MOBILITY

TOOL KIT

FOR THE PORT OF ROTTERDAM AND

VOORNE-PUTTEN EMPLOYERS AND EMPLOYEES

SEPTEMBER 2021
FOREWORD

Maaike Adriaens
Mobility Broker Maasvlakte/Europoort
Partners in mobility 06-53607565
maaike.adriaens@rhdhv.com

Port of Rotterdam Authority, De Verkeersonderneming, Deltalinqs,

Rijkswaterstaat and the municipalities of Brielle, Hellevoetsluis, Nissewaard
and Westvoorne are working closely with the business sector on the subject
of mobility. This is vital in keeping the port of Rotterdam industrial area an
attractive business environment.
Kirsten van Merwijk
We want to keep the port and Voorne-Putten accessible and are therefore Mobility Broker Waal-Eemhaven
06-14809782
working on improving commuter traffic. It is important that current and future k.vanmerwijk@xtnt.nl
employees experience this region as a good place to work.

As partners, we invest in commuting by car, bicycle, water, via company

transport and public transport. We have a lot to offer employers with regard to
mobility, from thinking along and advice to a targeted (free trial) offer.
In this tool kit we explain a number of options that we can offer.
Marije in der Maur-Peerdeman
Mobility Broker Waal-Eemhaven
06-18521846
m.indermaur@xtnt.nl

Maureen van Leeuwen

Mobility Broker Voorne-Putten
06-13016682
maureen@straal.online

2
INHOUD

I Advice on mobility policy II Tax advice mobility

in the port of Rotterdam
and Voorne-Putten

III Two-wheeler IV. Company transport

encouragement

V Public transport port VI Home-based work tips

and Voorne-Putten for employers

3
I. ADVICE ON MOBILITY POLICY
IN THE PORT OF ROTTERDAM
AND VOORNE-PUTTEN
To be and remain an attractive employer, it is important
to be accessible to your clients and employees. We
would be happy to take a look at your mobility policy
with you. With a (temporarily) adapted mobility policy,
you can offer your employees more flexibility and be
more sustainable, without having to pay more.
Origin-destination analyses,
assessments and recommendations
• Origin-destination analyses provide insight into
commuting distances and the potential of different
modes of transport. Consider, for example, the
proportion of employees who can be at work within
45 minutes by bicycle or public transport.
• Assessment of transport needs among employees

‘ Commuting to and from the Maasvlakte

is full of challenges. Naturally: the
distances are considerable. But if
companies want and are able to
implement a truly sustainable mobility
transition, I am happy to help them
with that. And the great thing is that the
central government will help in the form
of subsidies in 2021 and 2022. This
allows us to initiate change together.
’ • Home-based work tips.
(by way of employee survey).
• Passing on of various transport costs and
CO2 reduction.
• Tax advice in the field of mobility.
• Advice and support with the implementation of
mobility actions within your company.
• Offering campaign materials and information packs
to employees.
• Monitoring and evaluation of campaign effects.

Maaike Adriaens, mobility broker in the port of Rotterdam Explanation of current transport options
• Carpool/Vanpool.
• Collective company transport.
Advantages • Business two-wheeler measures such as e-bike pool,
The more flexible the mobility offer, the more attractive speed pedelec pool and scooters.
your company is as a workplace. When employees oc- • Public transport.
casionally work from home, use their bicycle or carpool/
vanpool instead of just using their own car, you need
less parking spaces and lease cars. This is financially
attractive. Cycling also ensures healthy employees and
reduces the costs of absenteeism due to illness. You
also contribute to sustainability ambitions.

Customised business advice from the Mobility Broker

Do you want to take a smart approach to the mobility
of your employees? The mobility brokers know their
way around the world of employee mobility. They are
happy to examine your mobility policy for you, which
can yield useful results. They help - completely free of
charge - with:

