ALSTON HIGH SCHOOL

END OF TERM EXAMINATION

ELECTRONIC DOCUMENT PREPARATION AND

MANAGEMENT

Paper One
Grade: 111-4

Name:_________________________________ December , 2023.

Duration: 1 Hour 30 Minutes

Instructions: This paper consists of sixty (60) multiple choice questions. Answer ALL the
questions presented on this paper.

All the best!!!!!!

INSTRUCTION: select the correct
answers for the following questions.
1. Which of the following is NOT a
component of the computer system?
a) Microsoft Word
b) Software
c) Data
d) Hardware
2. Which of the following is NOT an
input device?
a) Mouse
b) Monitor
c) Keyboard
d) Scanner
3. The Central Processing Unit is made
of the following units:
a) Hardware and Software
b) Control Unit and Arithmetic
and Logic Unit
c) Control Panel and Toolbar
d) All of the above
4. Data may be defined as:
a) Processed information
b) Softcopy
c) Output
d) Raw material
5. Input devices are used to:
a) Take raw data and turn it into
information
b) Get data and instructions into
the computer for processing
c) Get raw data out of the
computer
d) Translate information
processed by the computer
into an understandable form.
6. Input devices take raw data and turn
it into information.
a) True
b) False
7. Data is another word for
information.
a) True
b) False
8. Barcodes are found on most items in
the supermarket.
a) True
b) False
9. When you reboot a computer you
restart it.
a) True
b) False
10. A hacker is a person who gains
access to your computer
without authorization.
a) True
b) False
11. Which of the following icon stores
deleted files for later use?
a) Internet Explorer
b) Recycle Bin
c) Outlook Express
d) My Documents
12. Programmes such as games and
Microsoft Word can be classified as:
a) Software
b) System unit
c) Hardware
d) Hardcopy
13. A folder or directory can contain:
a) Files
b) Folders
c) Progammes
d) All of the above
14. The Shift key is used to:
a) Type an entire line in capital
letters
b) Type an entire paragraph in
capital letters
c) Type a single letter in capital
letters
d) Move to another line.
15. LIME is able to provide service to its
customers through the use of …
a) Desktop computers
b) Laptop computers
c) Minicomputers
d) Mainframe computers
16. ________ software helps run the
computer and coordinates
instructions between other software
and the hardware devices.
a) Application
b) Utility
c) System
d) Recovery d) minutes

17. Which of the following is NOT a 25. The notice is often prepared with the
type application software? agenda on one sheet.
a) Word processor a) TRUE
b) Spreadsheet b) FALSE
c) Windows 11
d) Smart Draw 26. What agenda component indicates
the meeting is beginning?
18. Google chrome is an example of a) Welcome
a) answer choices b) Greetings
b) the Internet Explorer c) Call to Order
c) a web browser d) Apologies for Absence
d) a search engine
e) the World Wide Web 27. After Ann has finished keying the
minutes she does not need to sign her
19. When preparing a notice the name.
organization should be in all caps. a) TRUE
a) TRUE b) FALSE
b) FALSE
28. A written record of all that takes
20. A notice should always have a place, from the start to the
complimentary close. conclusion of a meeting.
a) TRUE a) notice
b) FALSE b) agenda
c) memorandum
21. A formal announcement that informs d) minutes
members of an organization of the
date and time for the next meeting. 29. Susan is the chairperson for the
This is usually written by the March of Dimes Committee, she will
secretary. begin each meeting with a formal
a) notice declaration that the meeting has
b) agenda officially begun. What type of
c) notice with agenda agenda will she use?
d) minutes of a meeting a) ordinary agenda
b) chairman's agenda
22. A notice must include: ( Choose all
correct answers) 30.
a) the venue and name of the
organization
b) date and time
c) complimentary close
d) name of secretary
If you see this correction you should...
23. ___________ contains the list of
items to be discussed a) delete the word
a) ordinary agenda b) add a word
b) notice with agenda c) circle the word
c) chairman's agenda d) cross out the word
d) agenda
31. How is the instruction "change this
24. Which document is sent at least two to lower case shown"?
weeks in advance for a meeting a) sc
a) agenda b) uc
b) notice c) lc
c) memorandum d) cc
 32. How is the instruction "change this
to upper case shown"
37.
a) sc
b) uc
c) lc
d) cc
If you see this, you would join the sentences
together to make the one paragraph.
33.
a) True
b) False

38.

