"Harmonizing Moments, Elevating Experiences"

HARMONY HORIZON
EVENTS PLANNER
ABOUT THE LOGO
Color Palette:
ABOUT THE LOGO

Logo Name:
 ABOUT THE LOGO

This conceptual design aims to visually communicate

the essence of Harmony Horizon — a company that
combines unity, diversity, and vibrancy in creating
unforgettable events. For the actual design, you may
want to consult with a professional graphic designer
to bring this concept to life.
ABOUT US
 To harmonize the
our vision is to be the to become the go-to
diverse elements of
orchestrators of event management
each event, extraordinary moments. partner, celebrated for
transforming them transforming visions into
into extraordinary reality and creating
experiences that enduring memories that
linger in the hearts linger in the hearts of our
and minds of our clients.
clients.
0
CEO/EVENTS MANAGER CREATIVE DIRECTOR HEAD OF COMMUNICATIONS
 Chinnarat Siriphongchawalit THANATSARAN SAMTHONGLAI

HEAD OF ADMINISTRATIVE AND FINACE HEAD OF SALES AND MARKETING HEAD OF LOGISTICS
09225643220

horizonevents@gmail.com

245 San Joaquin St., SFDM, Quezon City

"Harmonizing Moments, Elevating Experiences"

LETTER OF INTENT
"Harmonizing Moments, Elevating Experiences"

EVENT BRIEF
 HARMONY HORIZON
EVENTS PLANNER

NOIR ET BLANC: THE

BLACK AND WHITE GALA
THEME: “HARMONY IN MONOCHROME:
AN EVENING OF ELEGANCE
 EVENT INFO

PREPARE TO STEP INTO A WORLD OF

TIMELESS ELEGANCE AND MODERN GLAMOUR
AT "NOIR ET BLANC," VXI GLOBAL HOLDINGS'
EXCLUSIVE BLACK AND WHITE GALA PARTY.
THIS ENCHANTING EVENING PROMISES AN
IMMERSIVE CELEBRATION OF ACHIEVEMENTS,
UNITY, AND SOPHISTICATION.
NOIR ET BLANC: THE BLACK AND WHITE GALA
LE PAVILLON, METRO PARK PASAY CITY
SUNDAY, FEBRUARY 25, 2024 @5PM LOCATION
HOSTED BY:
ORGANIZED BY: IN PARTNERSHIP WITH:
SHOW SUZUKI
 ABOUT THE EVENT
"NOIR ET BLANC" IS A SOPHISTICATED
AND ELEGANT BLACK AND WHITE GALA
PARTY DESIGNED EXCLUSIVELY FOR VXI
GLOBAL HOLDINGS, PROVIDING AN
EXQUISITE EXPERIENCE FOR EMPLOYEES
AND GUESTS. THE CONCEPT REVOLVES
AROUND THE TIMELESS AND CLASSIC
NOIR ET BLANC: THE BLACK AND WHITE GALA THEME OF BLACK AND WHITE,
LE PAVILLON, METRO PARK PASAY CITY SYMBOLIZING ELEGANCE,
SUNDAY, FEBRUARY 25, 2024 @5PM
SOPHISTICATION, AND UNITY. THE EVENT
HOSTED BY:
ORGANIZED BY: IN PARTNERSHIP WITH: AIMS TO CELEBRATE THE ACHIEVEMENTS
SHOW SUZUKI
OF VXI, FOSTER TEAM SPIRIT, AND
PROVIDE AN UNFORGETTABLE EVENING
OF GLAMOUR AND CAMARADERIE.
 GUEST INVITATION
• APPROXIMATELY 1,5000WILL BE IN THE EVENT • ELECTRONIC INVITATIONS WILL BE SENT
• EMPLOYEE AND BIG BOSSES COMING FROM VXI GLOBAL
HOLDINGS
VIA EMAIL AND THEIR SOCIAL MEDIA
PLATFORMS FOR ALL EMPLOYEES AND
GUESTS.

