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Cost & MGT I Chapter 1 & 2
Cost & MGT I Chapter 1 & 2
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Department of Accounting & Finance/ Cost & Management Accounting I
Cost Accounting
Provides information for both management accounting and financial accounting.
It measures and reports financial and nonfinancial information that relates to the cost of
acquiring or consuming resources by an organization.
Includes those parts of both management accounting and financial accounting where cost information
is collected or analyzed
Thus Cost Accounting is concerned with
Accounting the costs
Controlling the costs
Reducing the cost
1.3 MATCHING COST FLOW WITH WORK FLOW
After identifying the different workflows of manufacturing firm, efforts will be made to match cost
incurred in each of the respective workflows.
1. Procurement
Accounts must be provided to record the purchase of materials labor and overheads. These
costs will later be charged to production.
Typical general ledger account titles used for this purpose are raw materials, factory
payroll clearing, and manufacturing overhead control respectively.
Purchase of materials, labor and overheads are recorded as debits to raw materials, factory
payroll clearing, and manufacturing overhead control. As this cost are used or applies in
factory operations, they are credited to these accounts and transferred to production.
2. Production
An account is required to gather procurement costs as they become chargeable to
manufacturing operations. This account is known as work in process.
Costs of materials, labor and overhead transferred in to production are debited to work in
process. As goods are finished and moved from the factory, their total costs is moved from
or debited to finished goods.
3. Ware housing
An account must be set up to record the cost of goods that have been completely
manufactured. This account is referred as finished goods.
The cost of finished goods transferred from work in process is recorded as a debit to
finished goods. The costs of finished goods shipped from the warehouse to customers is
credited to finished goods and charged (debited) to cost goods sold.
4. Selling
The cost of completed goods that have been sold must be recorded. An account termed as
cost of goods sold is provided in the general ledger for this purpose.
Other general ledger accounts such as Accounts receivable and sales are used for recording
the sale to the customer and the credit to income at selling price.
As finished goods are sold and shipped from the warehouse, their cost is debited to cost of
goods sold. At the end of the accounting period, this account is closed by crediting cost of
goods sold and debiting incomes summary.
Procurement------------production-------------ware housing----------selling
-Raw materials -work process -finished goods -CGS
-Factor payroll clearing
-Manufacturing overhead control
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Department of Accounting & Finance/ Cost & Management Accounting I
1.4 IDENTIFYING THE COST ACCOUNTING SYSTEM
Therefore, the primary objectives of cost accounting system are ascertainment of cost, fixation of
price, proper recording and presentation of cost data to the management for measuring efficiency and
for cost control. In cost accounting system terms such as cost, costing, cost accounting, expenses,
losses has to be clarified clearly.
Some of the definitions of cost are presented below.
1. A cost is the value of economic resources used as a result of producing or doing the thing. In
other words, cost is the amount of expenditure related to a specific thing or activity.
2. A cost is the amount of resources given up in exchange for some goods or services. Cost is
an exchange price or a sacrifice made to secure benefit.
Basically, when cost is incurred, it could be in the form of deferred costs (asset) or expired costs
(expense).Deferred costs are unexpired costs which provide benefits in the future periods and are
known as assets. For example equipment, building, machinery and so on.
When the deferred cost (assets) are used up, to the extent used they will become an expense. In other
words, expenses are expired costs incurred and used up in the process of generating revenue. These
expenses are then matched against the revenue that they helped to generate. Examples of expenses
include depreciation expense, selling expense, office salaries etc.
In contrast, losses are reduction in the firm’s equity for which no compensating value has been
received. A loss is an expired cost resulting from the decline in the service potential of an asset that
generates no benefit to the firm. Obsolescence or destruction of stock by fire is an example of loss.
Costing simply means ascertainment of costs. It includes the techniques and process of ascertaining
and determining costs. The technique consists of principles and rules which are applied for
ascertaining costs of products manufactured and services rendered.
The process includes the day to day routine activity of determining costs with in the method of costing
adopted by a business enterprise. Generally, costing refers to the technique and process of determining
costs of product manufactured or services rendered.
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Department of Accounting & Finance/ Cost & Management Accounting I
Chapter 2:
Cost determination: The costing of resource inputs
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Department of Accounting & Finance/ Cost & Management Accounting I
A company also incurs costs for heat and light, property taxes, insurance, depreciation, and so forth
associated with its selling and administrative functions but these cots are not included as part of
manufacturing overhead. Only those costs associated with operating the factory is included the
manufacturing overhead category.
Manufacturing overhead is also called indirect manufacturing cost, factory overhead and factory burden
Direct Material + Direct Labour = Prime Cost
Direct Labour + Manufacturing Overhead = Conversion Cost1
Ex2-1: Classify the following as direct materials, direct labour, or factory overhead:
a. Glue used in the manufacture of desks
b. Labour of a janitor
c. Factory utilities
d. Wood used in the manufacture of a table
e. Labour of a machinist
B. Non-manufacturing Costs
Generally, non-manufacturing costs are sub classified into two categories:
Marketing or selling costs: include all cost categories to secure customer orders and get the
finished product or service into the hands of the customer. These costs are often called order-
getting and order filling costs. Like advertising, shipping, sales travel, sales commissions, sales
salaries, and costs of finished goods warehouses.
