Republic of the Philippines

Department of Education
Region I
Schools Division of Ilocos Norte
EVANGELISTA ELEMENTARY SCHOOL

PARENT-TEACHERS ASSOCIATION CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parent and teachers of Evangelista Elementary School, invoking the aid and
guidance of God, the Almighty, have organized ourselves into an association with the principle
of volunteerism in order to attain our common goals, promote the general welfare and secure
unto ourselves at all times efficient and honest participation, support and cooperation in
socio-educational affairs, subscribing and upholding the constitution of the Republic of the
Philippines, all its laws and its duly constituted authorities, do hereby ordain and promulgate
this constitution and by laws.

Article I
Name, Domicile and Seal

Section 1 Name – The organization shall known as Evangelista Elementary School Parents-
Teachers Association herein referred as EESPTA.

Section 2 Domicile – The principal office of the association shall be at Evangelista

Elementary School, Barangay # 20, Paratong, Paoay, Ilocos Norte

Section 3 Seal – The seal of the association shall be in such form and design as the Board
of Directors may prescribed.

Article II
Declaration of Principles

Section 1 – We believe that Evangelista Elementary School PTA is the coordinating body of
the parents and teachers of Evangelista Elementary School.

Section 2 – We believe that the growth, progress and welfare of our children of this
educational institution depend upon the unity, cooperation and active
participation and harmonious relationship of the parents, teachers, community
and school administration.

Section 3 – The organization shall promote volunteerism and altruism in all its functions

Article III
Jurisdiction
Section 1 – The EES PTA shall have jurisdiction to undertake related activities in and outside
the school and as agreed upon with the school administration.

Article IV
Objectives

Section 1 – To promote and work for the interest and welfare of the pupils who are enrolled
in Evangelista Elementary School including the educational, social and physical
well-being of all.

Section 2 – To provide venue whereby parents and teachers could air their grievances and
opinions.

Section 3 – To promote harmonious relationship with the school administration and the
community.

Section 4 – To bring to the attention of the school administration every perceived violation
of school rules and regulations that may be committed by the pupils or teachers
for appropriate disciplinary action.

Section 5 – The EES PTA may assist in the promotion and supervision of the activities that
the school may undertake.

Section 6 – To provide a forum for the discussion of issues and their solutions related to the
total school program and to ensure the full cooperation of parents in the
efficient implementation of such program.

Section 7 – To provide mechanisms to ensure proper coordination with the members of the
community.

Section 8 – Shall adhere to all existing policies and implementing guidelines issued or
hereinafter may be issued by the Department of Education.

Section 9 – To serve as a support group and as a significant partner of the school whose
relationship shall be defined by cooperative and open dialogue to promote the
welfare of the pupils.

Article V
Membership, Rights and Duties

Section 1 – Membership in EES PTA is limited to parents, or in their absence the guardian of
duly enrolled pupils and teachers.

Section 2 – A guardian is hereby defined as any of the following:

2.1 An individual authorized by the biological parent/s to whom the care and
custody of the pupil has been entrusted;

2.2 A relative of the pupil within the fourth degree of consanguinity or affinity
provided that said relative has the care and custody over the child;
 2.3 An individual appointed by a competent court as the legal guardian of the
pupil;

2.4 In case of an orphan, the individual/institution who has the care and custody
of the pupil.

Section 3 – A member-teacher refers to homeroom advisers, subject teachers and non-

teaching personnel.

Section 4 – Rights and privileges of members. Every member shall have the following rights
and privileges:

4.1 To exercise the right to vote on all matters relating to the affairs of the
organization.

4.2 Be periodically informed of the financial status of the organization,

including relevant information affecting the members thereof.

4.3 To be eligible to any elective and appointive position of the organization,

provided not to extend the term limit, if ever.

4.4 To examine all records or books of the organization during business hours.

Section 5 – Duties of members. A member shall have the following duties:

5.1 To obey and comply with the constitution and by-laws of the organization,
and other rules and regulations as may be promulgated by the board of
directors.

