21C: ERP – What's New in Payables and

Expenses

Narayana Palukuri, Xiaolin Xi + ERP Product Management Team

Oracle Cloud ERP Applications Development
August 18, 2021
Safe Harbor Statement

Statements in this presentation relating to Oracle’s future plans, expectations, beliefs, intentions, and
prospects are “forward-looking statements” and are subject to material risks and uncertainties.

A detailed discussion of these factors and other risks that affect our business is contained in Oracle’s
Securities and Exchange Commission (SEC) filings, including our most recent reports on Form 10-K and
Form 10-Q under the heading “Risk Factors.” These filings are available on the SEC’s website or on
Oracle’s website at http://www.oracle.com/investor.

All information in this presentation is current as of August 2021 and Oracle undertakes no duty to
update any statement in light of new information or future events.

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Payables

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Intelligent Document Recognition
For Payables Invoices

Interactive Document
Supplier Viewing Format
Learning Experience Normalization

Multiple 35%
Patents Error Rate
Pending PDF Flexible Intelligent
Content Supplier Business Unit

2x
Inspection Detection Derivation

50%
Faster Touchless
Rate Streamlined
Fault Tolerant
Traceability
Configuration Report

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Recognition Rate Report for Image Invoices

• Provides recognition metrics for

all the invoices processed
through Imaging during a given
period

• Presents the rate of recognition

for each attribute in the invoice
header for invoices processed
via Imaging

• Report output is available in 2

formats:

• Summarized by Supplier
• Summarized by Invoice

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Recognition Rate Report for Image Invoices

Summarized by Supplier

• Recognition Summary shows

the recognition rate summary
for each period and match type

• Period wise summary provides

recognition rate details for each
period grouped by supplier and
supplier site

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Recognition Rate Report for Image Invoices

Summarized by Invoice

• Recognition Summary shows

the recognition rate summary
for each period and match type

• Invoice section provides details

of every invoice processed
through imaging for the given
period

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Recognition Rate Report for Image Invoices

Business Value
• Provides a detailed analysis of the recognition rate for invoices processed using Imaging

• Helps to conclusively identify the particular suppliers/attributes/invoices that need

attention in order to improve the recognition rate

• Information organized by period and supplier helps to clearly identify the impact of
remedial measures over a period of time, on increasing the recognition rates

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Recognition Rate Report for Image Invoices

Key Considerations
• The report analyzes the data for all invoices processed via Imaging, except those in the
Incomplete status
• Note: Cancelled invoices are excluded from the report

• Users must have the privilege ‘View Scanned Payables Invoices’ to run this report

• Recommended scheduling frequency : Fortnightly (Every 15 days)

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Prevention of Split in Invoice Accounting When Funds Are Not Reserved

Before this feature

Invoice Distribution Invoice Distribution

• Prevents split of invoice (Expense) (Non-expense)
accounting entries into
different journal batches based
on the type of distribution GL Journal Batch GL Journal Batch
(expense and non-expense) (Expense) (Non-expense)

• Journals of an invoice created After this feature

in a single journal batch for
Invoice Distribution Invoice Distribution
both expense and non-expense (Expense) (Non-expense)
type of distributions

GL Journal Batch

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Prevention of Split in Invoice Accounting When Funds Are Not Reserved

• Non-expense distribution lines

for an invoice will be assigned a
budgetary control status of ‘Not
Required’

• Non-expense distribution types

include:

• Accrual
• Recoverable Tax
• Exchange Rate Variances
• Withholding

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Prevention of Split in Invoice Accounting When Funds Are Not Reserved

Business Value
• Accounting for invoices is not bifurcated into different journal batches based on budgetary
control requirements. This reduces the effort involved during audit and reconciliation
• Enable this feature only if budgetary control is not applicable for non-expense distributions
for your business

Uptake Considerations
• To enable this feature:
• Create the lookup code XLA_PROMO_31698963_ON under the Subledger Accounting
lookup type ORA_XLA_PROMOTIONAL_OPTIONS
• Lookup code must be created in English

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Expenses

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Single Click Audit Activation with Preconfigured Rules

Feature Business Value Uptake Considerations

New preconfigured audit rules • A set of commonly used • Single Click Audit Rules are
audit rules out-of-box with applied on top of the
• Top spenders* one-click activation existing BU specific audit
rule
• Top violators*
• Simplify configuration across
• Specific policy violator
business units while allowing • Single Click Audit Rules take
above a designated exception at the business precedence when there are
threshold* unit level duplicates with existing rules
• Public sector attendees
• Duplicate expenses

* Generate Summary Metrics for Expenses process needs to be scheduled to update the data
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Single Click Audit Activation with Preconfigured Rules

Expense Manager | Task: Manage Expense Report Audit Rules - NEW

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Single Click Audit Activation with Preconfigured Rules

Auditor | Audit Expense Report Page

• NEW Audit Reasons:

Top spender, Top policy violator, Same policy violation in the past, Public sector attendee,
Duplicate expense items, Exceeded receipt required threshold

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Dual Currency Corporate Card Support

Feature Business Value Uptake Considerations

• When billed currency not • Reduce corporate card • Enable the feature only for
payment currency, Expenses admin manual work corporate cards that bill in
will use currency conversion multiple currencies
rate from GL for payment in • Faster payment processing
payment currency • When card issuers send the
billed charges along with
• Dual currency cards are exchange rates, differences
prevalent in markets with must be handled outside
volatile currencies Expenses

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Dual Currency Corporate Card Support

Corporate Card Administrator |

Task: Manage Corporate Card
Programs | Edit Company
Account

• Allow multiple billed

currencies NEW checkbox to
enable this feature

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Dual Currency Corporate Card Support

Corporate Card Administrator |

Corporate Cards Work Area

• Original Billed Amount –

NEW column where original
billed currency is preserved

• Billed Amount - billed

amount in payment currency,
converted with General
Ledger conversion rate for
the transaction date

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Dual Currency Corporate Card Support

Employee | Edit Expense Item

Page

• Billed amount is converted

billed amount in payment
currency

• Original billed amount is not

shown to employee

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Additional Resources

Dive into the details with What’s New online

Cloud Readiness > Oracle ERP Financials: What’s New in 21C

Join upcoming events: Financials - 21C Product Webinars

• September 1st ERP - What's New in Receivables and Cash Management 21C

Listen to the replay

• August 11th ERP – Adaptive Intelligence Innovators Program: Start with Intelligent Code
Combination Defaulting for Accounts Payable

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Q&A

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Thank You