Professional Documents
Culture Documents
Blotter System Docs
Blotter System Docs
A Thesis
Presented to the Faculty of the
College of Engineering and Technology Education
HOLY TRINITY COLLEGE OF GENERAL SANTOS CITY
by
NONITO P. JUNAS
MYLA P. ARANCES
ARAFAT R. ABOLCAIR
IZRAH MAXINE P. ESTOPIA
APRIL 2023
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TABLE OF CONTENTS
Title Page i
Approval Sheet ii
Abstract
Table of Content iii
Acknowledgement iv
Table of Contents vi
List of Figures vii
List of Tables viii
CHAPTER
I INTRODUCTION
Project Context 1
Statement of the Problem 2
Objectives of the Study 3
Scope and Limitations of the Study 4
Significance of the Study 5
Definition of Terms 6
Technical Terms
Operational Terms
Related Literature 7
Related Systems 9
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V APPENDICES
Appendix A 00
Appendix B 00
Appendix C 00
Appendix D 00
Appendix E 00
Appendix F 00
CURRICULUM VITAE 00
CHAPTER I
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INTRODUCTION
Project Context
responsible for maintaining peace and order within its jurisdiction, and one of its key
happen within the barangay. Currently, the majority of our local sectors are still
struggling to complete their tasks, particularly when using the manual barangay blotter
process.
Traditionally, barangay officials have kept manual records of the incidents and
complaints that they received. However, this approach is often time-consuming, prone
to errors and inconsistencies, and lacks the ability to easily search and analyze the
data. The need for an efficient and reliable system for managing barangay incidents and
blotter records has become increasingly pressing, and the development of a Barangay
need. The Barangay Incident Records Management System allows barangay officials to
record and manage various types of incidents such as crimes, accidents, disputes, and
other relevant occurrences within the barangay. The system provides a centralized
database for storing and managing blotter records, allowing for easy access, search,
and retrieval of data. The system also allows for the tracking and monitoring of each
case until its resolution, ensuring that all incidents are properly documented and
resolved. That is why there is a need to improve the government information system
through incorporating a strong data security structure in their offices. This system aims
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to streamline the process of incident reporting, case management, evidence
management, and reporting and analytics. By doing so, it helps increase efficiency,
improve transparency, and enhance the safety and well-being of the community. The
system should have appropriate security measures in place to ensure that only
authorized personnel can access the system and its data. It should also be user-
technological expertise.
barangay they need to write the personal information, incident and time when it
happened to the complainants and respondents. After they get all the information the
complainant and respondent needed to sign their signature or thumb mark in the
logbook record. The Lupong Tagapamayapa is responsible for keeping all records in the
barangay.
The Barangay officials are manually processing the records of incidents and
managing the records of incidents. Also the disclosure of the information or the
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Specifically, this paper seeks to answer the following questions:
1. How to trace incident records that are hard to find and to avoid wasting time and to
ensure that one's records can be easily retrieved when obtaining a barangay clearance
transparency and that can give updates about the incidents status in the barangay?
This study aims to provide a more efficient and effective way of managing
incident reports in the barangay. This involves automating the recording management
and retrieval of incident reports, leading to more accurate and timely record-keeping.
barangay certificates.
2. To keep the barangay officials aware about the incidents in the barangay with the
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This study will focus on developing a system that would help and improve the
management of incident reports, leading to more accurate records. The system allows
officials to log details of the incident, including the date, time, location, and the people
involved. The barangay officials need to get the personal information of individuals
involved in incidents and complaints. This includes basic information such as name,
address, contact details, and identification information. It is also the system that enables
barangay officials to store and manage various documents related to incidents and
complaints. This may include witness statements, police reports, medical records, and
including limited data entry, limited accessibility, limited privacy, limited system updates,
limited adoption, and limited system interoperability. These limitations can impact the
effectiveness and usefulness of the system, and must be addressed during the design
In this study, the proposed system will introduce technology to a small local
community such as the barangay hall that until today records and monitors by means of
manual techniques or in a logbook form. And the listed following individuals below will
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This study is improving accuracy, security, accessibility, and reporting of incident
barangay.