5.2 To pay annual membership fee for every parent regardless of the number of
children enrolled and other official contribution approved by the
Department.

5.3 To extend assistance and full cooperation in all undertakings and activities
of the school, especially the Brigada Eskwela or school maintenance week
which is scheduled every month of May. All parents are required to
support said program by way of sharing skills/expertise, in kind donations,
thereby making the school ready for the opening of classes.

5.4 To safeguard the general interest of its members.

5.5 To attend all meetings that may be called for by the executive board.

Article VI
Homeroom PTA Officers

Section 1 – Within fifteen (15) days from the start of the school year the homeroom adviser
and the parents/guardians shall organize the homeroom PTA with the approval
of the School Head.
Section 2 – The Homeroom adviser shall direct supervision over the conduct of election of
the homeroom PTA officers, which election shall be by viva voce.

Section 3 – The Homeroom PTA officers, namely: President, Vice President, Secretary,
Treasurer and auditor, business manager, PIO and two (2) peace officers shall
be elected from among the parent-members by a majority of those present
during the election.

Section 4 – In case of a tie among two (2) or more candidates, a run-off election shall be
immediately held only among the candidates involved in the tie until the tie is
resolved. If the tie cannot be resolved through a run-off election, the same
shall be done by drawing of lots.

Section 5 – The Homeroom PTA officers shall cause the turn-over of any project they have
completed to the school administrator.

Section 6 – The Homeroom PTA Officers shall furnish a list of proposed and completed
projects to the Board of Directors for confirmation.

Article VII
Board of Directors and Officers
(School PTA Officers)

Section 1 – The election of the members of the Board of Directors (BOD) of the school
PTA from among the elected homeroom presidents and homeroom advisers
shall be held within thirty (30) days from the start of the school year.

Section 2 – The election of the executive officers of the school PTA from among the
BOD members shall be on the same day of their election to the BOD.

Section 3 – The Board of Directors (BOD) shall be composed of fifteen (15) members who
shall elect from among themselves the association’s executive officers; namely:
president, vice-president, secretary, treasurer, auditor, business manager, PIO and
two (2) peace officers, who shall oversee the day-to-day activities of the
association.

Section 4 – Parent-members shall comprise two-thirds (2/3) and teacher-members one-third

(1/3) of the Board of Directors.

Section 5 – A teacher-member cannot hold any position in the PTA except as a member of
the Board of Directors or as secretary.

Section 6 – The School Head shall not serve as a member of the Board of Directors but as
adviser to the PTA.

Section 7 – The term of office of the Board of Directors and its officers shall be one (1)
year from the date of election or until a new set of BOD has been elected and
qualified.
Section 8 – In case of vacancy in the Board of Directors as a result of expulsion, resignation
or death, the vacancy shall be filled, for the unexpired term of the office, by a
majority vote of the Board of Directors from among the presidents of homeroom
PTA’s in a special meeting called for such purpose.

Section 9 – The immediate past president shall automatically become an ex-officio member,
provided he/she has a child enrolled during the school year at EES.

Section 10 – Powers and duties of the Board of Directors. The Board of Directors shall have
the following duties and powers:

a. They shall have the general charge in the formulation and implementation of
policies, rules and guidelines of the organization.
b. They shall create committees as exigency arises.

c. They shall formulate, promulgate and approved plans, programs and adopt
resolution toward the attainment of the principles and objectives of the
organization.

d. They shall acquire, receive, hold and administer properties in the name of the
Evangelista Elementary School.

e. To coordinate with school officials in all EES-PTA activities.

f. The BOD shall turn-over any completed project initiated by the general PTA to
the School Administrator.

