WRITING A LETTER OF APPLICATION

TASK 1 : A tourist company which organises coach tours of your home town has placed the following
advertisement in your local newspaper:

TOUR GUIDES REQUIRED

Are you an outgoing and sociable person, who has a good command of English and some knowledge of
local history? Take-a-Tour is setting up a branch in your area and we are looking for tour guides to
accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming
passengers aboard the coach, giving a commentary about the local sights, and taking small groups around
the town on foot.

Please apply in writing to : 106 Thang Long street, Ha Noi , Viet Nam.

WRITING A LETTER OF APPLICATION

NOTE: OUTLINE AND USEFUL LANGUAGES.

1. Dear Sir/Madam, (or name if given)

2. Position – where advertised, when? = PARA 1
o I would like to apply for the position of … advertised in "Times" of January 19th, 2022 /
"The Wings" issue of December 2021.
o I am writing with regard to your advertisement published in January's "Metro" / in
yesterday's "Times".
o I am writing to you to express interest in the ... position as advertised on Careerone.com.au.
3. Skills, diplomas, experience, personality

Ex: I am interested in your community development projects because I

really care about the life of people in the community and want to offer
my services to you. Currently, all my Sunday afternoons are free, and I
will be able to help at the centre if I am chosen.

Age, qualifications, present job

o
I am a ... with more than 10 years of experience in ...
o
I am a recent graduate of the ... University and I have a significant background in ...
o
I graduated from the University of Western Australia in 2019 with a degree in ...
o
At present, I am employed as a ... by the company ...
o
Experience
o
As you can see from my CV, I am a ... with 10 years of experience.
o
I had a one-year internship/apprenticeship with ... and the following 3 years ...
o
For the past two years I have worked as ... / I was responsible for ...
o
Skills and personal qualities
o
I consider myself to be reliable, hard-working and enthusiastic.
o
I am used to working at a fast pace to meet deadlines.
o
4. Why are you interested? Motivation, interview, references

Ex: I have already filled in the online application form and sent it in as requested. I
am available for an interview on any weekday after 4.30 p.m. or at weekends. If my
application is successful, I can start immediately.

o I would like to apply my skills in your company.

o I believe the position you offer will give me the opportunity to ...
o If you find my skills and experience suitable, please contact me to schedule an interview.
 I feel that my experience in sales makes me well suited for this position.
o
I consider myself a most suitable applicant for the job.
o
I have enclosed my references and resume.
o
I hope you will consider my application.
o
I would be happy to send you references from my previous employers if you require them.
o
5. Formal ending, name, signature
o I would appreciate a reply at your earliest convenience.
o I look forward to meeting you to discuss the possibility of employment.
o Thank you for your time and consideration!
o Yours sincerely, ... (you know the name of person you are writing to)

= DEAR MR/ MRS BROWN,

o Yours faithfully, ... (you don't know the name!) = DEAR SIR/ MADAM
o “Yours sincerely” is typically employed in English when the recipient is addressed by
name (e.g. “Dear John”) and is known to the sender to some degree, whereas “Yours
faithfully” is used when the recipient is not addressed by name (i.e., the recipient is
addressed by a phrase such as “Dear Sir/Madam”)

TASK 2 : You are Tom, a class 11 student of a high school. You lack time-management skills and you
want to join life skill courses at BLUE STAR LIFE SKILLS TRAINING CENTRE. Write a letter of
requesting to Ms Brown for advice on a suitable course and get further information about it.

OUTLINE:
Dear Ms Brown,
1. Stating the reason for writing the letter
- Asking advice on a suitable course
- Getting further information
2. Giving background information
- Lacking time-management skills
- Signs:
+ can't schedule tasks effectively
+ don't know how to prioritise tasks
- Consequences:
+ can't submit project on time
+ get critisism from teachers
3. Requesting advice based on the background information
4. Requesting further information
- Course duration
- Lecturer/ trainer
- Starting date
- Certificate
- Course fee
5. Expressing hope
6. Thank-you note and formal closing
Signature
USEFUL LANGUAGE:
I am writing to …
I would appreciate if you could…
I was wondering if you could…
Could you please send me…?
I am looking forward to hearing from you soon.
I would appreciate your reply at your earliest convenience.

• course duration

• lecturer / trainer
• starting date
• certificate, etc.