4
II. TAX ADVICE MOBILITY
How can you, as an employer, use the current tax
options to make the implementation of your mobility
policy more sustainable, cheaper and more focused
on the vitality of your employees? In addition to offer-
ing a ‘standard’ travel allowance for commuting, there
are countless other options. Consider, for example,
the use of the Work-related expenses scheme and all
kinds of interesting tax-free and taxable allowances.
For tailor-made advice that matches your objectives,
ambitions and work culture, please feel free to contact
our mobility brokers directly. To help you on your way,
we have listed the most promising measures:
The work-related expenses scheme
Through the work-related expenses scheme, you as an
employer can spend part of your employees’ taxable
wages on tax-free allowances, benefits in kind and
provisions. That’s the free space. With a total wage sum
of up to €400,000, you can temporarily pay a tax-free
allowance of 3% in 2021. For more information about
expanding that free space, see: belastingdienst.nl.
Above a wage sum of €400,000, the free space is lower
(in 2021 that is 1.18%). You pay wage tax in the form of
a final levy of 80% on the amount that exceeds the free
space. Subject to conditions, certain allowances are not
at the expense of your free space. Some examples of
allowances with a specific exemption are subscriptions
for public transport, an interest-free loan for the
5
purchase of a bicycle and travel expenses regardless
of mode of transport up to €0.19 per kilometre.
Tax-free allowances
• Introduce carpool regulations
If employees carpool on their own initiative, the
employer may reimburse co-drivers tax-free with
€0.19 per kilometre. Agreements that employees
make among themselves, for example about the
division of travel expenses, have no consequences
for the employer. The employee who drives will not
be reimbursed for any detour kilometres.
• Invest in home-based work and employee
satisfaction
Employees who work from home may be paid the
travel allowance exempt from tax for the time being.
However, this will expire on 1 October 2021. From
that moment on, travel expenses can only be reim-
bursed at a flat rate tax-free if an employee is at his
permanent location for at least 2 of the 5 working
days. If an employee is less at his/her place of work,
the travel expenses can only be reimbursed on the
basis of a declaration of the actual trips made. It is
then no longer possible to continue paying the travel
allowance on days worked from home.
More information about the fiscal changes with regard
to working from home in 2021 can be found on the
next page.
• Encourage bicycle use by offering a higher
travel allowance
You may give every employee a - tax-free - travel
allowance for the bicycle of €0.19 per km. You can
increase this amount further - in order to further en-
courage bicycle use - and you can include the extra
allowance in the (untaxed) free space.
• Encourage bicycle use with a company e-bike
with an interest-free loan, private lease or
company bicycle
Private lease bicycle
A private lease bicycle construction involves a
direct contract between the employee and a leasing
company. The employee may benefit here from
a group discount. With a private lease there is no
additional tax liability. After all, VAT is paid. The
flat-rate additional tax liability of 7% only applies
if the employer buys/leases the bicycle and makes
it available to the employee.
Company e-bike with interest-free loan
When making interest-free or low-interest loans
available, employees can repay this loan via their
kilometre allowance. The interest benefit of a staff
loan is untaxed if an employee uses it to buy a bicycle,
electric bicycle or electric scooter (nil valuation).
Company bicycle
As of 1 January 2020, the tax scheme for the
‘company bicycle’ has changed. It will be easier
for employers to let their employees benefit from
a company bicycle. Entrepreneurs (for example
small entrepreneurs and self-employed persons)
can also avail of the scheme themselves. For current
information about a company bicycle, see here
• Encourage public transport use and cost reduction
Unlike the car, you may reimburse the travel expenses
for public transport use in full and tax-free. You can
save costs with this, for example parking costs and
the use of travel time as working hours. The use of
public transport also contributes to sustainability. Did
6
you know, for example, that CO2 emissions from train
use are 75% lower than by car? The emissions from
electric and hydrogen buses are even 90% lower.
Home-based working provisions
Some of the employers have bought tools such as a
laptop or mobile equipment to enable employees to
work from home. What’s the deal with these costs?
