Assignment Task 1 Done

M.
S Aviation Pty Ltd T/A Australian School of Commerce

RTO NO. 41089 I CRICOS NO.: 03489A
Melbourne Campus: Level 4, 123-129 Lonsdale Street Melbourne, Victoria 3000 Australia
Hobart Campus: Level 4, 18 Elizabeth Street, Hobart Tasmania 7000 Australia
Ph: 1300 781 194 I E: Info@asoc.edu.au I W: www.asoc.edu.au
ABN: 80 614 287 179
Unit Code BSBPMG531
Unit Name Manage project time
Name of the Student Guide

Document
M.S Aviation Pty Ltd trading as Australian School of Commerce

Document Name: BSBPMG531- Student Guide
Version no: 1.0
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M.S Aviation Pty Ltd T/A Australian School of Commerce

ABN: 80 614 287 179
ABOUT THE STUDENT GUIDE

This assessment booklet and tool has been designed for students undertaking face to face mode
of study to provide information before students take assessments and contains assessment tools
to assess the skills and knowledge required from students to be deemed competent in this unit.
This booklet might not be suitable for students taking other modes of study e.g. online or work
based.
Please read all the information given to you when you receive this assessment booklet. If you
do not understand any part of this booklet, please inform your assessor/trainer.
The assessment booklet contains two (2) parts:
PART 1: Assessments information: This part contains information on assessments for this unit
of competency and how assessment will be conducted throughout the unit to achieve the
competency. It includes:
● Application of the unit of competency.

● Purpose of assessment.
● Elements, performance evidence and knowledge evidence requirements of the
unit. ● Conditions, context, required resources and location of the assessment.
● Assessment tasks.
● Outline of evidence to be collected.
● Administration, recording and reporting the requirements including special
adjustments, appeals, reasonable adjustments and assessors’ intervention.
PART 2: Assessment tasks: This part contains the information to successfully undertake
the assessment task. In each assessment task, students will find the following
information: ● Task instructions.
● Role play / Practical Demonstration information.
● Information on resources required, where applicable
● Appendix 1- Assessment resource

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ASSESSMENT INFORMATION
The following section within the document specifies and provides information regarding
the assessments that the students will complete for this unit of competency.
You will find all the necessary information to complete the assessment tasks, such
as: ● Purpose of the assessment
● Context and Conditions for the assessment
● The resources required
● Performance evidence
● Knowledge Evidence
● Brief description of the assessment tasks to be conducted

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Purpose of the Assessment
The purpose of the assessment is to determine competency in the unit BSBPMG531 -

Manage project time.
Context and Conditions for Assessment
To comply with the assessment conditions of this unit:

● You must demonstrate adequate skills and knowledge evidence by providing a
satisfactory outcome for each assessment task. You will be marked against the
recommended model answers in the Trainer and Assessor guide.
● You will have access to suitable facilities, equipment and resources, including template
documentation, e.g. continuous improvement policy, Project Quality Management
template, etc. to undertake the assessment tasks for this unit of competency.
● ASOC will conduct the practical assessment for this unit in its classroom located at: -
Melbourne Campus: Level 4, 123-129 Lonsdale Street
Melbourne, Victoria 3000 Australia.
- Hobart Campus: Level 4, 18 Elizabeth Street, Hobart

Tasmania 7000 Australia.
● Knowledge assessment for this unit will be conducted at the ASOC classroom at the
location identified on the timetable.
● All ASOC Assessors of this unit must satisfy the requirements for assessors in
applicable vocational education and training legislation, frameworks and/or
standards.
Resources Required
In addition to the resources specified below, you will be required to have access to task
resource requirements specified before each task:
● Computers with access to the internet and MS Office Applications, including MS Word,
Adobe Acrobat Reader and working web browser.
● ASOC learner's resource for BSBPMG531 - Manage project time.
● Access to ASOC simulated business environment.
Performance Evidence
The candidate must demonstrate the ability to complete the tasks outlined in the
elements, performance criteria and foundation skills of this unit, including evidence of
the ability to:
● Manage project time on at least two occasions.
In the course of the above, the candidate must:
● Develop a project schedule using project management tools and techniques
● Conduct a review of project scheduling and recommend improvements for the future.
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Knowledge Evidence
The candidate must be able to demonstrate knowledge to complete the tasks outlined in
the elements, performance criteria and foundation skills of this unit, including
knowledge of:
● Estimation techniques to determine task duration and resource effort
● Procedures for identifying critical path
● Procedures for managing project baselines, establishment and variance
● Project life cycle phases
● Best-practice time management methodologies, their capabilities, limitations, applications

and outcomes
● Key tools for project scheduling
● Work breakdown structures and how they apply to project schedules.
Assessment Tasks
To achieve competency in this unit, you must satisfactorily complete all the following
assessment tasks within the date and time specified in the session plan. This will demonstrate
that you have all the required skills and knowledge for this unit.
Assessment tasks Assessment description Location of the assessment
Assessment Task This assessment includes a series of

1 (AT1): This assessment will be
Knowledge questions that you are required to
Test conducted in the ASOC
answer. You will need to answer all
classroom.
questions correctly.
You will be given 4 hours to complete
this task.
Assessment Task This project requires you to complete

2 (AT2): This assessment will be
Project and a set of tasks that includes case study
Case Study conducted at the ASOC
and role-play activity. You may
simulated business
complete the projects in a simulated
environment.
environment with access to all the
resources specified in resource
requirements.

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ASSESSMENT TASKS AND MARKING GUIDE

● This section contains all the assessment tasks students will complete for BSBPMG531
- Manage project time.
● You will have access to all the resources as specified in the Task Resource Requirements.

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ASSESSMENT COVER SHEET: ASSESSMENT TASK 1 (AT1)

Student Detail
Student Name Bharat Bhushan
Student Id: ASOC4756
Group No (If Applicable):
Assessment Details
Unit of Competency BSBPMG531 - Manage project time.
Assessment Task Knowledge Test

Due Date
Date of Submission 09/09/2023
Date 09/09/2023
Student Plagiarism Declaration: By submitting this assessment to the college, I

declare that this assessment task is original and has not been copied or taken
from another source except where this work has been correctly acknowledged. I
have made a photocopy or electronic copy or photograph of my assessment task,
which I can produce if the original is lost.
Assessor Student
I declare that I have conducted a fair,

I have received, discussed and accepted my
valid, reliable and flexible
result as above for this task and I am
assessment with this student. I have
aware of my appeal rights.
provided appropriate feedback to
the student and declare that I have
undertaken the indicated
assessment integrity checks.
To be completed by the Assessor (Please tick the appropriate option)
• Yes
Google check for plagiarism
• No
• Yes
Check for copying/collusion
• No
• Yes
Check for authenticity (own work)
• No

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• Yes
Cheating or use of sample response
• No
Assessor Signature
Student Signature
ASSESSMENT TASK 1: KNOWLEDGE TEST

Task Resource Requirements
You must have access to the below listed resources in addition to the
resources listed in 'Resources Required' in 'Assessment Information'
● Student Assessment Booklet

● Pen
● ASOC learner's resource for BSBPMG531 - Manage project time.
Instructions for the student
This assessment will be conducted in the ASOC classroom/computer lab with access to
the resources listed above. This is an Open/Closed book assessment.
You must answer all knowledge questions as part of this assessment and you can submit
answers in either electronic or paper-based. Your assessor may verify the authenticity of your
work by asking questions regarding the answers provided.
Planning the Assessment

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● Recommended date for assessment - [assessor to set a date as per timetable] ● Access all
resources mentioned in the required resources, either printed copies or access via the
internet
● Time required for assessment: 4 hours
● You must:
- Answer all the questions satisfactorily to be deemed
competent.
- Complete the assessment and submit it in due
timelines.
- Submit with a completed assessment cover sheet.
● Your assessor must set a time to provide feedback.

Evidence Specifications
At the end of the assessment, you will be required to submit the following evidence before the
due date specified by the assessor:
● You are required to submit a completed knowledge test with all questions answered.
● Completed and signed cover sheet for assessment.
Evidence Submission
● Documentation can be submitted electronically or paper-based.

● Your assessor will record the assessment outcome on the assessment cover sheet.
Question 1
Explain each of the following estimating techniques and how each can be used to
determine task duration and resource effort within a project.
Estimating techniques Explanation
Analogous Estimating This technique uses information from similar projects to build a cost
estimate on the basis of availability of data. The Analogous
estimates required comprises expert review for setup of data
reusability. This method is applied where a limited set of
information is available about the project. It presumes that where a
lot of similarities are found with the former project then it is
feasible to make presumptions regarding the cost , effort etc
required to handover the new work. The approach can also be
applied to use data from other projects to start and approve
measures for the new project.

