DEPARTMENT OF MANAGEMENT (UIM)

Principles of Event
Management
UNIT-3 Event Risk Management
 Introduction
• Risk Management is the process of Identifying risks, assessing
risks, and managing risks.
• This include - safety and security, cash flow crisis, staff
problems, poor publicity, bad whether.
 Effective Risk Management
Acceptable
level of
Identify risks Steps to
Risks keep risks
at away

Effective risk
Management

Successful organizers manage risk rather than avoid it. They focus on goals and safety, not
just compliance. With effective risk management you can minimize the potential costs and
liabilities of event planning, leading to a safer, more enjoyable event.
 Framework to Manage Risk
Responsibility
• Awareness of risk management process
• Event organization, team, contractors, participants, spectators.

Ongoing process
• The process starts with initial event planning and runs right through to
the post-event wrap-up.

Documentation
• keep records of your risk management planning and implementation
• needed by stakeholders or regulators
• valuable reference history
 The Eight Step Approach
1. Identify the event and
stakeholders.
2. Identify the risks and their
causes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate
the risk management plan.
8. Monitor and review.
 The Eight Step Approach
1. Identify the event and A. Identify key elements of your event
stakeholders. I. is it a one-off, annual or regular
2. Identify the risks and their event?
causes. II. is it a sport, cultural or community
3. Identify controls for each risk. event?
4. Perform a risk analysis. III. is the purpose of the event
5. Evaluate the risks. competition, participation,
demonstration or other?
6. Write a risk management plan.
IV. what is the size and public profile
7. Implement and communicate
of the event?
the risk management plan.
V. is it local, regional, national or
8. Monitor and review.
international?
 The Eight Step Approach
1. Identify the event and
stakeholders.
2. Identify the risks and their
causes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate
the risk management plan.
8. Monitor and review.
B. Identify the event stakeholders
impacted by your event
I. Participants
II. Spectators
III. general public
IV. local community
V. Sponsors
VI. local authorities
VII. venue/facility
VIII.Governnment
 The Eight Step Approach
1. Identify the event and stakeholders.
2. Identify the risks and their causes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate the risk
management plan.
8. Monitor and review.
Ways to identify risks:-
• brainstorm
• consider records of past events
• talk to other event organisers
• talk to staff, participants and
volunteers
• inspect potential venues and
equipment
• attend other events
• hire a risk consultant or safety offi cer
• assess industry publications,
newspapers and internet
• assess national body rules, regulations
and risk management guidelines.
 The Eight Step Approach
1. Identify the event and stakeholders.
2. Identify the risks and their causes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate the risk
management plan.
8. Monitor and review.
• Some risks will be too great in their
current state. Action will need to be
taken to make each risk acceptable –
A. avoid/isolate the risk :- If a risk for an
activity is too great.
B. minimize the risk:- reducing the
likelihood a risk will become a reality
C. transfer/share the risk.:- get
someone else to take some/all of the
responsibility, usually by paying for a
specialist service.
 The Eight Step Approach
1. Identify the event and stakeholders.
2. Identify the risks and their causes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate the risk
management plan.
8. Monitor and review.
• analyse the risks to ascertain how
likely they are to become reality
1. what risk management is in place?
2. how often does/will each incident
happen under this system?
3. what would the outcome be if the
risk happened?
 The Eight Step Approach
1. Identify the event and stakeholders.
2. Identify the risks and their causes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate the risk
management plan.
8. Monitor and review.
• setting an order of priority to deal
with Risks.
a) accept the risk without doing
anything
b) take action to reduce the
likelihood/potential impacts
c) avoid the risk altogether.
 The Eight Step Approach
1. Identify the event and stakeholders. • Good records provide an audit trail
2. Identify the risks and their causes.
• The risk management plan has:
3. Identify controls for each risk.
4. Perform a risk analysis. a) event description
5. Evaluate the risks. b) responsibility structure
6. Write a risk management plan. c) health and safety plan
7. Implement and communicate the risk d) any compliance requirements
management plan. e) event run sheets
8. Monitor and review. • Risk management documentation
should include:
• risk management plan
• accident/incident register
• post-event report.
 The Eight Step Approach
1. Identify the event and stakeholders. • the plan is communicated to
2. Identify the risks and their causes. everyone who is responsible for
3. Identify controls for each risk. carrying out its actions
4. Perform a risk analysis.
5. Evaluate the risks. • Good communication helps ensure
6. Write a risk management plan. everyone is clear on personal roles
7. Implement and communicate the and responsibilities
risk management plan.
8. Monitor and review.
 The Eight Step Approach
1. Identify the event and stakeholders. • keep track of things and respond to
2. Identify the risks and their causes. any issues or changes.
3. Identify controls for each risk.
4. Perform a risk analysis.
5. Evaluate the risks.
6. Write a risk management plan.
7. Implement and communicate the risk
management plan.
8. Monitor and review.