• In the case of tools that according to the employer
are necessary to be able to work properly (necessity
criterion), the related costs do not have to be included
in the employees’ taxable wage.
• This is also not necessary for tools that the employee
uses for at least 90% for business purposes, both at
and outside (for example at home) his/her workplace.
• Employers may reimburse, provide or make available
certain occupational health and safety matters for
working from home tax-free. For example a desk or
office chair.
Travel allowance
Due to the working from home boom, the facts and
circumstances regarding various allowances have
changed for many employers;
• From 1 October 2021, employers must identify the
(changed) commuter travel pattern of their employees.
• This pattern must then be tested against the 36 weeks
or 128 days requirement to determine whether the fixed
allowance needs to be adjusted. If an employee is at
his/her permanent location for less than 128 days (on
a full-time basis), the employer can no longer provide a
fixed tax-free travel allowance. In that case, an employee
will have to claim his/her travel allowance monthly.
• It is also possible to reimburse the costs of commuting
based on the actual days travelled.
• As yet, there is no tax-free allowance for expenses for
working from home.
• However, many employers choose to reimburse
these costs. By earmarking this reimbursement as
an ‘internet allowance’, it can in many cases be
reimbursed tax-free.
• Reimbursement can no longer be given for the minor
expenses for the days worked from home.
III. TWO-WHEELER ENCOURAGEMENT
3.1 BUSINESS E-BIKE POOL
We can provide your employees with a free e-bike trial
pool, with which they can experience what a bicycle
can mean for commuting.
• The size of the e-bike pool is determined in
consultation between the mobility broker and
your company.
• An employee uses the e-bike for a week, there are
no restrictions on the duration of the ride or for
what exactly he/she uses the e-bike.
• In principle, the e-bike pool will be placed at your
location for three months.
• The ‘trial’ e-bike can also be delivered to the
employee’s home.
‘ Once I started cycling, I really liked it:
in the morning I can use my time cycling
to wake up and in the afternoon I can just
’
clear my head.
Anita Zwart - environmental inspector municipality
of Rotterdam
7
‘fifteen
With a tailwind, the bike ride takes
minutes; with a storm, 25 minutes.
It’s wonderful, you clear your head after
a difficult day before you get home.
’
Cornelis van Genderen - director and major
shareholder International Transport Company Getron,
Spijkenisse.
3.2 BUSINESS SPEED PEDELEC (POOL)
A speed pedelec is a high speed e-bike with which
high speeds can be achieved. For motivated cyclists, a
commuting distance of 15 to 40 kilometres is easily and
quickly achievable. And the travel time is often shorter
than the same journeys by car. An ideal alternative,
especially for employees who travel to the Maasvlakte
at Voorne-Putten, for example. There is still room for
speed here, space that you miss in the heart of the city.
This means that employees have no delays due to traffic
jams, no parking problems, but they do have movement.
Because even with a speed pedelec, you have to keep
pedalling yourself.
Speed pedelec pool
• As with the e-bike trial pool, it is possible to try out
one (or a few) speed pedelecs within your company.
• It is also possible to make a combination pool, with a
mix of e-bikes and speed pedelecs.
• The pool is placed at your company location and can
also be delivered to the employees’ home if desired.
Conditions for the rider
• The speed pedelec rider has a category AM driving
license.
• Is third-party insured.
• Wears a helmet.
• Be well informed about the rules (for example, a
speed pedelec is not allowed to ride on all bicycle
paths).
• And has a bit of ‘guts’ because this e-bike is fast.
3.3 SHARED E-SCOOTERS
Also at Voorne-Putten we see more and more shared
transport: means of transport that everyone can use.
Sharing vehicles such as cars and scooters is becoming
increasingly important in urban areas. More people are
coming to live in the city and shared transport can limit
the increasing congestion on the road. Shared trans-
port also takes up less space in the city. If a means of
transport is not needed on a daily basis, this option is
also cheaper. Fewer parking permits are required and
maintenance costs are also greatly reduced. The possi-
bilities for shared e-scooters are being explored for the
Voorne-Putten area. The shared scooters may also be
an interesting alternative to use for transport between
and to business premises, industrial sites or public
transport hubs.