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Parametric Model This is a more precise method for guessing cost and time , and
Estimating uses a correlation between variables to compute the amount
and duration. Necessarily , a parametric estimate is calculated by
knowing the unit
amount or duration and the number of units needed for the
project or activity. The evaluation should be mountable to attain
the accuracy and precision. It is known that this technique creates
various situations that pose an impact on staffing , effort and
quality if there are any staff or timing restrictions. Duration
limitations which directly affect the quality and potency are often
not accepted by the clients. So the outline can be used prior to
arranging good quality and productivity.
3 Point Estimating This technique uses both positive and negative estimates to
calculate the correct value of the project task. The three-point
estimation method applied in information and management
system application for building an estimated probability
distribution shows the results of the upcoming events, on the
basis of restricted data. The method uses the lowest value and
highest value of estimate to compute the most expected
outcomes. Utilising the result of parametric estimating and the
precision of the input, such as function points, to create a picture
of the potential cost range is another approach to use three point
estimating. The relative costs at the highest and lowest size values
can be shown in scenarios if the size estimate utilised for a
parametric estimate has a probable variance of 25%, presuming
Expert Judgement other parameters like duration remain constant.
Estimating In order to validate estimated outputs from the various
procedures and provide reconciliation of the estimates produced,
expert judgement is typically required. In a bottom-up estimate,
the expert judgement can also be utilised to estimate lower levels
of task. Bottom-up estimates are occasionally referred to as
expert estimates.
We always need the advice of professionals, but sometimes it

can be difficult to contact them at the appropriate time. Even if
it is late in the life cycle, having the estimates evaluated by an
expert in estimating has several advantages for the quality of the
estimates.
Reserve Analysis Reserve analysis, which is used to forecast activity duration and
cost, also projects additional time to the project schedule (to
account for unforeseen delays) and additional money to the
project budget (in case of activity cost overruns). It is more akin
to contingency analysis or adding buffers to the estimates.
A standard deviation exists in some organisations. A project must
take extra steps if it deviates from that variance. For instance, the
budget could see a 10% deviation. A report on the budget's
current status may need to be sent to a specific approver if the
project's variance from the approved budget exceeds 10%. The
reserve might match the degree of fluctuation that the
organisation considers to be typical.

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Bottom-Up Analysis Bottom-up estimating is a technique that involves making precise
estimates for each project component. These are then combined
to get an overall project estimate. It is frequently cited as one of
the most precise methods of estimation. Usually, estimating a
project's cost, length, or resource needs begins with an
approximate order of magnitude. Later in a project, more precise
estimates are made after this.
The bottom-up estimating approach gathers requirements from
lower-level WBS components at a granular level, concentrating on
the tiniest detail for accurate prediction.
Question 2
Describe the critical path of a project and explain the steps used to identify it using the
Critical Path Method.
The longest series of tasks that must be performed on time for the project to be finished
is known as the critical path in project management. The rest of the project will be
delayed if important activities are delayed.
Below is a breakdown of the steps with examples.
1. List your activities.

List all the project activities or tasks necessary to produce the deliverables using a work
breakdown structure. The rest of the CPM is built on the list of activities provided in the work
breakdown structure.
2. Determine dependencies.
Select the jobs that are interdependent based on your work breakdown structure. You can use
this to find any job that can be completed concurrently with other tasks.An activity sequence,
which will be utilised to identify the critical path, is a set of dependent tasks.
3. Put together a network diagram.

The work breakdown structure must then be transformed into a network diagram, a flowchart
that shows the order of tasks. Each task should be represented by a box, with task relationships
shown by arrows.
Until you have the overall project timetable determined, you will add other time-bound
components to the network diagram.
4. Calculate the task duration.

You must first estimate the length of each activity before you can determine the
critical path, which is the longest series of critical tasks.
5. Calculate the critical path

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Calculating the critical path can be done manually, but you can save time by using a critical
path algorithm instead.
6. Calculate the float
Float, or slack, refers to the amount of flexibility of a given task. It indicates how much the task
can be delayed without impacting subsequent tasks or the project end date. Finding the float is
useful in gauging how much flexibility the project has. Float is a resource that should be used to
cover project risks or unexpected issues that come up.
Question 3
Explain the concept of a project baseline, the procedures for establishing project baselines
and how to manage adjustments to a project baseline due to a major change to project
scope, cost or schedule.
A project baseline serves as a constant point of comparison for evaluating project

performance across time. Project managers utilise project baselines to understand how
scope, schedule, and cost are changing when a project is completed. Project baselines are
distinct from goals in that they are more concerned with a project's current state than a goal
is with its final results. By

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including project baselines, you may better comprehend how changes in a project's state
over time affected the accomplishment of its objectives.
In just 6 easy actions, you can create a solid project baseline:
1. Create a baseline for your scope.
2.Create a work breakdown structure
3.Create a project schedule.
4.Plan the overall project cost.
5.Work to gain support from stakeholders
6.In the Timeline view, save the baseline.
● Here are some pointers for managing scope change:
1.Recognize and explain the need for the adjustment.

Customers, senior leadership, or executive stakeholders may seek changes. Regardless of
the source, it's critical to comprehend the change's justification.
2.Document the change.

Even if a modification request eventually doesn't lead to a scope change, make sure to note it
as soon as it is received. You can document the request, examine it, and think of other, less
disruptive, expensive, or time-consuming solutions using this method.
3.Evaluate the change and understand the impact in scope, schedule, and
budget. Consider the suggested change carefully, and establish a procedure for
doing so.
4.Evaluate the change and understand the impact in scope, schedule, and
budget Consider the suggested change carefully, and establish a procedure for
doing so.
5.Implement and communicate to the team.

As soon as there are modifications to the scope, be sure to involve and update your team.
Your team will support the change if you can clearly show why a pivot is required by
documenting the requests and their review.

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Question 4
Summarise the project life cycle phases listed bkelow and describe each phase.
Project phase Summary and description
Initiation We will establish the project during this phase. We will determine
the project's objectives, scope, available resources, and team
member roles. The project and team will have clear direction if
stakeholders' expectations are made explicit, along with the
specific goals of the project and their justifications.
The success of the project depends on this stage. Without clarity
regarding what must be accomplished and why, the project runs
the danger of failing to produce the intended results and live up
to stakeholder expectations.
Planning The procedures necessary to actually accomplish the project

goals—the "how" of project completion—will be decided during
the planning phase.
You will set up spending limits, deadlines, checkpoints, resources,

and appropriate paperwork. This step also entails estimating and
forecasting risk, putting change management procedures in place,
and laying out communication guidelines. Choosing what to do with
your troops is the planning phase's equivalent of gathering your
forces during the initiation phase.
Implementation A project's execution entails carrying out your plan and directing
(execution) the crew. This typically entails monitoring and evaluating
progress, maintaining quality, reducing risk, managing the budget,
and using data to guide your decisions.
Possible actions in detail are:
1.Monitoring job progress with instruments like burndown charts

or GANTT diagrams
2.Taking action when hazards present themselves
3.tracking expenses

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4.Maintaining the focus and motivation of the squad

5.Keeping everyone involved in the process informed
6.incorporating modifications through change requests
Closing (finalisation) In the project management lifecycle's closing phase, you'll wrap up
project activities, hand the final good or service off to the new
owners, and evaluate what went well and what didn't. It will also be
an occasion to recognize your effort
A few possible closing phase actions are:
1.conducting retrospectives and making notes of adjustments you can
make later
2.finalizing the project's communication with stakeholders and

delivering an impact report
3.interacting with a project's new owners
4.making a report to close out a project
5.celebrating the project's completion and your accomplishments

Question 5
Select and explain three best-practice time management methodologies. For each,
summarise their capabilities, limitations, applications and outcomes.
Best-practice time Explanation and summary of capabilities, limitations,

management applications and outcomes
methodologies
critical path method The critical path method is a way for calculating and keeping track
of a project's overall time frame.Each task that is separated into a
project's component parts is assigned an estimated time frame.
Following that, those jobs are arranged in an order depending on
delivery logic and any dependencies. An estimate of the total
project duration can be obtained by adding the length of the
longest series of tasks. If any of those jobs take longer than
expected to complete during project execution, the project's
anticipated time will likewise be longer.

