PROTOCOL WATCHLIST

Guidelines for Escorting the ADB President

1. Refer to the latest copy of the Protocol Watch List.

2. Coordinate closely with the President’s executive assistants, particularly on timing and venue(s) of events.
3. If possible, check on the venue before the event and before escorting the President.
4. Determine the best route to escort the President from starting point to destination.
5. Identify which elevator or stairs to use.
6. Discuss these arrangements with the President’s liaison and security officers so that you all agree.
7. Ask OSEC Secretariat to assist in having the elevator blocked at the appropriate time to minimize the waiting period.
8. Program your mobile phone with the numbers of all people you may need to contact, including the person at your
destination, the person who will block the elevator, the President’s secretary, etc.
9. Phone ahead to the pre-arranged contact person at the venue to inform them that the President is on his way.
10. Check if you will need to escort the President to another venue after the event; if not, contact the person who will escort
him thereafter and ensure that you discuss arrangements in advance. If President is to return to office, please ensure that
you also escort him back.
11. If the President will be getting into his car after the event he is to attend, ensure that you know exactly where his car will
be waiting and how to contact the driver.
12. Check if the President wishes to talk to NGOs or journalists en route to the destination and if he does not wish to, politely
prevent them from approaching him.
13. A copy of the Watch List prepared by OSEC for the 2007 Kyoto Annual Meeting is attached.
 ASIAN DEVELOPMENT BANK
FORTIETH ANNUAL MEETING (KYOTO – 2007)
PROTOCOL WATCHLIST1

Date / Time / Venue of
the Event
Wednesday, 2 May
7:30 p.m.
KIX
9:00 p.m.
GPH
Thursday, 3 May
9:00 – 10:00 a.m.
Grand Prince Hotel (GPH)
and Kyoto International
Convention Center (ICC
Kyoto)
6:30 – 6:45 p.m.
Sakura Restaurant
Event Person Escorting Pick-up point and Time Task / Remarks
President (ref. OPR’s Schedule)
President’s arrival at KIX Mr. Hidenori I, KMOF, Kansai International Airport Mr. I and Mr. Sato to meet the President at the
and Mr. Kazushi Sato, Via TG620 bridge or VIP Lounge
JRO 7:00 p.m.
President’s check in at GPH Mr. Toru Arima, Kyoto Grand Prince Hotel Mr. Arima and Mr. Hovland to meet the President
Committee, and Mr. 9:00 p.m. at GPH
Jeremy Hovland, The
Secretary
President’s Registration and Tour Mr. Jeremy Hovland, President’s Office Escorting by The Secretary
of ICC Kyoto The Secretary 8:55 a.m.
Tour briefing by Ms. Cynthia Martinez, OSEC.
After the tour, The Secretary to accompany the
President back to his office.
AFE-ADB Cocktail Buffet Party Mr. Masao Uno From President’s Office to President’s Brief Address (c/o BPMSD)
Chief Advisor Sakura Restaurant
(with Mrs. Kuroda) Escorting (c/o Mr. I. Khan, AFE-ADB)
6:25 p.m.

Friday, 4 May
8:20 – 8:30 a.m.
Room K, ICC Kyoto
10:30 – 11:30 a.m.
Room B-2, ICC Kyoto
ADB Financing Partners Forum
NGO/CSO Meeting with ADB
Senior Staff
Ms. Carmela Locsin President’s Office
8:15 a.m.
Mr. Bart Edes, NGOC President’s Office
10:25 a.m.
President’s speech (c/o OCO)
President’s Chief Advisor to accompany the
President back to his office.
Brief President (c/o Mr. Edes, NGOC)
Mr. Edes to pick up the President from his office.
Ms. Nair to pick up the President from Room B-2 to
Sakura Banquet Hall after the NGO meeting.

