(Letterhead)

BASIC PARTS
OF BUSINESS
LETTER
(Letterhead)

Letterhead varies from

organization to organization
 Name of the organization
 Address
 Logo
 Contact Number(s)
 Email address/ SocMed
accounts
(Letterhead)
DATE
FORMAT: Month Day, Year

December 9, 2022
(Letterhead)
INSIDE ADDRESS
This part is where the RECEIVER is
written in necessary details.
Name of the receiver
Example: should be written in bold
and in capital letters

MRS. MA. ANNE C. BONGLAY

Instructor
Father Saturnino Urios University
ButuanCity
(Letterhead)
OPENING SALUTATION

Example:

COLON- the punctuation

Sir: use in opening salutation.

According to the rule,
anything that follows the
colon is/are information.

Ma’am:
(Letterhead)
BODY OF THE LETTER
This part is where the purpose of the letter
is written.
 It will always start with greetings.
 Next paragraph is where the sender
writes the purpose and the preliminary
details.
 Then, the followed by a paragraph that
states the further necessary details
 Finally, close the letter with details like
alternative actions or open transactions
(example: “… for further queries, please
contact…”)
Sample BODY OF THE LETTER
Good day!

I would like to excuse myself in your class today, December 9, 2022, because I have
a fever.

It started yesterday and until now my temperature is still high at 38.7 degrees
Celsius. Since I am still not feeling well, my doctor advised me to take a rest for the
whole day.

I promise to cope with the missed activities during my absence. I am hoping for
your kind consideration regarding this matter. Thank you very much.
(Letterhead)
CLOSING SALUTATION
Commonly used closing salutation:

Respectfully yours,
Truly yours,
(Letterhead)
SIGNATURE
Composed of NAME and SIGNATURE of the
sender

Example:
Signature
SHOULD NOT
OVERLAP THE
NAME

Name
should be
written in
bold and
capital
letters