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Pert Another method for calculating the project's overall duration is
PERT.It differs from CPM in that it considers linkages between
project activities as well as the critical path's duration.
PERT presents project tasks as flowchart diagrams as opposed to
sequential events.
Waterfall The simplest method of project management is called waterfall project

management. It divides a project into clear, orderly phases,
with each new phase starting only when the preceding one is finished.
It is the most conventional approach to project management, with

team members progressing in a straight line toward a predetermined
destination. No phases or goals are anticipated to alter, and each
participants have a specific role to play.
Construction, IT, and software development are a few fields that
frequently employ the waterfall paradigm. As an illustration, software
engineering projects are frequently managed using the waterfall
software development life cycle, or waterfall SDLC.
Question 6
Summarise the following key tools for project scheduling.
Tools Summary
Schedule Network Along with the critical route approach and the schedule
Analysis network diagram tool, schedule network analysis is a crucial
project management scheduling technique.
In order to depict the project activities that must be carried out in
order to accomplish the project's objectives, a network diagram is
created using the project activity sequence. The critical path, the
series of tasks forming the longest path through a project, may
include components that are high priority. To locate potential delays
and threats to the timeline, the project manager analyses the
schedule network.
Typically, it is shown as a gantt chart or a PERT chart.

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Critical Path Analysis In order to successfully complete a project, every crucial activity
must be mapped out using the critical path analysis (CPA) project
management technique. It involves calculating the time needed to
complete each task as well as any dependencies between tasks.
CPA, often referred to as the critical path approach, is a

technique used to determine a project's realistic deadline and
monitor its progress over time.
Schedule Compression Schedule compression, often referred to as time compression or

schedule crashing, is a project management method for condensing a
previously created schedule. This could be carried out to meet a fresh
opportunity, a delayed schedule, or an altered delivery date. Without
altering the program's scope, it is accomplished.
The objective of schedule compression is to reduce a project's
timetable without affecting the project's overarching goals and
objectives.
Question 7
Explain how a work breakdown structure is used to create the project schedules.
A project management method called a work breakdown structure (WBS) uses a step-by-step
process to finish big projects with many moving parts. A WBS can combine scope, cost, and
deliverables into one tool by segmenting the project into smaller parts. While phase-based
WBSes are less common, they are nevertheless an option.
Each declining level represents a more thorough explanation of how the project will be carried
out. The work packages are broken down from the WBS. Both internal and external
deliverables are included in the hierarchy's deliverables orientation.
For several reasons, the work breakdown structure is a useful project management tool. In the
beginning, it divides the endeavour into digestible, bite-sized pieces, making it less
intimidating.
Second, it offers a road map for the many people and teams engaged in the project. Many projects
require multiple teams to work simultaneously, and for the project to be completed, they must
all communicate and work together. The many individuals and teams can concentrate on their
unique duties and deliverables while also understanding how their part fits into the project as
a whole by adopting a WBS.
Finally, a WBS is a great tool for budget resource allocation, milestone identification, and
project completion measurement. Project managers can be confident that the project is
completed correctly by applying the 100% rule.

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Knowledge Test Checklist- This must be completed by the assessor.
After the student has completed the Knowledge Questions, the assessor is required
to complete the checklist provided below.
Questions Was the students' response

satisfactory?
satisfactorysat
isfactory?
Assessor to tick the correct option (Yes/No) Yes No
● Explain each of the following estimating techniques and how each •

•
can be used to determine task duration and resource effort
within a project.

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● Describe the critical path of a project and explain the steps used to •
•
identify it using the Critical Path Method.
● Explain the concept of a project baseline, the procedures for •

•
establishing project baselines and how to manage adjustments
to a project baseline due to a major change to project scope,
cost or schedule.
● Summarise the project life cycle phases listed below and describe each •
•
phase.
● Select and explain three best-practice time management •

•
methodologies. For each, summarise their capabilities,
limitations, applications and outcomes.
● Summarise the following key tools for project scheduling.• •

● Explain how a work breakdown structure is used to create the
• •
project schedules. • Satisfactory
Assessment Outcome
(Assessor to tick the
• Not Satisfactory
appropriate
outcome)
• Not Completed
Assessor Comments
Assessor Signature
Assessment Date
Student Signature
ASSESSMENT COVER SHEET: ASSESSMENT TASK 2 (AT2)

Student Detail
Student Name Bharat Bhushan sharma
Student Id:
Group No (If Applicable):

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Assessment Details
Unit of Competency BSBPMG531 - Manage project time.
Assessment Task Project and Case study
Due Date
Date of Submission 09/09/2023
Date 09/09/2023
Student Plagiarism Declaration: By submitting this assessment to the college, I

declare that this assessment task is original and has not been copied or taken
from another source except where this work has been correctly acknowledged. I
have made a photocopy or electronic copy or photograph of my assessment task,
which I can produce if the original is lost.
Assessor Student
I declare that I have conducted a fair,
I have received, discussed and accepted my
valid, reliable and flexible
result as above for this task and I am
assessment with this student. I have
aware of my appeal rights.
provided appropriate feedback to
the student and declare that I have
undertaken the indicated
assessment integrity checks.
To be completed by the Assessor (Please tick the appropriate option)
• Yes
Google check for plagiarism
• No
• Yes
Check for copying/collusion
• No
• Yes
Check for authenticity (own work)
• No
• Yes
Cheating or use of sample response
• No
Assessor Signature
Student Signature

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ASSESSMENT TASK 2: PROJECT AND CASE STUDY

Task Resource Requirements
You must have access to the below listed resources in addition to the resources listed
in 'Resources Required' in 'Assessment Information'
You will have access to:
● A simulated workplace environment.
● Computers with access to the internet and MS Office Applications, including MS Word,
Adobe Acrobat Reader and a working web browser.
● ASOC learner's resource for the unit BSBPMG531 - Manage project
time. ● Learner’s notes.
● Simulated Company Profile and Project task. (Provided separately)
Instructions for the student
This assessment will be conducted in the ASOC-simulated workplace environment with access to
the resources listed above.
This is a project-based assessment. The task requires you to develop a WBS structure, project
schedule, present and discuss on schedule baseline. In addition you are also required to monitor
and control the project schedule and implement the project schedule.
Planning the Assessment
● Recommended date for assessment - [assessor to set a date as per timetable] ● Access all
resources mentioned in the required resources, either printed copies or access via the
internet
● Time required for assessment: 20 hours
● You must:
- Provide all evidence as required in this assessment.
- Complete the assessment and submit it in due
timelines.

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- Submit with a completed assessment cover sheet.
● Your assessor must set a time to provide feedback.
Evidence Specifications
At the end of the assessment, you will be required to submit the following evidence before the
due date specified by the assessor:
● Work Breakdown Structure
● Work Breakdown Structure Dictionary
● Project Schedule
● Impact of the project schedule review
● List of changes to WBS, WBS dictionary and Schedule
● Reflection
● Work Breakdown Structure (Case study)
● Project Schedule (Case study)
● Impact of the project schedule review (Case study)
● List of changes to WBS, WBS dictionary and Schedule (Case study)
● Project schedule’s monitoring and control approach
● Monitoring and control analysis
● Schedule updates
● Status Report
● Change request form
● Email to project steering committee
● Evidence x 2 of implementation of changes
● Lessons Learned report
● Lessons Learned report (Case study)
● Completed assessment task with all questions answered.
● Completed and signed cover sheet for the assessment.
Evidence Submission
● Documentation can be submitted electronically or paper-based.

● Your assessor will record the assessment outcome on the assessment cover sheet.
Simulated Environment
The simulated environment will provide you with all the required resources (such as the
equipment and participants, etc.) to complete the assessment task. The simulated
environment is very much like a learning environment where you are able to practice, use
and operate appropriate industrial equipment, techniques, and practices under realistic
workplace conditions.
The simulated environment consists of the following:
● The training organisation is the workplace where you will be required to complete
your job-related tasks and activities.

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● The standard operating/workplace procedures.

● Your assessor will provide you with assistance throughout the assessment activity. The
simulated environment must meet the following criteria:
- Follow standard operating/workplace procedures.
- Use up-to-date software and equipment.
- Work within stated timelines to meet deadlines.
- Gain experience in the challenges and complexities of

dealing with multiple tasks.
- Experience prioritising competing tasks and dealing

with contingencies.
- The simulated environment to work with others in a

team.
- The simulated environment is sufficient to

communicate, contribute and participate in tasks and
activities.
- The simulated environment is sufficient to work

independently and manage workload.
SCENARIO
Scenario Overview:
You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM)
to develop and implement a project to open a new campus in Sydney (refer to MMI
strategic objectives).
The Board of Directors (BoD) has allocated 3 million dollars to the project.
Project duration: 1 year.
You can employee four new staff members to be part of the project team for its
duration. Source the rest of the project team from existing MMI personnel
(flexible work arrangements will be needed)

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The project includes:

● Finding premises in Sydney CBD (800-1000 square metres, onsite parking for staff, natural
light)
● Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x
student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities ● Rent
the premise
● Obtain necessary permits
● Source architect and building company
● Source and buy furniture and equipment
● Liaise with the architect and building company
The project steering committee is composed of:
● Mr Eli Brown – Non-executive Director
● Mr Leonard Black - CFO
● Academic Manager (Jacob Graham)
● The project sponsor is Taylor Varin (Client Service Manager)
You will work in a project team of max four students (chosen by the assessor). You will both
lead the team and be a part of it to experience different project roles in the simulated
work environment, project manager being the main one. Take turns playing the role of
PM when the task requires project team collaboration.
Task 1: Work Breakdown Structure

This task requires you to develop:
● A WBS for the project
- Develop a deliverable oriented WBS for three levels

work package starting with the key deliverables (3-5)
and then adding work packages (2-3/deliverable) and
sub-work packages (2-3/deliverable).

