Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Attendance: Please see attached. Date: September 29, 2022

Presider: Brigida E. Bacani Venue: via Zoom

Proponent Issues and Concerns Responsibility Target Date Status Remarks

1 The meeting was called to order at 1:00 PM via Zoom

with the following agenda:
Bacani, B. 1. Organizational Knowledge – Sharing of Learning
Insights
2. Cascading of AOP & ISP
Elman, G. 2 Opening prayer
Mancao, K.B. 3 Organizational Knowledge
Presented Updates on the Profession of Librarianship by
Hon. Lourdes T. David during DACUN Seminar on
Developing and Managing Teaching and Learning - -
Resources During a Pandemic and Beyond held on August
16-18, 2022 in Davao.

Discussed the Professional Regulatory Board of

Librarianship Resolution No. 05 Series of 2019.
Operational Guidelines for Librarians during the
transition period pursuant to Commission Resolution No.
1146 (S. 2019), entitled “Amending Relevant Provisions
of Resolution No. 1032 (S. 2017), otherwise known as the
Implementing Rules and Regulations (IRR) of Republic Act
No. 10912, known as the Continuing Professional
Development (CPD) Act of 2016”.

Salient points of PRBFL No. 05, S2019:

1. Registered Librarians working overseas are
exempt from re CPD requirement in
renewing their PIC;
2. Newly licensed librarians are exempt from
the CPD requirement for the first renewal,
which is three years after passing the LLE;
3. The required CPD credit units is reduced from
45 to 15 in general but to 10 for PWDs and
senior citizens; I
4. Those registered librarian working overseas
shall comply with the CPD requirement of the
host country or the provisions of MRA;
5. CPD providers may continue providing CPD
training programs;
6. Expiration of the transition period– Only
after all antecedents required by Resolution
1146 has been complied with.
Mancao, K.B. 4 Professional Regulation Commission Resolution No. - - I
1240, Series of 2020 – Reiterating Ways of Learning that
can Earn Continuing Professional Development (CPD)
Credit Units, particularly during the State of Public Health
Emergency due to Covid -19 Crisis and Extending the
Acceptance of Undertaking for the Renewal of the
Professional Identification Card (Pic) until December 31,
2021.
Mancao, K.B. 5 Discussed the Impact of Post Pandemic Requirements on - -
the Status of Librarianship in the Philippines. These
include: Factors/Situation; Pre-pandemic; Pandemic
(Closure and gradual opening); Post Pandemic (New
normal).
Effect on library orientation- Content and practicum in a
VUCA world; ICT application in library services;
leadership and management:
1. Bachelor’s Degree
2. Master’s Degree
3. PhD
4. Continuing Professional Development I
leading to advancement in PQF Level
5. Career Progression and specialization
6. Credit transfer system (prior learning and
work experience credentials)

Discussed the Post-Pandemic Global Situations that may

Influence the Field in the Future. According to IFLA, five
library values should matter in a Post-Pandemic World:
1. Information Matters
2. Connectivity Matters
3. Universality Matters
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

4. Culture Matters
5. Rights Matters
Bacani, B. 6 Cascading of AOP & ISP
Discussed to the body the ff:
* Centennial Vision of UM – “The University of Mindanao
envisions to be a leading globally engaged university
creating sustainable impact in society”.
* Mission – “The University of Mindanao seeks to provide
a dynamic learning environment through the highest
standard of instruction, research, extension, and
production in a private non-sectarian institution
committed to democratizing access to education”.
* Philosophy of Education – Transformative education
through polishing diamonds in the rough.
* Core Values – Excellence; Honesty; Integrity; Innovation
& Teamwork.
* G Factor - Galing; Gawi; Gawa&Gana.
* Core Competencies – Quality, Affordable, Open
Education
* Quality Policy & Objectives (QPO) for SY 2022-2017:
-Quality Policy – The University of Mindanao is
committed to excellence in instruction, research,
extension, and production with a global perspective.
- Quality Objectives:
1. Achieve excellence in governance, instruction,
research, extension, and production.
2. Provide excellent student services and alumni
engagement.
3. Develop strong national and international linkages.
4. Harness a competent and engaged workforce.
5. Provide state-of the-art facilities for a healthy and safe - - I
learning environment.
6. Improve constantly operational effectiveness and
efficiency.

