EVD Task Develop Business Process Procedures

EVD Deliverable Name Business Process Procedures

Document Title Manage and control billing due list
Date 17 April 2024
Revision V1.0

Business Process Porcedure Reporting Billing

Table of Contents
1. Document History.................................................................................................1
2. Approvals.............................................................................................................2
3. Executive Summary...............................................................................................3
4. Overview.............................................................................................................4
4.1 Process Information..........................................................................................4
4.2 Trigger............................................................................................................4
4.3 Business Process Description..............................................................................4
4.3.1 Inputs.......................................................................................................4
4.3.2 Outputs.....................................................................................................4
5. Procedural Steps...................................................................................................6
5.1 Access Transaction By:......................................................................................6
5.2 Executing the Transaction..................................................................................6
5.2.1 Screen One................................................................................................6
6. Controls Considerations.........................................................................................9

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1. Document History
Version Change Description Author Date
Released
1.0 Initial document created

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2. Approvals
The individuals listed below will be required to review and approve this document.

Role/Title Name Signature Date

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3. Executive Summary
This process will explain the tasks that can be performed to provide reporting files from
billing due list.

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4. Overview
4.1 Process Information
Process Transaction Name Role
List of billing documents VF05 Billing agent
Credit and collection agent

4.2 Trigger
The flow is done to provide the billing datas for reporting or collection purposes.

4.3 Business Process Description

- In case of a need to have a list of all the billing documents by customer or contract, for
collection purposes or statement of account to be provided.

4.3.1 Inputs

List of billing documents

Field Name Static Value

Payer Customer number

Billing docs from – to Range of date to be selected

Open billing docs Shows only the open billing

documents

All billing docs Shows all the billing documents

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5. Procedural Steps
5.1 Access Transaction By:
Via Menus
Via Transaction Code
Logistics – Sales and Distribution – Billing – Information
system – Billing Documents – List billing documents
VF05

5.2 Executing the Transaction

5.2.1 Screen One

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Field Name Description R/ User Action and Values Values
O/C
Payer Select the customer R Enter the number of the Third-party or intercompany
number customer either manually customer number
or through the selection
tab
Billing docs Select a date or range R Enter the date in format
from - to of date dd/mm/yyyy
Press Enter or click on the
green Flag

Partner Selection Box

Open billing docs

When you select these criteria, the system will show only the list of invoices that are not yet
paid.

All billing docs

When you select these criteria, the system will show all the invoices issued to the customer
selected and the date range selected.

This field is mandatory; enter the sales organization number you want to see.

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You can either double-click on the item selected or click on the left upper button to see the
details. This functionality is however only to use when you want to check the billing
document. If you want to change an item in the related sales order, you will first have to

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cancel the billing document by following the transaction described in the BPP “Manage and
control billing”.

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