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- Alternatively, students could structure the WBS by

project phases with work packages and sub-packages
associated with each phase (phase-oriented).
● A WBS dictionary
The WBS Dictionary is the formal project document that provides detailed descriptions of key
information for all Elements in the Work Breakdown Structure and must comply with the
100% Rule. The 100% Rule requires that the WBS captures 100% of the project scope.
However, since the titles of the WBS elements are only one or two words, it is impossible to
confirm by just using the WBS that this rule has been met. The WBS Dictionary is the project
document that describes the work in each element such that the project team is able to plan
and execute 100% of the scope.
- If you have chosen to develop the WBS by project

phase, you must develop the WBS dictionary by
substituting the deliverable with the project phase
and providing the necessary details to describe what
each phase will deliver
In this assessment task, you are required to:

● Collaborate with the project team to gather inputs and feedback to inform the development of
the WBS and the WBS dictionary.
● Consult with the project sponsor (played by the trainer and assessor in the simulated work
environment) as needed.
● Use the below given templates.
WBS Template

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Project: Opening New Campus in Sydney
1. Project Initiation
● 1.1 Define Project Scope
● 1.2 Establish Project Team
● 1.3 Conduct Initial Stakeholder Analysis
● 1.4 Develop Project Charter
● 1.5 Obtain Project Approvals
2. Site Selection and Acquisition
● 2.1 Research and Identify Potential Locations
● 2.2 Visit and Evaluate Potential Sites
● 2.3 Select Preferred Location
● 2.4 Negotiate Lease Terms
● 2.5 Finalize Lease Agreement
● 2.6 Secure Onsite Parking Arrangements
3. Facility Design and Construction
● 3.1 Engage Architectural Firm
● 3.2 Collaborate with Architect on Design Plans
● 3.3 Select Building Company
● 3.4 Obtain Necessary Building Permits
● 3.5 Monitor Construction Progress
● 3.6 Ensure Compliance with Safety Regulations
4. Interior Furnishing and Equipment Procurement
● 4.1 Source Furniture and Equipment Suppliers
● 4.2 Purchase Furniture and Equipment
● 4.3 Install Furniture and Equipment
● 4.4 Set Up Student Kitchen
● 4.5 Create Student Lounge
● 4.6 Establish Staff Kitchen
● 4.7 Set Up Staff Offices
5. Project Coordination and Communication
● 5.1 Schedule Regular Project Meetings
● 5.2 Communicate Project Progress to Stakeholders
● 5.3 Address Project Issues and Risks
● 5.4 Monitor Budget and Expenses
● 5.5 Ensure Timely Completion
6. Quality Assurance and Inspections
● 6.1 Establish Quality Control Measures
● 6.2 Conduct Regular Inspections
● 6.3 Address Quality Issues
● 6.4 Ensure Compliance with Design Specifications
7. Project Closure
● 7.1 Obtain Final Inspections and Approvals
● 7.2 Handover Facility to Operations Team
● 7.3 Prepare Project Closure Report
● 7.4 Evaluate Project Performance
● 7.5 Conduct Post-Project Review Meeting
8. Stakeholder Engagement and Reporting
● 8.1 Engage Stakeholders
● 8.2 Provide Regular Updates to Steering Committee
● 8.3 Address Stakeholder Concerns
9. Risk Management
● 9.1 Identify Potential Risks
● 9.2 Assess and Prioritise Risks
● 9.3 Develop Risk Mitigation Plans
● 9.4 Monitor and Review Risk Mitigation Activities
10. Financial Management
● 10.1 Budget Development
● 10.2 Expense Tracking and Reporting
● 10.3 Financial Audits
11. Human Resource Management
● 11.1 Recruit and Onboard Four New Staff Members
● 11.2 Coordinate Flexible Work Arrangements for
Existing MMI Personnel
● 11.3 Team Training and Development
12. Marketing and Promotion
● 12.1 Develop Marketing Strategy for New Campus
● 12.2 Promote New Campus to Prospective Students
● 12.3 Conduct Marketing Campaigns
13. Client Services and Student Support
● 13.1 Establish Student Support Services
● 13.2 Set Up Client Service Office
14. Final Inspections and Quality Assurance
● 14.1 Ensure Facility Meets Quality Standards
● 14.2 Address Any Outstanding Issues
15. Project Documentation and Archive
● 15.1 Organise and Archive Project Documents
● 15.2 Create Final Project Report
WBS Dictionary Template

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Deliverable Acceptance Summary Key risks Milestones Dependenci

budget es,assumpti
criteria and ons,constrai
resources nts
As per the WBS. Project Acceptance Budget and Identify 2-3 key Define 4-5 List any task
resources needed risks associated milestones for the dependency
Include: criteria are for the with the deliverable to be (relationship in which
criteria that deliverable, deliverable. completed. a task or milestone
● A brief include This should include; relies on other tasks
description of performance ● Milestone to be performed
the ● Timelines completely or
deliverable requirements and (date or partially):
time assumptions and / or
● A list of the essential range) constraints associated
personne with the deliverable.
conditions,
l in Min.one dependency
which must be
charge to , one assumption and
met
complete/ one constraints.
before project
achieve the
deliverable. deliverables are
(example:
who is in accepted (2-3/
charge for deliverable)
each work
package
associated
with the
deliverable)
Team ● ● ● ●Recruitment ●
recruitment: Ensure the Laptops / Reputation at planning – 1 Dependence:
Complete candidates Computers risk. week The recruitment
the are qualified ●
● ●Funding – 1 procedures
recruitment for each Zoom
based on application
Competition week have an impact
position
the ● ● risk ●Recruitment on the hiring
project Provide Approved processes –1 milestone for
requirement skills budget for month specific
s support each ●Hiring positions.
● classes and position individual ●
Project equipment ● positions –2 Presumption:
Manager Employee’s
weeks Before
and salary
publicising jobs,
Human budget is
Resources 50,000$ per applicant
(HR) month interviews
Manager are won't be
in charge of possible.
setting up ●
the budget Limitation: The
for the milestone for
recruitment the hiring
processes
process must be
●
HR Manager reached in one
is in charge month.
of the job
postings and

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hiring
process.
A suitable ● ● ● ● Dependenc
location and Manage the Project Strategic risk. Design ies:
finished construction manager ● approval - 1 ●
construction: The design
period that approves the Financial risk week approval
●
has been first phase of ● milestone
Rent the location
authorised by the Funding - 1 depends on
and finish the the hiring
the project construction week
necessary individual
manager. budget ●
construction. positions (for
● ● ● Permit the architect
Setting the Coordinate Laptops approval- 2 and the
budget for the with the ● weeks construction
architect on Budget for team)
property and ●
construction the floor plan construction The site work
work is under the and furniture. is $700,000. milestone
purview of the ● depends on
project manager Coordinate the
and building procurement.
with the
manager. architect on Assumption:
● the interior the design
The building and exterior and
manager is in construction
design.
charge of teams will
choosing the need
to be selected
personnel of the
before the
design and floor
construction plan, interior
team and and
managing the exterior
development of designs
the construction can be
finalised.
project.
Constraints:
the site work
and
construction
completion
milestones
must
be reached
within 4
months
and the
budget.
Set up campus ● ● ● ●
facilities: Coordinate First phase ● Dependencies
Provide all
Design
with the of facilities : The site
the
Strategic risks approval -1
architect budget work
required approved ● week milestone
and
facilities suppliers by project Financial risks ● depends on
for the about manager procurement;
Funding - 1
campus facilities ● The design
building. Laptop week approval
●
● Coordinate ● ● milestone
Project with Facilities' Permit depends on
Manager and delivery budget is approval - 2 filling certain
Building company $500,000 jobs (for the
manager are weeks
for delivery architect and
in charge of schedule
● the
setting up and Procurement construction
the budget installation -2 weeks team).
for the ●
facilities Assumption:
● Before the
Building floor plan,
manager is in interior, and
charge of the exterior
furniture and designs can
equipment be finalised,
suppliers the design
and
construction
teams must
be chosen.
●
restrictions:
the timeline
for site
preparation
and building
completion,
as well as the
budget, must
be met.