This system could benefit from better decision-making and increased efficiency,
accountability, enhanced teamwork, and increased public safety, which will lead to
Other Researchers
researchers conducting similar research. This will be their reference materials, which
For the better clarification and understanding of the terms used in this study, the
Technical
barangay clerk.
Operational
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1. Barangay Officials - These employees play different roles and responsibilities in
the barangay, but all are crucial in maintaining the peace and order and
System can help them in managing records related to incidents and complaints,
CHAPTER II
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RELATED REVIEW LITERATURE AND SYSTEMS
According to Antonio (2020), peace and order have always been major concerns,
deal with the situation necessary for survival. Those in charge of public safety
understand that among their most crucial duties are to protect their communities'
Implementing a system that performs such functions are crucial to protect their
and Analysis System (CIRAS) is a modernized central crime incident database system
that is capable of generating regular reports, crimes, statistical analysis, and crime
monitoring to help authorities make quick and reliable decisions on the ground. It allows
police departments nationwide to report real-time crime incidents and map incidents on
an online map, enabling quick, fast and reliable information for decision makers at all
capturing and managing crime-related information according to Chia et al. (2019). The
system provides a centralized platform for capturing incident reports, investigations, and
the disposition of cases. It eliminates the need for manual data entry and enhances the
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Explored the adoption and use of e-blotter systems by law enforcement agencies
(Romero and Ortiz 2018). They found that the adoption of the system led to a significant
reduction in the number of errors and omissions in incident reports. The system also
increased the speed and efficiency of case resolution and improved the quality of crime-
related data.
systems in the nation of Indonesia was carried out (Taufik et al. 2021). They learned
Another study looked into the viability of adopting e-blotter devices to enhance
Sasiphan (2018), the approach improved the effectiveness and precision of case
in India was examined in a study by Garg and Gupta (2017). They found out that the
system had the prospective to improve and help the justice system's efficacy and
transparency. And also, the system will enhance the precision or accuracy and speed of
managing data which might help with both crime prevention, precaution and
investigation.
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The Barangay Blotter and Clearance System is a standalone/Local Area Network
based system that can be installed and set up on a single computer or on a local area
clearances.
The Barangay Justice System is mandated by Republic Act No. 7160 or the
Local Government Code of 1991 and it also had been covered by Presidential Decree
1978 and Batas Pambansa Blg. 337 or the 1983 Local Government Code. The
Barangay Justice System offers a friendly, inexpensive, and efficient forum for conflict
resolution where the parties are free to freely explore solutions for mutually resolving
reporting and analysis system "CIRAS" served as a more efficient electronic erasure
system across the country. The system is Intended to be installed on the desktop of an
existing police station/police station and used by the police station to enter
erasures/incident reports directly into the system (Guillermo, J., et. al. (n.d.).
CHAPTER III
TECHNICAL BACKGROUND
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Here are some of the application or software that used to create our system:
XAMPP is used in the blotter system as a local development environment that includes
server, MySQL database management system, and PHP scripting language. It provides
a platform for developing, testing, and deploying the blotter system on different
platforms and allows for the identification and fixing of issues before deploying it to a
production server.
VISUAL STUDIO CODE can be useful in the development of the Barangay Blotter
highlighting, code completion, debugging, and other features that make it easier to write
clean and efficient code for the blotter system. It has a large ecosystem of extensions,
which can be used to add functionality and improve the development experience.
HTML it is important to create the user interface for the blotter system. This includes
creating forms for data entry, buttons for submitting data or navigating the system, and
other UI components. It can be integrated with other technologies, such as CSS and
CSS can be applied to create a visually appealing and user-friendly interface for the
blotter system. This includes the layout, colors, fonts, and other visual elements of the
interface and it is used to add animation and effects to the system, such as hover
effects, transitions, and more, to create a more engaging and interactive user
experience.
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BOOTSTRAP can greatly assist in creating a natural and visually appealing user
interface, ensuring a seamless experience for users interacting with the Barangay
PHP is executed on the server-side, which means that it can process data and execute
logic before sending the response to the client. This is useful for validating user input,
generating dynamic content, and handling server-side processing for the blotter system.
