Required Documents Description

PILLAR 1 - FUNCTIONALITY INDICATORS (60%) : PCM

i. Executive Order (EO), Local Ordinance, POC Resolution, or other (A) Points shall only be granted if the MOV provided covers all mandatory members as prescribed by EO
similar local issuance creating or organizing the POC 773. Incomplete MOVs SHALL NOT merit points.

(B) Local counterparts of National Government Agencies shall only be included as members of the
council as applicable.

(C) Pursuant to DILG Memorandum Circular No. 2022-123, CSOs shall be appointed by the Chairperson
and must have secured the appropriate Security Clearances from the concerned PNP Office. In cases
wherein POCs have yet to secure Security Clearances for their member CSOs, an appropriate
justification may instead be provided together with the Endorsement/Recommendation/Request from
the POC Secretariat, signifying the POC’s initiation of the Security Clearance process.

i. Executive Order (EO), Local Ordinance, POC Resolution, or other (A) A Special Action Committee is any committee, task force, or institution created under
similar local issuance creating the Special Action Committees or through the POC to address and prevent specific peace and order and public safety
issues as prescribed under the DILG MC 2019-143 and other similar issuances.

i. Executive Order (EO), Local Ordinance, POC Resolution, or other (A) A member of the POC Secretariat may perform more than one of the functions
similar local issuance organizing the POC Secretariat designated (i.e. Research Analyst and Admin Staff). Such scenarios must be specified in
the issuance.

(B) Names of Officials and Staff and their respective functions must be clearly indicated in
the issuances.
 Required Documents
i. Minutes of the Meeting (MOM) for 4 or more meetings, duly
signed by the POC Secretariat and the POC Chairperson.
Each MOM shall be accompanied by the following as attachments:
a. Attendance Sheet
b. Notice of Meeting/Invitation
c. Proof of Receipt of Notice/Invitation
Description
(A) If two or more meetings are conducted in a quarter, it shall still only be considered as
one (1) meeting.
(B) Joint and Clustered meetings with LDCs, LDRRMCs, LADACs, LTF-ELCAC, and other
local councils and special bodies may still be counted as one (1) meeting for the quarter,
provided that the meeting highlighted matters concerning peace and order and public
safety, and resolutions/actions were adopted to address said matters.
(C) The Minutes of the Meeting shall be prepared by the POC Secretariat and approved,
noted, or attested by the Presiding Officer. It must also signify that the Chairperson
and/or Vice Chairperson attended and presided over the meeting to count as one (1)
meeting for the quarter.
(D) In the event that both the Chairperson and Vice Chairperson is unable to attend and
preside over the meeting, the Meeting shall still be deemed valid as long as: (1) Quorum is
met (50% of the total members + 1 is in attendance) and (2) a Temporary Presiding Officer
from among the members of the council is duly designated either through the POC’s
Internal Rules and Procedures or through a motion of the Council. Appropriate documents
for the absence of the Chairperson and Vice Chairperson must be attached to earn full
points for the meeting (e.g. Authorized Leave, Authorized Travel Authority, Authorization
for Emergencies, etc.)
(E) For meetings conducted online, attendance sheets generated through Google Forms or
similar modes may be submitted in lieu of printed attendance sheets.
(F) Proof of receipt of the Notice/Invitation may be in the form of a Formal
Acknowledgement with appropriate stamp of date received, Screenshot of the text
message or email, or similar lines of communication; and should the Secretariat employ
 Required Documents Description

online registration for the meeting, the screenshot of responses to such, with timestamps,
is also valid.

(G) If the scheduled meeting was postponed due to natural calamities, human-induced
hazards, or any other similar emergencies, and was rescheduled to a date outside its
intended quarter, it may still count as one (1) meeting provided that the POC Chairperson
provides a formal justification of the cancellation, alongside a third-party report on the
incident.

(G) For meetings that were attended by higher authorities (i.e. Chairpersons/Vice
Chairpersons of higher POCs, Cabinet Secretary Members, and other similar officials),
particularly Joint/Cluster meetings presided by said higher authorities, the MOM shall
signify the circumstances of such and shall still denote the POC Chairperson/Vice
Chairperson’s attendance and lead in the discussions concerning the POC’s mandate.

(H) A quarterly meeting shall be considered invalid if it is either of the following:

• Dated outside its intended quarter
• Not presided by the POC Chairperson, Vice Chairperson, or a duly designated
Presiding Officer
• Quorum is not met (to meet Quorum, 50% of members +1 must be in attendance,
inclusive of the Presiding Officer)
• Any other inconsistencies or discrepancies, noted by the audit team, among the
documents therein.

i. Resolution or Minutes of the Meeting signifying the schedule of (A) The document must be signed by the POC Chairperson
meetings for 2023
(B) The schedule may be specific dates or general statements (i.e. “Every 1st Week of the
2nd Month of every Quarter)
 Required Documents Description

i. At least one (1) Resolution per quarter aimed to address, maintain, (A) A minimum of one (1) resolution per quarter is required.
and/or improve current Peace and Order and Public Safety
situation of the POC (excluding resolutions for (B) Additional resolutions adopted/passed during a quarter cannot offset the lack of
organization/reorganization) resolutions adopted/passed during another quarter.

