What is MS Word?

Used to make professional-quality documents, letters,MS Word enables users to do write-ups, create
documents, resumes, contracts, etc. This is one of the most commonly used programs under the Office
suite. reports, etc., MS Word is a word processor developed by Microsoft. It has advanced features
which allow you to format and edit your files and documents in the best possible way.

Features of MS Word

Home

This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All the basic
elements which one may need to edit their document is available under the Home option.

Insert

Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in the
document. They are included in the “Insert” category.

Design

The template or the design in which you want your document to be created can be selected under the
Design tab. Choosing an appropriate tab will enhance the appearance of your document.

Page Layout

Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation, spacing,
etc.

References

This tab is the most useful for those who are creating a thesis or writing books or lengthy documents.
Options like citation, footnote, table of contents, caption, bibliography, etc. can be found under this tab.
Review

Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be tracked
under the review tab. This acts as an advantage for those who get their documents reviewed on MS
Word.

Apart from all the above-mentioned features, the page can be set in different views and layouts, which
can be added and optimised using the View tab on the Word document. Margins and scales are also
available for the benefit of the users.

When compared with MS PowerPoint, MS Word is more of reading while PPT is more of visual and
graphical representation of data.

Paragraph Formatting

Aparagraph is a unit of text or other content that starts at the beginning of a document, immediately
after a hard return (a carriage return), a page break, or a section break, or at the beginning of a table
cell, header, footer, or list of footnotes and ends with a hard return (carriage return) or at the end of a
table cell. Word documents generally contain paragraphs with different formatting. Even a very simple
document with a centered heading and a justified body contains paragraphs with two different types of
formatting.

The Paragraph Group

Many options are available directly in the Paragraph group on the Home tab of the Ribbon, in the
Paragraph group on the Page Layout tab, and on the contextual toolbar and menu that appear when you
right-click within text.

Alignment
Alignment or justification refers to the way in which the lines of a paragraph are aligned. There are four
types of alignment, and the type of alignment of the paragraph where your cursor is located is indicated
by the highlighted button in the Paragraph group on the Home tab.

home tab paragraph group

With left alignment (left alignment) (the default), the left-hand ends of all the lines in the paragraph are
aligned along the left-hand margin of the text area.

With center alignment (center alignment), the mid-points (centers) of all the lines in the paragraph are
aligned along the same imaginary vertical line at the center of the text area between the margins.

With right alignment (right alignment), the right-hand ends of all the lines in the paragraph are aligned
along the right-hand margin of the text area.

With justified alignment or full justification (justified alignment), all the lines in the paragraph, except
the last line, are extended so that the left-hand end of each line is aligned along the left-hand margin of
the text area, the right-hand end of each line is aligned along the right-hand margin of the text area, and
the lines are all of the same length. This is achieved by inserting additional space between words.

**Print a Document

Click the File tab.

Print a Document

Click Print.

Examine the print preview on the right side of the screen to ensure the document appears correct.

Select the correct printer by clicking the Printer list arrow and selecting it from the list.

Adjust the printer settings using the options below the printer, described in the following table.

Print a Document

Set the number of copies in the Copies text field.

Click Print.
Print a Document

The document is sent to the printer.

Press Ctrl + P.

Print Settings

Print Range Print the whole document, a certain page range, a single section, or just even or odd
pages.

Print One Sided / Both Sides Print the document one-sided, enable a printer’s two-sided printing
function, or manually flip the pages during printing.

Collate Collating prints multiple copies of the document all the way through (1, 2, 3, 1, 2, 3), while
printing uncollated prints multiple copies of each page together (1, 1, 2, 2, 3, 3).

Orientation Select Portrait (taller) or Landscape (wider).

Page Size Select the size of paper you’re printing on.

Page Margins Adjust the margins between the edge of the page and the text.

Pages Per SheetArrange multiple pages on a single sheet.

**Starting with a blank page?

Place your cursor where you want a bulleted or numbered list.

On the Home tab, click the arrow next to Bullets or Numbering.

Choose a style and start typing.

The Home tab with the Bullets gallery is shown.

Press Enter every time you want a new bullet or number, or press Enter twice to end the list.

Tip: When you start a paragraph with an asterisk and a space (* ) or with number 1 and a period (1.),
Word displays the AutoCorrect Options button and begins building a bulleted or numbered list. If you
don't want a bulleted or numbered list, click the AutoCorrect Options button and then click Stop
Automatically Creating Bulleted Lists or Stop Automatically Creating Numbered Lists.

The option to stop automatically creating bulleted lists is highlighted.