Section 11 – The President. The president shall have the following duties and powers:
a. Shall coordinate with school officials in all EES PTA activities.
b. Shall exercise general supervision and control in the management of the affairs
of the organization.
c. Shall preside at all meetings of the officers, Board of Directors and general
assembly.
d. Shall be primary responsible for the implementation of the policies, plans and
programs adopted by the Board of Directors.
e. Shall be the official spokesman and representative of the EES-PTA on matters
requiring coordination with school officials.
f. Shall sign contracts, documents, and other papers as may be authorized by the
Board of Directors.
g. Shal represent the organization in all its official functions and activities.
h. Shall exercise such powers and performs such duties inherent to his position as
may be delegated by the board.
Section 12 – The Vice President. The Vice President shall have the following duties and
powers.
a. Shall automatically succeed in case of permanent vacancy in the office of the
president.
b. Shall take the place of the president in case of temporary absence and performs
 the powers and duties inherent to the office of the president.
c. Shall exercise such powers and performs such duties inherent to his position as
may be delegated by the president and/or the Board of Directors.
Section 13 - The Secretary. The Secretary shall have the following duties and
powers.
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements required to the
organization.
c. Shall act as the official keeper of all documents, minutes and other records.
d. Shall sign/countersign contracts, documents and other papers as may be authorized
by the board and affix seal to any instrument requiring the same.
e. Shall maintain the member’s register and in-charge of the bulletin board at the
principal office of the organization.
f. Shall perform such other duties and responsible as may be assigned by the
president of the board.

Section 14 – The Treasurer. The Treasurer shall have the following duties and
responsibilities.
a. Shall collect, receive and issue receipts for all money, contributions and donations to
the organization.
b. Shall be the custodian of all properties, funds and accounts of the organization and
keep records pertaining thereto.
c. Shall be at all times have a true, correct and detailed statement of his/her receipts
and expenditures and of the assets of the organization.
d. Shall control and handle all funds of the organization, and shall deposit same in a
reputable bank designated by the board.
e. Shall make disbursements only in amounts and in cases duly appropriated and
provided for by the board, which shall always bear the approval of the president.
f. Shall submit to the president and the board of directors quarterly reports of the
properties, funds, accounts and financial standing of the organization duly certified
by the auditor, or such time as may be required by the president or the board.
g. Shall cause the turn-over of all financial records, inventories, official receipts and
other pertinent documents during the transition of officers.
h. Shall perform such other duties and responsibilities as may be assigned by the
president or the board.
Section 15 – The Auditor. The Auditor shall have the following duties and responsibilities:
a. Shall make a detailed and periodic audit of all the properties, funds and accounts of
the organization and at the same time make appropriate suggestions and
recommendations to the board.
b. Shall submit audit report to the board after the examination and validation of the
treasurer’s report.
c. Shall perform such other duties and responsible as may be assigned by the
 president or the board.
Section 16 – The Public Information Officer. The Public Information Officer shall have the
following duties and responsibilities:
a. Shall take charge in disseminating information concerning plans, programs and
activities of the organization.
b. Shall be responsible for the preparation of press release.
c. Shall be responsible in fostering good relationship with the school administration.
d. Shall perform such other duties and responsibilities as may be assigned by the
president of the board.
Section 17 – The Business Manager. The Business Manager shall have the following duties and
responsibilities:
a. Shall discharge the function of transacting business for the EES-PTA.
b. Shall make canvass on purchases for the EES-PTA.
c. Shall perform such other duties and responsibilities as may be assigned by the
president or the board.
Section 18 – The Peace Officer. The Peace Officer shall have the following duties and
responsibilities:
a. Shall secure peaceful and orderly deliberations during meetings and conferences of
the officers and members of the organization.
b. Shall moderate peaceful negotiations on conflicts from among the officers and
members of the organization.
c. Shall conduct investigation and submit report on any matters involving the security,
immorality and misconduct of the officer/s and member/s of the organization as
directed by the president or by the board.
Article VIII
Standing Committees
Section 1 – To ensure smooth inter-fraternal relationship and efficiency in handling specific
project activities of the organization and in order to realize the objective of the
constitution, the following seven (7) standing committees are herby created. Each committee
shall be composed of at least three (3) members – the chairman and two (2) members to
discharge its function effectively. The chairman of the board has the power to appoint the
chairman and members of each committee. These committees are the following:
A. Committee on Finance – responsible to the sourcing out of fund needed for the
implementation of approved project/s and program/s. Shall monitor
allocations/disbursement of funds within budget limit.
B. Committee on Programs and Projects – responsible for the adoption and
implementation of programs, projects and activities that will promote and protect
the
general welfare of the members.
C. Audit Committee – shall be responsible for the monitoring and supervision of
implemented projects in accordance to its approved plans and specifications and
with-
 in the time frame.
D. Election Committee – (please refer to article X).
E. Grievance Committee – shall investigate internal association disputes. It shall assist
in the presentation and settlement of the organization’s grievance with school
administration subject to pertinent provisions of existing civil service laws.
F. Ways and Means Committee – to source-out solutions, resources and logistics in any
project as called for.
G. Committee on External and Community Affairs – shall be responsible in coordinating
with LGU’s, NGO’s and other institutions for the benefit of the school.
Section 2 – The heads of the committees shall preferably come from the Board of Directors,
Homeroom presidents and homeroom advisers.