(C) For POCs that did not issue any resolutions in a given quarter, they may provide a
justification on the specifics why a resolution was not issued or needed.

i. POPS Plan Chapters A - J generated from the POPS Plan for (A) A chapter is considered present with no discrepancies if it has been encoded
2023-2025 accordingly to the POPSP-PCMS, following the prescribed template, and all data fields
properly accomplished.

(B) POCs may attach documentation of their planning process as further supporting
documents.

(C) Sample discrepancies are as follows:

• Missing data fields
• Missing Chapters
• Incorrect certifications or supporting documents

(D) The POPS Plan must adhere to the following steps as prescribed by the DILG MC No.
2022-118 and the POPS Plan Guidebook:

• Chapter A – Review of Local Strategic Direction

• Chapter B – Peace and Order and Public Safety Situation
• Chapter C – Priority POPS Challenges
• Chapter D – Objectives, Strategies, Targets, Indicators, and Baseline
• Chapter E – Critical Policies, Programs, Projects, Services, Activities
• Chapter F - Funding Requirements
• Chapter G – Actual Allocation
 Required Documents Description

• Chapter H – Reporting Form 1

• Chapter I – Reporting Form 2
• Chapter J – POC Secretariat Report

i. POC Resolution Adopting the POPS Plan (A) For the appropriations ordinance, upload only the first page containing the Ordinance
number and total amount appropriated for the POPS Plan 2024 and the last page
ii. Appropriations Ordinance for the POPS Plan 2024 containing the signatures of key officials and the date.

(B) If the POPS Plan was revised, upload the resolution revising the POPS Plan instead.

i. Downloaded copy of the POPSP-PCMS Reporting Form 1 – 1st (A) To be considered on time, the POPSP-PCS Reporting Form 1 – 1st Semester 2023
Semester 2023 must be submitted to the DILG Central Office on or before August 31, 2023

ii. Downloaded copy of the POPSP-PCMS Reporting Form 1 – 2nd (B) To be considered on time, the POPSP-PCS Reporting Form 1 – 2nd Semester 2023
Semester 2023 must be submitted to the DILG Central Office on or before March 31, 2024

iii. Downloaded copy of the POPSP-PPCMS Reporting Form 2 – (C) To be considered on time, the POPSP-PCS Reporting Form 2 for 2023 must be
Annual Reporting Form for 2023 submitted to the DILG Central Office on or before March 31, 2024

i. Copy of the Step H – Accomplishment Report Generated from (A) Utilization must be computed using the actual utilization encoded in the Step H -
the POPSP-PCMS Reporting Form 1 versus the encoded actual allocation

(Total Actual Utilization for 2023)/(Total Actual Allocation for

2023) ×100

i. Copy of the Step H – Accomplishment Report Generated from (A) Physical accomplishment must be computed using the total number of PPAs marked
the POPSP-PCMS as P or F versus the total number of PPAs marked as P, F, or NI
ii. Post Activity Report (PAR) or other similar instruments of
documentation (photos, vouchers, etc.) for each PPA
 Required Documents
i. Copy of the Step I – Accomplishment of Objectives Report
generated from the POPSP-PCMS
ii. Certifications per objective signed by the appropriate Champion
identified in Chapter D
i. 2023 POC Secretariat Reports downloaded from the POPSP-
PCMS
i. Annex C – Quarterly Accomplishment Report on the Utilization of
Confidential Funds with stamped or formal receipt from the DILG
Description
(Total PPAs Marked as P or F)/(Total PPAs Marked as P,F,&
NI) ×100
(B) Each PPA without a PAR or equivalent shall be considered NI
(C) For POCs that have more than 10 PPAs, or MOVs that exceed the maximum file size
of the POC Audit Portal, it is recommended to provide an online Drive Folder to their
respective Audit Committee, copy furnished the DILG BLGS
(A) The computation of accomplishment shall be done using the following formula:
((total number of objectives met/accomplished))/((total number of
objectives with set targets) ) ×100
(B) An objective shall be considered “met/accomplished” when the actual
accomplishments encoded for 2023 of each indicator is equal or greater than the target
set
(C) Objectives without the appropriate certification shall be considered unmet.
(A) To be considered on time, the 1st Semester 2023 POC Secretariat Report must be
submitted to the DILG Central Office on or before August 31, 2023
(B) To be considered on time, the 2nd Semester 2023 POC Secretariat Report must be
submitted to the DILG Central Office on or before March 31, 2024
(A) Pursuant to Section 5.2.1. of the COA-DBM Joint Circular No. 2015-01, all LGUs
which released CF shall submit the Quarterly Accomplishment Report on the Use of CF,
 Required Documents Description

*POCs without allocation of CF may also submit an Annex C duly certified by the Head of Agency, not later than the 15th day of the first month of the
indicating no allocation of CF succeeding quarter.

