Group - Akshay Phalke, Anuraag Jajoo, Harsh Gawli, Harsh Nag, Omkar Kamble

Topic - Vehicle Management System

Experiment 03
Aim
Estimate required Resources for Vehicle Management Information System.
Theory
Resource
In project management, a resource is defined as anything needed to complete a project
successfully. This includes raw materials, operational supplies, funding, personnel, technology,
and any other items or services required along the way.
Resources can be project specific, or they can be general and used across multiple projects. It’s
important to accurately assess all of the resources necessary for the successful completion of a
project plan and deliverables before work begins, so appropriate budgeting and allocations can
be made for each aspect.
Without sufficient resources allocated across each stage of the production process, a project will
ultimately fail—this is why understanding what constitutes a resource in project management is
so vital.
There are a number of helpful resource scheduling software platforms available to help
streamline the entire resource management process.
The 7 Types Of Resources
In project management, a resource is any entity involved in the completion of a project task
which can be material, financial, or personnel-related. There are 7 key types of resources to
know:
1. Labor
2. Equipment
3. Materials
4. Money
5. Space
6. Services
7. Time

1. Labor - Labor covers all personnel needed to complete a project. A project manager will
allocate which type of labor is needed and when to complete tasks for any given project.
Not everyone involved in the project will be needed for each and every task. This
includes everyone on your project team, and keeping track of their availability will help
prevent overallocation and burnout on their end.
2. Equipment - This covers a wide range of anything needed for the project and can include
computers, servers, manufacturing equipment, and more. Equipment as a resource can be
used for multiple projects, however as the number of projects grows, so will the need for
equipment.
3. Materials - These are resources that are used up during the completion of a project. In an
office setting, this includes paper and other stationery supplies, while in construction it
can include all building materials.
4. Money - Any project manager knows that budgets are essential. Money is the resource
that is used to acquire all others. Budgets are imperative to avoid shortages and other
pitfalls.
5. Space - Office areas, equipment storage, and other areas are space resources. These
should be mapped out for phases of the project and usually need to be allocated well in
advance.
6. Services - Outside vendors are a resource for many projects. If a company does not
already have staff to provide a service, going to a third party for that service may be
necessary.
7. Time - The amount of time you have to complete a project will determine how your
project will be completed. Understanding that time may be limited when problems arise
is key to being agile and keeping the project on schedule. You can also use resource
leveling to build out an efficient schedule.

Project Resources Examples

In project management, resources come in all shapes and sizes.
Examples of materials could include raw materials for a manufacturing process or building
supplies like bricks for construction projects. Equipment examples could range from tools to
vehicles used during the course of a project.
Personnel types can include employees of the business or external contractors hired for certain
tasks or functions. Vendors are outside entities that provide goods or services utilized in the
project; these might include an IT professional or graphic designer when those skills are needed
but not present within the company itself.
Space refers to physical locations rented out or used at a team’s discretion; these may include
office premises shared with a previous tenant or any site specific to the requirements of a given
job.
Finally, services might entail paperwork processing and legal assistance sometimes necessary for
major jobs where liability is involved. Each resource type has its own distinct purpose in keeping
operations running smoothly and efficiently during the course of a project’s duration.
Best Practices in Managing Resources
Project resource management is the process of acquiring, utilizing, and tracking the resources
needed to complete any given project from beginning to end. Resource management tracks the
life cycle of consumables in real-time.
Here are several 3 best practices to follow when managing resources:
1. Knowing resource availability in real-time is essential. Tools like Gantt charts, work
breakdown structures, and other visualizations can help you keep track of overall
availability and relative project progress against milestones and objectives.
2. Having a resource management plan and sticking to it will keep resource managers aware
of resource availability. They can then use resource forecasting to keep current and future
projects well-supplied with the tools they need for success.
3. Smart resource allocation helps ensure that project requirements are met on time and on
budget while also making sure the right resources are available whenever they may be
needed and not working on different projects.

Why Are Resources Important In Project Management?

