DI.

NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019
Audit.No :- IQA / 02 / 23-24 Auditee Name :Mr.A.Rajkumar & Mr.M.Muthusamy Auditor Name :- Mrs.Kaviya
Audit Date :- 16.03.2024 @ 02.00PM TO 04.30PM DEPARTMENT Internal Audit & QMS / Top Management

Sl.No Observed Point IATF Clause No Objective Evidence observation Status

1 Leadership and Commitment 5 Top management has shown Leadership and commitment through implementing Positive Point
5.1.1 IATF 16949 : 2016, effectively throughout the Organization.

5.1.1.2 Each process is defined with KPI's and are monitored and review during Management review. Ref : Positive Point
SSSI/QSM/05, Rev : 00, Dated : 03.06.2020
2 Process Owners 5.1.1.3 Top management has drafted an Organization chart, defining Roles for each process owner. Positive Point
Reponsibility and Authority 5.3 Responsibilities and authorities are defined and documented in Ref : SSSI / QSM / 09, Rev 00, Dated
5.3.1 : 03.06.2019
The Organization has also defined a role of Customer Representative and Management Positive Point
representative for smooth function of customer related and QMS related activities.
3 Quiality Policy 5.2 Top Management has provided a Quality Policy which is in line with its strategic direction. Positive Point
Documented in SSSI/QSM/04, Rev : 00, Dated : 02.06.2019
4 Quality Management System 4.4 The Quality Manual was made available as a part of an evidence of IATF 16949 implementation.
Ref : SSSI/QSM , Dated: 03.06.2019, Issue : A, Rev No.: 00 Positive Point
The scope statement is defined and documented in Quality Manual
Quality Management Scope 4.3 SSSI/QSM/03, Dated 03.06.2019, Rev : 00. Positive Point
5 4.3.1 The scope statement SSSI as follows -
4.3.2 “Manufacture and supply of stamped, welded, machined components and sub-assemblies for
automotive applications” Positive Point
Exclusion claimed for Product design and development requirements within Section 8.3.
Justification provided and documented as "We manufacture based on the customer drawings and
specifications. No Product design." Positive Point
Documentation review authority is defined in Quality Procedure - SSSI/QSP/03, Rev : 00, Dated :
02.06.2019.
Documented Information 7.5 Ref : Quality System Manual Positive Point
6 7.5.1.1 Prepared by : MR
7.5.2 Approved by : CEO.

4.2

7 Internal External Issues 4.1 The internal and external issues are pertaining to the context of the organization are identified and Positive Point
addressed as per the procedure SSSI/QSM/15, Rev 00, Dated : 03.06.2019

8 Needs and Expectation of
Intrsted Parties
9 Quality Objectives
4.2 The needs and Expectations are documented and adequately addressed in Positive Point
Respective records,Annexure - 1 Rev 00, Dated : 02.06.2019
Examples : Employees & Staff - Professional growth, Job security etc,
External Providers - Correct discerption of material / service to be provided.
Quality objectives are provided by the Top Management to each process, and documented in
6.2 Ref :SSSI/QSM/05, Rev :00, Dated : 03.06.2019 Positive Point
 DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
7 Internal External Issues 4.1 The internal and external issues are pertaining to the context of the organization are identified and Positive Point
addressed as per the procedure SSSI/QSM/15, Rev 00, Dated : 03.06.2019 DATE 03.06.2019
Audit.No
8 Needs:- IQA
and/Expectation
02 / 23-24 of Auditee4.2
Name :Mr.A.Rajkumar & Mr.M.Muthusamy
The needs and Auditor Name
Expectations are documented and adequately :- Mrs.Kaviya
addressed in Positive Point
Audit Date :- 16.03.2024
Intrsted Parties @ 02.00PM TO 04.30PM DEPARTMENT
Respective Internal Audit & QMS / Top Management
records,Annexure - 1 Rev 00, Dated : 02.06.2019
Examples : Employees & Staff - Professional growth, Job security etc,
External Providers - Correct discerption of material / service to be provided.
Sl.No Observed Point IATF Clause No Quality objectives are provided by Objective Evidence observation
the Top Management to each process, and documented in Status
9 Quality Objectives 6.2 Ref :SSSI/QSM/05, Rev :00, Dated : 03.06.2019 Positive Point
6.2.2 Example : To satisfy the customer
6.2.2.1 To supply quality products on time
To identify continual improvement projects
Individual Process KPI are also defined in the same document.