Article IX
General Assembly, Meetings and Quorum
Section 1 – The general assembly shall be composed of all parents of enrolled pupils, Board of
Directors and officers of the PTA, school head, homeroom advisers, subject-
teachers, and non-teaching personnel of the EES.
Section 2 – The general assembly shall be convened by the PTA Board of Directors
immediately
after the PTA has been organized.
Section 3 - The general assembly shall be convened as may be necessary but in no case less
than twice a year. The board shall coordinate with the school head as to time, venue
and other details of the general assembly.
Section 4 – The general assembly may invite or consult with other members of the community
such as local government officials and civic organizations to solicit their support or
active participation in the school activities;
Section 5 – The general assembly meeting shall be held annually on the 4 th Saturday after
the
opening of classes;
Section 6 – Special general assembly meeting shall be called upon resolution passed by the
Board of Directors or upon written request signed by at least three (3) members of
the Board of Directors or by Majority of the parents;
Section 7 – The EES PTA officers and Board of Directors shall have a regular monthly
meeting
every last Sunday of the month via google meet or face-to-face observing health
protocols.
Section 8 – Majority of the members shall constitute a quorum.
Article X
Election Committee
Section 1 – At the start of every school year, the school head shall immediately created and
convene a six (6) Member election Committee (ELECOM) for the homeroom and school PTA’s
by designating the following:
 A. Two (2) teachers one of whom shall be the chairperson and the latter shall vote in
case of a tie; and
B. Four (4) parent-member
Section 2 – The ELECOM shall have over-all supervision over the conduct of the elections of
the homeroom PTA’s and direct supervision over the conduct of elections of the BOD
of the school PTA and officers.
Section 3 – The ELECOM may promulgate and issue additional guidelines relative to the
conduct
of elections that are not inconsistent with this and other existing guidelines or which
may hereafter be issued.
Article XI
Finances
Section 1 – Cognizant of the need of the organization for adequate funds to sustain its
operations, the PTA may collect voluntary financial contributions from members and
outside sources to enable it to fund and sustain its operation and the implementation
of its programs and projects exclusively for the benefit of the students and the
school. The PTA’s programs and projects shall be in line with the School
Improvement
Plan (SIP).
Section 2 – The collections of funds by the PTA shall be subject to the following conditions:
A. The contributions should be reasonable amount as may be determined by the Board
of Directors.
B. Non-payment of contributions by the parent-member shall not be a basis for non-
admission or non-issuance of clearance /s to the child/pupil.
C. The contributions shall be collected by the PTA treasurer on a per parent-member
basis regardless of the number of their children in school.
D. No collection of PTA contributions shall be done during the enrollment period, and
E. No teacher or any school personnel shall be involved in such collection activities.
Section 3 – All collections of contributions or proceeds of fund raising activities shall be
deposited in a reputable banking institution as determined by the Board of Directors.
Section 4 – The PTA treasurer or duly authorized representative shall undertake the
collection
and shall issue receipts/acknowledgement receipts.
Section 5 – In no case shall any school official or personnel be entrusted with the
safekeeping
and disbursement of collections made by the PTA.
Section 6 – All disbursements of funds shall be in accordance with generally accepted
accounting and auditing rules and regulations.
Section 7 – All disbursements shall be accompanied by appropriate resolutions indicating
thereof the purposes for which such disbursements are made.
Section 8 – No cash advances shall be allowed without valid liquidation of previous cash
advances.
Section 9 – The books of accounts and other financial records of the PTA shall be made
available for inspection by the school head and/or the division PTA affairs
committee
at any time.
Section 10 – An annual financial statement signed jointly by the PTA president, treasurer and
auditor shall be submitted to the school head not later than thirty (30) days after
the last day of classes. Such financial statement shall be audited by an external and
independent auditor, posted in the PTA bulletin board, and presented to the general
assembly during the next school year.
Section 11 – The PTA shall submit to the school head not later than November 30, a mid-
school
year financial statement report ending October 30 duly audited and signed by the
members of the PTA’s audit committee.