PARKING/ACCESS DIRECTIONAL SIGNAGES

• ADEQUATE PARKING FACILITIES WILL BE AVAILABLE AT THE VENUE • CLEAR DIRECTIONAL SIGNAGE ARE STRATEGICALLY PLACED
• THE TICKETS WILL BE THE EXCLUSIVE GATEWAY TO THIS THROUGHOUT THE VENUE THAT WILL GUIDE ATTENDEES TO KEY
EXTRAORDINARY EVENT. IT HOLDS THE KEY TO AN EXPERIENCE FILLED AREAS, ENSURING A SEAMLESS AND STRESS-FREE EXPERIENCE.
WITH EXCITEMENT AND MEMORABLE ENCOUNTERS WHICH WILL BE
ADDITIONALLY, DEDICATED USHERS WILL BE AVAILABLE TO ASSIST
GIVEN AT THE REGISTRATION AREA.
GUESTS IN LOCATING THEIR SEATS, ENHANCING OVERALL EVENT
NAVIGATION AND GUEST SATISFACTION.
AUDIO VISUAL

• AV ALLIANCE WILL BE PROVIDING THE LIGHTNING

EQUIPMENTS, SOUND EQUIPMENTS LED WALLS FOR THE
EVENTS. THIS WILL IMMERSE IN AN UNPARALLELED
AUDIO-VISUAL EXPERIENCE WITH TOP-TIER EQUIPMENT
CURATED FOR FLAWLESS PERFORMANCES, DYNAMIC
PRESENTATIONS, AND IMMERSIVE SCREENINGS.
FURTHERMORE, OUR STATE-OF-THE-ART SETUP ENSURES
CRYSTAL-CLEAR COMMUNICATION, COMPLEMENTED BY
PREMIUM MICROPHONES AND SOUND SYSTEMS. YOUR
EVENT WILL NOT ONLY BE SEEN BUT HEARD WITH THE
UTMOST CLARITY, ELEVATING THE OVERALL SENSORY
EXPERIENCE FOR ALL ATTENDEES.
 SET-UP

• THEATHER SET WILL BE USED CRAFTING

AN AMBIANCE OF EXCELLENCE, OUR
STAGE BOASTS METICULOUS LIGHTING
DESIGN TO ENHANCE EVERY
PERFORMANCE.
• BOOTH SET-UP - TO PROVIDE AN
IMMERSIVE EXPERIENCE FOR ATTENDEES,
ALLOWING THEM TO ENGAGE WITH VXI'S
GLOBAL ACHIEVEMENTS IN A DYNAMIC
AND VISUALLY APPEALING WAY AND ALSO
TAILOR FIT WITH VXI'S CORPORATE
BRANDING AND MESSAGING,
CUSTODIAL

• OUR TOP CLEANING PARTNER “SERVICE

AUTOPILOT” BY XPLOR WILL ENSURE
THAT GARBAGE BINS ARE IN PLACE AND
GUARANTEES THAT THE
THROUGHOUT THE EVENT
CLEANLINESS WILL BE OBSERVED.
 CUSTODIAL

IN COLLABORATION WITH OUR ESTEEMED PARTNER,

COMMANDER SECURITY SERVICES, OUR EVENT IS
FORTIFIED BY A TEAM OF RIGOROUSLY TRAINED
SECURITY PERSONNEL. COMMITTED TO ENSURING
THE SAFETY OF EVERY ATTENDEE AND GUEST.

IN ADDITION TO THE COMPREHENSIVE SETUP

OUTLINED ABOVE, THE SAFETY AND WELL-BEING OF
ATTENDEES ARE PARAMOUNT. THEREFORE, A
DEDICATED MEDICAL TEAM WILL BE DEPLOYED
ONSITE THROUGHOUT THE DURATION OF THE
CONCERT TO PROMPTLY ADDRESS ANY POTENTIAL
EMERGENCIES.
 MOVERS

AV ALLIANCE, OUR TRUSTED PARTNER, WILL

SEAMLESSLY HANDLE THE TRANSPORTATION
OF EQUIPMENT AND MATERIALS FOR THE
EVENT. THEIR EXPERTISE ENSURES A SMOOTH
LOGISTICAL FLOW, ALLOWING US TO FOCUS
ON DELIVERING AN EXCEPTIONAL
EXPERIENCE WITHOUT ANY HITCHES.

