Week 2: Digitize the Define Phase

Unit 4: Manage Product Development Projects

Manage product development projects
Challenges in project organizations

Stakeholder
Project Risk Register
Information distributed across
multiple sources
Demand

Controller Portfolio Review Inconsistent project information causes

high manual efforts for project reporting
Project Orders
Procurement Outdated information prevents early
Cost Plan
identification of deviations in project plan
Resource
Planning Approvals
Resource Manager Distributed project data prevents a
consolidated view on project and portfolio

Project Manager Project Schedule Hinders collaboration with externals

Project Tasks
Inaccurate data leads to wrong investment
Project Team and procurement decisions

Project Budget

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Manage product development projects
SAP Enterprise Portfolio and Project Management solution overview

Enterprise Portfolio and Project Management SAP S/4HANA

▪ Single source of truth
▪ Finance – Providing instant
Portfolio Resource access to detailed financial
Management Management Collaboration
insights
Project Project Issue ▪ Direct access to ERP cost
Request Planning Management
records
Financial &
Capacity ▪ Efficient procurement
Planning Execution Analysis
▪ Human Resources integration
Project Risk Change ▪ SAP S/4HANA real-time
Management Management
project analytics
Integration to ▪ Consistent SAP Fiori UX for
3rd Party SAP S/4HANA SAP S/4HANA
Cloud

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Manage product development projects
Project lifecycle

Portfolio Project Cost & Capacity Project Project Monitoring

Decision Planning Planning Execution Collaboration

Start End

Request and Structure project Plan project costs Assign work to Share project Monitor project
approve projects work and schedule and staff resource project team information with progress and
for new products or project timeline and demand with member and external project cost
enhancements milestones project teams track execution partners and performance and
and progress collaborate on update project
project issues and stakeholder
changes

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Manage product development projects
Portfolio management

Collect, rank, and approve new project

requests
▪ Stage / Gate process
▪ Scoring and questionnaires
▪ Integrated cost and revenue reporting
▪ Multilevel aggregation of demands vs.
capacities
▪ Workflow-based approval process
▪ Control projects from portfolio management
▪ Project forecasts immediately visible in
Portfolio view

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Manage product development projects
Project management

Schedule work packages and track project

execution
▪ Track project timeline and progress in Gantt
charts
▪ Task management with responsibilities, status
tracking, and task confirmation Project Schedule
▪ Planning of project demands based on task
efforts, roles, and responsibilities
▪ Project collaboration integrated with SAP EPD
▪ Reporting of actual costs, efforts, and revenues

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Manage product development projects
Resource management

Find and assign the right resources

to projects
▪ Resource request management
▪ Candidate recommendations
▪ Resource search and matching
▪ Team Utilization view
▪ Time recording
▪ Synchronization with Portfolio view

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Manage product development projects
Commercial project management

Plan and manage commercial KPIs in

projects
▪ Workspace for project managers and project
controller
▪ Integrated cost and revenue planning
▪ Version control, approvals, and reporting
▪ Forecasting, earned value, and project outputs
▪ Issue and change management workflow
▪ Risk and opportunity management
▪ Planning of procurement details

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Manage product development projects
Key takeaways

Summary
▪ Manage entire project lifecycle from request, plan,
and execution
▪ One central project repository
▪ Integrated with SAP Enterprise Product Development
for Collaboration and Product Visualization
▪ Integrated with Financial Accounting and Human
Resource Management
▪ Live insights into project progress and costs
performance at any time

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