Resources are important because without them, it can be difficult for a project manager to
complete their objectives within the project schedule and they'll face delays, shortages, or even
worse, failed projects.
Different types of resources are necessary depending on the type of project in question—you
might need one or all of human capital, money, materials, technology, information, time, and
space. Each has its respective role to play in ensuring a successful outcome.
Required resources in Vehicle Management System
To estimate the required resources for a Vehicle Management Information System (MIS), we
need to consider several factors such as the scale of operations, the complexity of the system, the
technology stack involved, and the expected usage patterns. Here's a breakdown of some sample
values and the corresponding resources required:
1. Hardware Resources
Servers: Depending on the scale, you might need multiple servers for hosting the
application, web server, and database server. Estimate based on factors like anticipated
traffic, data storage requirements, and redundancy needs.
Network Equipment: Routers, switches, load balancers, etc., depending on the network
architecture and scale of operations.
Storage: Estimate storage needs for database storage, file storage, backups, etc.
Workstations: For development, testing, and administrative purposes.
2. Software Resources
Operating Systems: Licensing costs and server operating systems. Database Software:
Licensing costs for the database management system (DBMS) like MySQL, PostgreSQL,
Oracle, etc.
Application Software: Development tools, IDEs, version control systems, project
management tools, etc.
Middleware: If using any middleware for communication between different components.
Security Software: Antivirus, firewalls, intrusion detection/prevention systems, etc.
3. Development Resources
Developers: Estimate the number of developers based on the complexity of the system
and the desired development timeline.
Project Managers: Depending on the size of the project, you might need project managers
to oversee the development process.
Quality Assurance/Testers: Estimate the number of QA engineers needed for testing the
application thoroughly.
UI/UX Designers: If the system requires a user interface, you'll need designers to create
an intuitive interface.
4. Data Resources
 Data Sources: Identify the sources of data that the system will interact with, such as
vehicle sensors, GPS systems, user inputs, etc.
Data Storage: Estimate the amount of data the system will generate and store over time.
Data Backup and Recovery: Plan for regular backups and a strategy for disaster recovery.
5. Infrastructure Resources
Hosting Services: Estimate costs if using cloud services like AWS, Azure, Google Cloud,
etc., or if hosting on-premises, factor in costs for infrastructure setup and maintenance.
Internet Bandwidth: Estimate bandwidth requirements based on expected traffic and data
transfer needs.
6. Maintenance and Support
Ongoing Support: Estimate resources needed for ongoing maintenance, bug fixes,
updates, etc.
Training: If the system is complex, you may need resources for training staff on how to
use and maintain it effectively.
These are just some general categories to consider when estimating resources for a Vehicle
Management Information System. The actual resource requirements will vary based on specific
project requirements, technological choices, and business needs.
The estimated requirements and its cost
1. Hardware Resources
Servers: 3 physical servers (₹375,000 each) = ₹1,125,000
Network Equipment: Router (₹37,500), Switch (₹22,500), Load Balancer (₹150,000) =
₹210,000
Storage: NAS for backups (₹112,500), SSD storage for database (₹225,000) = ₹337,500
Workstations: 5 workstations for development and testing (₹75,000 each) = ₹375,000
2. Software Resources
Operating Systems: Windows Server license (₹75,000 per server) = ₹225,000
Database Software: PostgreSQL license (₹0, open-source) = ₹0
Application Software: Visual Studio IDE license (₹90,000 per developer), Git for version
control (₹0, open-source) = ₹450,000
Middleware: Apache Kafka (₹0, open-source) = ₹0
Security Software: Antivirus software (₹3,750 per workstation) = ₹18,750
 3. Development Resources
Developers: 5 developers (₹6,000,000 annual salary each) = ₹30,000,000
Project Managers: 1 project manager (₹7,500,000 annual salary) = ₹7,500,000
Quality Assurance/Testers: 2 QA engineers (₹5,250,000 annual salary each) =
₹10,500,000
UI/UX Designers: 2 designers (₹6,750,000 annual salary each) = ₹13,500,000
4. Data Resources
Data Sources: Vehicle sensors (₹37,500 per vehicle), GPS systems (₹15,000 per vehicle)
= ₹52,500 per vehicle
Data Storage: Estimate 1 TB storage (₹7,500 per month) = ₹90,000 per year
Data Backup and Recovery: Backup system setup (₹150,000), Backup storage (₹37,500
per TB) = ₹187,500
5. Infrastructure Resources
Hosting Services: AWS hosting (₹75,000 per month) = ₹900,000 per year
Internet Bandwidth: 100 Mbps dedicated internet connection (₹75,000 per month) =
₹900,000 per year
6. Maintenance and Support
Ongoing Support: 20% of development cost annually = ₹6,000,000 per year
Training: Training sessions for staff (₹375,000 per session) = ₹750,000

Conclusion
In conclusion, estimating the resources required for a Vehicle Management Information System
involves careful consideration of hardware, software, development, data, infrastructure, and
maintenance aspects. The sample values provided offer a starting point, but actual costs may
vary based on factors such as project scope, technology choices, and market conditions. Regular
reassessment and adjustment of resource estimates are essential to ensure accurate budgeting and
successful project implementation.