EVENT TIME: 5:00PM

INGRESS: 10:00AM - 1:00PM
ENGRESS: 11:00PM - 1:00AM
OUTSIDE SERVICES
EMBARK ON A CULINARY JOURNEY LIKE NO OTHER WITH
TAMAYO’S CATERING SERVICES, METICULOUSLY CRAFTED TO
TANTALIZE THE TASTE BUDS OF OUR ESTEEMED GUESTS.
AVAILABLE TO ALL EMPLOYEES, VIPS, AND STAFF MEMBERS, OUR
CATERING EXPERIENCE IS MORE THAN JUST A MEAL – IT'S A
CELEBRATION OF FLAVORS AND A TESTAMENT TO OUR
COMMITMENT TO PROVIDING NOTHING BUT THE FINEST FOR
OUR VALUED ATTENDEES. IN ADDITION TO THE GASTRONOMIC
DELIGHTS, OUR EVENT IS FORTIFIED BY ROBUST IT SUPPORT,
ENSURING A SEAMLESS AND TECHNICALLY FLAWLESS
ENVIRONMENT THROUGHOUT THE ENTIRE EVENT. LASTLY, AS
YOU CAPTURE MEMORABLE MOMENTS AT OUR EVENT, OUR
TRUSTED PARTNERS, NICE PRINTS, WILL BE THERE TO PROVIDE
EXCEPTIONAL PHOTOBOOTH EXPERIENCES AND VIDEOGRAPHY
SERVICES.
 PROMOTION

ELEVATING OUR REACH, WE'RE SET TO CAPTIVATE

AUDIENCES THROUGH STRATEGIC SOCIAL MEDIA
PROMOTION ON THE OFFICIAL PAGE OF VXI. BEYOND
CONVENTIONAL BOUNDARIES, WE'RE FORGING
DYNAMIC COLLABORATIONS WITH INFLUENCERS
AND FAN COMMUNITIES, SYNERGIZING EFFORTS FOR
SUNDAY, FEBRUARY 25 2024
UNPARALLELED VISIBILITY THAT EXTENDS FAR AND @5PM

WIDE.
SUNDAY, FEBRUARY 25 2024
SAMPLE
@5PM

INVITATION
 SAMPLE TICKET
ORGANIZED BY: IN PARTNERSHIP WITH:

NOIR ET BLANC: VXI’S THE BLACK

Presents AND WHITE GALA
FEBRUARY 25, 2024 (SUNDAY)
LE PAVILLON, METRO PARK, PASAY CITY
PRESENTED BY: HARMONY HORIZON EVENTS PLANNER
IN PARTNERSHIP WITH: VXI GLOBAL HOLDINGS INC.
EVENT STARTS @ 5:00PM

EMAIL: HORIZONEVENTS@GMAILCOM
FACEBOOK: HARMONY HORIZON
INSTAGRAM: @ HARMONY HORIZON PH
 IN PARTNERSHIP WITH:

Presents

SUNDAY, FEBRUARY 25, 2024 @5PM / LE PAVILLON, PASAY CITY

4:00PM-5:00PM: REGISTRATION

5:00PM - 5:20 PM: OPENING PROGRAM

DOXOLOGY
PHILIPPINE NATIONAL ANTHEM
OPENING REMARKS

PROGRAMME 5:20PM - 5:30PM : MESSAGE COMING FROM THE SITE DIRECTOR

5:30PM - 6:00PM: PARTY GAMES

6:00PM - 7:30PM: LIVE PERFORMANCE (THE VOICE OF VXI MAKATI)

7:30PM-8:30PM: DINNER AND RAFFLE

8:30PM - 9:30PM: AWARDING OF BEST OF THE BEST (PER DEPT.)