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Task 1.1: Project Schedule
In this assessment task, you must:
● Develop a project schedule in the form of a Gantt Chart for the project.
● The Gantt Chart must include:

It is recommended that MS Excel or another suitable project scheduling tool is used. he
Gantt Chart will show estimated task duration and effort, sequence and dependencies of
tasks to achieve the project deliverables.
- Tasks (with reference to WBS work package)
- Sub-Tasks (2-3 for each task)
- Responsibility for each task and sub-task
- Deliverable milestones
- Timeframe for completing the task
● Once completed, you are required to rename the file as Project Schedule and submit
the Gantt Chart to the assessor.
● Review the Gantt Chart and identify the impact of the schedule on project time
management, resource requirements, costs and risks.
● Document the review in the table provided below.

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Gantt Chart Review table.

Impact of the schedule
Project time To avoid any potential delays brought on by the Christmas/New Year
management holiday season, the schedule has already been established. As a result,
What is the impact of the
it would be beneficial to divide the project into two phases, with the
schedule you planned for on first phase beginning in October 2022 and ending in November 2022.
time management? For
example, how would time
After the Christmas season, the second phase will begin in February
delays impact the project? 2023 and go until April 2023.
What should you be aware
of? For example, can the
project team work overtime?
Have you considered
holidays?
Resource Human Resources
1.Project Manager
requirements Based on 2.HR Manager
3.Building Manager
the schedule that you have
4.Marketing Manager
developed for the project, 5.Admin Officer
identify five (5) human Physical Resources
1. Laptops / Computers for working and do conference
resource
2. Furniture for constructions
requirements and five (5) 3. Equipment for constructions
physical resources that need
4. Support equipment for training
to be acquired and allocated
to achieve the project goals 5. Delivery cars
Costs 1. Project Overall Budgets

2. Labour rates
Based on the schedule that
3. Facilities fees
you have developed for the 4. Delivery fees
project, 5. Staff Training fees
identify six (6) key cost

items that you would
include in the project
budget to achieve the
project

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Risks 1. Technology Risk

2. Communication Risk
Review the schedule that you
3. Health and safety risk
have developed and 4. Performance Risk
identified four (4) possible
risks that may impact the
project.
Task 1.2: Agree on Schedule baseline

This task requires you to:
● Present and discuss the following:
- The WBS (Developed in Task 1)
- The WBS dictionary (Developed in Task 1)
- The project schedule (Gantt Chart developed in Task

1.1)
This is a role-playing task.
When presenting the plan, you must:
● Explain the project scheduling tools used when planning the project schedule
● Show sequencing and dependencies of tasks
● Seek an agreement on assigned responsibilities for project schedule management
● Consider feedback and input from stakeholders and evaluate how to incorporate them into
the project schedule
● Use communication techniques such as summarising, questioning, paraphrasing and
active listening.
● Answer questions from the stakeholders
● Reach an agreement regarding the project schedule baseline and the finalisation of the
WBS, WBS dictionary and project schedule
At the end of the meeting, you must:
● Finalise the WBS, the WBS dictionary and the project schedule by implementing the feedback
received by the stakeholders. Document the agreed changes in the table provided below.
Summary of Agreed Changes

WBS According to the stakeholders, the WBS covers the
required tasks to
complete the project. There are no changes needed to be
made.

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WBS dictionary The stakeholders found the WBS dictionary to be detailed

and
informative. There are no changes needed to be made.
Schedule
According to the stakeholders, the project schedule
provides clear
indicators of time and there are no changes needed to be
made.
Task 1.3: Reflection

● Reflect on the work performed when planning for project time management:
● Address the following
- What technique/s did you use when developing the

WBS? Why?
- What techniques/methods did you use when

sequencing tasks?
- How did you identify task dependencies?
- Why was it essential to reach an agreement regarding

the project schedule baseline with the stakeholders?
● Document your reflection in the space provided below.
Reflection summary
When constructing the work breakdown structure, we employed the decomposition approach to
separate and subdivide the project deliverables into smaller, more manageable components.
Moreover, time management is essential when identifying task dependencies, since poor time
management might endanger the project's success. For instance, a project cost and scope may
change because of timetable disruption. To arrange the tasks in this order, we employed the activity
resource estimate technique. Additionally, it is essential to reach an agreement regarding the
schedule to ensure that the project will meet the stakeholder expectations.M.S Aviation Pty Ltd trading
as Australian School of Commerce
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Task 1.4: Case study

Consider the Scenario
The Project Sponsor trusts your expertise in project management. The Project Sponsor asked
you and your team to help with a project. The Marketing Team is organising an event to
present the new campus to education agents. The Project Sponsor would like you to develop a
quality management plan for this project. The plan will be used by the marketing team in
charge of organising the event.
Please note the event will be planned and delivered by existing staff only: the marketing team,
and any other individual staff you believe should be included from the organisational chart.
Please see the details below:
Event (Project) Presenting the new campus to education agents Type of
event Virtual event
Zoom meeting
Structure PowerPoint Presentation
Q&A
Duration 1 hour
Budget $1,500
Date Event Date: 20/6/20XX
Note: event planning starts on 10/5/20XX
Presenter Marketing Manager
Organiser Marketing Team
Attendees ● Education Agents
● MMI -CEO
● MMI CFO
● Marketing Manager and Marketing team
● Academic Manager

● Develop a WBS for the project
- Develop a deliverable oriented WBS for three levels

work package starting with the key deliverables (2-3)
and then adding work packages (1-2/deliverable) and
sub-work packages (1-2/deliverable).
- Alternatively, students could structure the WBS by

project phases with work packages and sub-packages
associated with each phase (phase-oriented).
● Use the WBS template provided below.
● Develop a project schedule in the form of a Gantt Chart for the project.
● The Gantt Chart must include:

It is recommended that MS Excel or another suitable project scheduling tool is used. he
Gantt Chart will show estimated task duration and effort, sequence and dependencies of
tasks to achieve the project deliverables.
- Tasks (with reference to WBS work package)

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- Sub-Tasks (2-3 for each task)
- Responsibility for each task and sub-task
- Deliverable milestones
- Timeframe for completing the task
● Once completed students are required to rename the file as Project Schedule- Case study
and submit the Gantt Chart to the assessor.
● Review the Gantt Chart and identify the impact of the schedule on project time
management, resource requirements, costs and risks.
● Document the review in the table provided below.
After developing the WBS and Gantt chart for project schedule (Case study), you are required to:
● Present and discuss the following:
- The WBS (Case study)
- The project schedule (Case study)
This is a role-playing task.

When presenting the plan, you must:
● Explain the project scheduling tools used when planning the project
schedule ● Show sequencing and dependencies of tasks
● Seek an agreement on assigned responsibilities for project schedule management ● Consider
feedback and input from stakeholders and evaluate how to incorporate them into the project
schedule
● Use communication techniques such as summarizing, questioning, paraphrasing and
active listening.
● Answer questions from the stakeholders
● Reach an agreement regarding the project schedule baseline and the finalisation of the
WBS, WBS dictionary and project schedule
At the end of the meeting, you must:
● Finalise the WBS, the WBS dictionary and the project schedule by implementing the
feedback received by the stakeholders. Document the agreed changes in the table provided
below.
WBS Template
M.S Aviation Pty Ltd trading as Australian School of
Commerce
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Gantt Chart Review table (Case study).

Impact of the schedule
Schedule delays would have a substantial impact on the

Project time project because it would take less than two months to
management complete. To prevent time delays that more modifications can
What is the impact of the generate, it is crucial to make sure the project will reach the
schedule you planned for on content approval stage in a timely manner.
Time management? For
example,
how would time delays impact
the project? What should you
be
aware of? For example, can
the
project team work overtime?
Have you considered holidays?
Resource Human Resources
1.Marketing Manager
requirements Based on 2.Marketing Officer
3.Content Writer Officer
the schedule that you have 4.Social Media Officer
developed for the project, 5.Maintenance Officer
Physical Resources
identify three (3) human 1.Laptops / Computers for the project
resource requirements and
2.Equipment for the recruitment
three (3) physical resources
that need to be acquired and
3.Document for the recruitment
allocated to achieve the 4.Furniture for the Event
project goals 5.Facilities for the Event
Costs
Based on the schedule that
you have developed for the Costs

Based on the schedule you have
project,
developed for the project, identify six
identify three (3) key cost (3) key cost items you would include
items that you would in the project budget to achieve the
include in the project project goals.
budget to achieve the 1.Staff fees
project
2.Facilities fees
3.Marketing operation fees
4.Maintenance fees
5. Social media operation fees
6. Recruitment fees
Risks 1.Cost Risk

2.Operational Risk
Review the schedule that you
3.Market Risk
have developed and identify 4.External hazards risk
two (2) possible risks that
may
impact the project.