6.1, 6.1.1 Risk analysis is carried out. 3 risk are identified, all are in minor category addressed with adequate
10 Risk and Opportunities 6.1.2, 6.1.2.1 Mitigation plan. Positive Point

5.1.2 Methodology exists for obtaining customer satisfaction,

11 Customer Satisfaction 9.1.2 Increasing the Customer satisfaction level Positive Point

9.2 After implementations of IATF first Internal audits were conducted for all the respective departments
12 Internal Audit effectively Positive Point

13 MRM 9.3 Previous MRM's was conducted as per Plan in Sep'23. Positive Point
No Open Points

Any Improvement suggestions :

Auditor sign:- Auditee sign :-

 DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mr.A.Rajkumar Auditor Name :- Mrs.kaviya

Audit Date :- 04.03.2024 @ 10.00AM TO 12.00PM DEPARTMENT MARKETING

Sl.No Observed Point IATF Clause No Objective Evidence observation Status

1 Requirements of Products and 8.2 Procedure evidenced for Control of External Provided Process, Product and Service. Positive Point
service. Ref : SSSI/QSP/8.4, Rev: 00, Dated : 03.06.2019.

Master list of customers was evidenced, It includes current existing customers also potential Positive Point
customers, from whom future orders are expected.
DI/LC/F/01, Rev 00, Dated : 03.06.2019

2 Customer Communication
3 Determining the Requirements of
Prodtucts and service.
Enquiry register was evidenced to make sure that a system exists for effective handling of
8.2.1. Customer Enquiries. Ref : DI/NPER/F/01, Rev : 00, Dated : 03.06.2019 Positive Point
8.2.1.1
8.2.2.1 Feasibility verified and documented in enquiry register.
Quotation sent on:13.12.2023
Customer Purchase order verified for the same Quote Ref :5500100723, Dated: 14.04.2024

4 Review of the requirements for the 8.2.3 Contract Review format was evidenced to make sure that a system exists for effective review
products and service. 8.2.3.1.1 of Customer orders.. Positive Point

5 Customer focus and Customer 5.1.2 Methodology exists for obtaining customer satisfaction, Planned in Increasing the Customer Positive Point
satisfaction 9.1.2 satisfaction taken as objectives.

6 Risk analysis 6.1 Risk analysis is carried out. 4 risk are identified, addressed with adequate Mitigation plan., Positive Point
Dated : 08.06.2019

Any Improvement suggestions :-

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 DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mr.Karthikeyan, Mr.K.L.Neelakandan Auditor Name :- Mr.B.Mukundan

Audit Date :- 04.03.2024 @ 9.00AM TO 12.30PM DEPARTMENT PURCHASE

Sl.No Observed Point IATF Clause No Objective Evidence observation Status

1 Purchase Process 8.4 Procedure evidenced for Control of External Provided Process, Product and Service. Positive Point
Ref : SSSI/QSP/8.4, Rev: 00, Dated : 03.06.2019.
Also Supplier Selection including Customer directed source, Type and extent of control,
Supplier evaluation, Monitoring and Auditing are addressed in the Quality Manual
SSSI/QSM/19, Rev : 00, Dated : 03.06.2019
External providers are selected based on the internally defined selection criteria and if directed Positive Point
2 Supplier Selection 8.4.1.2 by the customer.
No new external providers are added in the past 6 months, so no evidence could be seen for
supplier selection.
External providers List verified, Ref DI/LS/F/01, Rev 00, Dated : 01.06.2019 Positive point
External providers are listed and all are of Consumables and Materials suppliers.