What does this symbol mean?

a) Add this in
b) Insert a Space If you had to swap the order or 2 words
c) Draw a Stick Man which symbol would you use to
d) Insert a Word communicate this?

34. How should this sentence look? a) stet

b) run on
c) u/line
d) trs
a) The boy and girl were very well and
behaved when they visited gran last 39.
night
b) The boy and girl were very well-
behaved when they visited gran last
night
c) The boy and girl were very What does this symbol mean?
wellbehaved when they visited gran
a) Add a dash
last night
b) Delete space
c) Close up
35.
d) Insert a Word

What does this symbol mean?

a) New Line
40. Has this correction been done
b) New Paragraph
correctly?
c) New Person
a) Yes
d) Not Positive
b) No
36. What does stet stand for?
a) Let it stand
b) Leave it
c) Let is stand
d) Let is stay
 48. Close up is an indication to the
admin assistant to
a) delete space
b) delete words
c) delete sentences
d) delete paragraphs
41. Has this correction been done
49. An instruction to show how to spell a
correctly?
word would be shown
a) Yes
a) as a dotted box with the word
b) No
b) as the word in bold
c) as a speech bubble with the word
42. What is the most important thing to
inside
remember when keying in
information?
50. A visual display unit is BEST
a) Type Fast
categorized as
b) Type Slow
a) Input
c) Type Accurate
b) Output
d) Type It In
c) Backup
d) Storage
43. u.c. indicates to the admin assistant
to
51. When the computer is working on
a) change the character to capital letter
given instructions this function is
b) change to bold
referred to as
c) change the character to a small letter
a) Input
d) change the word into capitals
b) Output
c) Storing
44. stet means that the admin assistant
d) Processing
would
a) highlight the word underlined
52. Which of the following devices are a
b) change the word to capitals
trackball and mouse examples of?
c) change the order of the words
a) Drawing
d) keep the word with the dotted line
b) Pointing
below
c) Inserting
d) Scanning
45. NP tells the admin assistant to
a) Not make a new paragraph
53. Which of the following software is
b) Make a new paragraph
used to boot a computer?
c) Make a new sentence
a) Utility
d) Make a new point
b) System
c) Firmware
46. run on means the admin assistant
d) Application
should
a) start a new sentence
54. Which of the following is NOT an
b) underline the word
external storage media?
c) take a new page
a) Hard disk
d) make a new paragraph
b) Compact disk
c) Flash drive
47. In full instructs the admin assistant
d) Cloud storage
to
a) type the full word in capitals
55. Not overloading electrical outlets,
b) type the full word in bold
would be considered
c) type the whole word not the
a) A health practice
abbreviation
b) A safety practice
d) type the full word in italics
c) An ergonomic factor
d) A general care of hardware
56. The MAIN purpose for adopting d) AutoNumber
correct posture while sitting at the 59. Which of the following tasks does a
computer is to prevent spreadsheet allow users to do?
a) Inaccurate ideas
1. Sort and extract data from a list
b) Computer vision syndrome
c) Pain and injury to the spine errors 2. Store numeric data
d) Errors or typos in documents
3. Perform automatic calculations
57. The correct formula to subtract the
value in cell G1 from the value in a) I only
cell C2 is b) I and II only
a) =C2 - G1 c) II and III only
b) =DIFF(G1:C2) d) I, II and III
c) =SUB(GI:C2)
d) =G1 - C2 60. Which of the following groups
contains editing techniques?
58. Which of the following data types is a) Copy, cut, paste, move
MOST appropriate for storing the b) Copy, cut, hide, colour
price of an item? c) Underline, colour, insert, find
a) Text d) Underline, shade, search, omi
b) Number
c) Currency