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Summary of Agreed Changes
WBS According to the stakeholders, the WBS covers the required tasks to
complete the project. There are no changes needed to be made.
Schedule The stakeholders found the project schedule to be well developed and
there are no changes needed to be made.
Task 2: Monitoring and Control

● Develop an approach to monitoring and control the project schedule.
● Include:
- Monitoring tools and techniques
- Change management process
- A process to identify variance to the schedule baseline
- Process for schedule updates
- Reporting process
- List of report/s in use
- Authority to identify, evaluate and approve changes to

the schedule
- Roles and responsibilities for schedule monitoring and

control
● Use the space provided below to complete the task.
Approach to Monitoring and Control the project schedule

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Task 2.1: Implement project schedule
Assume that the following has happened when executing the project:
Scenarios
A 25% timeline
The project steering committee wants to source sustainable furniture
solutions for the Sydney campus.
The budget is increased by 10% to cover the additional expenses. To
implement this change, you will need to consider additional time to identify
suitable sustainable solutions, source suppliers and request quotes from
them.
B 50% timeline
Due to Covid 19, two project team members had to self-isolate for two
weeks because they were closed contact of an infected person.
C 75% timeline
Changes in legislation require the company to apply for a new permit.
You cannot open the Sydney campus without this permit. It will take 30 days to
prepare the application and 30 days for the application to be approved.
Task 2.2: Monitor and control

For each scenario mentioned above, you must:
● Outline what quality monitoring and control procedure/process was applied to identify
the change/s in circumstances
● Determine the impact of each scenario on project progress, focusing on the project
schedule (baseline variance between actual and planned progress)
● Determine what changes are needed to maintain the currency and accuracy of the schedule
Scenario Monitoring and Control Impact Changes

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A Regular Project Delayed project timeline by 25%.

Meetings and 1. Identify suitable sustainable solutions as quickly as
Communication with possible. 2. Expedite the sourcing and quoting process with
Stakeholders. Risk suppliers. 3. Adjust the project schedule to accommodate
Management Processes the increased timeline.
include Continuous Risk
Assessment.
B Regular Project Status Delayed project timeline by 50% for the two affected team
Updates and members' tasks.
Communication with 1. Reallocate tasks or resources to minimize the impact of
Team Members. Risk team members' absence. 2. Adjust the project schedule to
Management Processes accommodate the delay caused by the isolation period.
include Contingency
Planning.
C Monitoring of Delayed project timeline by 60 days (30 days for preparing

Legislative Changes and the application + 30 days for approval).
Permit Application 1. Immediately start preparing the permit application. 2.
Process. Risk Expedite the application process as much as possible. 3.
Management includes Adjust the project schedule to account for the extended
Legal Compliance timeline due to permit processing.
Monitoring.
Task 2.3: Schedule updates

● Create an updated version of the Gantt Chart with three tabs.
- 25% timeline

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- 50% timeline
- 75% timeline
● Update the schedule progressively from 25 % to 75% timeline by adjusting the schedule
to reflect the changes due to the impact of each scenario. This means that you will keep
your schedule current:
- Update the schedule at 25% based on the impact of

scenario A
- Copy and paste the updated schedule from 25%

timeline into the 50% worksheet timeline and update
it based on the impact of scenario B
- Copy and paste the updated schedule from 50%

timeline into the 75% timeline worksheet and update
it based on the impact of scenario C
● Rename the excel file as Schedule updates and submit it to the assessor.
Task 2.4: Schedule updates

● Complete a Status Reports for a scenario of choice (A, B or C).
● Use the below Project Status Report template.
Project Status Report Template

Project Name: Opening New Campus in Sydney
Scenario: A - Sustainable Furniture Solutions
Project Status: G: [Green] Y: [Yellow] R: [Red]
Status Overall Timeline Budget - Red Quality Risk -

Green Yellow Resources – Green - Yellow
Scope - Yellow Green
Status Report
Project Name: Sydney Campus Expansion
Prepared by: Bharat Bhushan
Date: 5/09/23

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Attention to:
Project Steering Committee
Summary report
Scenario A involves sourcing sustainable furniture solutions for the Sydney campus expansion
project. We have encountered a change in circumstances that has affected project progress. Here
is a summary of the current status:
- Deliverables: The sourcing of sustainable furniture solutions is ongoing, and additional time has
been allocated to identify suitable options and request quotes from suppliers.
- Timeline: The project timeline has been impacted by a 25% delay due to the need to source
sustainable furniture solutions.
- Budget: The budget has been increased by 10% to cover the additional expenses associated
with sustainable furniture sourcing.
- Resources: The project team is actively engaged in identifying and evaluating sustainable
furniture solutions.
- Scope: The project scope remains consistent with the inclusion of sustainable furniture
solutions.
- Quality: Quality control measures are being implemented to ensure that sustainable furniture
solutions meet our standards.
- Risk: Risk management procedures are in place to address any potential issues arising from the
delay in sourcing sustainable furniture.
Changes Needed to Maintain Schedule Accuracy:

1. Expedite the identification of suitable sustainable furniture solutions.
2. Accelerate the process of sourcing and obtaining quotes from suppliers.
3. Adjust the project schedule to accommodate the 25% timeline delay.
4. Update the budget to reflect the 10% increase in expenses.
Record
Project Title: Sydney Campus Expansion

Project Client: MMI
Date: 06/09/2023
Project Sponsor: Taylor Varin (Client Service Manager)
Project Manager: Bharat Bhushan
File name: Sydney_Campus_Expansion_Status_Report_Scenario_A
Version: 1.0
Task 2.5: Change Request
● Complete a Change Request Form for the scenario chosen in Task 2.4 above.
● Use the below Change request Form Template.
Change Request form

Issued by Bharat Bhushan

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Change/s Requested Sustainable Furniture Sourcing
Reason for change/s To source sustainable furniture solutions for the Sydney
campus expansion project.
- Increased project timeline by 25%.
- Increased project budget by 10% to cover additional expenses.

Impact on the project
❑ Yes ❑ No
Change authorised:
Signed
Project Manager : Bharat Sponsor Client: Taylor Varin (Client Service Manager
Bhushan
Date: 07/09/2023
Record
Complete the filing record below so that the project documentation can be saved in the project management record system
Project Title: Sydney Campus Expansion

Project Client: MMI
Date: 07/09/2023
Project Sponsor: Project Manager: Bharat Bhushan

Taylor Varin (Client File name: Sydney_Campus_Expansion_Change_Request_Scenario_A
Service Manager) Version: 1.0
Task 2.6: Email


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● Write an email to the project steering committee to inform them of the project's status as
per the status report completed in Task 2.4:
- Summarise the content of the project status report

and attach the report to the email.
- Inform the committee about the changes needed to

keep the project on track (Task 2.2 and Task 2.5)
● Attach the Change request and Status report forms
● Use the below Email Template.
Email Template
To: Project Steering Committee
Cc: Project Sponsor; Project manager
Bcc:
Subject: Project Status Report and Change Request - Sydney Campus Expansion
Date email is sent: 08/09/2023

Message:
Dear Members of the Project Steering Committee,
I hope this email finds you well. I would like to provide you with an update on the status of the
Sydney Campus Expansion project, as outlined in the recent Project Status Report. Attached to
this email, you will find both the Project Status Report and the Change Request Form for your
reference.
Summary of Project Status Report:

In Scenario A, we have encountered the need to source sustainable furniture solutions for the
Sydney campus. This change has led to a 25% increase in the project timeline. To accommodate
this change, we have also increased the project budget by 10% to cover the additional
expenses. Furthermore, in Scenario B, two project team members had to self-isolate for two
weeks due to COVID-19 exposure, resulting in a 50% timeline delay. Lastly, Scenario C involves
changes in legislation that require us to apply for a new permit, leading to a 60-day delay in
the project timeline.
Changes Needed to Keep the Project on Track:

To ensure that the project remains on track, we have identified the following necessary
changes:
Scenario A: Expedite the identification of suitable sustainable furniture solutions, accelerate

the sourcing and quoting process with suppliers, and adjust the project schedule to
accommodate the 25% timeline delay.
Scenario B: Reallocate tasks or resources to minimize the impact of team members' absence,
and adjust the project schedule to accommodate the delay caused by the isolation period.
Scenario C: Begin the permit application process immediately, expedite the application as
much as possible, and adjust the project schedule to account for the extended timeline due to
permit processing.
To provide you with more detailed information, please find attached the Project Status Report
and Change Request Form. We will be discussing these changes and their implications in our
upcoming project meeting scheduled for [Meeting Date].
Your feedback and guidance are invaluable to us as we navigate these challenges and work
towards the successful completion of the Sydney Campus Expansion project.
If you have any immediate questions or concerns, please do not hesitate to reach out to me or
the project team.
Thank you for your continued support and involvement in this project.
Sincerely,
Bharat Bhushan
Project Manager

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Task 2.7: Implementing changes

● Provide two sample pieces of evidence of the implementation of response to potential

or actual changes caused by scenarios A, B or C.
Example: evidence of researching sustainable furniture solutions or asking a quote for them
(screenshots); email to the team advising them about the absence of two team members for
two weeks; email to the steering committee asking for documentation needed to apply for
the permit (for instance, financial statements for the past two years)
● Document the evidence using the space given below.
Evidence 1
Email Notification to Project Team:
● Email sent to the project team notifying them about the change in project timeline
and the need to expedite the sourcing process for sustainable furniture.
● Subject: Project Timeline Update and Action Plan
● Body of the email includes details about the 25% timeline extension and specific
action steps for team members to accelerate the furniture sourcing process.