It can be easily integrated with other web technologies like HTML, CSS, and JavaScript.
management system, providing a range of features and tools that can make the
CHAPTER lV
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Requirements Analysis
the objectives, functions, flow of data and the system requirements such as the
barangay officials who are in-charge of the filing of blotter in the Barangay Baluntay
Alabel, Sarangani. Researchers come up with the idea of developing the system as a
barangay halls. The usual complaints in the barangay is such a risky way. It can lose,
misplace, put on fire, or any possible happenings. So with the technology that is with us
in today’s generation, why not we bear with the technologies and utilize it instead of the
usual way of filing and storing of data that was collected. Researchers also went
through a series of consultations with the adviser and applied the important features to
Context Diagram
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This figure shows the process of barangay clerks, complainants and respondents to the
system.
This figure presents the information flow for the system's process. It is designed to be
an abstract view. This Diagram represents the entire system as a single process with
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This figure is the current process of blotter reports in barangay. The barangay
officials who are in-charge of the process of filing a blotter will get the personal
information of the complainant and the person or people he/she wants to file a blotter.
After getting the personal information, the barangay officials will gather the information
about the incident such as the time and place where the incident happened and the
complainant and the accused will be asked to provide their statements about the
incident. After getting the statements, both parties will come up with a settlement and
sign it. Then the barangay officials’ in-charge will store those documents.
Requirements Documentation
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This system serves as a guiding document that ensures our project remains
Project In-Scope
User Management
● Create user accounts for authorized personnel (barangay officials and clerks).
● Capture and store incident reports, including date, time, location, involved
● Allow for data export (e.g., PDF, Excel) for reporting purposes.
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Security and Data Privacy
sensitive data.
regulations.
● Provide training to barangay officials and clerks on how to use the system
effectively.
Project Out-Scope
Hardware Procurement
● The project does not include the purchase of brand-new servers, hardware, or
computer components.
Network Infrastructure
system deployment.
Data Entry
● Data entry for existing manual records is not within the scope of this project. The
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Integration with External Systems
● Routine hardware and software maintenance and updates are not part of this
● The project does not include legal consultation to ensure compliance with
authorities.
Storyboarding
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Design of Software, System, Product and/or Process
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The design of the Barangay Incident Records Management System represents a
streamline the process of incident reporting, record management, and retrieval of data.
Data Models
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Algorithm
System Architecture
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The diagram above shows the internal structure, flow and processes on how the
system works interacting between the hardware and the software. Since the system is
just an offline system, the researchers decided to use the Local Area Network (LAN).
The Admin/Staff can use or be able to navigate the system even if it was not connected
with the internet because the main purpose of the system is to electronic the current
process of their blotter report. Instead of using papers for the records of the personal
information of the complainant and the accused, their statements and their agreement
(if necessary), it will now use a database so that it can be managed easily and
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REFERENCES
Chia, C. H., Shih, Y. H., & Wu, H. L. (2019). The development and
implementation of a police e-blotter system. Journal of Electronic
Commerce in Organizations, 17(2), 62-76.
Taufik, A. R., Ariyanto, A., & Widodo, A. (2021). Challenges and benefits of
implementing an e-blotter system in Indonesia: A case study of Surakarta
Police. Journal of Public Affairs, e2795.
Nipaporn, R., & Sasiphan, P. (2018). A feasibility study of the e-blotter system for
the management of criminal cases in Thailand. In 2018 15th International
Joint Conference on Computer Science and Software Engineering
(JCSSE) (pp. 1-6). IEEE.
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Garg, A., & Gupta, M. (2017). E-blotter: A step towards smart policing in India.
International Journal of Computer Applications, 170(6), 22-25.
Manuel, M., et. al. (n.d.). Related Laws Katarungang Pambarangay. Retrieved
from:
https://region5.dilg.gov.ph/attachments/article/182/Related_Laws_Katarun
gang _Pambarangay_Handbook.pdf
Guillermo, J., et. al. (n.d.). Crime Information Reporting and Analysis System
(CIRAS) Enhanced e-Blotter System. Retrieved from:
https://psa.gov.ph/sites/default/files/8.6.1%20Crime%20Information
%20Reporti ng%20and%20Analysis%20System%20%28CIRAS%29.pdf
APPENDICES
Group
planning
Interview
Create
Chapter 1
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Create
Chapter 2
Create
Chapter 3
Create
Chapter 4
Revised
Chapter 1,2,3
&4
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