(B) If the concerned POC did not allocate any Confidential Funds for the year, a
Certification of Non-Allocation may be issued to get a score of 5, signed by the Budget
Officer and Accountant, and attested by the POC Chairperson

(C) If the total CF allocated by the LGU exceeds 30% of the total amount allocated for
Peace and Order Programs, a copy of the authorization from the Secretary of the Interior
and Local Government must also be attached.

i. POC Performance Audit Results via the POC Audit Portal (A) For City and Municipal POCs, the results of the BPOC Functionality Assessment
Consolidated Reporting Form through the SGLGB shall be communicated through a separate issuance.

or (B) For Provinces, kindly upload the respective Consolidated Report Forms, APPROVED
and SIGNED by the respective Audit Committees.
BPOC Functionality Results via the National Barangay Operations
Office

i. Pertinent documents related to the innovation that signify its (A) Innovations are new approaches, strategies, frameworks, implemented and initiated by
formulation, implementation, and accomplishments. The following Peace and Order Councils, which address specific local peace and order and public safety
documents may be presented: issues.

• Activity Design Innovations must:

• Post Activity Reports • be implemented during 2023
• Accomplishment Reports and Documentations • address a specific POPS issue or challenge
• Concept Notes and Proposals • be sustainable for continuous implementation and development
• Other reports covering results and accomplishments of the • have accomplishments and results directly contributing to the improvement of POPS
initiative issues and challenges
Examples:
 Required Documents Description

• Development of information databases, IT systems, and other similar digital platforms

• Adoption of new and emerging technologies in emergency response
• Development of interconnected CCTV Systems for general surveillance, ease of
criminal investigation, and emergency response
• Introduction of platforms for citizen participation in the maintenance of community
peace and order
Introduction of cost-cutting measures, process streamlining, and other similar new
frameworks that directly contribute to workload efficiency in the POC

i. PNP Statistical Report on Total POI 2022 (A) The change in Total POI be computed using the following formula:
ii. PNP Statistical Report on Total POI 2023
(2023 POI-2022 POI)/(2022 POI) x 100%

A positive (+) result indicates an increase while a negative (-) indicates a decrease.

(B) Should a POC achieve a record of 0 POI, they shall automatically receive a score of 15

i. PNP Statistical Report on Crime Solution Efficiency Rate 2022 (A) The change in Crime Solution Efficiency shall be computed using the following
ii. PNP Statistical Report on Crime Solution Efficiency Rate 2023 formula:

(2023 CSE-2022 CSE)/(2022 CSE) x 100%

A positive (+) result indicates an increase while a negative (-) indicates a decrease.

(B) Should a POC achieve a record of 100% CSE, they shall automatically receive a score
of 15
 Required Documents Description

i. PNP Report on Road Crash and Road Related Accidents 2022 (A) The change in Road Crash Incidents shall be computed using the following formula:

ii. PNP Report on Road Crash and Road Related Accidents 2023 (2023 Road Incidents-2022 Road Incidents)/(2022 Road
Incidents) x 100%

A positive (+) result indicates an increase while a negative (-) indicates a decrease.

(B) Should a POC achieve a record of 0 road incidents, they shall automatically receive a
score of 5

i. POPS Plan Chapters C, D, and E generated from the POPSP- (A) Any Program, Project, or Activity identified to address road crashes and road related
PCMS incidents included in the POPS Plan is counted. It should be properly indicated in
Chapters C, D, and E.

i. BFP Report on Fire Incidents 2022 (A) The change in Fire Incidents shall be computed using the following formula:

ii. BFP Report on Fire Incidents 2023 (2023 Fire Incidents-2022 Fire Incidents)/(2022 Fire
Incidents) x 100%

A positive (+) result indicates an increase while a negative (-) indicates a decrease.

(B) Should a POC achieve a record of 0 fire incidents, they shall automatically receive a
score of 5

i. POPS Plan Chapters C, D, and E generated from the POPSP- (A) Any Program, Project, or Activity identified to address fire incidents included in the
PCMS POPS Plan is counted. It should be properly indicated in Chapters C, D, and E.

i. POPS Plan Chapters C, D, and E generated from the POPSP- (A) Any Program, Project, or Activity identified to address issues related to gender and
PCMS development. These may include the following:
• Violence Against Women and Children
 Required Documents Description

• Rape and Sexual Harassment

• Any other peace and order related issue identified by the POC provided that these
PPAs address underlying GAD related issues such as gender-motivated violence, etc.
• Capacity building activities for the mainstreaming of gendered perspectives in the
formulation, implementation, and evaluation of peace and order policies and programs.

i. Minutes of the Meeting signifying the attendance and active (A) The CSOs need not be the same organization for the three parameters. (i.e. different
participation of CSOs CSOs may participate in the council, sponsor a resolution, and collaborate with the POC
for the implementation of PPAs)
ii. Resolution or other issuances authored or sponsored by CSOs
(B) For POCs that have yet to secure security clearance
iii. Post-Activity Report / Concept Note / Photo and Video / any
other form of documentation of PPAs led by or implemented in
partnership with CSOs