PRODUCTION SCHEDULE

PROJECT Make Heaven Crowded

DATE Saturday, October 14, 2023
THURSDAY - 10/12
START END LENGTH CATEGORY WHO TASK NOTES
Evening LOAD IN Trevor/Dylan Load in sound equipement
FRIDAY - 10/13
START END LENGTH CATEGORY WHO TASK NOTES
1 30 PM 1 40 PM 0 10 ARRIVAL Team Core Team Arrives
1 40 PM 1 45 PM 0 05 PRAYER Team TEAM PRAYER
1 45 PM 2 00 PM 0 15 SET UP Ali Take pictures of church's furniture and set up
1 45 PM 6 00 PM SET UP Collin/Brian Moore Load in/Audio/Stage set up
2 15 PM 6 00 PM SET UP Ali/Erika Set up Merch (in Lobby, move furniture)
Set up Green Rooms (Tables with Snacks & Drinks, Move Artist in Prayer Room, Band in Youth Room,
2 15 PM 6 00 PM SET UP Maria/Crystal Chairs, Diffuser, Kettle) Volunteer/M&G in Cafeteria
2 15 PM 6 00 PM SET UP Ali/Crystal Set up Photo Booth (in Lobby, move furniture) Letters and Amazon Balloons
2 15 PM 6 00 PM SET UP Erika Set up Diffusers (with oils in sancturary)
6 00 PM 6 45 PM PICK UP Crystal Pick up MJ at Airport
6 45 PM 8 30 PM DINNER Crystal + MJ Simply Crepes
10 37 PM PICK UP Crystal & Dylan Hotel Drop off
SATURDAY - 10/14
START END LENGTH CATEGORY WHO TASK NOTES
9 30 AM 9 45 AM 0 15 ARRIVAL Worship Team + Ali/Crystal Arrival
9 45 AM 10 00 AM 0 15 PRAYER Worship Team + Ali/Crystal TEAM PRAYER & TEAM HUDDLE
10 00 AM 10 15 AM 0 15 PICKUP Gideon Pick up Lunch and Dinner Sandwhiches
10 00 AM 11 00 AM 1 00 SOUND CHECK Like No Other SOUND CHECK
11 00 AM 12 00 PM 1 00 SOUND CHECK Maryanne J. George SOUND CHECK
11 00 AM 11 30 AM 0 30 PICK UP Chelsea Pick Up Balloon Garland
12 57 PM 1 27 PM 0 30 TRANSPORTATION Dylan Pick up Ryan + team from airport
12 00 PM 1 00 PM 1 00 LUNCH Core Team/MJ LUNCH
1 00 PM 1 30 PM 0 30 TRANSPORTATION Dylan Drive MJ and Justus back to hotel
1 00 PM 2 20 PM 1 20 SOUND CHECK Ryan Horton SOUND CHECK
1 00 PM 2 00 PM 1 00 SETUP Ali/Erika Set Balloon Garland in Place
2 20 PM 2 30 PM 0 30 LUNCH Ryan + Team LUNCH
2 30 PM 3 00 PM 0 30 TRANSPORTATION Crystal/Dylan? Drive Ryan + team back to apartments
TEAM BREAK
4 00 PM 4 30 PM 0 30 ARRIVAL Parking/Security Parking Team & Security Team Arrives Go through procedures
4 30 PM 4 45 PM 0 15 ARRIVAL ALL VOLUNTEERS Other Volunteer Teams Arrives
4 45 PM 5 15 PM 0 30 DINNER ALL VOLUNTEERS Volunteer Dinner Sandwhiches + Chips In Cafeteria
5 00 PM 6 00 PM 1 00 SETUP Youth Group New Covenant Youth Group Set Up Concessions
5 15 PM 5 30 PM 0 15 MEETING ALL VOLUNTEERS Volunteer Meeting Run Through Teams, Name Tags, Q&A
5 30 PM 5 45 PM 0 15 PRAYER ALL VOLUNTEERS TEAM PRAYER
5 30 PM 6 00 PM 0 30 TRANSPORTATION Pastor Greg Pick Up Ryan + team from apartments
5 30 PM 6 00 PM 0 30 TRANSPORTATION Dylan + Maria Pick Up MJ + team from hotel
5 45 PM 6 15 PM 0 30 SETUP ALL VOLUNTEERS Flip Cafeteria for Meet and Greet Space
6 15 PM 6 30 PM 0 15 GO-TIME! Jacob's Team Parking Attendants on Posts
6 15 PM 6 30 PM 0 15 GO-TIME! Donny's Team Security on Posts
6 15 PM 6 30 PM 0 15 GO-TIME! Kathryn's Team Greeters on Posts With Bubble Guns
6 15 PM 6 30 PM 0 15 GO-TIME! Luca's Team Merch on Posts Closes at 7 15 pm and Reopens 8 55 pm
6 30 PM 6 31 PM 0 01 GO-TIME! Kathryn's Team DOORS OPEN TO CHURCH
6 30 PM 7 00 PM 0 30 GO-TIME! Jill + Shannon Scanning QR Codes for Admission
6 45 PM 6 46 PM 0 01 GO-TIME! Kathryn's Team DOORS OPEN TO SANCTUARY
6 45 PM 6 50 PM 0 05 PRAYER Core Team/Artists Prayer in Green room before show starts
7 00 PM 7 01 PM 0 01 GO-TIME! SHOW STARTS
7 00 PM 9 00 PM 2 00 GO-TIME! SEE RUN OF SHOW
9 00 PM 9 15 PM 0 15 DEPARTURE CONCERT ENDS
9 00 PM 9 15 PM 0 15 MEET & GREET Erika, Gideon, Ali, Kathryn Ready for Meet & Greet Photographer, Artist Security, Greeters
9 15 PM 10 00 PM 0 45 MEET & GREET Kathryn Direct Guests to Meet and Greet Kathryn
9 15 PM 11 15 PM 2 00 STRIKE ALL VOLUNTEERS CLEAN UP CHURCH TO OG SETUP
9 30 PM 10 00 PM 0 30 DINNER ARTISTS Chipotle for Artists
10 00 PM 10 30 PM 0 30 TRANSPORTATION Pastor Greg Drive Ryan + team back to apartments
10 00 PM 10 30 PM 0 30 TRANSPORTATION Dylan + Maria Drive MJ+ team back to hotel

START END LENGTH CATEGORY WHO TASK NOTES

4 00 AM 3 45 AIRPORT DROP OFF CRYSTAL MJ & JUSTUS
5 00 AM 3 00 AIRPORT DROP OFF CRYSTAL KEVIN