‘e-scooters
From September 2020, shared
from GOSharing can be used
in the municipality of Nissewaard.
A sustainable addition to our mobility
offer and especially interesting as an
alternative to short car journeys. This
allows our residents to travel in the region
in a fun, easy and sustainable way.
’
Igor Bal - alderman, Municipality of Nissewaard

8
IV. COMPANY TRANSPORT
4.1. VANPOOLING
Vanpooling is similar to carpooling. In both cases,
employees drive to work together. However, with
Vanpooling, the employer provides a 9-person (electric)
vehicle. One of the employees is the driver on a voluntary
basis. It is possible to organise an external driver on
request. After an interest has been expressed, a group
of employees is selected who will form a Vanpool team
together. This is done based on the place of residence,
working hours and workplace.
Vipre company transport
Subsequently, Vipre, who currently does a lot of
company transport in the port, takes care of the entire
back office:
• Drafting the timetable.
• Informing all participants. Among other things, with
an app with which Vanpool passengers always have
the timetable readily available. And with which they
receive messages about any unexpected events on
the route.
9
* (prices 2021)
• Making agreements about the return home guarantee.
• Taking care of maintenance and insurance of the
vehicle, the fuel card and the administration.
• Provide (if necessary) a 24/7 telephone helpdesk.
• Arranging applications for permits for the use of bus
lanes, dedicated lanes and any subsidies.
• Making management reports.
Costs
• The costs for a fully electric 9-person vehicle, for
example a Peugeot E-Expert or Opel Vivaro-E, are
€1,060 per month. This is based on a contract for
36 months and 25,000 km per year (50 km one way
per day). This includes the VIP service and excludes
VAT and electricity costs. The costs for purchasing a
charging facility are not included*.
• When an external driver has to drive the vehicle,
a rental rate of €20.50 per hour applies, whereby a
minimum of 3 hours per day will be charged.
Free trial campaign
Driving together in a Vanpool with a colleague as driver
makes your organisation easily accessible and is prob-
ably cheaper than your current arrangement. We can
imagine that a Vanpool is quite a step for you and your
employees. That is why you can try the Vanpool free of
charge (excluding fuel costs) and without obligation for
a week. Your employees can then experience how fun,
efficient and relaxed a Vanpool works.
‘personnel
Making the Maasvlakte accessible for
remains a challenge for
logistics companies, which we can only
solve with a joint approach.
’
Alex Dikhoff, branch manager Neele-Vat Maasvlakte
 V. PUBLIC TRANSPORT PORT AND
VOORNE-PUTTEN
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107 Oudenhoorn 107 Dallelaan Wijn-
Maaswijk
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87 Slakkenveen Nijendal- 163
Hellevoetsluis 91 Haasdijk
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DE 105 Buntgras Meedoc- 171
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W ITTENS- STRUYTEN Ruigendijk Ramshilseweg Biert De Akkers De Kreek 172
Nieuwe Veste HOECK Plataanlaan Stationsweg ui 263
267
106 106
Woonkreek Hekelingen Oud-Beijer
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Sportcomplex
Vesting Vlotbrug Sportcomplex 106 C D 85 81 De Waaijer 84
Gemeentehuis Oudenhoorn 107 107 Juliana-
straat Schaduwgras Dorpsstraat 162
Simonshaven
land
Vlasakkerlaan Ebstroom Zuidland Centrum
630 104 Stadsmuseum
Hellevoetsluis 91 Oudenhoorn 106
Harregat
Kerkweg 106
Sporthal
Drenkwaart S t o m-
Simonshaven
Westdijk 81 Hekelingen 169
162
105 107
Hellevoetsluis
Harregat Zwembad p a a r d s e p la s 106
Zorgboerderij ’t Molengors
Sport- 170 169 160 162
17
1
Paradijsstraat Drogendijk 106 663
complex 663
16 17
Legenda Zuidland 17 263
107 Nieuw- 163 16 17 2
4
R-net buslijn Beijerland
169 666 667 668
0

streekbuslijn
Spui

streekbuslijn met beperkte dienstregeling Halteknooppunten

130 802 stadslijnen
Har Sportpark
712
ing De Kreek
160
662
ndam belbus vli
Spijkenisse Brielle Hellevoetsluis Hellevoetsluis 711
170

buurtbus
et Spu i
663

metro Metro Centrum Busstation Kickersbloem Amnesty

(begin/eind-)halte voor de (begin/eind-)halte voor de (begin/eind-)halte voor de Internationalln. Piershil
volgende lijnen: volgende lijnen: volgende lijnen:
buslijnen andere regio’s (Rotterdam, (begin/eind-)halte voor de 711
ui

711 Sportcomplex
Haaglanden en Hoekse Waard) volgende lijnen:
Sp

Sportcomplex
C D 81 84 105 192 403 604 91 102 104 105 Achterweg Piershil Gemeentehuis
Goudswaard 711
rolstoeltoegankelijke bushalte 91 102 104 105
85 87 102 104 106 404 Het Oude Gemeentehuis
Goudswaard 160 170 663 160 170 663
662 711
105 106 205 403 404 604 630
436 bushalte 711
712 712
C•ARTOSTUDIO2020©
630 404
Maasvlaktehopper Deze kaart is met de meeste
zorg samengesteld.
De uitgever/maker is niet
aansprakelijk voor schade als gevolg
van eventuele fouten.

