Precis Writing

Precis writing (aka summarizing or précis) is a concise and condensed presentation of the essential
elements and main points of a text or passage.
The goal of precis writing is to capture the central ideas, arguments, and significant details of the
original source while maintaining clarity, coherence, and accuracy.
A well-written precis provides a shortened version of the original material, allowing readers to grasp
the key concepts without the need to read the entire text.
It requires careful selection of important information and the skilful use of language to convey the
essence of the source in a more condensed form.
Precis writing is commonly employed in academic, journalistic, and professional settings as a way to
efficiently convey information and ideas.

Uses – 1. Academic writing = Research Summaries, Textbook Summaries

2. Journalistic Writing= News Articles, Press Releases
3. Professional Communication = Business Reports, Meeting Minutes
4. Literary Analysis = Book reviews, Critical Analysis
5. Legal Documents = Case Summaries

Uses of Precis Writing (Elaborated)

1. Academic Settings:

- Research Summaries: Precis is used to condense and summarize research papers, articles, or
academic studies, making it easier for researchers to quickly grasp the key findings and
contributions.

- Textbook Summaries: In education, precis writing is often used to summarize complex textbook
chapters, helping students understand and review essential concepts.

2. Journalistic Writing:

- News Articles: Journalists use precis to provide brief and informative summaries of news stories,
allowing readers to quickly understand the main points of an article.

- Press Releases: Precis writing is employed to create concise summaries of press releases, making
it easier for media outlets to understand and report on important announcements.

3. Professional Communication:

- Business Reports: In the corporate world, precis is utilized to create executive summaries for
business reports, providing decision-makers with a quick overview of key information.

- Meeting Minutes: Precis writing is applied to condense and highlight important points discussed
during meetings, enabling efficient communication within organizations.
4. Literary Analysis:

- Book Reviews: Literary critics often use precis to summarize the main themes, characters, and
plot points of books, providing potential readers with a quick overview.

- Critical Analyses: Precis can be employed to condense and convey the main arguments and
insights from critical essays or analyses of literary works.

5. Legal Documents:

- Case Summaries: In the legal field, precis is used to provide concise summaries of legal cases,
enabling lawyers, judges, and other legal professionals to quickly grasp the key facts and decisions.

6. Communication Skills:

- Speech Summaries: Public speakers and communicators use precis to summarize key points in
speeches or presentations, ensuring that the audience retains the most important information.

7. Language Proficiency Testing:

- Language Exams: Precis writing is a common component in language proficiency tests, evaluating
a person's ability to understand and summarize information accurately.
Letter Writing (General format)
Your Name
Your Address
City, State ZIP Code
Date

Recipient's Name
Company Name (if applicable)
Recipient's Address
City, State ZIP Code

Dear Mr./Ms./Dr. Last Name,

Introduction:
I am writing to inquire about...

Main Content:
I would like to request information regarding...

Conclusion:
Thank you for your attention to this matter. I look forward to your prompt response.

Closing:
Sincerely,

Signature (handwritten)

Your Typed Name

Email (Placing an Order)
Subject: Order Placement - [Your Company Name]

Sir/Madam,

I hope this email finds you well. My name is [Your Name], and I am reaching out to place an order for
the following items:

Product 1 - [Quantity]

Product 2 - [Quantity]

Product 3 - [Quantity]

Please find the details of the order below:

Shipping Information:

Name: [Recipient's Full Name]

Company: [Recipient's Company Name]

Address: [Recipient's Shipping Address]

Phone: [Recipient's Contact Number]

Email: [Recipient's Email Address]

Additional Notes:

[Include any special instructions, shipping preferences, or other relevant information]

Payment Method:

[Specify the payment method you intend to use, such as credit card details or any other preferred
method]
Shipping Method:

[Choose the preferred shipping method and provide any necessary details]

I kindly request you to confirm the order details, including the total cost and estimated delivery
time. Additionally, please provide instructions for the payment process.

Thank you for your prompt attention to this matter. I look forward to receiving confirmation and
details for the next steps.

Best regards,

[Your Full Name]

[Your Position]

[Your Company Name]

[Your Contact Information]

Subject: Order Placement - XYZ Electronics

Hello Ms. Johnson,

I hope this email finds you in good health. My name is Sarah Thompson, and I am
the purchasing manager at ABC Solutions. We are interested in placing an order for
the following items:

1. Product: XYZ-1001 Laptop (Quantity: 20 units)

2. Product: XYZ-2002 Smartphone (Quantity: 30 units)

3. Product: XYZ-3003 External Hard Drive (Quantity: 10 units)

Below are the necessary details for the order:

**Shipping Information:**

- Name: Emily Johnson

- Company: XYZ Electronics

- Address: 789 Business Avenue, Warehouse 101, Citytown, State, ZIP

- Phone: (555) 987-6543

- Email: emily.johnson@xyzelectronics.com

**Additional Notes:**

No specific instructions or preferences.

*Payment Method:**
Online Payment - UPI (Unified Payments Interface)
- UPI ID: sarah.thompson@upi

**Payment Date:**
We plan to initiate the online payment on [Date].

**Shipping Method:**
Standard ground shipping

We kindly request you to confirm the order details, provide

the total cost, and share information on the payment
process. Additionally, could you please advise on the
estimated delivery time?