Restart numbering at 1

Click the item that you want to be the first item in the new list.

Ctrl+click or right-click the item, and then click Restart numbering.

Indent items within a list

Select the lines in the list that you want to indent.

On the Home tab, in the Paragraph group, click Increase Indent Increase Indent button.

Delete items from a list

Select the items that you want to delete.

Press DELETE.

Stop a bulleted or numbered list

Do one of the following:

At the end of the bulleted or numbered list, press RETURN two times.

Select the line of text that you do not want in the list, and then, on the Home tab, in the Paragraph
group, click Bulleted List Bullets button or Numbered list Numbering button.

**A page layout document is like a canvas that you add text boxes, images and other objects to, then
arrange the objects on the page however you like. When you open a page layout document (or
template), there is no body text area; to add text, you need to add a text box and type in it. New pages
must be added manually.

The Page Layout Tab holds all the options that allow you to arrange your document pages just the way
you want them. You can set margins, apply themes, control of page orientation and size, add sections
and line breaks, display line numbers, and set paragraph indentation and lines.

Word offers two page orientation options: landscape and portrait. Compare our example below to see
how orientation can affect the appearance and spacing of text and images. Landscape means the page is
oriented horizontally. Portrait means the page is oriented vertically.

In graphic design, page layout is the arrangement of visual elements on a page. It generally involves
organizational principles of composition to achieve specific communication objectives

**Mail merge is a feature within most data processing applications that enables users to send a similar
letter or document to multiple recipients. It enables connecting a single form template with a data
source that contains information about the recipient’s name, address and other predefined and
supported data.

o do this, follow these steps:

Click Edit individual letters.

In the Merge to New Document dialog box, select the records that you want to merge.

Click OK. ...

Scroll to the information that you want to edit, and then make your changes.

Print or save the document just as you would any regular document.

**o do this, follow these steps:

Click Edit individual letters.

In the Merge to New Document dialog box, select the records that you want to merge.

Click OK. ...

Scroll to the information that you want to edit, and then make your changes.

Print or save the document just as you would any regular document.

**Insert WordArt

WordArt is a quick way to make text stand out with special effects. You begin by picking a WordArt style
from the WordArt gallery on the Insert tab, and then customize the text as you wish.

How to Insert Clip Art

Clip art refers to a graphic or a picture that you can insert in your document. It comes in different
formats and styles. It is used to enhance the appearance of a document. The steps to insert a clip art are
given below;

Place the cursor where you want to insert the clip art
Select the Insert tab

In Illustrations group click the Clip Art command;

A task pane appears on the right side of document

Enter the keyword in 'Search for' field and select the suitable option in 'Search in' and 'Results should be'
fields

Click Go, clip art menu will appear

Select the desired clip art with a left click

**A header is text that is placed at the top of a page, while a footer is

placed at the bottom, or foot, of a page. Typically these areas are

used for inserting document information, such as the name of the

document, the chapter heading, page numbers, creation date and

the like

**B Find and Replace is a function in Word that allows you to search for target text (whether it be a
particular word, type of formatting or string of wildcard characters) and replace it with something else.

1.

Click Replace on the Home tab.

2.

Type the word you need to replace in the Find what text field.

3.

Type the word you need to replace in the Replace with text field.
**3 Word for the web. Use footnotes and endnotes to explain, comment on, or provide references to
something in a document. Usually, footnotes appear at the bottom of the page, while endnotes come at
the end of the document or section.

Endnotes appear in a list at the end of the text, just before the reference list or bibliography. Don't mix
footnotes and endnotes in the same document: choose one or the other and use them consistently.

**4 DROP CAP==A drop cap (dropped capital) is a large capital letter used as a decorative element at the
beginning of a paragraph or section. The size of a drop cap is usually two or more lines. The following
illustration shows your options for positioning a drop cap.

A drop cap is the where the first character of the first paragraph is made larger, taking up several lines of
text or the first few sentences. Drop caps are used in various media, including books, newspaper articles,
documents, and webpages

**10 A macro is an automated input sequence that imitates keystrokes or mouse actions. A macro is
typically used to replace a repetitive series of keyboard and mouse actions and used often in
spreadsheets and word processing applications like MS Excel and MS Word.

A macro is a series of commands that are recorded and saved, so that they can be easily run again on
demand. If you have a series of repetitive tasks, recording a macro can save you a lot of time.

Macros enable you to automate routine operations and tasks in Microsoft programs. A macro is a small
program that records the actions you take to complete a specific task, for example, adjusting the page
layout to a specific format. You then run the macro to apply all of the recorded actions in just a single
click!