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Evidence 2
● Email sent to the project team informing them about the self-isolation of two team members due to COVID-19
exposure and outlining the adjustments made to the project schedule.
● Subject: Project Schedule Adjustment Due to Team Members' Isolation
● The email provides context about the isolation period, mentions the impact on the project timeline, and
explains how tasks have been reallocated to minimize delays.
Task 3: Lessons Learned
● Consider the work performed in Task 1 and Task 2.
● Additionally, consider the following feedback received from project stakeholders:
- The use of a project scheduling app is recommended

for future projects.
- Overall, issues with the project schedule were timely

addressed.
- The team members lacked initiative, which caused

delays in monitoring and control activities.
● Review the project performance to determine the effectiveness of time management.
● Complete a lessons learned report using the template below.
Lesson Learned Report Template

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ABN: 80 614 287 179
Name of project: Sydney Campus Expansion
Overview
A brief summary of how the project schedule was managed, to include issues and how they were addressed.
In the Sydney Campus Expansion project, the management of the project schedule was a critical
aspect of ensuring the project's success. The project aimed to establish a new campus in Sydney
within a one-year timeframe and a budget of $3 million. The project schedule was managed
through traditional project management techniques and tools, without the use of a dedicated
project scheduling app.
Worked well Could have gone better
1. Regular Project Meetings: Holding regular project meetings, as outlined in the project
plan, helped in keeping stakeholders informed about the project's progress and upcoming
milestones. This communication channel proved effective in addressing issues promptly.
2. Timely Issue Resolution: Feedback from project stakeholders indicates that issues related
to the project schedule were addressed in a timely manner. This timely response helped in
minimizing the impact of unforeseen challenges and changes.
Could Have Gone Better:
1. Lack of Team Initiative: One notable challenge was the lack of initiative among some team
members, which contributed to delays in monitoring and control activities. Team members
sometimes waited for specific instructions instead of proactively identifying and
addressing potential issues.
2. Absence of Project Scheduling App: The project did not utilize a dedicated project
scheduling app, which limited the real-time accessibility and collaboration on the project
schedule. This resulted in potential inefficiencies in schedule management.
Lessons learned and suggested improvements:
1. Enhancing Team Initiative: In future projects, fostering a culture of proactivity among
team members should be a priority. Team members should be encouraged to take
ownership of their tasks, identify issues early, and propose solutions.
2. Adopting Project Scheduling App: Based on stakeholder feedback, the use of a project
scheduling app is recommended for future projects. Such a tool can facilitate real-time
collaboration, provide greater visibility into the schedule, and enable more efficient
management of project timelines.
3. Continuous Training: Offering training and workshops to project team members on
schedule management and the use of project scheduling tools can improve their
competency and ensure that they are better equipped to handle schedule-related
challenges.
4. Regular Performance Reviews: Implementing regular performance reviews and
assessments of team members' contributions to schedule management can help identify
and address issues related to initiative and accountability.
5. Stakeholder Communication: Continuously engaging with stakeholders and obtaining
their feedback throughout the project can help in early issue identification and resolution,
ensuring that project timelines are adhered to more effectively.
Record
Project Title: Sydney Campus Expansion Date:

Project Client: MMI 08/09/2023
Project Sponsor: Project Manager: Bharat Bhushan Version: 1.0

Taylor Varin (Client File name:
Service Manager) Sydney_Campus_Expansion_Lessons_Learn
ed_Report
Task 3.1: Case Study

In this task, you must:
● Refer to the Case Study worked on in Task 1.4.
● Assume that the following occurred:

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- The PowerPoint presentation was not proofread

because the marketing officer in charge of that task
did not have the time to do it:
- Conflicts about shared resources for the project

occurred between the project team and the marketing
team
- The presentation lasted 1.5 hours; many attendees

left the virtual meeting after 1 hour as per the
advertised schedule
- Several changes to the presentation's content were

made; however, time for such changes was not
considered when developing the schedule.
- The use of Asana to manage the project schedule was

successful.
- The booking system worked very well, and all RSVPs

were collected by the deadline.
- The project team developed some excellent

troubleshooting resources for the marketing team to
use when working on the project
● Evaluate the effectiveness of project time management and complete a lessons learned
report.
● Complete a lessons learned report (Case study) using the template below.
Lesson Learned Report (Case Study) Template

Name of project: Presenting the New Campus to Education Agents
Overview
A brief summary of how the project schedule was managed.
The project aimed to organize a virtual event to present the new campus to education agents, with
a focus on effective project time management. Several aspects of time management were
evaluated during the project, which included the development of a PowerPoint presentation,
resource allocation, event duration, and handling last-minute changes.
Worked well Could have gone better

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Worked Well:
1. Use of Asana: The utilization of Asana as a project management tool proved to be highly
effective. It facilitated task tracking, assignment, and collaboration among team members,
contributing to efficient project time management.
2. Booking System: The booking system for RSVPs worked exceptionally well. All responses
were collected by the deadline, simplifying event planning and resource allocation.
3. Troubleshooting Resources: The project team's development of troubleshooting
resources for the marketing team was an effective strategy. It helped resolve issues
promptly, contributing to efficient time management during project execution.
Could Have Gone Better:
1. Proofreading of Presentation: The PowerPoint presentation was not proofread due to
time constraints. This omission resulted in errors and inconsistencies, impacting the
quality and professionalism of the project. Prioritizing proofreading could have avoided
these issues.
2. Resource Conflicts: Conflicts emerged regarding shared resources between the project
team and the marketing team. These conflicts led to delays and inefficiencies in resource
allocation, affecting project time management. Clear resource allocation processes and
guidelines could have mitigated these conflicts.
3. Meeting Duration: The presentation exceeded the advertised duration, lasting 1.5 hours
instead of the scheduled 1 hour. This caused attendees to leave the virtual meeting after 1
hour, potentially missing critical information. Adhering to the advertised schedule would
have improved time management during the event.
4. Unplanned Changes: Several changes to the presentation's content were made without
considering the time required. This oversight resulted in last-minute adjustments and
potential quality issues. Better change management practices could have minimized these
disruptions.
Lessons learned and suggested improvements:

1. Proofreading Prioritization: Allocate sufficient time for proofreading and quality
assurance in project tasks, particularly in critical deliverables like presentations. Assign
specific team members or resources for proofreading tasks to prevent errors and
inconsistencies.
2. Resource Management: Implement proactive resource management and clear
communication to avoid conflicts between project teams. Establish resource allocation
processes and guidelines to ensure efficient resource utilization.
3. Meeting Time Management: Advertise accurate meeting durations and strictly adhere to
them. Ensure that meetings do not exceed the scheduled timeframe to respect
participants' time and improve time management.
4. Change Management: When introducing changes to project tasks, evaluate the impact on
the project schedule and adjust timelines accordingly. Effective change management
procedures should be in place to handle modifications efficiently.
5. Continuous Training: Provide training and guidance to project team members on time
management practices and tools. Encourage team members to take ownership of their
time and tasks, promoting efficient time management.
6. Communication: Maintain open and transparent communication channels within and
between project teams. Regular status updates and issue reporting should be encouraged
to address challenges promptly.
Record
Project Title: Presenting the New Campus to Education Agents
Project Client: Education Agents
Date: 09/09/2023
Project Sponsor: Client Service Manager
Project Manager: Bharat Bhushan
File name: Lesson Learned Report
Version: 1.0
OBSERVATION CHECKLIST
Observation Checklist Part 2 All tasks
To be completed by the assessor
During the project, did you observe the student demonstrate the task
Was the
deliverables as follows:
stud
ent'
s
perf
orm
anc

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e
sati
sfac
tory
?
1. Met with a group of relevant stakeholders.