3 External Providers QMS status 8.4.2.3 Approved supplier list - sub supplier QMS Certification details tracking evidenced , however Negative Point
M/s Hyundai Steel Pipe -QMS certificate status found expired condition- 30.07.2021.

4 Information for External Providers 8.4.3

Risk analysis is carried out. 6 risk are identified, all 6 risk in minor category addressed with Positive Point
5 Risk analysis 6.1 adequate Mitigation plan.

Any Improvement suggestions :-

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 DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mr.Karthikeyan, Mr.M.Muthusamy Auditor Name :- Mrs.Kaviya

Audit Date :- 07.03.2024 @ 2.30PM TO 4.00PM DEPARTMENT SUPPORT

Sl.No Observed Point IATF Clause No Objective Evidence observation Status

1 Infrastructure 7.1.3 All necessary infrastructure are provided including Machineries, Measuring equipments and Positive Point
Competent people.

2 Monitoring and Measuring 7.1.5 List of Measuring equipments evidenced.

Resources 7.1.5.2 Ref : DI/MLI/F/01, Rev: 00, Dated : 03.06.2019 Positive Point
7.1.5.3.2 151 Instruments are listed and all are calibrated by an external NABL certified calibration
agency - Accurate India Instruments . NABL Certificate No. - CC - 2878
3 Calibration 7.1.5.2.1 Ex : Pressure Gauge ID No.: SC4/PD/01
Calibrated on : 23.09.23, Calibration Due : 22.09.25 Positive Point
Calibration Report No. : SER/23-24/702-1
7.1.5 Calibration Certificate reviewed and accepted by any appropriate authority.

4 Competence 7.2 Competenc matrix evidenced - DI/CM/F/01, Rev: 00, Dated : 03.06.2019 Positive Point
Skill matrix evidenced - DI/SM/F/01, Rev : 00, Dated : 03.06.2019.
5 Awareness 7.3 Operational skills are mapped for each employee, skills like IATF awarness, Internal Auditor &
2nd Party auditor Competency, Core tools awareness, Quality Policy Objectives awareness, Positive Point
Usage of Instruments, calibration etc are mapped.
6 Documented Information 7.5 Documented Info is documented in the procedureSSSI/QSP/03, Rev : 00, Date : 03.06.2019
Ref : Quality System Manual Positive Point
Prepared by : MR
Approved by : CEO.
7 Communication 7.4 Evidence of communication seen in the format of E-mails & Whatsapp group - disscussed Positve Point
about Operator work allocation, SCM, DIspatch details, NPD, Production status, Maintenance
details etc. Similar one seen alog with customers in Group

Any Improvement suggestions :-

Auditor sign:- Auditee sign :-

 DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mr.Karthikeyan, Mr.K.L.Neelakandan Auditor Name :- Mr.M.Muthusamy
Audit Date :- 05.03.2024 & 14.03.2024 @
DEPARTMENT PRODUCTION & STORES
9.00AM TO 4.30PM
Sl.No Observed Point IATF Clause No Objective Evidence observation Status
1 Production Provision 8.5 Procedure evidenced for Control of External Provided Process, Product and Service. Positive Point
Ref :SSSI/QSP/8.4, Rev: 00, Dated : 03.02.2019.

Product wise flow charts was also evidenced for Part Name: Base shell Ai3 Part Number:
2 Control Plan 8.5.1.1 SZ20004417 PFD No.: Mail-PFD-01A Rev 03, Date : 26.06.2023. Positive Point
Control Plan evidenced for Mail-CP-01A, Rev 03, Date : 26.06.2023.
PFMEA evidenced for Mail-FMEA-01A, Rev 03, Date : 26.06.2023.

