MONTH ORDER
WAS MADE COURT$...............................
………………………………………………….
ARREARS TO BE DISCHARGED
AT THE RATE OF $........................... PER
MONTH/WEEK SIMULTANEOUSLY WITH
CURRENT DEBT $......................................
EFFECTIVE FROM ……………………........

CASE NO. SCC……………………………
JUDGMENT OF THE SMALL CLAIMS COURT: HARARE
PLAINTIIFF’S Name and Address …………………………………………………………

…………………………………………....
DEFENDANT’S Names and Address ……………………………………………………
……………………………………………
JUDGMENT DEFAULT/JUDGMENT CONSENT/JUDGMENT (delete the inapplicable)
as entered for the Plaintiff. The Defendant is ordered to pay $............................
together with costs in the sum of $...................... and interest at the rate of 5
percent per annum from……………………………………………...
TERMS OF PAYMENT (delete the inapplicable)

1. The defendant is ordered to pay the whole amount within …………….
days form the date of receiving this judgment (in the case of a default
judgment)
2. The defendant is ordered to pay the whole amount by
…………………………………………………………
3. The defendant is ordered to pay instalments of $.................... to be paid by
the last day of each month starting from………………………………………...
until the whole amount including costs and interests is paid up.
.
N.B- No payment shall be made to the Court. The defendant shall make
all payments directly to the Plaintiff or into the plaintiff’s Bank account
No………………………………………at (name of Bank) ………………………………
……………………………………………………………………
If the Defendant pays into the Plaintiff’s Bank Account, the Defendant
deposit slip, otherwise the Court may end up issuing a Warrant of Execution or
a Warrant of Arrest when in fact payment has been made.
WARNING – The Defendant’s failure to comply with the terms of this judgment
may lead to a warrant of execution against the Defendant’s property, a
warrant of arrest against the Defendant for contempt of Court or a Garnishee
Order directed to the Defendant’s employer. This will also lead to escalation of
costs and interests.
………………………………………………………….
Provincial Magistrate
Small Claims Court
___________________________________________________________________________
SCC NO………………………………………………….

SUMMONS TO APPEAR IN THE SMALL CLAIMS COURT TO ANSWER CHARGES FOR
REFUSING TO COMPLY WITH COURT ORDER
……………………………………………………………….
……………………………………………………………….
……………………………………………………………….
……………………………………………………………..
Re: On ……………………………………………………. you were ordered by the

court to pay the Plaintiff the sum of $..................................................... and you
have not complied.
Now you are required to appear in this court on ……………………………….,20
to Prison in terms of section 32(2) of the Small Claims Court Act [Chapter 7:12].
Your failure to attend will result in a WARRANT OF ARREST being issued against
you.
The Plaintiff is also REQUIRED TO ATTEND THE HEARING.
………………………………………………………….
Clerk of Small Claims Court
Cnr. Simon Vengai Muzenda Street/
Kwame Nkrumah Avenue
Harare

S.C.C. No…………………………………………………
SUMMONS TO APPEAR IN THE SMALL CLAIMS COURT TO ANSWER CHARGES FOR

REFUSING TO COMPLY WITH COURT ORDER
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
Re: On ………………………………………………………you were ordered by the

FRXUWWRSD\WKH3ODLQWLIIWKHVXPRIDQG\RXKDYHQRWFRPSOLHG
Now you are required to appear in this court on ……………………….,20…………

DWDPWRVKRZFDXVHZK\\RXVKRXOGQRWEHÀQHGRUFRPPLWWHGWRSULVRQ
in terms of section 32(2) of the Small Claims Court Act [Chapter 7:12].
<RXUIDLOXUHWRDWWHQGZLOOUHVXOWLQD:$55$172)$55(67EHLQJLVVXHGDJDLQVW
you.
7KH3ODLQWLIILVDOVR5(48,5('72$77(1'7+(+($5,1*
.
…………………………………………
Clerk of Small Claims Court
&QU6LPRQ9HQJDL0X]HQGD6WUHHW
.ZDPH1NUXPDK$YHQXH
Harare.