AND LOYALTY AWARDEES

9:30PM - 10:00PM: LIVE PERFORMANCE

10:00PM - 10:30PM: CLOSING PROGRAM AND

EVENING ENTERTAINMENT

HOSTED BY: SHOW SUZUKI

HORIZONEVENTS@GMAILCOM

HARMONY HORIZON

@ HARMONY HORIZON PH
 ENTRANCE/EXIT

COMFORT ROOMS
BACK STAGE BACK STAGE

STAGE
SAMPLE VENUE

2 WAY FOOD BUFFET

2 WAY FOOD BUFFET
LAYOUT

FIRE EXITS
FIRE EXITS

2 WAY FOOD BUFFET

2 WAY FOOD BUFFET

MEDICAL TEAM ENTRANCE/EXIT
TECHNICAL

PHOTOBOOTH REGISTRATION

RED CARPET

MAIN ENTRANCE/EXIT
 BUDGET PROPOSAL

Supplier Particulars Price

Venue Rental ( for 5 ½ hours)

Inclusions:
Le Pavillon Metropolitan Park (Federal - Parking Valet for Guests, VIP’s and Artists
Php 450,000.00
Land Corp) - Chairs
- Tables
- Booths

Inclusions:
- Sounds and Lights
AV Alliance Light and Sounds Inc. - Sound and Lights Engineers Php 400,000.00
- Lighting and sound equipments
- LED Walls

Stage and Venue Design

Inclusion:
The Events Company Ltd. Php 200,000.00
- Back Drops
- Stage Layout

Custodial - 10hr service; and 30 Janitorial

Service Auto Pilot Php 60,000.00
Personnel
 Supplier Particulars Price

Commander Security Services Inc. 20 Marshalls and 15 Ushers for 10 hrs Php 100,000.00

4 Paramedics (2 Nurses and 2

Vita First Aid Php 50,000.00
Doctors)

Catering Services
Plated Meals for 1500 Guest
Tamayo’s Catering Php 800,000.00
(Employees, VIP’s and Artists)
Dinning Decors, Chair and Tables

Celebrity Appearances and

Star Magic Php 1,000,000.00
Persformers
 Supplier Particulars Price

Invitation and Advertisement

Host Fee
Video Advertisement
Harmony Horizon Php 250,000.00
Invitation Design
Event Poster
Event Tarpaulin and Pullup Banners

Photo-Booth
Nice Prints Php 350,000.00
Video (Same Day Edit)

Prime Line Gifts and Premiums Promotional Giveaways and Merchandise Php 500,000.00

SUB - TOTAL: 4,160,000.00

12% TAX 499,200.00

PROFESSIONAL FEE (15%) 624,000.00
CONTINGENCY FUND (6%) 416,000.00
TOTAL BUDGET 5, 699,200.00
 DATE DESCRIPTION

December 15, 2023 Meeting with the Client and Presentation of the Proposal Letter

December 21, 2023 Planning of the Event Concept

December 28, 2023 Meeting with the Client and Finalization of the Event Concept

January 5, 2024 Signing of Contract

January 15, 2024 Meeting with the Suppliers

PROJECT January 22, 2024

January 25, 2024

Meeting with the Catering Team

Ocular Visit to the Venue

TIMELINE January 26, 2024 Sending and Posting of Invitations and Advertisements

January 31, 2024 Finalization of Particulars with the Suppliers

February 3, 2024 Meeting with the Team and the Client

February 24, 2024 Stage Rehearsal

February 25, 2024 Noir Et Blanc: The Black and White Gala

February 26, 2024 Evaluation and Meeting with the Team

CONTRACT
CONTRACT
 SWOT
ANALYSIS

STRENGTHS WEAKNESSES OPPORTUNITIES THREATS

1. Strengthens Cultural 1.Limited Mainstream 1. Collaboration with 1. Public Health
Exchange Appeal local influencers and Concern
2. Social Media Presence 2. Cultural Sensitivity Businesses 2. Online Piracy
3. Provide Unique 3. Competition 2. Merchandise 3. Economic Instability
Experience 4. Budget Constrain 3. Expansion 4. Safety and Security
RISK MANAGEMENT PLAN
THREATS
1. Public Health Concern
ACTION PLAN
- To addressed this issue, there will be a medical
team assigned in the event and also health
protocols will be observed.
AT HARMONY HORIZON, WE INVITE YOU TO
EMBARK ON A JOURNEY WHERE MOMENTS
ARE HARMONIZED, AND EXPERIENCES ARE
ELEVATED TO NEW HEIGHTS. LET US BE THE
ARCHITECTS OF YOUR UNFORGETTABLE
MEMORIES.