Workload Calculator for OT, PT, and SLP

This workload calculator is modeled after the ASHA workload calculator. The purpose of the Workload Calculator is to allow
opportunity to identify the amount of time they spend on specific direct services, services on behalf of students, complianc
functions that contribute to overall workload.

Instructions
*Complete the schedule tab. Hours spent in each category will automatically calculate.

min-to-hr conversion: 60 min = 1 | 45 min = 0.75 | 30 min = 0.5 | 15 min = 0.25 | 10 min = 0.16 | 5 min = 0.08

Ratio #DIV/0!
Projected FTE (total
IEP hours x
Ratio/scheduled
Total IEP hours)
Hours

Week of: Scheduled Weekly Hours

mm/dd/yyyy - mm/dd/yyyy (half hour for lunch) #DIV/0!

Function Number of Hours Performing Function

Monday Tuesday Wednesday Thursday Friday
Goal-directed Services for Students with a
Plan 0 0 0 0 0
Intervention for students with an IEP 0 0 0 0 0
Intervention for students with a 504 Plan 0 0 0 0 0
Intervention for students with a BIP 0 0 0 0 0
Evaluation/Reevaluation 0 0 0 0 0
Evaluation 0 0 0 0 0
Report Writing 0 0 0 0 0
Services on Behalf of Students with a Plan 0 0 0 0 0
Activities include: Planning, staff/parent
training, consultation with staff,
programming/maintaining devices/equipment,
creating materials, environmental adaptation,
incorporating skill practice into class/routine,
data review/discussion,
communicating/collaborating with school,
district, or community partners
0 0 0 0 0
Involvement in MTSS 0 0 0 0 0
Intervention with students 0 0 0 0 0
Activities to support MTSS: observe students in
classrooms (for all purposes except
evaluations), adapt gen ed curriculum and
materials for your students, consultation with
teachers 0 0 0 0 0
Documentation and Requirements to Comply
with Federal, State and District Mandates and
Licensure
0 0 0 0 0
Activities include: scheduling, paperwork
(writing IEPs, progress reports, POC, service
logs, letters of medical necessity), work on
district-wide initiatives, professional
development, supervision, case management,
sanitization/safety compliance

0 0 0 0 0
Meetings 0 0 0 0 0
Travel Between Assignments 0 0 0 0 0
Travel 0 0 0 0 0
Other Activities 0 0 0 0 0

Activities include: Schedule/use interpreters

for ELLs, emails, phone calls, school duties
0 0 0 0 0
Time in excess of your work week/contracted
hours
0 0 0 0 0
Enter manually other time investments you
would like captured (describe duty and
frequency) ex. Health Department Meeting
1x/Month

Additional comments about your workload Comments:

Total Weekly Hrs 0

Typical Weekly Hrs 30.7
Typical Weekly Hrs 0.5
nd SLP Therapist Name

alculator is to allow providers the

tudents, compliance and other
Schools Served
# of Assistants
Supervised

# of Students
0.08 Served by
Assistants

Actual Direct Actual FTE (total IEP Total # of # of Direct # of Indirect # of # of # of Total # of
Services hours x students Students Students Students Students Students Students
(Intervention Ratio)/Scheduled with IEPs with IEPs with IEPs Served via Served via Served on
and Evaluation Hours) Served Served Served MTSS 504 via BIP 504/BIP
Time)

0 #DIV/0! 0 0

Weekly Total Weekly % Proportion of Hours by Function Category

0 #DIV/0! Goal-directed Services for Students with a Plan
Intervention for students
Goal-directed with
Services for an IEP
Students Evaluation/Reevaluation Services on Behalf of
with a Plan Plan
Involvement in MTSS Documentation and Requirements to Travel Between Assig
Comply with Federal, State and Dis-
0 #DIV/0! trict Mandates and Licensure
0
Other Activities
0
0 #DIV/0! Services on Behalf of Students with a Plan

Activities i 0
0 #DIV/0! Involvement inChart
MTSS 2: Total Weekly Hours vs.Scheduled Weekly Hou
 Chart 2: Total Weekly Hours vs.Scheduled Weekly Hou

Activities t 0

Documentation and Requirements to Comply with Federal, State and District Mandates and Lice
0 #DIV/0! Total
Hrs
0.0
Sched
Weekl
Activities i 0

0 #DIV/0! Travel Between Assignments

Travel 0 5 10 15 20 25 30 35 40 45 50

0 #DIV/0! Other Activities

Activities i 0

Enter manua 0

Additional 0
 Total # of
Students
Served by
Provider

ategory

ervices on Behalf of Students with a

lan
ravel Between Assignments

Weekly Hours
Weekly Hours

andates and Licensure

Total Weekly
Hrs

Scheduled
Weekly Hours
 When submitting your workload calculator, please include a copy of your weekly schedule. You can use the sche
below (left side of this tab) or you can submit your schedule separately. The chart (right side) must be completed
calculator.
Mon Tues Wed Thur Fri Mon Tues
7:00 12:00 PM
7:05 12:05 PM
7:10 12:10 PM
7:15 12:15 PM
7:20 12:20 PM
7:25 12:25 PM
7:30 12:30 PM
7:35 12:35 PM
7:40 12:40 PM

7:45 12:45 PM
7:50 12:50 PM
7:55 12:55 PM
8:00 1:00 PM
8:05 1:05 PM
8:10 1:10 PM
8:15 1:15 PM
8:20 1:20 PM
8:25 1:25 PM
8:30 1:30 PM
8:35 1:35 PM
8:40 1:40 PM
8:45 1:45 PM
8:50 1:50 PM
8:55 1:55 PM
9:00 2:00 PM
9:05 2:05 PM
9:10 2:10 PM
9:15 2:15 PM
9:20 2:20 PM
9:25 2:25 PM
9:30 2:30 PM
9:35 2:35 PM
9:40 2:40 PM
9:45 2:45 PM

