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Procure - To - Pay (P2P)
Procure - To - Pay (P2P)
Here is the
diagrammatic representation:
) Create Requisition:
Requisition is nothing but a formal request to buy something (like Inventory material, office
supplies etc) needed for the enterprise. Only an employee can create one. There are two
types of requisitions:
Internal Requisition: Internal requisitions provide the mechanism for requesting and
transferring material from one inventory to other inventory.
Purchase requisition: Unlike Internal requisitions, Purchase requisitions are used for
requesting material from suppliers.
Navigation:
Purchasing Vision Operations (USA) > Requisitions > Requisitions
Choose the requisition type and enter the Item, quantity, Price details in the Lines tab.
In Source Details tab, specify the Buyer name.
Save the work. The status of the requisition will now be “Incomplete”. And now the Approve
button is highlighted. The requisition needs to be approved first before proceeding further by
the concerned authority. Submit this requisition for Approval by clicking on the Approve
button. The status will now be updated to “In Process” .The workflow then will send an
Approval notification to the concerned person (derived based on hierarchy used—Position or
Supervisor hierarchy) using which he can Approve or Reject the requisition.
At any time the status of requisition can be checked using the Requisition summary window.
Navigation:
Navigation:
Underlying Tables:
PO_REQUISITION_HEADERS_ALL
PO_REQUISITION_LINES_ALL
PO_REQ_DISTRIBUTIONS_ALL
3. Blanket agreement: A Blanket PO is created when you know the detail of the goods or
services you plan to buy from a specific supplier in a period, but you do not know the detail of
your delivery schedules.
4. Contract agreement: Contract purchase agreements are created with your suppliers to
agree
on specific terms and conditions without indicating the goods and services that you will be
purchasing
Choose type as Standard Purchase Order. Enter the Supplier, Buyer. In the Lines tab, specify
the line number, line type, Item, quantity, price etc.
Click Terms to enter terms, conditions, and control information for purchase orders.
Click Currency button to enter and change currency information for purchase orders, RFQs,
and quotations.
Click Shipments button to enter multiple shipments for standard and planned purchase order
lines Purchase order shipment specifies the quantity, ship–to organization and location, date
you want your supplier to deliver the items on a purchase order line, and country of origin for
the items. When you save, Purchasing creates distributions depending on the default
information available.
To enter more shipment information, select the More tab.
Enter the Receipt Close Tolerance percent, Invoice Close Tolerance percent to set
the receiving and invoice close point.
Two–Way: Purchase order and invoice quantities must match within tolerance before the
Three–Way: Purchase order, receipt, and invoice quantities must match within tolerance
Four–Way: Purchase order, receipt, accepted, and invoice quantities must match within
Purchase Order: Payables must match the invoice to the purchase order.
Click the Receiving Controls button to enter receiving control information for purchase orders.
- Enter the maximum acceptable number of Days Early and Days Late for receipts.
- Enter the maximum acceptable over–receipt Tolerance percent (receipts that exceed the
quantity received tolerance).
- Select Allow Substitute Receipts to indicate that receivers can receive substitute items in
place
of ordered items.
- Enter the default Receipt Routing that you assign goods: Direct Delivery, Inspection
Required,
or Standard Receipt.
- Enter the Enforce Ship To location option to determine whether the receiving location must
be
Select more tab to enter more details and the requisition number (optional).
Underlying Tables:
PO_HEADERS_ALL
PO_LINES_ALL
PO_DISTRIBUTIONS_ALL (REQ_HEADER_REFERENCE_NUM in Distributions table is the
Requisition number for this PO)
3)Create Receipt:
Create a receipt to receive the items in the Purchase Order.
Navigation:
ReceivingàReceipts
Enter the PO Number and select find button.
Once the goods are received, it’s time to pay the vendor for the goods purchased and hence
the invoices are created.
Navigation:
This creates the invoice and you can see the status of the invoice as “Never Validated”. it has
to be Validated and Accounted before you can pay it.
Invoice Tables:
AP_INVOICES_ALL
AP_INVOICE_DISTRIBUTIONS_ALL
AP_ACCOUNTING_EVENTS_ALL
AP_AE_HEADERS_ALL
AP_AE_LINES_ALL
5)Making a Payment:
Go to the Invoice window and query the invoice you want to pay. You would see Amount paid
as 0.00 before you make a payment.
Now that the payment is made, when you query for the invoice in Invoice window, you will the
Amount Paid as $4,000.00.
Create Accounting entries for payment.
AP_INVOICE_PAYMENTS_ALL
AP_PAYMENT_SCHEDULES_ALL
AP_CHECKS_ALL
AP_CHECK_FORMATS
AP_BANK_ACCOUNTS_ALL
AP_BANK_ACOOUNT_USES_ALL
AP_BANK_BRANCHES
AP_TERMS
You can also pay the invoices using Payment Batch screen. Refer to the article “Make AP
Payments through Payment Batches”
Navigation:
Run the concurrent program “Payables Transfer to General Ledger” with the required
parameters.
Companies might have to transfer material from one warehouse
(inventory organization) to other warehouse depending on the
current on-hand stock and demand at each location. Oracle ERP
provides a couple of ways to achieve this requirement.