IMPORTANT POINTERS: UNIT 5 - MS EXCEL

Data:
Data is a collection of facts and figures gathered by observation, questioning or
measurement.

When data is organised in a meaningful way such as tables, it is called

information.

A table is an arrangement of data in rows and columns.

Spreadsheet:
A Spreadsheet is an application program used to store data in rows and columns,
i.e. in a tabular form.

It is used to sort, calculate and manipulate data.

Examples of spreadsheet application:

Features of spreadsheet
• A spreadsheet can store numeric data along with text.

• You can perform automatic calculations on the stored numbers.

• You can produce diagrams or graphs based on the numeric data.

• It can be used to create report cards, budgets, and similar documents that
contain a lot of numbers and require complex calculations.
Columns are arranged vertically.

Rows are arranged horizontally.

The rows and columns cross each other to form boxes called cells. Data is
entered in these cells.

MS Excel window
The columns in Excel are named using letters such as A., B, C, D.

Rows are named using numbers such as 1, 2, 3.

A cell is named by its column name followed by its row name.

The Name box displays the name of the active cell and the Input line shows the
content.

The cell that you click on is called the active cell. This is where the typed data
appears.
Adding text and numbers:
Words are also known as text values.

Some text values are used to describe the data in a column or row. They are
called spreadsheet labels.

Text values always appear on the left side of a cell.

Number values always appear on the right side of a cell.

Saving your spreadsheet:

The Save option allows you to save a document in the same location with the
same name.

The Save As option is used to save a document with a different name and/or a
different location.

Shortcut key to save a spreadsheet: CTRL + S

A spreadsheet file is also called a workbook.

A workbook contains many sheets where you can enter data. Each sheet in a
workbook is called a worksheet.