Machine Number verified. Positive Point

3 Maintenance 8.5.1.5 Machines are maintained in good working conditions.
Maintenance Plans verified .Ref : DI/YPMP/F/01, Rev 00, Date : 03.06.19

4 Standardised Work 8.5.1.2 Operating Instructions displayed at the workstation. SOP/NIS/F/01, Rev 00, Date: 03.06.19 Positive Point
Changover instructions, Process Parameters evidenced.

5 Control of Non conforming 8.7.1.2 Parts kept at stores with proper identification, Tracebility, Rework & Rejected part kept dedicated Positive Point
outputs. area along with proper identification tag.

Any Improvement suggestions :-

Auditor sign:- Auditee sign :-


Audit.No :- IQA / 02 / 23-24
Audit Date :- 06.03.2024 & 12.03.2024
@ 9.00AM TO 4.30PM
Sl.No Observed Point
1 Inward inspection
2 Positive Point
Verification of Job Setups
3 No:SZ20003570 Date;03.01.2024 Qty: 1000No's
Release of Products
Any Improvement suggestions :-
Auditor sign:-
DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019
Auditee Name :Mr.Karthikeyan, Mr.M.Muthusamy Auditor Name :- Mr.Rajkumar
DEPARTMENT QUALITY
IATF Clause No Objective Evidence observation Status
8.6 Inward Inspection - Inward inspection is limited to only verification of Test certificates and Qty Positive Point
supplied as per the BOM.
Veryfied the supplier test report (MTC No:MAN/01L23TC-618, 08.12.2023) RM Positive Point
spec:Ø45.2X2.40mm) & (MTC No:HR/23-24/0000553283) RM spec:2.3X213X1250mm) and
incoming verification report(Ref:IC/F/01)
8.5.1.3 Setup approval : Is carried out for the first five pieces, and verified hourly once during the
production through Setup cum inprocess inspection report.
Ref : DI/IP/F/01
Verified the report for setup with inprocess (part Name: Base Shell-BN7i Gen, Part
Positive Point
8.6 In process inspection : In process inspection carried hourly once and record in Setup cum
inprocess inspection report.Ref : DI/IP/F/01
Verified setup with inprocess report (part Name: Plate Bracket, Part No: GL784A4400
Date; 15.02.2024 Qty: 600No's
8.6 Final Inspection: is carried out as per the checklist Ref : DI/FIR/F/01
checked by and approved by all the respective signatures are in place
Process audit Plan verified - DI/PAP/F/03 & actual report
verified - DI/PAR/F/01 conducted on Sep-23 Opn: Soco Cutting, M/c No.: CNC-01
Product audit Plan verified - DI/PAP/F/02 & actual report verified - DI/PAR/F/01 conducted on
Jan-24 Part Name: Shroud Bracket Tilt Part Number: GL788A4600 Positive point
Positive Point
Auditee sign :-
 DI.NO AOS/F/01
AUDIT OBSERVATION SHEET REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mr.Sathish, Mr.Sakthivel & Mr.Bharathkumar Auditor Name :- Mr.M.Muthusamy

Audit Date :- 08.03.2024 @ 11.00AM TO 3.00PM DEPARTMENT MAINTENANCE

Sl.No Observed Point IATF Clause No Objective Evidence observation Status

List of Machines verified.
1 Equipment Management 8.5.1.6 ML/MC/F/01, Rev : 00, Date : 03.06.2019, however Tig welding machine not listed in master list Negative Point
of machines.

2 Preventive Maintenance 8.5.1.5 Verified daily preventive maintenance cutting machine as a sample.
DM/CL/F/02, Rev : 00, Date : 03.06.2019 Positive Point
Carried out by Mr.Nilamani, who was able to explain all the maintenance points mentioned in the
daily preventive maintenance sheet.