Administrative Costs: include all executive, organizational associated with the general
management of an organization rather than with manufacturing, marketing or selling. Like
executive compensation, general accounting, secretarial, public relations, and similar costs
involved in the overall, general administration of the organization as a whole.
2.2.2. Product Costs versus Period Costs
Product Costs
o Product costs include all cots that are involved in acquiring or making product- direct materials,
direct labour, and manufacturing overhead.
o Initially product costs are assigned to an inventory account on the balance sheet. When goods are
sold, the costs are released from inventory as expenses (cost of goods sold) and matched against
revenue. For this reason they are also known as inventoriable costs.
o Product costs are not necessarily treated as expenses in the period in which they are incurred.
Rather they are treated as expenses in the period in which the related products are sold. This
means that a product cost such as direct materials or direct labor might be incurred during one
period but not treated as an expense until a following period when the completed product is sold.
Period Costs
o Period costs are all the costs that are not included in product costs. These costs are expensed on
the income statement in the period, in which they are incurred, the rules of accrual accounting.
o Period costs are not included as part of the cost of either purchased or manufactured goods like
sales commissions and office rent and all selling and administrative expenses are considered to be
period costs.
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Department of Accounting & Finance/ Cost & Management Accounting I
Variable Cost
A variable cost is a cost that varies, in total, in direct proportion to change in the level of activity.
The activity can be expressed in many ways such as units produced, units sold, miles driven, beds
occupied, hours worked and so on.
A good example of a variable cost is direct materials. The cost of direct materials used during a
period will vary, in total, in direct proportion to the number of units that are produced.
In variable cost, the total cost rises and falls as the activity level rises and falls. One interesting
aspect of variable cost behaviour is that a variable cost is constant if expressed on a per unit basis.
Let’s assume that we manufacture autos, each auto requires a battery that costs Br. 24 each. If only 1
auto is manufactured the total variable cost for batteries is Br. 24.
Fixed Cost Total fixed cost is not affected by changes Fixed costs decrease per unit as the
in the activity level within the relevant activity level rises and increase per unit
range. as the activity level falls.
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This term stems from the fact that direct labor costs and overhead costs are incurred in the conversion of materials into
finished products.
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Department of Accounting & Finance/ Cost & Management Accounting I
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Department of Accounting & Finance/ Cost & Management Accounting I
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Department of Accounting & Finance/ Cost & Management Accounting I
Sunk Cost
A sunk cost is a cost that has already been incurred and that cannot be changed by any decision made now
or in the future. Since sunk costs cannot be changed by any decision, they are not differential costs.
Therefore, they can and should be ignored when making a decision.
Manufacturing cost
Management
Selling Costs
Function
Administrative costs
Period costs
Accounting Product costs
treatment
Capital costs
Direct costs
Cost Traceability
Data to product Indirect costs
Variable costs
Cost behavior
Fixed costs
Managerial costs
Other
Out - of pocket costs
Sunk costs
Opportunity costs
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Department of Accounting & Finance/ Cost & Management Accounting I
A merchandising company has only one class of inventory- goods purchased from suppliers that are
awaiting resale to customers. By contrast, manufacturing companies have three classes of inventories:
o Raw materials: shows the cost of raw materials on hand and intended for use in the
manufacturing process.
o Work in process: shows the cost of goods in the manufacturing process, but not completed at the
end of the accounting period.
o Finished goods: shows the cost of the goods completed and ready for sale.
Inventory of Direct Material represents the costs of materials that are not yet entered into a
manufacturing process. Such materials may be purely raw materials that have not received any
processing before, such as agricultural outputs, or they may be semi processed or fully processed
products of another firm like wheat flour directly going into Biscuit in Food Complex Industries.
Inventories of Work-In-Process represent all goods that are undergoing some manufacturing process
but yet not finished to be dispatched for use by customers. The costs of work in process inventory
include all the manufacturing costs incurred so far in the manufacturing process; the cost of direct
materials, the costs of labour, and applied manufacturing overhead.
The Finished Good Inventory embodies the final product that is not yet sold. The cost of finished
good inventory includes all manufacturing costs, direct material, direct labour, and manufacturing
overhead incurred to produce that product.
The Income Statement
Income statement of a manufacturing firm differs from income statement of a merchandising firm by
the Cost of Goods Manufactured caption. A merchandising firm sells goods after buying it from a
manufacturing firm. But a manufacturing firm sells goods that are internally produced. Hence, the
costs of goods sold caption contains cost of goods manufactured instead of purchase. The amount of
purchase can easily be found from the ledger, but cost of goods manufactured cannot. Cost of goods
manufactured must first be computed before the income statement is prepared.
Merchandising Company
Sales xxx
Cost of goods sold
Beginning merchandise inventory xxx
Add Purchases xxx
Goods available for sale xxx
Deduct: Ending merchandise inventory xxx xxx
Gross Margin xxx
Less: Operating Expenses
Selling Expenses xxx
Administrative Expenses xxx xxx
Net Income xxx
Manufacturing Company
Sales xxx
Cost of goods sold
Beginning finished goods inventory xxx
Add: Cost of goods manufactured xxx
Goods available for sale xxx
Deduct: Ending finished goods inventory xxx xxx
Gross Margin xxx
Less operating expenses:
Selling Expenses xxx
Administrative Expenses xxx xxx
Net income xxx
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Department of Accounting & Finance/ Cost & Management Accounting I
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