FOR THE CRIMINAL REGISTRY:
ANNEXURES

ANNEXURE 1
MAGISTRATE’S COURT
SUMMONS
PROVINCE OF ……………….....................................................
STATION C.R NO C.R.B NO P.P’s REF
TO
(1) ALL AND EACH OF THE MEMBERS OF THE POLICE FORCE;
AND
(2) ALL PRESCRIBED OFFICERS AUTHORISED TO SERVE THIS SUMMON IN TERMS

OF ORDER 11A OF THE MAGISTRATES COURTS [CRIMINAL] RULES, 1966
You are hereby required and directed by THE STATE on the sight hereof to
summon
Of ..................................................................................................................................
That he appear personally before the court of the Magistrate at
On the .................................. day of ...................................
at ................................ o’clock in the forenoon, .
To answer and abide the judgement of the court, arising from the following
charge(s)
Serve on the said accused
A copy of this summons, and return to this court what you have done hereon.
Dated at ................................. this ................... day of ........................ 20.............
Particulars: Birth
Date Place
Entry to Zimbabwe
Date Place
.........................................................
Clerk of Court

Reverse side
I hereby certify that I have this

......................... day of ............................................................................... ,20..............
Served a true copy of the within-mentioned summons on the within mentioned

(1) By handing it to him personally;
(2) By handing it to ........................................................ (employer, relatives, etc)
At ............................................................................................................
in the Province of .................................................................................................

And have fully explained
(1) To him;
(2) To the said
The exigencies thereof
.......................................................
Signature
............
.
In the Court of the Magistrate for the Province of ................................................

Holden at .....................................................................................................................
Before ............................................................................................................................
Magistrate for the said Province on the ....................................................................
day of ....................................................... ,20........................
The prisoner, being arraigned, pleaded ...........................................................
Judgment: ............................................................................................................
Sentence: ..............................................................................................................

ANNEXURE 2
WARRANT OF ARREST
Crime Reg No :……………………………………………..CRB NO:……………………….

………………………………………………………………………………… Esq,
Magistrate for the DISTRICT OF ……………………………………………………………
………………………………………………………
Criminal Warrants.
WHEREAS ………………………………………………………………………………………
……………… of…………………….………………………………………………………
—————————————————————————————————————
*was duly summoned to appear in the magistrate’s court for the province of
………………………………………………………..
at……………………………………
at………………………………………………………...am/pm in the ……………. noon
on the ………………………………. day of…………….20…………. to answer a
charge of contravening………………………………………………………………
And a warrant of arrest was ordered.
—————————————————————————————————————
*was duly summoned to appear in the magistrate’s court for the province of
…………………………………………………… at…………………………………….
at…………………………………………...am/pm . in the ……………... noon on the
………………………………. day of …………………………….20…………………... to
testify and declare all known concerning a certain charge preferred against
…………………… …………………………………..…………………………………………
for………………………………………………………………………………………………
AND WHEREAS the above named was in default and a warrant of arrest was
ordered
—————————————————————————————————————
*was convicted/remanded by the magistrate,
……………………………………………. on the. ………………………………. day of
………………….20…………………………………….; of/on a charge of……………
……………………………………………………………………………… and sentenced
to/and released on bail ………………………………………………………. …………
…………………………………………………………………………………………………
…………………………………………………………………………………………AND
WHEREAS THE ACCUSED has not complied with the conditions of suspension/
has defaulted in the condition of his recognisance.
This is therefore to require you to arrest the said accused and cause him brought
before me to be dealt with according to law.
GIVEN UNDER MY HAND AT……………………………………. this……………day
of……………………...20 ....................
……………………………….....................
MAGISTRATE
*Delete the inapplicable

ANNEXURE 3
C.R.B.No P.Ps.Ref.
SUBPOENA
Court of the magistrate for the province of

To the member in charge,
Zimbabwe Republic Police
You are hereby required to summon
That he/they and each of them, appear personally before this court in Court
Number ............................... at ..............................
On ...................................................................... at 08.00 o’clock
In the afternoon, to testify and declare all he/they, and each of them, know
concerning a certain charge preferred against
For
And that he/they, and each of them, bring with them and produce before this
court
Serve on each of them, the said witness/es a copy of this subpoena and return
to this court, on that day, what you have . done hereon.
Given under my hand, at
This .............................................. day of ................................... ...............20 .................
........................................................................
Clerk of the Court
Issuer of process
I hereby certify that I have personally this day