Note: The QOs serve as the strategic objectives (STOs).

Each QO translates into KRAs with corresponding specific
objectives (SPOs). The KRAs and their SPOs are reflected
in the AOPs.

*New Key Result Areas

-KRA 1 –Excellence in Governance (QO1)
- KRA 2 – Excellence in Instruction (QO1)
- KRA 3 – Excellence in Research & Production (QO1)
- KRA 4 – Excellence in Community Extension(QO1)
- KRA 5 – Excellence in Student Services & Alumni
Engagement (QO2)
- KRA 6 – Strong National & International Linkages (QO3)
- KRA 7 – Competent & Engaged Workforce (QO4)
- KRA 8 – Upgraded Technological & Physical Resources
(QO5)
- KRA 9 – Sustained Environmental, Health, & Safety
Compliance (QO5)
- KRA 10 – Operational Efficiency & Effectiveness (QO6-
Core Functions)
*Presented and discussed the Centennial Road Map
(100years / 2046) -University of Mindanao envisions to
be a leading globally engaged university creating
sustainable impact in society.
Bacani, B. 7 To provide a copy of the Centennial Road Map to all
Vidamo, M. October 7, 2022 A
personnel.
Bacani, B. 8 Shared to the body the Supervisors’ output during the
development of AOP dated June 9, 2022.

*KRA 1– Excellence in Governance & Leadership (QO1)

S0 – 1.2. To strengthen the culture of transparency and
accountability
- - I
KPI 1.2.1 – Obtained very high performance rating in the
QO.
Plan & Programs – AOP Gantt Chart Monitoring
SO 1.3 – To implement innovations to sustain /improve
institution’s competitive advantage and value creation
for customers.
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

KPI 1.3.1- Percentage of identified

opportunities/innovations pursued. Performance target
is 100%.
Plans & Program –Opportunity plan monitoring
KPI 1.3.3 – Obtained very high performance rating in core
functions (KRA 10). Performance target is ≥90%.
Plans & Program – AOP Gantt Chart Monitoring
KPI 1.3.4 – No. of sustained initiatives developed that
promote core values. Performance target is 2.
Plans & Program – Values build-up program
SO 1.4 – To sustain financial liquidity, and stability.
KPI 1.4.4 – %decrease in controllable operating expenses
for cost centers. Performance target is 5%.
Plans & Program – Cost saving initiatives
a. Office supplies

*KRA 4 - Excellence in Community Extension (QO1)

SO- To intensify participation of faculty, staff, students
and alumni in extension and outreach. The Performance
Target is 100%.
KPI – Percentage of staff participation
Plan & Programs – Implement RDAP; Attend community
extension program implemented by the University
(UMAEA Community Extension or Outreach Program,
Blood Mobile Donation, Tree Planting, Cash Donations)

*KRA 5 – Excellence in Student Services and Alumni

Engagement (QO2)
SO – To enhance the delivery of student services
KPI – 5.1.1 No. of new initiatives that promote Student
Welfare, Student Development, Institutional Programs.
Performance target is 2.
Plans & Programs:
Enhancement Program on LIC Services:
 HyFlex Information Literacy Program
(HILP)
 Literature Search Assistance (LiSA)
KPI – 5.1.4Increase satisfaction rating on SPS (0.05%
annual increase). Performance target is 4.5.
KPI – 5.1.5 Decrease dissatisfaction rating on SPS (0.02%
annual decrease). Performance target is 2.
Plans & Programs:
 Customer Service Plan
 Marketing/Promotional Plan
KPI – 5.1.6 Very High Satisfaction rating relative to
competitors on students/customers service.
Plans & Programs: Marketing/Promotional Plan

