GBM April 2024

2nd quorum meeting

 Billed 86.37
COLLECT 79.84
SPENT (OPEX+CAPEX) w/GST 77.68

Get/Spend Last qtr Account head

Misc.
DEC
3,985
JAN
16,024
FEB
3,298
MAR
121
Accountants & Lawyer 5,000 2,000
CAPEX
Civil Repairs 19,800 92,584 38,542 53,177
Scrubber Vacuum 51000
Electrical Repairs 26,952 48,815 57,853 385
Pump Starter Panel 12000 Housekeeping Consumable 31,716 9,540 100
DELL Laptop 14500 Stationery 5,980 1,582 3,089 550
Submersible Pump (borewell) 43000 IT equipment 3,501 20,480

Cleaning 6,200 11,540 2,100

DHBVN SPC 529,964 566,377 897,423 559,103

Facility Management 70,000 70,000 70,000 70,000
Agency Manpower 92,167 105,000 105,000 105,000 Salaries 805,151 751936 765,217 788,303
Agency MP Technical 223,767 208,897 206,209 210,715 Lift AMC 135,000 67,800 135,000
Agency MP Horticulture 30,201 32,735 34,170 43,259 Fixture housekeeping 24,419 3,180 1,848
Agency MP HK 211,016 158,724 163,838 181,329
Security Tools 3,690
Agency MP Security 248,000 246,581 256,000 248,000
Fixture horticulture 400 760

Pump AMC 142,630 27,900

Diesel 44,190

Total 1,639,642 1,670,894 2,002,980 1,681,689

GST Paid 199581 180012 193018 200357
Bylaws 5L rule
Expenses above 5L are to be approved in GBM

● This rule is for unprecedented/ special expenses.

● Having taken over maintenance,
○ Pre-takeover: 2.95 x 3.62 Lakh (SFT) = 10.67L to Ardee.
○ Natural that similar amount will flow through RWA
○ Various manpower expenses (different agencies) through Abante exceed 5L.
○ Since Ardee stopped paying DHBVN, current cycle charges are always >5L (only this month
4.56L)
● Standing approval is therefore needed, for following expenses
○ Agency / Manpower expenses
○ DHBVN Payments
● 5L approval rule should still apply for any major works/ expense such as
RECD, DG, Lift, Facade repair & painting etc.
DG options & shortlisting
Sl. No Item Lowest Highest Proposed Remarks
Local
1 250 KVA repair, C Check, descaling (highest w/ D chk) 1,07,144 3,38,986 1,07,144 Vendor
2 RECD for 250 KVA 5,01,500 7,52,840 7,56,073 Chakra
Local
3 500 KVA C Check, descaling (highest w/ D chk) 80,066 1,59,299 80,066 Vendor
4 RECD for 500 KVA 9,44,000 14,39,600 12,28,345 Chakra
Cost Repair + RECD (immediate) 21,71,628
5 New CPCB-4 500 KVA DG 50,73,000 55,74,000 49,56,000 BNP
Cost All together 7127628
Presented in Feb
Capex budget: anything beyond 6mo is “estimate”
SF Get Time Bal RECD Meter DGnew Facade Lifts SF Get Time Bal RECD Meter DGnew Facade Lifts
NOW 45 -22 -10 NOW 45 -22 -10
17.37 36 6mo 67 -50 15.84 36 6mo 65 -50
17.37 36 12mo 70 15.84 36 12mo 67
17.37 36 18mo 123 -130 15.84 36 18mo 119 -130
17.37 36 24mo 47 15.84 36 24mo 41
17.37 36 30mo 100 -130 15.84 36 30mo 92 -130
17.37 36 36mo 24 15.84 36 36mo 14
17.37 36 42mo 77 -50 15.84 36 42mo 66 -50
17.37 48mo 44 -45 15.84 36 48mo 68 -45
17.37 54mo 17 15.84 54mo 39
17.37 60mo 34 15.84 60mo 55

OPTIMISTIC PESSIMISTIC
Proposed Collection Method
● Collect monthly 3K rather than lumpsum
○ Only as long as needed (3-3.5 years)
○ Collection amounts and SF rate may be revised once society needs are met.
● GST on SF/Corpus
○ It seems there may be GST out liability no input tax credit on Capex.
○ This needs to be thrashed out - though for now we keep collecting.
● Billing strategy/method
○ By way of invoices.
● Penthouse & flats
○ Collect on PSF basis
○ Allocate cost equally
○ Stop when needed.
○ Working out how to account for it by unit (flat/penthouse)
Smart Meters
● 5K per flat, RWA will install for all.
● Benefits
○ No error / corrections - complete billing on 1st
○ Load limiting when on DG (if required)
○ Simplified billing and collection
○
● Cost allocation
○ Those who paid 25K - They will have meter + 2K topup and 18K left in SD
○ Those who didn’t will start with negative 5K.
● Daily usage
○ Actual consumption
○ Monthly Maintenance / 30
○ Corpus collection 100/- (towards 3K per month)
○ Monthly MDI & CAE
Motions to be passed
● Contribute 3K /mo per flat for 3 years
○ for DG, Lifts, Meters, Facade (as estimated/budgeted)
○ Collection may be stopped before once there is no further need.
● Smart Meters to be fitted for everyone
○ Starting balance 2K or (-) Meter cost
○ Electricity, Maintenance & Corpus
● DG Repair + RECD + New DG = 72L spend (staggered)
● Standing approval for Salaries and DHBVN payment.
○ 3.2*3.62L = 11.58L is meant to be spent on CAM
Committees Proposed
Current committees are dissolved; existing members may rejoin similar/ other
committees. Any resident may join, even those who are able to support remotely.

● Budgeting / Capex
○ DG/RECD
○ Structural
● Opex/input verification (day to day)
● Security / CCTV …
● Manpower Supervision
● Beautification/ Horticulture
● Legal
● Cultural/ Welfare
● Revenue Generation (promo, vendors)
● Liaison (DTCP - OC, CC; MCG - SWM, Water)
● Collection Committee
Working Capital NOT RECEIVED
Tower A A002 A003
Tower B B404 B501 B502
Tower C C002
Tower D D002 D102
Tower E E1204 E1301
Tower F F002 F003 F102 F103 F204 F303 F404 F503 F601 F604 F803 F904 F1202
SF Collection
Tower DEC JAN FEB MAR Total

Block A ₹ 22,787.82 ₹ 22,499.78 ₹ 24,410.80 ₹ 26,058.20 ₹ 95,756.60

Block B ₹ 25,099.20 ₹ 23,704.80 ₹ 22,231.00 ₹ 26,486.80 ₹ 97,521.80

Block C ₹ 35,169.20 ₹ 37,957.60 ₹ 39,252.40 ₹ 33,767.80 ₹ 1,46,147.00

Block D ₹ 46,176.23 ₹ 46,877.13 ₹ 41,992.40 ₹ 43,654.60 ₹ 1,78,700.36

Block E ₹ 73,508.80 ₹ 73,902.00 ₹ 77,190.60 ₹ 68,650.40 ₹ 2,93,251.80

Block F ₹ 57,331.83 ₹ 71,291.00 ₹ 64,302.00 ₹ 54,370.80 ₹ 2,47,295.63

Grand Total ₹ 2,60,073.08 ₹ 2,76,232.31 ₹ 2,69,379.20 ₹ 2,52,988.60 ₹ 10,58,673.19