• Yes ● Explained the project scheduling tools
used to estimate project time and develop the project schedule
• No
● Showed sequencing and dependencies of tasks
● Sought an agreement on assigned responsibilities for project schedule
management
● Considered feedback/input from stakeholders and evaluated how to
incorporate them into the project schedule
● Used communication techniques such as summarizing, questioning,
paraphrasing and active listening
● Answered questions from the stakeholders
● Reached an agreement regarding the project schedule baseline and the
finalisation of the WBS, WBS dictionary and the project schedule
First additional attempt (Tick this option, if required)
• Yes
• No
Second additional attempt (Tick this option, if required)
• Yes
• No
2. Met with a group of relevant stakeholders to discuss the work performed
● Explained the project scheduling tools used to estimate
to address the Case Study.• Yes
project time and
• No develop the project schedule
● Showed sequencing and dependencies of tasks
● Sought an agreement on assigned responsibilities for project schedule
management
● Considered feedback/input from stakeholders and evaluated how to
incorporate them into the project schedule
● Used communication techniques such as summarizing, questioning,
paraphrasing and active listening
● Answered questions from the stakeholders
● Reached an agreement regarding the project schedule baseline and the
finalisation of the WBS and the project schedule

• Yes • No

• Yes

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• No
3. Developed work breakdown structure with sufficient detail to enable effective planning
and control. This is evidenced by:• Yes ● Work Breakdown Structure in Task 1 • No ● Work
Breakdown Structure Dictionary in Task 1
● Work Breakdown Structure – Case Study in Task 1.4

• Yes • No

• Yes • No
4. Estimated duration and effort, sequence and dependencies of tasks, to achieve project
deliverables. This is evidenced by:• Yes ● Project Schedule in Task 1.1 • No ● Reflection in
Task in Task 1.3
● Project Schedule – Case Study in Task 1.4
• Yes
• No
• Yes
• No
5. Used project scheduling tools and techniques to identify schedule impact on • Yes
project time management, resource requirements, costs and risks
. This is evidenced by:
• No
● Impact of the project schedule review in Task 1.1
● Impact of the project schedule review – Case Study in Task 1.4

• Yes • No

• Yes • No
6. Contributed to achieving an agreed schedule baseline and communication of • Yes

the schedule to stakeholders
. This is evidenced by:
• No
● List of changes to WBS, WBS dictionary and Schedule in Task 1.2
● List of changes to WBS and Schedule – Case Study in Task 1.4
● Reflection in Task in Task 1.3
● Participation in meeting with the group of stakeholders
● Participation in meeting with the project team (Case study)

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• Yes • No

• Yes • No
7. When collaborating with the group, the student has actively participated in • Yes
group work with a substantial contribution that can be assessed individually
for all the requirements of this task.
• No

• Yes • No

• Yes
• No
8. Demonstrated ability to implement mechanisms to measure, record and report progress of
activities according to agreed schedule. This is evidenced by:• Yes ● Project schedule’s
monitoring and control approach in Task 2 • No ● Monitoring and control analysis in Task 2.2
● Schedule updates in Task 2.3
● Status Report in Task 2.4
● Change request form in Task 2.5
● Email to project steering committee in Task 2.6
● Evidence x 2 of implementation of changes in Task 2.7
• Yes • No

• Yes • No
9. Conducted ongoing analysis to identify baseline variance. This is evidenced by:

• Yes ●
Project schedule’s monitoring and control approach in Task 2
• No
● Monitoring and control analysis in Task 2.2

• Yes • No

• Yes

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• No
10. Analysed and forecasted impact of changes to the schedule. This is evidenced by:• Yes ●
Project schedule’s monitoring and control approach in Task 2 • No ● Monitoring and control
analysis in Task 2.2

• Yes • No

• Yes
• No
11. Reviewed progress throughout project life cycle and implement agreed
schedule changes. This is evidenced by:• Yes ● Project schedule’s monitoring and control
approach in Task 2 • No ● Monitoring and control analysis in Task 2.2

• Yes • No

• Yes • No
12. Developed responses to potential or actual schedule changes and
implement them to maintain project objectives. This is evidenced by:• Yes ● Project
schedule’s monitoring and control approach in Task 2 • No ● Monitoring and control analysis
in Task 2.2

• Yes
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• No

• Yes • No
14. Reviewed schedule performance records to determine effectiveness of time management
activities. This is evidenced by:• Yes ● Lessons Learned Report in Task 3 • No ● Lessons
Learned Report (Case Study) in Task 3.1

• Yes • No

• Yes
• No
15. Identified and documented time management issues and recommend
improvements. This is evidenced by:• Yes ● Lessons Learned Report in Task 3 • No ● Lessons
Learned Report (Case Study) in Task 3.1
• Yes
• No
• Yes
• No
16. Sought feedback on project time management from the project sponsor.
• Yes • No

• Yes • No

• Yes • No
Assessor comments (Please provide detailed comments on the student's performance)
Assessment • Satisfactory
Outcome
(Assessor to tick • Not Satisfactory
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the appropriate • Not Completed

outcome)
Assessor Comments
Assessor Signature
Assessment Date
Student Signature
COMPETENCY RECORD SUMMARY SHEET

Unit Name and BSBPMG531 - Manage project time
Code
Student’s Name
Student’s ID
Assessor Name
Date of
Completion

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ASSESSMENTS STUDENT RESULTS

Assessor must tick the appropriate option for
each assessment task.
Please note: Student is required to be marked
‘Satisfactory’ in all assessment tasks to be
deemed competent for this unit.
Satisfact
Not Yet
Not
ory
Satisf
Co
actory
mpl
ete
d
Assessment Task 1: Knowledge Test

•••
Assessment Task 2: Project and Case Study

• • • Comments:
Unit Outcome:
• Competent • Not Competent
Assessor to tick the
appropriate option
Is re-assessment
• Yes • No
required:
Assessor to tick the
appropriate option
Assessor Signature:
Student
Signature:

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APPENDIX 1
ASOC will conduct this assessment on its campus by setting a simulated business
environment where the conditions are typical of those in a working environment in this
industry. This includes access to:
● Examples of project schedules, reports and feedback from project stakeholders regarding
time management.
Assessors of this unit must satisfy the requirements for assessors in applicable
vocational education and training legislation, frameworks and/or standards.
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M.

S Aviation Pty Ltd T/A Australian School of Commerce

Unit Code BSBPMG531

Unit Name Manage project time

Name of the Student Guide

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

ABOUT THE STUDENT GUIDE

The assessment booklet contains two (2) parts:

● Application of the unit of competency.

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

M.S Aviation Pty Ltd trading as Australian School of Commerce

Purpose of the Assessment

The purpose of the assessment is to determine competency in the unit BSBPMG531 -

Context and Conditions for Assessment

To comply with the assessment conditions of this unit:

- Hobart Campus: Level 4, 18 Elizabeth Street, Hobart

● Manage project time on at least two occasions.

In the course of the above, the candidate must:

● Develop a project schedule using project management tools and techniques

M.S Aviation Pty Ltd T/A Australian School of Commerce

● Estimation techniques to determine task duration and resource effort

● Procedures for identifying critical path

● Procedures for managing project baselines, establishment and variance

● Project life cycle phases

● Best-practice time management methodologies, their capabilities, limitations, applications

● Key tools for project scheduling

● Work breakdown structures and how they apply to project schedules.

Assessment tasks Assessment description Location of the assessment

Assessment Task This assessment includes a series of

Assessment Task This project requires you to complete

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

ASSESSMENT TASKS AND MARKING GUIDE

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

ASSESSMENT COVER SHEET: ASSESSMENT TASK 1 (AT1)

Student Name Bharat Bhushan

Student Id: ASOC4756

Group No (If Applicable):

Unit of Competency BSBPMG531 - Manage project time.

Assessment Task Knowledge Test

Date of Submission 09/09/2023

Student Plagiarism Declaration: By submitting this assessment to the college, I

I declare that I have conducted a fair,

To be completed by the Assessor (Please tick the appropriate option)

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

ASSESSMENT TASK 1: KNOWLEDGE TEST

● Student Assessment Booklet

Instructions for the student

Planning the Assessment

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

● Your assessor must set a time to provide feedback.

● Documentation can be submitted electronically or paper-based.

Estimating techniques Explanation

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce

We always need the advice of professionals, but sometimes it

M.S Aviation Pty Ltd trading as Australian School of Commerce

M.S Aviation Pty Ltd T/A Australian School of Commerce