PM NETWORK

Plot No. 150/93/B, Maruti Industrial Estate Behind Glow Tech Steel,
Gondal Road, Rajkot 360004
Document STANDARD OPERATING PROCEDURE
Title Procedure for Receiving & Handling of RM & PM
Document No. ZPI/SOP/STR/001 Effective Date : 01/07/2022
Revision No. R-00 Revision Date : 30/06/2025

1.0 Purpose: The purpose of this SOP is to describe the minimum requirements for Raw material & Packaging material
receiving & handling.

2.0 Scope: This procedure covers Raw material and Packaging material receiving and handling procedure at PM NETWORK
Plot NO. 150/93/B, Maruti Industrial Estate Behind Glow Tech Steel, Gondal Road, Rajkot 360004.

3.0 Responsibility: Store Department

4.0 Procedures:
4.1 Receiving of Materials at Gate
4.1.1 On the receipt of material at the gate, documents shall be handed over by the carrier to the Security
Supervisor. Security shall take an overview of the consignment on the basis of documents of goods
supplied by the supplier.
4.1.2 Gate Entry of the consignment in “Inward Material Register” at gate shall be made by the security
department as per form ZPI/SOP/STR/001/F1.
4.1.3 Then instruction shall be given by the security department to the carrier to take the lorry inside the
factory premises under the supervision of security personnel for unloading the material at the
receiving platform.
4.1.4 Compare identification of material received on Bill, P.O, Containers/ Packages.
4.1.5 Upon receipt and before acceptance, each shipment shall be examined visually for labeling, container
damage, broken seals, or contamination & an “Incoming Material Inspection Report” shall be filled by
store personnel as per form ZPI/SOP/STR/001/F2. Any suspected defective material shall be moved to
a special staging area awaiting Authorized person action. Report discrepancies to Authorized person
immediately.
Discrepancies Include:
4.1.5.1 Wet or damaged cartons.
4.1.5.2 Open carton.
4.1.5.3 Inaccurate labeling.
4.1.5.4 Quantity shortage
4.2 The Material containers shall be de-dusted with vacuum cleaner / lint free cloth in the dedusting area. After
dedusting the material shall then be transferred to the quarantine area.
4.3 Store shall be forwarded to Quality Control department as an intimation slip (Test Request & sampling) as per
form ZPI/SOP/STR/001/F3 and release order as per form no. ZPI/SOP/STR/001/F4 of receipt of raw material &
packing material.
4.4 Simultaneously, the store associate shall move the requested (by QC) pallet of raw material / packing material
near to the sampling area & rest pallets in the allocated area for RM/PM.
4.5 On receipt of requested RM/PM, QC Personnel shall withdraw the required quantity for testing and will display
“SAMPLED” status label on the container sampled. Store associates shall make entry of sample quantity
withdrawn in RM Stock Register/Packing Material Stock register as per form no. ZPI/SOP/STR/001/F5.
4.6 On the basis of testing reports, QC personnel shall identify the status of goods accepted or rejected.
4.7 For the material rejected by QC department, material shall be moved to the rejection area and store personnel
shall follow the “procedure for disposition of the Non-confirming material “for handling of such material.
4.8 As per testing result of the sampled material shall be labeled as “APPROVED (Green Colored)”, if ok else
“REJECTED (Red colored)”, and segregated as per specified area for Accepted and Rejected materials.

5.0 Applicable Forms:-

ZPI/SOP/STR/001/F1 - Material Inward Register

PREPARED BY APPROVED BY
NAME Sonam Bajaj Zeel Patel
DESIGNATION Store Manager QA Manager
SIGNATURE
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 PM NETWORK
Plot No. 150/93/B, Maruti Industrial Estate Behind Glow Tech Steel,
Gondal Road, Rajkot 360004
Document STANDARD OPERATING PROCEDURE
Title Procedure for Receiving & Handling of RM & PM
Document No. ZPI/SOP/STR/001 Effective Date : 01/07/2022
Revision No. R-00 Revision Date : 30/06/2025

ZPI/SOP/STR/001/F2 - Incoming Material Inspection Report

ZPI/SOP/STR/001/F3 - Test Request
ZPI/SOP/STR/001/F4 - Release Order
ZPI/SOP/STR/001/F5 - Raw Material /Packaging material Stock Register

6.0 Reference: MDR 2017

7.0 Abbreviations:-
QA : Quality Assurance
SOP : Standard Operating Procedure
Dept. : Department
STR : Store
ZPI : ZP IMPEX

PREPARED BY APPROVED BY
NAME Sonam Bajaj Zeel Patel
DESIGNATION Store Manager QA Manager
SIGNATURE
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