CHE 301 Technical Writing

and Communication
Dr. Abhishek DUTTA
Dr. Özgenç EBİL

Week 10
11-Dec-2023
Contents
• Chapter 6: Formal proposals (Team Work)
• Chapter 7: (Writing) Progress Reports

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Proposals
• “Proposals are among the most important documents one can write.”
• Good proposals win and are awarded contracts.
• Proposals are used everywhere
• Building buildings, building bridges
• Constructing a home
• Remodeling in a home
• ***
• Doing basic research in a given field such as ECE

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Class Assignments
Student Proposals (write any one)

As a Bachelor’s student, write a proposal to the Rector on “Introducing

Technical writing in English inside the preparatory year” to make your
language preparedness better before you start Engineering

As a Bachelor’s student, write a proposal to the Rector on “Introducing

more public buses between IYTE and Izmir city during the semester
days” to make the travel easier.

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Progress Report

• A progress report describes the status of an ongoing project.

• Progress reports range in size from single-page blank forms to
documents running to sixty or seventy pages.
• Some progress reports are written when an unexpected
breakthrough occurs or when a project falls under new
administration
• Most, however, are written upon completion of a certain stage

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Goal of Progress Report

• To provide information about the way a project is developing

• To convince your audience that you are making progress, that it's the
proper progress, and that you will finish on time, or
• To explain problems and to request assistance or guidance
• To force you to establish a work schedule so that you'll complete the
project on time.

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Purpose of a
Progress
Report
Audience of Progress Report

•Instructors
•Supervisor(s)
•Associates
•Customers

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Why do we need Progress Report ?

• Reassure recipients that you are making progress, that the project is going
smoothly, and that it will be complete by the expected date.
• Provide recipients with a brief look at some of the findings or some of the work of
the project.
• Give you a chance to discuss problems in the project and forewarn recipients.
• Force you to establish a work schedule so that you'll complete the project on
time.
• Informed interested parties about what has been done on a project and about
what remains to be done.

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What should Progress Report include ?

 How much has been accomplished since the last report?

 Is the project on schedule?
 If not, what went wrong? How has the problem been corrected?
How long will it take to get back on schedule?
 Are there any unexpected problems (other than schedule
problems)?
 When do you anticipate completion?

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Format of a Progress Report

• Memo -- A short, informal report to someone within your

organization
• Letter -- A short, informal report sent to someone outside
your organization
• Formal report -- A long, formal report sent to someone
outside your organization

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Progress Report
Format
 Memo

 To:

 From:

 Date:

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Progress Report
Organization
 Introduction

 Work Completed

 Work Scheduled

 Problems

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 Progress Report (memo)
Introduction Work Completed Work Scheduled
 Name project  Specify time period  Explain work needed
for each major
 Define time period  Divide project into section
major tasks
 State purpose  Identify individual
(inform)  Report details responsible

 Identify time period

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Progress Report Problems (if there)
 Discuss special topics
or concerns

 Propose solutions to
problems

 Discuss group’s
effectiveness

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General Outline
of a formal
Progress Report

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Basic layout

2 – 3 pages (max)
Single spaced
Clear formatted
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Heading

To: Name of your advisor

From: Your name
Subject: The subject of your proposal
Date: Date of submission

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Introduction
• Purpose of the project
• Specific objectives of the project
• Scope, or limits, of the project
• Date the project began; date the project is scheduled to be
completed
• People or organization working on the project
• People or organization for whom the project is being done
• Overview of the contents of the progress report

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Status

• Tasks completed

Explains what work has been done during the reporting period. Specify the dates of the reporting
period and use active voice verbs to give the impression that you or you and your team have been busy.
You might arrange this section chronologically (following the actual sequence of the tasks being
completed), or you might divide this section into subparts of the larger project and report on each
subpart in sequence.

• Tasks remaining
Specify the dates of the next segment of time in the project and line out a schedule of the work you
expect to get accomplished during the period. It is often a good idea to arrange this section by dates. To
finish the progress report, you might add a sentence evaluating your progress thus far.

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Conclusion

• Briefly summarize your progress.

• Relate back to the originally proposed schedule and deadline.
• Reassure the reader that you are adhering to the schedule and that
the project will be completed on time.
• Emphasize the benefits of the final report.
• List all the references you used

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Good to know
(while writing a Progress Report)

Keep information oriented toward the future.

Discuss all sections included in the superstructure.
Update the time schedule.
Reassure your audience that you will complete this
project on time.

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Thank You

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