ar
H

in
gv

EBS Fast Ferry

li
e
t

534

For real-time journey planning at Voorne-Putten: plan The Fast Ferry sails 6 times a day to Maasvlakte Trans-
your journey here. For real-time journey planning in the ferium (following on working hours on Maasvlakte and
entire Voorne-Putten region and port of Rotterdam: plan the Maasvlakte hopper, which goes to the Maasvlakte
your journey here Distribution Park). Please note: the Fast Ferry doesn’t
run at weekends during winter.
RET
The RET provides public transport by bus, tram, metro 5.2. TO THE MAASVLAKTE
and boat. They are also responsible for the management
and maintenance of the vehicles and infrastructure. With Various scheduled and on-demand bus routes are avail-
five metro lines, the RET makes several connections able between Maasvlakte Distribution Park, Maasvlakte
possible, including from Nesselande to Hoek van Holland Transferium, Brielle and Spijkenisse. These journeys are
and from Spijkenisse to The Hague Central Station. aligned with Maasvlakte shift team and office employee

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working hours. The Maasvlakte hopper also runs
between Brielle Bus Station Rugge and Maasvlakte Dis-
tribution Park. New destinations on Maasvlakte include
Futureland, Australiëweg (near Lyondell), Coloradoweg
(near Uniper), BP and Innocent. The Maasvlakte hopper
only stops at stops pre-booked by passengers. The
hopper picks up passengers at the requested stop and
departure time and arrives no later than 5 minutes after
the booked departure time, ensuring that passengers
arrive at their destination on time. Passengers can also
transfer to another bus if necessary.
Booking the Maasvlakte hopper
Passengers need to book the Maasvlakte hopper.
This can be done easily and fast here or by telephone
via +31 (0)88 655 7724. They can also book the return
journey straight away or book multiple journeys. Look
here for more information on the Maasvlakte hopper
or book straight away.
5.3. PUBLIC TRANSPORT TRIAL PASSES
One of the ways to avoid rush hour, to reduce CO2
emissions and to avoid possible inconvenience during
road works, is to entice travellers to use public transport
instead of the car. For this purpose, public transport trial
passes can be offered to employees.
What does the public transport trial pass provide?
• For 2 x 4 weeks, employees of affiliated companies
are given the opportunity to try out all forms of public
transport for free.
• The campaign will start in the autumn of 2021 and will
run until December 2022.
• Region-wide there is room for up to 3,000 employees
from different companies to participate in this
campaign. 11 Metro region Rotterdam Hoek van
Holland Port of Vlaardingen West Vlaardingen West
Schiedam Centre

Metro regio Rotterdam

Vl
Hoek van Holland aa
Haven rd
Sc

in
hi

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am

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Vlaardingen West

11
VI. HOME-BASED WORK TIPS
Working from home has become the new working norm.
This brings new challenges that go beyond the technol-
ogy and tools that employees need to do their work from
home. Many companies are also setting up a hybrid work
method: working partly at home and partly at the office.
The mobility brokers are happy to support you in this!
E-learning ‘healthy, motivated and happy working
from home’
To motivate and support your employees who work
from home, we can offer your company a free e-learning
course on working from home. How do employees work
healthy at home? And how do employees keep in touch
with colleagues and relations and remain motivated?
In this e-learning course, the employee goes through
three steps:
Part 1: Working from home.
About challenges, appointments, workplace and daily
schedule.
Part 2: The ‘I’ in working from home.
About physical and mental energy, motivation and
personal development.
Part 3: The ‘we’ in working from home.
About keeping in touch with colleagues, friends and
society. Employees also get to know their own commu-
nication style, and with that knowledge communicating
in a remote team becomes a lot more comprehensible.
12
The e-learning course can be followed on a laptop,
telephones and tablets. The e-learning course can
also be interrupted and resumed anytime that suits
the employee.
Home Workplace Scan
Employees who often work with a laptop are already
used to working from home and they will certainly
continue to do so. It is also important that employees
are in good shape in order to be able to continue
working from home in the long term. Also remember
that as an employer you remain responsible for the
employee’s workplace, even if it is at home. We engaged
two occupational health and safety experts to conduct
this (online) Home Workplace Scan. The scan concerns
both the physical and mental aspects of employees.
Working from home motivation workshop
To ensure that your employees continue to work
comfortably from home, this self-motivation workshop
is organised twice a year in groups. The motivation
workshop is especially suitable for people who would
like to learn from each other together/in a group.
Contact with mobility brokers
For further information customised for your company
- from cycling encouragement, vanpooling to tax advice,
please feel free to contact the mobility brokers.
 Partners in mobility

This mobility tool kit can be downloaded here

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