1
List based on (Tentative) Schedule of Events (as of 20 April 2007) and President’s Schedule of Appointments (as of 19 April 2007).
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Date / Time / Venue of Event Person Escorting Pick-up point and Time Task / Remarks
the Event President (ref. OPR’s Schedule)
Friday, 4 May
11:30 – 11:50 a.m. Media Briefing Ms. Omana Nair, DER From Room B-2 to Sakura Brief President (c/o Ms. Omana Nair)
Sakura Banquet Banquet Hall
Hall 11:25 a.m. Ms. Nair to pick up the President from Room B-2.
President’s Chief Advisor to accompany the
President from Sakura Banquet Hall back to the
President’s Office.
2:00 – 2:30 p.m. 17th Pacific DMC Governors Mr. Eugene Zhukov or From President’s Office to President’s Opening Remarks (c/o PARD)
Room C-2, ICC Kyoto Meeting with ADB Management Mr. Indu Bhushan, Room C-2
and staff PARD 1:55 p.m. (President to leave
DMC meeting after 30 minutes) PARD staff to pick up President from his office and
introduce him to speakers.
President’s Chief Advisor to accompany President
back to his office after opening remarks
4:00 – 4:15 p.m. Emerging Asian Regionalism: Ten Mr. Srinivasa Madhur From President’s Office to President’s Opening Remarks (c/o OREI)
Room B-2, ICC Kyoto Years After the Crisis or Mr. Masato Room B-2
Miyachi, OREI 3:55 p.m. OREI staff to pick up President from his office.
President’s Chief Advisor to accompany President
back to his office
6:00 – 10:00 p.m. Cultural Event / Reception President’s Advisor to President’s Office President’s Scenario (c/o OSEC and Kyoto
Heianjingu Shrine and sponsored by the Kyoto Committee inform The Secretary (with Mrs. Kuroda) Committee)
Miyako Messe, Kyoto (i) Opening barrels ceremony when President is on To be determined
International Exhibition (ii) VIP dinner hosted by the Kyoto the way to the venue
Hall Committee
Saturday, 5 May
7:30 – 7:55 a.m. ADF X Preparatory Meeting Mr. Masao Uno From President’s Office to Opening Remarks by the President (c/o SPD)
Room D Chief Advisor Room D
7:25 a.m. Escorting by President’s Chief Advisor
After brief discussion with the donors, The
Secretary picks up the President and they proceed
to Room 103.
8:05 – 8:15 a.m. President’s bilateral meeting with Mr. Jeremy Hovland, From Room D to Room 101 Briefs for Chair, Co-chairs; copy to be provided to
Room 101 Chair of GOV OSEC 7:55 a.m. President (c/o Mr. Sivasundaram)
After the meeting, the President’s Chief Advisor to
accompany the President back to his office.
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Date / Time / Venue of Event Person Escorting Pick-up point and Time Task / Remarks
the Event President (ref. OPR’s Schedule)
Saturday, 5 May
10:00 a.m. – 12:00 nn Governor’s Seminar: Facing Asia’s Mr. Christopher From President’s Office to President’s Opening Remarks (c/o SPD)
Room A Future: Eminent Persons Group Maccormac, SPD Room A
Report 9:55 a.m. President to stay until all Governors have spoken –
around 11:45 p.m.
CWRD staff to pick up the President from Room A
to Room C-1.
12:00 nn – 1:00 p.m. Luncheon Meeting with Central Mr. Xianbin Yao or From Room A to Room C-1 CWRD staff to escort President back to his office.
Room C-1 Asian Finance Ministers Mr. Robert Siy, 12:00 noon
CWRD
1:30 – 1:40 p.m. Kyoto Day Mr. David Garrigos- From President’s Office to President’s Opening Remarks (5-minute speech
Room D Soliva, OSEC Room D c/o Mr. Garrigos-Soliva, OSEC) (see Protocol
1:25 p.m. Scenario)
Mr. Garrigos-Soliva to pick up the President and
escort him back to his office.
2:10 – 2:50 p.m. ASEAN+3 Finance Minister’s Mr. Srinivasa Madhur, President’s Office to Room A President’s Briefing Notes and Speech (c/o OREI
Room A Meeting OREI 2:05 p.m. staff)
OREI staff to pick up President from his office to
Room A. Thereafter, Mr. Kunio Senga to pick up
President from Room A to Room C-2.
3:00 – 3:20 p.m. SAARC Finance Ministers Meeting Mr. Kunio Senga, From Room A to Room C-2 President’s Opening Remarks (c/o SARD)
Room C-2 SARD 2:55 p.m.