3 MTTR & MTBF 8.5.1.5 MTTR and MTBF are calculated for major equipments
Ref : DI/MTTR/F/01, Rev :00, Date : 03.06.2019 and DI/MTBF/F/01, Rev :00, Date : 03.06.19 Positive Point

4 Critical Spares Critical spares are identified and listed DI/LSP/F/01, Rev : 00, Date : 03.06.2019 OFI
Spares verification or monitoring check shhet not followed

Any Improvement suggestions :-

Auditor sign:- Auditee sign :-

 DI.NO AOS/F/01
SSS INDUSTRIES INTERNAL AUDIT NOTES REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mrs.Kaviya & Mr.B.Mugunthan Auditor Name :- Mr.M.Muthusamy

Audit Date :- 15.03.2024 @ 3.00PM TO 4.30PM DEPARTMENT HR & ADMIN

Sl.No Observed Point IATF Clause No Objective Evidence observation Status

1 Human Resource Management 7.2 & 7.3 Procedure evidenced for HR Management process Positive Point
Ref : SSSI/QSP/ 7.2, Rev : 00, Dated - 03.06.2019

2 Infrastructire - People 7.1.2 Verified Employee list Ref : DI/LOE/F/01, Rev : 00, Dated : 03.06.2019. Positive Point

Current Employee strength -53

3 Organizational Roles, Resp. & 5.3 Organization chart evidenced - SSSI/QSM/06 Positive Point
Authority. Rev 00, Dated - 03.06.2019.

4 Competence 7.2 Competence matrix evidenced - DI/CM/F/04, Dated : 03.06.2019

7.2.1 Generic competency are addressed, Job specific skill are also addressed Positive Point

Evidence : For Purchase - Purchase specific skill are addressed.

7.2.3 For all - Awareness on QP, QO, IATF, NC part handling & Product requirement is added. Positive Point
Skill matrix evidenced - DI/SM/F/01 - Rev 00, Date : 03.06.2019

For staff & Executives

Operational skills mapped for each employee, however skills like IATF awareness, Internal
7.3.1 Auditor & 2nd Party auditor Competency, Core tools awareness, Quality Policy Objectives Positive Point
awareness, Usage of Instruments, calibration etc are mapped in it.

5 Awareness 7.3 Training calendar evidenced - for FY - 2023-2024 Positive points

Divided into 3 segments 1. Core tools, 2. Technical topics, 3. Soft skills.

6 Competence On the Job 7.2.2 Training Record evidenced for various training activities evedenced for operators, managerial
staffs Positive Point

Training evaluation carried out evidened & found acceptable Positive Point
7 Training Evaluation 7.3.1
Verified External training certificate for IATF IQA for Mr.M.Muthusamy Positive Point
 DI.NO AOS/F/01
SSS INDUSTRIES INTERNAL AUDIT NOTES REV.NO 0
DATE 03.06.2019

Audit.No :- IQA / 02 / 23-24 Auditee Name :Mrs.Kaviya & Mr.B.Mugunthan Auditor Name :- Mr.M.Muthusamy

Audit Date :- 15.03.2024 @ 3.00PM TO 4.30PM DEPARTMENT HR & ADMIN

6 Competence On the Job 7.2.2 Training Record evidenced for various training activities evedenced for operators, managerial
staffs Positive Point
Sl.No Observed Point IATF Clause No Objective Evidence observation Status

Training evaluation carried out evidened & found acceptable Positive Point
7 Training Evaluation 7.3.1
Verified External training certificate for IATF IQA for Mr.M.Muthusamy Positive Point

Risk assessment seen and verified for Instalation and Comissioning - 01 risks are identified Positive Point
and all are with zero risk factors.
8 Risks and Opportunities 6.1

Roles, Responsibilities and authorities are defined for each process and adequate. Positive Point
Ref : SSSI/QSM/09, Rev : 00, Date : 03.06.2019
9 Organizational Roles, Resp. and 5.3
Authorities Absenteeism rate verified for Feb'24 - 0.25% Positive Point

Any Improvement suggestions :-

Auditor sign:- Auditee sign :-