*KRA 7 – Competent and Engaged Workforce (QO4)

SO 7.1 – To enhance employee commitment and
motivation
KPI – 7.1.1 Percentage of employees with very high
satisfaction result. Performance target is 80%.
KPI – 7.1.2 Percentage of employees with very high
engagement result. Performance target is 80%.
Plans & Programs:
 Recognition of performance
 Monthly fellowship activity
KPI – 7.1.4 Percentage of employees with outstanding
ratings in performance. Performance target is 70%.
Plans & Programs: Performance Evaluation Program
SO 7.2 – To ensure continuing career development of the
workforce
KPI – 7.2.3 Percentage of employees who participated in
training and development. Performance target is 60%.
Plans & Programs – Employee Development Program
KPI – 7.2.5 Percentage of faculty and staff who are
members in professional organization. Performance
target is 85%.
Plans & Programs – Active participation to the activities
of Professional Associations.
KPI – 7.2.7No. of faculty and supervisor with professional;
engagements. Performance target is 5.
Plans & Programs – Professional engagements
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

*KRA 10 – Operational Effectiveness and Efficiency (QO6)

SO – To ensure effectiveness and efficiency in the core
functions.
KPI 10.1.1 – Percentage of compliance to regulatory
requirements for library holdings. Performance target is
100%.
Plans & Programs:
 Assessment of References
 Acquisition of Library Services
 Renewal of printed and online
subscription.
KPI 10.1.2 – Percentage of library resources utilization:
a. Online Resources - Performance target is
60%.
b. Print Resources - Performance target is 35%.
Plans & Programs – Library utilization plan
KPI 10.1.3 – Percentage of accounted library resources.
Performance target is 100%.
Plans & Programs:
 Random Inventory
 Annual Inventory of Library Resources
KPI 10.1.4 – Percentage of newly bound professional
journals indexed and encoded in DLM/Koha.
Performance target is 100%.
Plans & Programs – Indexing of Bound Periodicals
KPI 10.1.5 – Percentage of freshmen students attended
the Information Literacy Program. Performance target is
100%.
Plans & Programs – Implement HyFlex Information
Literacy Program (HILP)
KPI 10.1.6 – No. improved //upgraded library service
/function. Performance target is 1.
Plans & Programs –Implementation of the Digital Library
Portal
*IMS
KPI 10.1.7 – Percentage of Preventive Maintenance
conducted. Performance target is 100%.
Plans & Programs:
 Conduct Monthly Preventive
Maintenance
 Update History Card
KPI 10.1.8 – Average no. of multimedia services served.
Performance target is 560.
Plans & Programs – Daily monitoring of Online SRF
9 No further discussion was made. Meeting adjourned at
5:30 P.M.

Legend: I – Information Only

A – Action Required
A/C – Complied/Completed
C – Cancelled

Prepared by: Reviewed and noted by:

MAE A. VIDAMO BRIGIDA E. BACANI

Administrative Assistant Head– LIC
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Attendance
Present:
LIC Branches Main:
Ramos, Jenniffer Bacani, Brigida Calunod, Leny Aguinsatan, Luwila Bano, Neirese Jane
Genon, Ronilo Vidamo, Mae Gamutan, Ryan Ace Quisido, Albin Palmero, Benjade
Almedora, Darwen Del Castillo, Josephine Villaver, Wilson Alemania, Chenee Mae Sevilla, Elsa
Donayre, Clarissa Perez, Agustina Perocho, Christy Alegado, Rubie Carole Trabasa, John Paul
Dacanay, Jannet Matavia, Mary Jane Digal, Raphael Angelo Mancao, Khristine Brylle Dajao III, Rogelio
Bucog, Franlo Ib-ib, Joenelle Lomboy, Manelyn Demetrio, Melvin Elman, Gina
Amular, Claire Therese Anino, Michael
Refugio, Samuel