Served a true copy of this subpoena on the within-mentioned
Personally/or by
And have explained the exigencies therefore
Signature: ...................................................rank: ......................... No. ........................
Name: ...........................................................................................................................
Zimbabwe Republic Police

ANNEXURE 4
ZRP CR ANNEXURE
SUMMARY JURISDICTION
In the matter of Magistrate for the province
Before ............................................... Esquire

Magistrate
Holden at ........................................................................
Name of accused: .........................................................
Age: ............... .
(Hereinafter called the accused) Charged with the

crime of
REVERSE
PLEA …………………………………………………………
……………………………….………………..………………
………………………………………………………………...
…………………………………………………………………
…………………………………………………………….
VERDICT ……………………………………………………
…………………………………………………………………
……………………………………….……………………….
…………………………………………………………………
…………………………………………………………………
….

SENTENCE …………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
…………………………………………………………………
………………………………

.

.

.

.
.

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Magistrates’ Department Standard Operating Procedures 1

The Constitution of Zimbabwe places an obligation on the Judiciary of

These standard operating procedures (SOPs) seek to train, mentor, develop,

2 Magistrates’ Department Standard Operating Procedures

STANDARD OPERATING PROCEDURES FOR THE CLERK OF COURT-

STANDARD OPERATING PROCEDURES FOR THE CLERK OF COURT-

STANDARD OPERATING PROCEDURES FOR THE MAGISTRATES

STANDARD OPERATING PROCEDURES FOR THE MAGISTRATES

STANDARD OPERATING PROCEDURES FOR THE CIVIL COURT- :

STANDARD OPERATING PROCEDURES FOR THE CRIMINAL COURT-:

Magistrates’ Department Standard Operating Procedures 3

There are two ways of bringing a matter to court namely:

Appearance ʄ 7KH'HIHQGDQW V WREULQJDWOHDVWWKUHH  FRSLHV

4 Magistrates’ Department Standard Operating Procedures

Request for ʄ 7KH'HIHQGDQWPD\ÀOHDWOHDVWWKUHH  FRSLHVRID

Notice to Plead ʄ 7KH3ODLQWLIIVKDOOEULQJDWOHDVWIRXU

Magistrates’ Department Standard Operating Procedures 5

Rescission of Default ʄ $'HIHQGDQWXSRQUHDOLVLQJWKDWD'HIDXOW-XGJPHQW

Summary Judgment ʄ 7KLVDSSOLFDWLRQLVÀOHGE\WKH3ODLQWLIIZLWKLQVHYHQ 

6 Magistrates’ Department Standard Operating Procedures

Defendant’s Plea ʄ 7KH'HIHQGDQWVKDOOVXEPLWDWOHDVWIRXU  FRSLHV

Replication or Reply ʄ 8SRQ UHFHLYLQJ WKH 'HIHQGDQW·V SOHD WKH 3ODLQWLII

Pre-trial Conference ʄ $IWHUWKHFORVHRISOHDGLQJVWKHSDUW\WKDWZLVKHV

Magistrates’ Department Standard Operating Procedures 7

Execution order ʄ $Q\SDUW\SD\VIRUWKHRUGHU

8 Magistrates’ Department Standard Operating Procedures

Applications There are two types of applications: ex parte and

Magistrates’ Department Standard Operating Procedures 9

Ex-parte ʄ 7KH$SSOLFDQWEULQJVDVHWRIDWOHDVWIRXU  FRSLHV

10 Magistrates’ Department Standard Operating Procedures

ʄ Preparation of record for review:

ʄ 7KH &OHUN RI &RXUW LQYLWHV SDUWLHV WR LQVSHFW WKH

Magistrates’ Department Standard Operating Procedures 11

National Archives ʄ 5HFRUGVDUHNHSWIRUWKUHH  FXUUHQW\HDUVEHIRUH

ʄ 7R UHWULHYH D UHFRUG IURP WKH 1DWLRQDO $UFKLYHV

12 Magistrates’ Department Standard Operating Procedures

The Clerk of Court must maintain the following registers:

