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GCEW Global Inventory Parts Ordering Instructions v6
GCEW Global Inventory Parts Ordering Instructions v6
23-Mar-2007
As you can see, this tool allows the CE to perform logistic functions via. The RIM device
vs. phone calls into either a Service or Logistics Coordinators. This also allows the CE to
have visibility of available parts and any substitutes..
This tool also has built in Business Rules that ensure that the best practices are followed.
An example of these would be if a part is within 25 miles, but the CE requested Next
Day, the Tool will request the CE to change from Next Day to Pick-Up and go retrieve
the part and close the call. These Business Rules will also be duplicated in the Control
Tower Service Coordinator’s systems so that everyone is synchronized.
If the items are not checked, use your trackwheel to select the item…Click
Select Change Option…Click
Once complete, click trackwheel…Click
Note: User Alert – You must now enter Your GSL User Profile by Clicking on the
“Manage GSL User Profile” Link.
After selecting “Manage GSL User Profile” from the GSL Home Page, you will see the
following screen:
The CE profile configuration needs to only be set for first time users, or if any changes to the
Fields occur. This information is stored on the RIM, so if you are issued a new RIM, you will
need to perform this configuration on the new device.
• Select your Country
• Select your Time Zone
• Enter your CE ID.
• Enter your Default Postal Code
• Click “Save Button”
• Click “RIM Home” Link to Return to the GSL Home Page
Note: The Load Button allows you to view currently loaded configuration.
After loading your User Profile, You will see the following Home Page:
Note: ONLY US CEs will see the “Return Part – Reverse Logistics” Link.
The GSL Home Page is your central navigation point for Logistics RIM Devices..
• Part Lookup / Part Priority is to place Part Orders with valid Work Order Numbers
(Pickup & Next Day)
• Check Order Status is to check the status on any part order you have made in the last 7
days.
• Return Part – Reverse Logistics is the Link to the existing US Reverse Logistics Web
Page.
• Place Regular Orders is where you order parts that do not require valid work order
numbers (Tie Wraps, Can Air, etc.)
• Manage ship To favorites is where you will set your alternate Ship To Location list so you
can select from a drop down in the Priority Order screens.
• Manage GSL User Profile is where you set your CE specific information so the
applications can load default CE info automatically.
Select “Manage Ship To Favorites” from the GSL Home Page, you will see the following
screen:
The ship to Favorites can be added or deleted at any time but must have at least one location
added to utilize the drop down selection in the Part Ordering screen. You must enter your
Default Location and there is a limit of 10 locations to be stored. You can either enter the 8
digit Ship To code and Click the “Add/Validate” button. If you do not know the 8 Digit Ship To
Code then you can Click “Search for a Shipto” Button and you will see the following screen:
Note: You will see the “User Alert No Ship to saved” if there are no Ship To Locations currently loaded
and saved. These are saved in the RIM, so if you are assigned a new RIM, you will need to reload. The
“Back” Button takes you to the previous screen. The “Home” Button takes you back to the GSL
Home Page.
You can enter partial information in any all fields to return valid list that meet the define
criteria. It should be noted that the more defined, the less returns to look through. Click
“Search for Shipto” to return the results.
Note: The “Back” Button takes you to the previous screen. The “Home” Button takes you back
to the GSL Home Page.
Note: The “Done” Button takes you to the previous screen. The “Home” Button takes you back
to the GSL Home Page.
This Screen shows you the Ship To Location Details. If it is the correct Location, Click
on the “Add To Fav” Button to save to your RIM device and show you the following
Screen:
Note: The “Search” Button takes you to the New Search Screen. The “Back” Button takes you
to the previous screen where you selected this location in Drop Down. The “Home” Button
takes you back to the GSL Home Page.
Note: The “Add New” Button takes you to the New Search Screen. The “Deleted” Button will
delete any Location from your Favorites when the Check Box to the right of the screen is
Checked for that Location. The “Home” Button takes you back to the GSL Home Page.
Select “Check Order Status” from the GSL Home Page, you will see the following
screen:
The Check Order Status shows every part order for the last 7 days for the CE loaded into the
“CE Profile”. It is sorted chronologically by D1 Work Order number (Latest On Top) and displays
the following information:
• Work Order – The D1 Work Order number the part was ordered against.
• Remedy ID – Is the Logistic Tracking Number your Order was assigned.
• Part # - The 10 Digit NCR Part Number Ordered
• Status – I character Status defined as follows:
o “E” – The order has Failed a Business Rule and has/will generate both a D1
Remarks Exception Message for the CE to Call the Service Coordinator AND a
Alert to the Service Coordinator’s Desktop of Order Failure.
o “I” – The order has passed thru Control Tower (Level 1) and has been Submitted
to Logistics (Level 2) for Part Order Processing.
o “P” – The order has been processed by Logistics (Level 2) and is either ready
for pick-up or being shipped.
To return to the GSL Home Page, Click on the “Return Home Link”.
Select “Return Part – Reverse Logistics” from the GSL Home Page, you will see the
following screen:
Select “Place Regular Order” from the GSL Home Page, you will see the following
screen:
Enter the Item Number (Part Number) and Quantity. If you want to see part description
of the part number entered, Click the “Get Description” Button and you will see the
following screen:
Note: The “Home” Button takes you back to the GSL Home Page
To Order the part, Click “Order Validate” Button and you will see the following screen:
Note: The “Home” Button takes you back to the GSL Home Page
Note there is no Logistics number assigned to Regular Orders, but there is a validation
message that the Request Submitted has been sent to your Order Administrator.
Note: The “Place Another Order” Button takes you back to enter next Regular Order. The
“Home” Button takes you back to the GSL Home Page
Select “Part Lookup / Place Priority Order” from the GSL Home Page, you will see the
following screen:
After Clicking the “Search” Button, you will see the follow screen:
Note: The results returned shows all available warehouse stock for the submitted part number,
Interchangeable, Upgradeable and Conditional Substitutes within 100 miles / 160 miles of
Customer’s Postal Code. If no results are displayed, enter a known good part in your PPK to
validate the tool is working properly as there just might not be a good part within 100 miles /
160 km. If you have the part in Your PPK, whether Buddy is Checked or not, the Results will
show your PPK at the top with your CE # as the warehouse code.
Location – Warehouse Code or CE Number. If you Click, you will see detailed information
and be able to Order the part.
Qty – Quantity of Good Parts Available at this warehouse / CE
Note: Detailed Part Information is at the bottom of the screen including the within 100 miles /
160 km (Mileage Filtered) of all Country Inventory Results.
To Order the part - Click on the Location or if no Locations are shown then
Click on the “OrderPart” link. (see below)
Note: For all Same Day part orders, the CE must call
your Service Coordinator to place over the phone.
Q: I can not get to the GSL Home Page after loading the URL in my RIM Web
Browser, what’s wrong?
A: You could be out of range or could of typed in the URL incorrectly (especially the
“Underscore” between RIM & HOME)…
http://susday577/lomrim/rim_home.as
p
Q: Is there any other time I should call Logistics?
A: Yes, any time you need to talk to someone about order issues after the part is
ordered.