9:50 2:50 PM

9:55 2:55 PM
10:00 3:00 PM
10:05 3:05 PM
10:10 3:10 PM
10:15 3:15 PM
10:20 3:20 PM
10:25 3:25 PM
10:30 3:30 PM
10:35 3:35 PM
10:40 3:40 PM
10:45 3:45 PM
10:50 3:50 PM
10:55 3:55 PM
11:00 4:00 PM
11:05 4:05 PM
11:10 4:10 PM
11:15 4:15 PM
11:20 4:20 PM
11:25 4:25 PM
11:30 4:30 PM
11:35 4:35 PM
11:40 4:40 PM
11:45 4:45 PM
11:50 4:50 PM
11:55 4:55 PM
edule. You can use the schedule template
ht side) must be completed to operate the

Wed Thur Fri Monday Tuesday

Goal-directed Intervention for

Students with an IEP

Intervention for Students with

a 504

Intervention for Students with

a BIP
Evaluation Tasks
Evaluation Time
Report Writing Time

Services on Behalf of Students

with a Plan

MTSS Intervention

MTSS Support Activities

Compliance (service logs, reports)

Meetings

Travel

Lunch
Other Duties

Other duties as assigned

Time in excess of your work

week/contracted hours
Wednesday Thursday Friday
Lunch
 Workload Calculator: Detail-Level Report
This report will automatically calculate, no input req
For the week of mm/dd/yyyy - mm/dd/yyyy , my scheduled weekly hours were 0.0 as indicated
in my employment contract.

This week, I spent 0.0 hours providing direct services in pull-out, in-class, and evaluations and
reevaluations. This direct service provision accounted for ### of my total weekly workload.

### of my hours were spent providing indirect services, such as Planning, staff/parent training, consultation with staff, progra
I also provided 0.0 hours (constituting ### of my weekly workload) of indirect services in
the general education setting, which includes observing students, adapting curriculum & materials for students on my caseloa
and consulting with teachers pre-referral and about students on my caseload which accounted for 0.0
Compliance activities including complete service logs, scheduling, attend meetings (IEP, Staff, PLCs, IST, MTSS, etc.), Paperwor
progress reports, POC, school duties, work on district-wide initiatives, professional development, supervision of CF/SLP-A, Cas

0.0 hours of my week, or ### of the total workload.

My travel between schools consisted of 0.0 hours or ### of the total workload.
Finally, other activities, such as email & phone communication, and scheduling interpreters accounted for

#DIV/0! represented the largest portion of my workload this week;

ulate, no input required

nsultation with staff, programming/maintaining AAC devices, creating therapy materials,

for students on my caseload,

hours.
IST, MTSS, etc.), Paperwork (writing IEPs, scoring/writing evaluation reports,
upervision of CF/SLP-A, Case Management tasks accounted for

### of my workload ( 0.0 total hours).

 In-Person:
Direct intervention
pull-out/therapy room
General
embedded in natural contexts

Data collection
Observation
Direct services for students with a plan Screen
(e.g., IEP, 504, BIP, IHP) Evaluation

Virtual (synchronous, live audio/video):

Direct intervention
Data collection
Observation
Screen
Evaluation
Evaluation

Evaluation activities examples: Record review,

interviews, observations, testing
Report Writing

Time spent scoring assessments, writing reports,

adding information into ECATS

Plan and prepare

Services on behalf of students with a plan
(Supplemental Aids/Services, Technical
Assistance, Assistive Technology)
Therapy plan of care/lesson plans
Plan/Collaborate with others
Schedule/Adjust
Create materials, visual aids, etc.
Clean/Set up for sessions

Staff/Parent Collaboration
Problem-solving
Direct training
Preparing and delivering PD
Coaching

Communication/collaboration
School
District
Community partners

Consultation
Students
Parents
Caregivers
Staff

Involvement in MTSS
Documentation and Requirements to
Comply with Federal, State and District
Mandates and Licensure
Equipment (May include assistive technology,
augmented communication systems, durable medical
equipment, adaptive equipment, therapy
items/materials)
Acquisition (gathering data, letters)
Maintenance
Set-up/Adjustment
Training
Environmental adaptation
Data Review/Discussion
Virtual (asynchronous):
Create/prepare materials, resources, or recorded
videos
Universal screenings
School wide initiatives/programs
Professional learning provided to school staff,
students, stakeholders
Consultation/coaching/modeling Instructional staff
Interventionists
Other staff
Observation in class
Data analyses/progress monitoring
Whole class instruction
Group level (Tier 2)
Selection/Design of standard protocols
interventions
Accommodation
Adaptation
Consultation
Individual student-level (Tier 3)
Individualized interventions
Individualized accommodations
Consultation
Problem-solving teams and committee
involvement/Student Assistance Team meeting
Meetings
IEP development or review/program adjustment
Staff
Professional Learning Community
Documentation
Recommendations for IEP development or adjustment,
drafts
Score/Write evaluation reports
Progress reports
Plans of care
Service logs
Letters of medical necessity
Communication Logs
 Other case management tasks
Monitor caseload
Supervision of personnel/students
Assistants
Clinical Fellows
Supervised Experience Year clinicians
Fieldwork/ externship students

Participation in continuing education/professional

development
Participate in professional learning
Attend/present at conference
Development of/Observation for Work/Job Appraisal
Participate in research study
Presenting at job fair or vocational classes

Travel between assignments

Other activities School duties
Ordering test protocols and therapy materials
Car duty, bus duty, cafeteria duty, hall monitoring
Time in excess of your work week/contracted hours
OT
PT SLP