File No. OFFICE/29/3404/2023-EnM, RI-VII CMPDI-CMPDI (Computer No.

1176263 ) 1

Note No. #1
वषय : Procurement of 5 star, 1200 mm ceiling fan for CMPDI colony, Bhubaneswar.

The present ceiling fans running in CMPDI RI-VII colony were installed in the year
1987-89. The ceiling fans have completed their rated life. These fans are not energy-
efficient and they are frequently demanding repair. In view of this, new ceiling fans
are proposed to be procured in replacement of existing ceiling fans installed in
CMPDI Colony. Capital budget for an amount of Rs 7,00,000.00 is available in
financial year 2023-24 for procurement of 280 Nos. of energy efficient 5 star, 1200
mm ceiling fans for CMPDI colony, Bhubaneswar. The provisional survey off for 280
nos. of ceiling fans in CMPDI colony has been approved by competent authority vide
E-1134896.

The estimate for procurement of ceiling fans has been prepared on basis of
rate collected from GEM. The total estimated cost for procurement of 280 nos. of
ceiling fans comes to an amount of Rs. 6,85,720.00 including GST. The details of
estimate is as under:-

SL. Item Description Qty Price Cost (in Rs)

NO (including GST)( in Rs)

1. 5 star , 1200 mm BLDC 280 Nos. 2449.00 6,85,720.00

ceiling fan with electroni
c regulator

Therefore, the estimated amount of Rs 6,85,720.00 may be approved for

purchase of 280 Nos. of 5 star, 1200 mm BLDC ceiling fans along with electronic
regulator for CMPDI RI-VII colony. The copy of the rate collected from GEM along
with copy of indent form, checklist for indent, approval for provisional survey off are
enclosed herewith.

Submitted for kind perusal and approval.

GEM portal ceiling fan rate.pdf
INDENT CEILING FAN.pdf
CHECKLIST CEILING FAN.pdf
APPROVAL FOR PROVISIONAL SURVEY OFF.pdf

04/08/2023 3:25 PM
SAUVIK DEBNATH
(DEPUTY MANAGER(E&M))

Note No. #2
The above proposal for procurement of new 280 nos. of 5 star, 1200 mm BLDC ceiling
fans along with electronic fan regulator for installation in CMPDI RI-VII colony in place of
old ceiling fans may be forwarded for approval.

04/08/2023 5:52 PM
LAKSHMI REDDY LELLA
(SENIOR MANAGER(E&M))

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Note No. #3

Capital budget for an amount of Rs 7,00,000.00 is available in financial year 2023-24

for procurement of 280 Nos. of energy efficient 5 star, 1200 mm ceiling fans for
CMPDI colony, Bhubaneswar.
Provisional survey off of old ceiling fans has been approved by competent authority.

कृपया ताव वीकृत कया जाए।

05/08/2023 11:57 AM
SHASHIDHAR KUMAR
(CHIEF MANAGER(E&M))

Note No. #4

05/08/2023 2:39 PM
P SABAPATHI
(MANAGER(FINANCE))

Note No. #5
The proposal for Procurement of 5 star, 1200 mm ceiling fan for CMPDI colony,
Bhubaneswar has been checked as per the documents enclosed for Rs. 6,85,720.00
which may be forwarded for approval.
07/08/2023 4:26 PM
SURYA PRAKASH BANDARU
(MANAGER(FINANCE))

Note No. #6

The proposal of Rs.685720.00 towards for Procurement of 5 star, 1200 mm ceiling fan,
may be approved.

07/08/2023 5:44 PM
P SABAPATHI
(MANAGER(FINANCE))

Note No. #7
agreed as proposed & examined by technical

08/08/2023 11:13 AM
SK BHAR
(REGIONAL DIRECTOR(RI-VII))

Note No. #8

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08/08/2023 11:23 AM
P SABAPATHI
(MANAGER(FINANCE))

Note No. #9

The Indent and estimate for Procurement of 5 star, 1200 mm ceiling fan for CMPDI
colony, Bhubaneswar has been approved by the competent authority. Hence BC for
an amount of ₹ 6,85,720.00 may be provided.

Ceiling Fans (1200 mm energy efficient 5 star) (Mentioned at sl. no. 40, page no. 23
in Revised approved C.B. 23-24).

May be forwarded to CMPDI HQ (C&B) for BC

08/08/2023 12:15 PM
SURYA PRAKASH BANDARU
(MANAGER(FINANCE))

Note No. #10

Note#9 may be referred to.

BC may be given.

08/08/2023 12:48 PM
P SABAPATHI
(MANAGER(FINANCE))

Note No. #11

08/08/2023 1:06 PM
SHASHANK BHUSHAN TIWARI
(CHIEF MANAGER(FINANCE))

Note No. #12

BC NO.C/20000080/8000/47/50,F.Y-2023-24,DT-08.08.2023,Rs.6,85,720/-(Rs six Lakh
eighty five thousand seven hundred twenty only).

08/08/2023 2:35 PM
CHANCHAL CHAKRAWORTY
(ACCOUNTANT)

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Note No. #13

08/08/2023 4:41 PM
SHASHANK BHUSHAN TIWARI
(CHIEF MANAGER(FINANCE))

Note No. #14

BC may be noted for future reference.

08/08/2023 5:47 PM
P SABAPATHI
(MANAGER(FINANCE))

Note No. #15

Noted.

09/08/2023 10:48 AM
SURYA PRAKASH BANDARU
(MANAGER(FINANCE))

Note No. #16

09/08/2023 5:38 PM
P SABAPATHI
(MANAGER(FINANCE))

Note No. #17

For detailed specification and GEM availability report.

09/08/2023 5:53 PM
SHASHIDHAR KUMAR
(CHIEF MANAGER(E&M))

Note No. #18

For compliance of note # 17.

09/08/2023 6:54 PM
LAKSHMI REDDY LELLA
(SENIOR MANAGER(E&M))

Note No. #19

The detailed specification of 280 nos. of ceiling fans to be procured for CMPDI colony is as
follows:

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i) Ceiling Fan type : Electric ceiling fan with BLDC motor

ii) Product ISI marked : Yes
iii) BEE star rating : 5 star
iv) Size of ceiling fans in mm : 1200 mm.
v) Type of regulator : Electronic regulator
vi) Regulator operation : Manual.
vii) Warranty in months : 24
viii) Availability of test report from Govt Lab : Yes
ix) Colour of the fan : White

The GEM availability report is attached herewith.

GEM availability report.pdf

14/08/2023 5:01 PM
SAUVIK DEBNATH
(DEPUTY MANAGER(E&M))

Note No. #20

The detailed specifications and GEM availability report mentioned at note #19 for
procurement of ceiling fans may be forwarded for further needful action.

16/08/2023 1:27 PM
LAKSHMI REDDY LELLA
(SENIOR MANAGER(E&M))

Note No. #21

Competent approval is available at Note # 7. BC is available at Note # 12. Detailed
specification with GEM availability report is attached with Note # 19.

Submitted for procurement process.

16/08/2023 1:42 PM
SHASHIDHAR KUMAR
(CHIEF MANAGER(E&M))

Note No. #22

For procurement action in GeM.

16/08/2023 4:08 PM
JYOTIRMAY SINHA
(CHIEF MANAGER(CIVIL))

Note No. #23

Bid was created in gem (Bid no- GEM/2023/B/3837127) for procurement of 5 star, 1200
mm ceiling fans for CMPDI colony (Qty-280nos). The due date and time for bid opening
was 28.08.2023 at 01:30PM. Accordingly bid was opened and it was found that the total
20 bidders have participated in the bid.

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