KOLEJ UNIVERSITI TUNKU ABDUL RAHMAN

FACULTY OF ACCOUNTANCY, FINANCE AND BUSINESS

ACADEMIC YEAR 2021/2022

BACHELOR OF COMMERCE (HONOURS)

COURSE WORK 2

BBFA 2134 ENTERPRISE RESOURCE PLANNING

Duration: 3 hours 30 minutes

Number of questions on paper: TWO (2)

Instructions to Candidates:

1. The WRITTEN answer booklet must be uploaded and turned in to the respective Google
Classroom before your leave the Google Classroom. Otherwise, student is considered as breaking
the examination rule of University College and no marks will be awarded for this whole
coursework.

2. Students are required to RENAME the answer booklet to your full name follow by the course
code, example TAN AH KAW_BBFA2134 ERP.

3. Please do not crop the original print screen.

4. Any late submission will be penalized as below:

• The final marks of this online assessment will be reduced by 10 marks for answer scripts
that are submitted within 30 minutes after the deadline for the submission of answers for
this online assessment.

• The final marks of this online assessment will be downgraded to zero (0) mark for any
answer scripts that are submitted after one hour from the end time of this online
assessment.

5. Student is considered as breaking the examination rule of University College and no marks
will be awarded for the whole coursework if found to be dishonors, cheating, asking or
helping friends in this coursework.

6. Students who are encounter or foresee any internet connection problem and caused you cannot
take the coursework assessment, please report to your tutor immediately before the test
started.

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 CASE STUDY

Global Bike Incorporation (GBI) is an international company producing and selling varies type of
bicycle and related accessories through its two subsidiaries namely Global Bike US and Global Bike
Germany.

Each of the subsidiaries currently operates from a head office of about 1,000 staff located at the
respective country capital. Each subsidiary has its own production factories and warehouse facilities
at different strategic locations at different part of United State and Germany. (Appendix A).

ORGANISATION STRUCTURE

The subsidiaries are managed by the respective president and supported by all the vice presidents.
Management information is provided by an integrated SAP Enterprise Resource Planning (ERP)
programme.

QUESTION 1

You are required to submit the following print screens after completed question 1. (29 marks)

No. Print screen name Title of the screen / Description of the screen Mark
showing in SAP-ERP System
1 Master data Display FI Vendor in BP role: Address tab 3
2 Stock Requirement List Stock Requirement List as at xxxxx 3
3 Purchase Requisition Display Purchase Requisition 3
4 Price Comparison Price Comparison list in Currency USD 4
5 Purchase Order Display Purchase Order to show the delivery 4
schedule tab
6 Goods Receipt Goods Receipt Purchase Order 45xxxxxxxx-GBI- 4
###)
7 Account Posting Enter Incoming Invoice: Company Code US00- 4
Simulate print screen
8 Vendor Payment Post Outgoing Payments Process Open Items- 4
standard tab

As a newly employed purchasing executive of GBI United States (US), you are interested to buy a new
trading bicycle from a new vendor and keep in Miami Plant, located at US East coast. The details are
as stated below:

Vendor’s details
Name: Melati Bicycle S/B (###)
Address: 100, Yulee Road, Post Code 32041, Nassau County, United States East. Region:
Florida

Product’s details
Stock code: FOLD8###
Name: Foldable Bicycle (Blue)
Base unit of measure - Each
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 Material group - Bikes
Gross and Net weight - 20kg
All the three categories of tax - Exempted
Scale Quantity - 1
Selling Price (Amount) - USD135
Moving Price – USD73

All purchase invoices from Melati Bicycle S/B are in United States Dollars (USD), terms of payment
to this supplier are payable immediately on due date. (All other information such as Tax information,
Reconciliation Account is same as the user manual.)

In order to get approval from your superior, a purchase requisition for 100 units of foldable bicycle
(Blue) is created with the validity date from today until 15 September 2022 and the expected date of
delivery is 2 months from today.

GBI United States (US)’s company policy is to have minimum 3 quotations for evaluation with
collective number: RFPQ1### before decide who the successful bidder for this purchase is. The
quotation date and the deadline are 1 week from today.

The following vendor had sent in their quotation for the bidding process:

Melati Bicycle S/B (###) - Quoted price is USD70 per unit.

Fun N The Sun Seats N Bar - Quoted price is USD71 per unit
Olympic Protective Gear - Quoted price is USD75 per unit

After you have performed the price comparison, create a purchase order to the successful bidder by
today. The vendor sent the goods and invoice number 38018-### to you at the same day. Immediately,
you settled the full amount with the single payment.

QUESTION 2

(1) Create a bank account (by create with reference) (4 marks)

GBI opened a USD currency current account with the PMB Bank, you are the staff in charge and
required to create the bank account (by copy from the existing bank account 100000 Company Code
US) based on the following information:

• General Ledger Account number is 10###4 (replace ### with your log in ID).
• Enter PMB Bank ### as short text and PMB Grp XX### as G/L Long Text. Replace XX with
your tutorial group number.
• Once the bank account detail has been entered, display the bank account information
(type/description) and press Print screen and paste to the Answer Booklet named as 9. Bank
account. Or before you click on the save icon, press Print screen and paste to the Answer
Booklet provided.

(2) Screen to be printed (Enter G/L Account Document: Company Code US00) (4 marks)

Today, transfer of USD15,000 from an existing Bank account (G/L account No. 100000) to the PMB
bank account created in Question 2 (1) above with Reference No: ###Q2GL. Press Print screen and
paste to the answer booklet given with print screen name: 10. Bank transfer.

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(3) General ledger (GL) account number for staff travelling expenses (Create G/L Account
Centrally) (4 marks)

Create a GL account for staff traveling expenses. Cost centre is NAHR2###. The GL account for staff
traveling expenses is 74###9 (replace ### with your log in ID) in company code US00. Enter Traveling
exp### as short text and Staff traveling exp XX### as G/L Long Text. Replace XX with your tutorial
group number (Example tutorial Group 1 is Grp 01###).

Before you click on the save icon, press Print screen and paste to the answer booklet given with print
screen name: 11. Staff traveling expenses.

(4) Create invoice receipt for staff traveling expenses (5 marks)

Purchase air ticket from a vendor called Fun N The Sun Seats N Bar for the general manager who
working in United States to discuss for potential joint venture to set up a subsidiary in Kuala Lumpur
as part of the GBI expansion plan to south east Asia. The information relates to the invoice is as follow:

Date – today’s date

Amount – USD4,500

Text column- Mr Lai’s air ticket to KL on 15 July 2022

Before you click on the save icon, press Print screen and paste to the answer booklet given with print
screen name: 12. Air ticket.

(5) Post Outgoing Payments Process Open Items (4 marks)

Pay USD1, 000 only for the above air ticket invoice from PMB Bank account to Fun N The Sun Seats
N Bar on today’s date. Before you click on the save icon, press Print screen and paste to the answer
booklet given with print screen name: 13. Payment

[Total: 21 marks]

[Overall: 50 marks]

Appendix A:

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