Article XII
Impeachment
Section 1 – Any official of the EES-PTA and Board of Directors may be impeached by a vote
of 2/3 of the general assembly called for such purpose by the president or majority
of the board on the following grounds, to wit:
1. Disloyal acts against the constitution.
2. Malicious attacks against the organization and its officers and members.
3. Misappropriation of organization funds.
4. Negligence of duties and responsibilities.
5. Willful violation of this constitution and b-laws or rules, regulations,
measures,
resolutions and decisions of the organization.
6. Three (3) successive unexcused absences.
Section 2 – The following procedures shall govern impeachment proceedings:
1. Impeachment proceedings shall be initiated by a formal petition or resolution
signed by at least 5 % of all bonafide members of the organization addressed to
the president. A confirmation of impeachment shall require a majority vote of all
members, in all cases, the officer subject to impeachment shall be given the
opportunity to be heard.
2. The president shall convene a general membership meeting to consider the
impeachment of an elective officer or group of officers.
3. In case the president is the object of the impeachment, he/she shall convene the
general assembly within ten (10) days from receipt of the formal petition. The
general
assembly shall designate any member, not an officer, to preside the impeachment
proceedings.
4. Officer/s against whom impeachment proceedings had been filed shall be given
opportunity to defend themselves before any impeachment vote is finally taken.
 5. A majority vote of bonafide members present constituting a quorum shall be
sufficient to give due course on impeachment proceedings.
6. The decision of the general membership in the impeachment proceedings shall be
final
and executory.
Article XIII
Amendments and Ratification
Section 1 – Any amendment to or revision of this constitution and by-laws may be proposed
by
the board of directors upon a vote of 2/3 of its members.
Section 2 – Any amendment herof which may be adopted by the board shall be ratified by a
vote of 2/3 of general membership within thirty (30) days after its adoption.
Section 3 – No amendment/s to this constitution may be proposed within the period of two
(2)
years after its ratification except section 5.2 of Article V.
Section 4 – Copies, thereof must be distributed to members at least three (3) days prior to
the date of the assembly wherein such amendments shall be submitted for approval.
Article XIV
Effectivity
Section 1 – This constitution and by-laws shall take effect immediately upon ratification and
adoption by 2/3 of the general membership of the organization.

Article XV
Transitory Provision
After the ratification and adoption of this constitution and by-laws, the incumbent
officers and board of directors shall hold office until their successors shall have been duly
elected, proclaimed and qualified.
Certified Correct:

RENALYN MAE T. BAYSA

EESPTA Secretary
Attested:

RUBEN AGUSTIN
GPTA President