DGTL

Risk management
Table of contents

01 02 03

What is Risk
DGTL management Lessons
01
What is
DGTL
Music festival
 Music festival
Discovery
 Music festival
Discovery
Innovation
 Music festival
Discovery
Innovation
Surprise
 Current
sustainability
practices
 - Hard cups
- Battery powered
- Vegetarian
- Solar panels
- Locally sourced
- Electric vehicles
- Sustainable hotels
- Comport
 Innovation

Ace & Tate glasses

Litti ashtray & lighter

Festival lighting
 Risk
Management
Outline
PMBoK & PRAM

1. Identify risk
2. Qualitative &
quantitative
analysis
3. Planning risk
management
4. Control & monitor
risk
Identify risk

Project scope Risks Roles to manage

Festival, profit, Contractual, weather, Some risks can be
Amsterdam, music, financial, political, handed off to
artwork, innovation, environmental, stakeholders, otherwise
design, experience people, project manager, and
communication team associated with
that area
 Risks

Contractual Weather Financial

Partnerships, artists, Rain, unexpected Overspending due
security weather changes to crashing or fast
tracking

Political People Environmental

Governmental Volunteers, fake Impact of waste,
support, permits, tickets, scammers noise, emissions,
police energy
Qualitative &
quantitative
analysis
Risk categories specific to festivals

Admin Financial Marketing

TIme management, Co-financing, investors, Sales, promotion,
system management, sponsors sponsorship
Human Resources,
procurement
management
Risk categories specific to festivals

Mass Safety & Institutional

management security Obtaining licenses e.t.c.
Communication, Human and non human
participants, volunteers
Probability matrix

Movie night party Art party

It’s a gas giant and has Despite being red,
many rings Mars is a cold place

Making pizza party Game party

It’s the smallest planet It has a beautiful name
in the Solar System and it’s hot
Probability matrix

High P/Low R High P/High R

Late artists, Drug use, weather,
communication of COVID-19 restrictions,
waste management, fake tickets
waste from outside

Low P/Low R Low P/High R

License disapproval, Failure of staff,
lack of security, inaccurate ticket
contractual risks forecasting, financial
risks
Planning risk
management
 Transfer

Stakeholders
Management, technical, PM,
sponsors, client, admin, local
police, insurance, partners,
media, emergency services,
security firm, volunteers
Connections
Connect stakeholders
to risks, see what
stakeholders can
solve/transfer risk
Transfer
Control & monitor
risk
Controlling & monitoring

Communication Easy access

Consistent 01 02 Easy channels of
communication communication

Transparency
Updates to plan
Open to change 04 03 Amongst; employees,
sponsors, customers
How is DGTL managing risk

Contractual Weather Financial

● Partnerships based ● Market/Encourage ● Forecasting with
on similar values festival even in the Enjins (transfers
rain risk), using machine
● Contracts looked at
learning
carefully ● Informing festival
go-Res ● Marketing planned
in advance/use of
● If they mention
social media
before then
consumers less
likely y to worry
How is DGTL managing risk

Political Environmental People

● Partner with locals ● Hard cups ● Training

● Value to local ● Litti ● Hiring qualified staff

community
● Renewable energy ● Remove black
● Relationship with market (tickets only
● Vegan food
government bought from one
● Material flow website) (avoidance)
● Brings tourism to
country
How is DGTL managing risk

COVID-19 Communication
● Virtual festival ● Clear on website

● Communication on ● Newsletters
restrictions
● Meetings within the
● Transfer tickets to management team
next year
Gap between theory & practice

Timeline Unplanned for risk

Planning when risks Risks that cannot be
will occur, and when to predicted & all events
manage have different types of
risks

ENJIN Stakeholders
Using machine Relationship with
learning to forecast stakeholders and risk
Lessons learned

Festivals COVID-19
High risk, many Solutions, but many
unavoidable financial costs

Communication Stakeholders
Important for all Avoiding/transferri
stakeholders (to ng risk through
avoid risk) others/partnership
s
Thank you!