What should be included in a proposal?

The format or presentation of a proposal will depend on the requirements of the

sponsor to whom you are applying. Most sponsors have developed policies and
procedures for the submission of proposals and may require the use of specific
application forms. Other sponsors are less directive. In any case, PIs should obtain
the most recent version of the guidelines and should follow the required proposal
format.

Please note: All proposals which include subrecipients must be accompanied

by Subaward in Proposal Package (SubProp)/Subrecipient Statement of
Collaborative Intent documents at the time of submission. Please use
the SubProp to submit basic subrecipient information as well as compliance
assurances. Additional documentation that is required is listed below.

The following may be used as a guide to components of a proposal when

requirements are not specific:

The following may be used as a guide to components of a proposal when requirements are
not specific:

SECTION DESCRIPTION
Includes the title and duration of the project, amount requested, name
and address of the PI and of the institutional contact (in most cases,
Title Page
this will be the Office of Grants and Contracts Administration
(OGCA)).
Describes the objectives, methodology and significance of the
Abstract or
proposed project. The abstract should be able to stand alone and
Proposal Summary
should provide the reader with a first impression of the request.
Should specifically and concisely state the importance of the research
Introduction
being proposed.
This is the heart of the proposal and should be a complete written
description in paragraph form of what is to be undertaken. It should
clearly describe the specific aims, goals, methodology, as well as the
PI’s role in carrying out the proposed activities. Once awarded and
Description of the
subject to modification by both funder and UAF, this description will
Project
be incorporated by reference into the grant or contract and be the legal
description of the activities to be undertaken, and important to assess
the type of agreement utilized, the approvals needed, and the creation
of a budget, with the appropriate indirect cost rate.
Bibliography Should list references cited in the body of the proposal.
CV/Biographical Should be submitted for all key personnel, indicating background,
Sketch professional interests, research capabilities and publications.
 SECTION DESCRIPTION
Should reflect a reasonable estimate of expenses necessary to conduct
Budget and Budget the project. Consult OGCA Institutional Data for fringe benefit rates,
Justification graduate student tuition and stipends, and facilities and administrative
rates (indirect costs).
Describes equipment or other relevant resources that will be available
Facilities and for use on the project. Examples of such resources include laboratory
Resources and office spaces, library resources, animal facilities, and computer
services or equipment.
If the sponsor does not provide a form asking for an institutional
Transmittal/Cover signature, OGCA may provide a cover letter to accompany the
Letter proposal indicating UAF’s approval of the application.

Subrecipient information to be included in every proposal is the scope

Subrecipient
of work, budget, budget justification, SubProp forms, and other
Information
documents as required by the proposal solicitation.

NEED ASSESSMENT REPORT OF THE SCHOOL FOR SETTING

UP DIGITAL LAB/DIGITAL INNOVATION CENTER

Current Overall
S.No Commitment Recommendation for setting up Digital Lab
Situation Status

A Computer Is there a
lab is setup classroom
with around which can
1 Yes
1:1 be utilized
computer for Digital Nirmaan would recommend that are few
student ratio Lab? internal repairs in the room. Regular budget
needs to be allocated for the standardized
Any repair interiors across all labs (Electrical Wiring,
or Fans, Etc.)
renovations
2 No
required for
the
classroom?

3 How many 40 Nirmaan recommends to provide 30 Laptops

computers to the TSWRIES, Nalgonda as per the need.
are
available
with the
 college for
computer
training?

Are there
any
4 computers No
in need of
repair?

Based on
Nirmaan recommends 15 Computers in total
the strength
for Digital Lab. Justification: College has 60
of the
Students and maximum division size is 15. In
school /
order to ensure no. of computers as per the
5 college, 15
commitment of 1:2 computer to student ratio,
how many
15 laptops are recommended in total. They are
computers
requesting for additional requirements and
are
Dedicated trainer
required?

Is there a
A Computer
computer Nirmaan recommends providing for a skilled
6 Trainer is No
trainer in computer instructor
appointed
the College?

Does the
government
provide any
Annual
specific Nirmaan recommends that AMC is to be
Repair and
7 budget for NO taken up for the computers and other
Maintenance
repair and electronic equipment in the lab, if provided.
is ensured
maintenance
of the
computers?

How
A power
frequent are Twice Nirmaan recommends to provide the power
8 backup is
the power a day backup based on the need.
provided
cuts?

9 A high- Is internet Yes

speed connection
broadband available at
internet the college?
 Is high
speed
broadband
connectivity internet
10 Yes
is provided connectivity
possible at
the college
location?

Volunteering Opportunities:
 Be A Mentor to the trainees
 Sharing Inspirational Stories to motivate the trainees
 Technical sessions (based on the requirement)
 Importance of Digital education

Branding Opportunities:
Below are few branding opportunities for the Corporate in the project:
 Branding of the Digital Classroom as recommended by the Corporate (space will be shared and
branded accordingly)
 Branding on all promotional documentation like banners for guest talks/ motivational sessions/
workshops etc.
 Media coverage for center activities and achievements on various mediums like radio, newspaper,
TV etc.

Budget Details:
DIGITAL INNOVATION CENTER BUDGET PLAN FOR GOVT
HOSTEL FOR OH BOYS,MANSOORABAD,LB NAGAR

NON-RECURRING BUDGET

Unit No of Total
S.No Item Configuration
Cost Units Cost

Dell/HP/Lenovo/Asus Intel dual-core

Desktop CPU/ 8GB RAM/ 1TB
1 43000 15 645000
System HDD/SSD/Monitor 19"/ Windows 10/
MS office

2 Power Backup 4 batteries and 1 inverter 70000 1 70000

 3 Smart TV Smart Tv in Computer lab 45000 1 45000

4 CC Camera CP plus with DVR, two cameras 18000 1 18000

5 Painting Painting in computer room 20000 2 20000

Electrical Electrical wiring in computer lab for 15

6 2800 11 28000
work desktops

Transportation of tables, chairs,

7 Transportation 12000 1 12000
security grill etc.

Computer
8 Computer Tables 5000 8 33600
Tables

9 Chairs Box type chair with cushion 1500 15 22500

10 Floor mat Floor mat in Computer room 20000 1 20000

Security grills
11 (fabrication Iron grill door at the computer lab 12000 1 12000
work)

Non-Recurring - Sub-Total (A) 926,100

12 Electrical and Civil works 18000 10 180000

13 Collage bags 600 60 36000

14 Cricket Kits 5000 2 12000

Non-Recurring - Sub-Total (B) 228000

RECURRING EXPENDITURE

Per No. of Total

S.No Item Remarks
Unit month Cost

12 IT Trainer * Not to compromise on quality, 20000 25000 12 300000

(Fellow) per month is budgeted. Suitable
 profiles with less than 20000 p.m. will
Salary
also be scouted for

Annual
Training for the computer instructor to
13 Training for 10000 1 10000
enhance the skills
Fellow

* For every 10 fellows, a Program

Management Manager with 50000 salary p.m. is
14 5000 12 60000
of Fellow appointed. Hence, per fellow share is
5000 salary p.m.

Internet
15 1 year 16000 1 16000
charges

16 Miscellaneous 1500 12 18000

Recurring - Sub-Total (C) 404,000

Project Budget - Sub-Total (D)=A+B+C 1,558,100

NGO Admin
*Towards organizational central team,
17 Cost (10%) 155,810
accounting and audit purposes
(D)

GRAND TOTAL = C+D 1,713,910