Escorting by Mr. Senga
President’s Chief Advisor to accompany President
back to his office.
5:30 p.m. – 6:00 p.m. Procedures Committee Meeting Mr. Kazushi Sato, From President’s Office to President’s Brief (c/o Mr. Sivasundaram)
Room B-2 JRO Room B-2
5:25 p.m. Mr. Sato to pick up and escort President back to
his office.
6:30 – 8:30 p.m. Reception hosted by ADB Mr. Jyunichi From President’s Office to President’s Scenario and Guest List (c/o OSEC)
Swan Banquet Hall and President, Mr. Haruhiko Kuroda Nakamura, President, Swan Banquet Hall
Garden and Mrs. Kumiko Kuroda ICC Kyoto (with Mrs. Kuroda) The President and Mrs. Kuroda, accompanied by
st
1 floor 6:20 p.m. The Secretary, are picked up by the President of
ICC Kyoto from the President’s Office, who escorts
them to the Receiving Line. (c/o OSEC)
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Date / Time / Venue of Event Person Escorting Pick-up point and Time Task / Remarks
the Event President (ref. OPR’s Schedule)
Sunday, 6 May
10:00 – 11:45 a.m. Opening Event and Opening Mr. Masao Uno, From Room 510a to Room 158 President’s Scenario (c/o OSEC)
Main Hall Session Chief Advisor to 9:47 a.m.
escort President Mrs. Kuroda to be escorted by Ms. Stella Torres to
her seat in the front row in the Main Hall.
JOC staff to escort From Room 158 to Main Hall After the Opening Session, Mrs. Kuroda will be
from Room 158 to 9:57 a.m. escorted by Ms. Naomi Nishioka or Ms. Stella
Main Hall Torres to the bus for the VIP Accompanying
Persons Program [APP].
11:50 p.m. – 12:15 p.m. Pre- luncheon Cocktail Ms. Jill Drilon, OSEC From Room 158 to Room D President’s Scenario (c/o Ms. Jill Drilon)
Room D 11:48 a.m.
12:20 p.m. – 2:00 p.m. Luncheon hosted jointly by the Mr. Jeremy Hovland Proceed to Sakura Banquet President’s Scenario and Guest List (c/o OSEC).
Sakura Banquet Hall Chair and ADB President OSEC Hall from Room D
12:15 p.m. The Secretary accompanies the President and
leads him to the Head Table.
The Secretary to escort President back to his
office.
2:30 – 3:45 p.m. Board of Governors Session Mr. Kazushi Sato, From President’s Office to President’s Briefing Notes (c/o Mr. Sivasundaram)
Annex Hall JRO Annex Hall
2:25 p.m. Mr. Sato to accompany the President back to his
office.
7:00 p.m. – 8:30 p.m. Cultural Event / Reception hosted President’s Advisor to From ICC Kyoto President’s Scenario (c/o OSEC)
The Westin Miyako Kyoto by the Minister of Finance of Japan, inform The Secretary (with Mrs. Kuroda)
Mr. Koji Omi and Mrs. Kazue Omi when President is on President to stay until 8:30 p.m. On arrival, he is met by The Secretary, who leads
the way to the venue him to the host.
On departure, Chief Advisor to accompany the
President back to his car.
Monday, 7 May
9:30 – 9:55 a.m. Board of Governors Session Mr. Kazushi Sato, From President’s Office to President’s Briefing Notes (c/o Mr. Sivasundaram)
Annex Hall JRO Annex Hall
9:25 p.m. Mr. Sato to escort President back to his office.
11:30 a.m. – 2:30 p.m. Luncheon to be hosted by Minister Chief Advisor to From President’s Office to main President’s scenario (c/o OSEC)
Sakura Banquet Hall of Finance of Japan and ADB escort President from entrance of ICC Kyoto
Governors’ Reception with His his office to main 11:47 a.m.
Imperial Highness the Crown Prince entrance of ICC
Kyoto.
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Date / Time / Venue of Event Person Escorting Pick-up point and Time Task / Remarks
the Event President (ref. OPR’s Schedule)
Monday, 7 May
3:30 – 4:30 p.m. Board of Governors Session Mr. Kazushi Sato to From President’s Office to President’s Briefing Notes (c/o Mr. Sivasundaram)
Annex Hall escort President to Annex Hall
Annex Hall 3:25 p.m. On conclusion of Business Session, Mr. Sato
escorts President back to his office.
5:00 – 6:00 p.m. ADB President’s Press Conference Ms. Ann Quon, DER From President’s Office to President’s Talking Points (c/o Ms. Ann Quon)
Room D Room D
4:55 p.m. Ms. Quon to pick up President at 4:55 p.m.