CLERK OF COURT AS A MAINTENANCE OFFICER

Applications ʄ 7KH &OHUN RI &RXUW DGYLVHV DSSOLFDQWV WR EULQJ

Opening Records ʄ 7KH&OHUNRI&RXUWHQWHUVWKHSDUWLHV·QDPHVFDVH

Magistrates’ Department Standard Operating Procedures 13

14 Magistrates’ Department Standard Operating Procedures

Magistrates’ Department Standard Operating Procedures 15

Paternity Tests (D.N.A) ʄ 7KH&OHUNRI&RXUWDGYLVHVWKHSDUWLHVRIWKHFHQWUHV

16 Magistrates’ Department Standard Operating Procedures

Transfer of records to ʄ $SDUW\ZLVKLQJWRKDYHWKHUHFRUGWUDQVIHUUHG

Receiving records from ʄ 7KH&OHUNRI&RXUWERRNVWKHUHFRUGLQWKH,QFRPLQJ

Magistrates’ Department Standard Operating Procedures 17

DOMESTIC VIOLENCE PROCESSING

for an interim assessment.

18 Magistrates’ Department Standard Operating Procedures

Peace Order ʄ 7KHFRPSODLQDQWH[SODLQVWKHSOLJKWWRWKH&OHUNRI

Magistrates’ Department Standard Operating Procedures 19

20 Magistrates’ Department Standard Operating Procedures

return date which is about a month.

Magistrates’ Department Standard Operating Procedures 21

22 Magistrates’ Department Standard Operating Procedures

REGISTRATION OF DECEASED ESTATES

Appearance ʄ 7KH'HIHQGDQW V WREULQJDWOHDVWWKUHH FRSLHV

Request for ʄ 7KH'HIHQGDQWPD\ÀOHDWOHDVWWKUHH FRSLHVRID

Rescission of Default ʄ $'HIHQGDQWXSRQUHDOLVLQJWKDWD'HIDXOW-XGJPHQW

Summary Judgment ʄ 7KLVDSSOLFDWLRQLVÀOHGE\WKH3ODLQWLIIZLWKLQVHYHQ

Defendant’s Plea ʄ 7KH'HIHQGDQWVKDOOVXEPLWDWOHDVWIRXU FRSLHV

Replication or Reply ʄ 8SRQ UHFHLYLQJ WKH 'HIHQGDQW·V SOHD WKH 3ODLQWLII

Pre-trial Conference ʄ $IWHUWKHFORVHRISOHDGLQJVWKHSDUW\WKDWZLVKHV

Execution order ʄ $Q\SDUW\SD\VIRUWKHRUGHU

Ex-parte ʄ 7KH$SSOLFDQWEULQJVDVHWRIDWOHDVWIRXU FRSLHV

National Archives ʄ 5HFRUGVDUHNHSWIRUWKUHH FXUUHQW\HDUVEHIRUH

ʄ 7R UHWULHYH D UHFRUG IURP WKH 1DWLRQDO $UFKLYHV

Opening Records ʄ 7KH&OHUNRI&RXUWHQWHUVWKHSDUWLHV·QDPHVFDVH

Clerk of Court informs ʄ7KHUHTXLUHPHQWVDUHWKHIROORZLQJ

Day of Registration ʄ 7KHSDUWLHVDSSURDFKWKH&OHUNRI&RXUW

Filling in of Forms ʄ 7KH&OHUNRI&RXUWDVVLVWVWKHSDUWLHVWRÀOOLQWKHIRUPV

Updating the Register ʄ (QWU\RIDSSRLQWHGH[HFXWRUH[HFXWUL[GDWLYHLQWKH

Master’s fees ʄ 3D\PHQWRI0DVWHU·VIHHV

Letter of Demand ʄ 7KH&OHUNRI&RXUWJLYHVWKH3ODLQWLIIWZR FRSLHV

Summons ʄ 7KH&OHUNRI&RXUWJLYHVWKH3ODLQWLIIIRXU FRSLHV

Record Opening ʄ 7KH&OHUNRI&RXUWHQWHUVWKHSDUWLHV·QDPHVFDVH